Implementing an Implementing an Institutional RepositoryInstitutional Repository

Pre-ConferencePre-Conference1616thth North Carolina Serials Conference North Carolina Serials Conference

March 29, 2007March 29, 2007

byby

Carol HixsonCarol HixsonUniversity Librarian, University of ReginaUniversity Librarian, University of Regina

http://www.uregina.ca/library/http://www.uregina.ca/library/

https://scholarsbank.uoregon.edu/dspace/https://scholarsbank.uoregon.edu/dspace/handle/1794/handle/1794/

Contact informationContact information

Carol HixsonCarol Hixson

University LibrarianUniversity Librarian

University of ReginaUniversity of Regina

Regina, SaskatchewanRegina, Saskatchewan

Carol.Hixson@uregina.caCarol.Hixson@uregina.ca

(306) 585-4132(306) 585-4132

John Archer LibraryJohn Archer LibraryUniversity of ReginaUniversity of Regina

OverviewOverview

Part I: Rationale and planning (20 min.)Part I: Rationale and planning (20 min.) Part II: Technical issues (20 min.)Part II: Technical issues (20 min.) Part III: Resource issues (20 min.)Part III: Resource issues (20 min.) Questions (15 min.)Questions (15 min.) Part IV: Policy issues (60 min.)Part IV: Policy issues (60 min.) Questions (15 min.)Questions (15 min.) Part V: Marketing and promotion (60 Part V: Marketing and promotion (60

min)min) Discussion (15 min.)Discussion (15 min.)

Implementing an Implementing an Institutional Repository: Institutional Repository:

Part IPart I

1616thth North Carolina Serials North Carolina Serials ConferenceConferenceMarch 29, 2007March 29, 2007

Rationale and PlanningRationale and Planning

Rationale and planningRationale and planning

Why do it?Why do it? What’s your timeline?What’s your timeline? Who will be involved?Who will be involved? How will you measure success?How will you measure success? How flexible is your vision?How flexible is your vision? Who will pay?Who will pay?

DefinitionDefinition

Digital collections capturing and Digital collections capturing and preserving the intellectual output of preserving the intellectual output of a single or multi-group communitya single or multi-group community

Set of services for the management Set of services for the management and dissemination of digital and dissemination of digital materialsmaterials

Not just for universities!Not just for universities! Not just for formal publicationsNot just for formal publications Not just for facultyNot just for faculty

Why do it?Why do it?

Change scholarly communicationChange scholarly communication

Scholarly communication Scholarly communication crisiscrisis

Prices rising faster than inflationPrices rising faster than inflation Movement from paper to electronicMovement from paper to electronic New pricing and access models for New pricing and access models for

electronic contentelectronic content Scholarly output increasingScholarly output increasing Libraries able to provide access to Libraries able to provide access to

smaller percentage of total scholarly smaller percentage of total scholarly outputoutput

Scholarly communication Scholarly communication crisis: solutionscrisis: solutions

Serials cancellationsSerials cancellations Campus discussions on scholarly Campus discussions on scholarly

communicationcommunication Consortial purchasesConsortial purchases Broader sharing of collectionsBroader sharing of collections Cataloging of e-journalsCataloging of e-journals Promotion of open-access journalsPromotion of open-access journals New management tools (SFX, ERM, New management tools (SFX, ERM,

etc.)etc.)

Change scholarly Change scholarly communicationcommunication

How to do this?How to do this? IRs and Open AccessIRs and Open Access

Open access: Open access: allows all members of allows all members of society to freely access relevant cultural society to freely access relevant cultural and scientific achievements, in and scientific achievements, in particular by encouraging the free particular by encouraging the free (online) availability of such information(online) availability of such information

Berlin Declaration on Open AccessBerlin Declaration on Open Accesshttp://www.zim.mpg.de/openaccess-berlin/berlindeclaratiohttp://www.zim.mpg.de/openaccess-berlin/berlindeclaratio

n.htmln.html

SPARCSPARC

ACRL Scholarly ACRL Scholarly Communication InitiativesCommunication Initiatives

Canadian Association of Canadian Association of Research Libraries Research Libraries

Why do it?Why do it?

