IMPLEMENTING MISSION CONTROL®

IN MICROSOFT® OUTLOOK®

How to Setup the Not and Never Doing Now Lists,Agendas, and the Vivid Display

For Outlook 2013 and 2016, PC only

©2016 Mission Control Productivity, LLC. All rights reserved. Mission Control is a registered trademark of Mission Control Productivity, LLC.Calendar of Occasions, Not Doing Now List, Never Doing Now List, Agendas, and Vivid Display identify distinct elements

which are comprised of the programs and products of Mission Control Productivity, LLC.

WELCOME! This guide will walk you through the setup of Microsoft Outlook for use with the Mission Control system. There are two components to this:

1. Importing the Vivid Display folder (the Not Doing Now List, the Never Doing Now List, and the Agenda Template)

2. Building the Shortcut Bar to customize your Outlook interface

Before we get started – these instructions are for Outlook 2013 and 2016 on the PC. If you’re on a Mac, or an older version, we have instructions here for setting up Outlook on those platforms. If you ONLY access Outlook through a web browser, we have instructions for that as well. If you’re not sure which version you have, please visit this site: https://support.microsoft.com/en-us/kb/870929 All set? Let’s get started!

IMPORTING THE VIVID DISPLAY FOLDER The Not and Never Doing Now lists, and the Agenda template are modified Task list folders in Microsoft Outlook. The formatting of these items has been saved as an Outlook Data File (a .PST file) that can be imported and saved to your computer. STEP 1: Downloading the Outlook Data File If you haven’t done so already, please visit this page and download the Outlook Data File: http://www.missioncontrol.com/outlook/ Make sure you right-click to download and save it to your computer – don’t open it in Outlook just yet. Depending on which browser you are using, you may need to select “Save target as…” or “Save link as…” or “Save file as…”. NOTE FOR FIREFOX USERS: When downloading this file, Firefox will place a .txt extension at the end of this file. When the download is complete, you can rename the file to “MCP-VividDisplay.pst” and eliminate the .txt extension.

STEP 2: Opening the Data File in Outlook Now open Outlook. Go to the “File” tab at the top left, and click on it.

Then, click on “Open & Export” and “Open Outlook Data File”.

This will bring up a window to locate the file we downloaded in Step 1 – the MCP-VividDisplay.pst file. Navigate to the location of the file (usually in the “Downloads” folder), select the file, and then click “OK”.

STEP 3: Moving the Vivid Display folders At the bottom of Outlook is a grey bar with links to your Mail, Calendar, People, Tasks, and a final option shown as “…”. Click on the “…” and select “Folders”. This will bring Outlook to the Folder view, and allow us to copy some files from the imported data file to the folders on your computer.

On the left hand side, you should see all of the folders associated with your account, and after that, a new item called “Mission Control Vivid Display”. Click the white arrow next to this item, to expand what’s underneath.

Once expanded, you should see three items: Deleted Items, Vivid Display, and Search Folders. We want to click on the Vivid Display folder, and drag it somewhere into the list of folders above, in your account. To do this, click on it, and while holding down, move it up to your group of folders (for example, after “Contacts”). When you’ve completed this step, it should look something like this:

STEP 4: Closing the Outlook Data File Now that we’ve moved the Vivid Display folder, we can close the imported .pst file. To do this, click on the “Mission Control Vivid Display” item at the bottom, and select “Close “Mission Control Vivid Display””.

STEP 5: Checking the imported task folders Lastly, we need to check that the folders imported properly. Go up to the new Vivid Display folder, and click the small white arrow to the left. This will expand the folder to show three items – the Agenda Template, Never Doing Now List, and Not Doing Now List.

Click on the Agenda Template. You should see a blank task list with a custom view. Look at the top bar, and find the “Current View” section (usually in the middle of the bar) – the selected view should say “Agendas”:

The sections should look like this:

Next, click on the Not Doing Now List. The “Current View” should show a different view here, labeled “Not Doing Now List”:

And, the sections should look like this:

You can also check the Never Doing Now List in the same fashion. If you’re not seeing these custom views, it’s possible that they did not copy over correctly. If this is the case, they’ll need to be set up manually. You can do that by visiting this page, and going through the steps of of the Outlook Manual Setup Guide: http://www.missioncontrol.com/outlook

SETTING UP THE SHORTCUT BAR Outlook allows you the ability to create multiple folders to help organize Outlook items like emails, tasks, etc. Although handy, this feature usually leads to the creation of dozens of folders, making finding and organizing information difficult to manage. The folders are represented in the Folder List view in Outlook. Although you can rename created folders, you have little control as to how they appear in the list. Often this means you are browsing through several folders to get to what you want. At any one time, only about 20% are actually “in use” meaning constant searching can be inefficient and visually noisy. BENEFITS USING THE SHORTCUT VIEW The Shortcut bar allows you to create your own interface of Outlook, adding links to access the most often used items at any one time. Links in the shortcut bar can be custom named and organized in to “Groups” in any order. To access the shortcut view, click the three dots after Tasks at the bottom of Outlook, and click “Shortcuts”.

Make a New Shortcut Group by right-clicking the title of an existing shortcut group.

Within a Shortcut Group, you can make individual shortcuts by right-clicking on the title.

Arrange your shortcuts as shown below to access all areas of the Mission Control System.

QUESTIONS, COMMENTS OR SUPPORT: jschnable@missioncontrol.com

Note: It’s advisable to create shortcuts to your most frequently accessed email folders