Change scholarly communicationChange scholarly communication Increase institutional visibilityIncrease institutional visibility

Increase institutional Increase institutional visibilityvisibility

Why do it?Why do it?

Change scholarly communicationChange scholarly communication Increase institutional visibilityIncrease institutional visibility Highlight individual achievementHighlight individual achievement

Highlight individual achievementHighlight individual achievement

Why do it?Why do it?

Change scholarly communicationChange scholarly communication Increase institutional visibilityIncrease institutional visibility Highlight individual achievementHighlight individual achievement Improve accessImprove access

Improve accessImprove access

Improve accessImprove access

Improve accessImprove access

Improve accessImprove accesshttp://grants.nih.gov/grants/policy/data_shahttp://grants.nih.gov/grants/policy/data_sha

ring/ring/

Improve accessImprove accesshttp://www.cihr-irsc.gc.ca/e/32326.http://www.cihr-irsc.gc.ca/e/32326.

htmlhtml

Why do it?Why do it?

Change scholarly communicationChange scholarly communication Increase institutional visibilityIncrease institutional visibility Highlight individual achievementHighlight individual achievement Improve accessImprove access Make connections to other Make connections to other

resourcesresources

Make connections to Make connections to other resourcesother resources

Make connections to Make connections to other resourcesother resources

Why do it?Why do it?

Change scholarly communicationChange scholarly communication Increase institutional visibilityIncrease institutional visibility Highlight individual achievementHighlight individual achievement Improve accessImprove access Make connections to other resourcesMake connections to other resources Preserve materialsPreserve materials

Preserve materialsPreserve materials

Preserve materialsPreserve materials

Why do it?Why do it?

Change scholarly communicationChange scholarly communication Increase institutional visibilityIncrease institutional visibility Highlight individual achievementHighlight individual achievement Improve accessImprove access Make connections to other resourcesMake connections to other resources Preserve materialsPreserve materials Increase collaborationIncrease collaboration

Increase collaborationIncrease collaboration

Why do it?Why do it?

Change scholarly communicationChange scholarly communication Increase institutional visibilityIncrease institutional visibility Highlight individual achievementHighlight individual achievement Improve accessImprove access Make connections to other resourcesMake connections to other resources Preserve materialsPreserve materials Increase collaborationIncrease collaboration Promote research and scholarshipPromote research and scholarship

Promote research and Promote research and scholarshipscholarship

Promote research and Promote research and scholarshipscholarship

What’s your timeline?What’s your timeline?

Are there external pressures?Are there external pressures? When do you want to go public?When do you want to go public? How long do you have to plan?How long do you have to plan? Are you in this for the long haul?Are you in this for the long haul?

Who will be involved?Who will be involved?

Library staffLibrary staff Campus/institutional information Campus/institutional information

systemssystems Faculty and academic deansFaculty and academic deans Research institutesResearch institutes Campus/central administrationCampus/central administration Campus/governmental public Campus/governmental public

relationsrelations

Who will be involved?Who will be involved?

Campus/community publishersCampus/community publishers Community partners/Sister Community partners/Sister

institutionsinstitutions Professional marketersProfessional marketers Academic or commercial Academic or commercial

publisherspublishers Students/general publicStudents/general public

Who will be involved?Who will be involved?

How will you measure How will you measure success?success?

Numbers of items collected?Numbers of items collected? Use of materials?Use of materials? Income generated from it?Income generated from it? Numbers of participants?Numbers of participants? User studies or surveys?User studies or surveys? Integration with other resources or Integration with other resources or

sites?sites?

How will you measure How will you measure success?success?

How flexible is your How flexible is your vision?vision?

Target groupTarget group Selection and evaluation of contentSelection and evaluation of content Criteria for submissionCriteria for submission Model for submissionModel for submission Subsidiary servicesSubsidiary services Long-term preservation and accessLong-term preservation and access

Who will pay?Who will pay?

Up-front moneyUp-front money Software and licensingSoftware and licensing System setup, support, and System setup, support, and

maintenancemaintenance Staffing Staffing