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Implementing a Successful Student Employment Program. Presented by: Betty Casale The H. John Heinz III College Carnegie Mellon University. PASFAA Conference 2010. Successful Student Employment Programs. Require:. Result in:. Planning Coordination Collaboration - PowerPoint PPT Presentation
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PRESENTED BY:BETTY CASALE
THE H. JOHN HEINZ III COLLEGE CARNEGIE MELLON UNIVERSITY
Implementing a Successful Student
Employment Program
Implementing a Successful Student
Employment Program
PASFAA Conference 2010
Require:Require: Result in:Result in:
Planning
Coordination Collaboration
Communication
Planning
Coordination Collaboration
Communication
More jobs for students
Satisfied participants
Efficiency
Compliance
More jobs for students
Satisfied participants
Efficiency
Compliance
Successful Student Employment Programs
Planning Checklist:
Review and apply federal regulations Identify potential collaborators Identify possible payment sources Identify potential on-campus
jobs/supervisors Identify potential community service
participants Determine pay rates Determine number of work hours Determine award amounts Organize job description process Define the FWS process Consider Summer and periods of non
enrollment Determine FAO processing needs Determine communication needs Develop FWS policies and procedures
PLAN
AHEAD!!PLAN
AHEAD!!
Review & Apply Federal Regulations
TIP: Use these regulations to outline your institution’s FWS policies and proceduresTIP: Use these regulations to outline your institution’s FWS policies and procedures
34 CFR 673 34 CFR 675
http://www2.ed.gov/programs/fws/legislation.html
Identify Potential Collaborators
FWS
employment
is a shared
responsibility!
FWS
employment
is a shared
responsibility!
Financial Aid Office
Career Services/Placement Office
Fiscal/Accounting Offices
Graduate Departments
Student Service Offices, etc.
Public Service Organizations
The Student
Identify Possible Payment Sources
Who pays the non federal share? The school The hiring organization Grant funds Any source except FWS funds
Consider funding non federal share to increase community service opportunities Many non tangible benefits for
schoolsConsider 90% federal subsidy
for employers who can’t afford to pay What verification is required?
Identify Potential on Campus Jobs/Supervisors
Work with
collaborators to
indentify job
opportunities!
Work with
collaborators to
indentify job
opportunities!
Consider campus jobs that: Provide student services Reinforce students’ education/career
goals when possible Provide supportive services to
students with disabilities
Examples: Office Assistant Teaching Assistant Research Assistant Technical Assistant Tutor Etc.
Identify Potential Community Service Participants
An institution may
not solicit or accept
fees, commissions,
contributions, or
gifts as a condition
for FWS
employment, nor
permit any
organization with
which it has an
employment
agreement to do so.
34 CFR 675.27
An institution may
not solicit or accept
fees, commissions,
contributions, or
gifts as a condition
for FWS
employment, nor
permit any
organization with
which it has an
employment
agreement to do so.
34 CFR 675.27
Visit current and potential hiring organizations
Build relationships with public service organizations
Participate in public service fairs
Attend job fairsConsider the Multi-
Institutional job location and development program (See 34 CFR 675.34)
Determine Pay Rates
MINIMUM WAGE =
$7.25 per hourMINIMUM WAGE =
$7.25 per hour
Must be hourly wage for undergrads
Consider whether hourly or salary for grad students
Must be at least minimum wage
Consider what is reasonable in terms of the skills needed to perform the job how much persons with those skills
are paid in the local area for doing the same type of job
rates the school would normally pay similar NFWS employees
Determine Number of Work Hours
Other considerations?
Other considerations?
Consider number of weeks in the award period
Consider what is reasonable part time employment relative to academic requirements
Consider number of potential jobs compared to number of potential awardees
Determine Award Amounts
Other fa
ctors?
Other fa
ctors?
Considerations include:
Amount of work study allocation
Wage rate
Reasonable number of work hours for students
Organize Job Description Process
Put everything in
writing!Put everything in
writing!
Identify categories of jobs
Write standard job descriptions
Make job submission easy for hiring supervisors
Define process for approving non-standard job descriptions
Define the FWS Process Write the hiring process
Illustrate with one or more flow charts
Communicate consistently and clearly
Publish the process
Work study studentscan help with this!!
Work study studentscan help with this!!
Consider Summer & Periods of Non Enrollment
The institution shall
determine the amount of
earnings from a FWS job
to be applied to a
student’s cost of
attendance (attributed
earnings) by subtracting
taxes and job related costs
from the student’s
earnings.
34 CFR 675.25
How is your
organization doing this?
•Systematically
•Manually
The institution shall
determine the amount of
earnings from a FWS job
to be applied to a
student’s cost of
attendance (attributed
earnings) by subtracting
taxes and job related costs
from the student’s
earnings.
34 CFR 675.25
How is your
organization doing this?
•Systematically
•Manually
Splitting Summer awards between award years
Impact on financial aid for next period of enrollment if not enrolled when FWS is earned
Students must be expected to enroll for next period of enrollment if FWS earned while not enrolled.
Determine FAO Processing Needs
AVOID:
“…..but they told me
in Career Services
that I could start
working!”
AVOID:
“…..but they told me
in Career Services
that I could start
working!”
Understand that FAO cannot do it all
Determine what tasks do not belong in the FAO & collaborate with others. Examples include: Job & employer development Payroll Billing and accounting, etc.
Consider designating staff member as a FWS “liaison”
Hire students to helpTake steps to ensure that all
communication about FWS originates in the FAO
Determine Communication Needs
Website
Brochures
Texting
FAQs
Orientation
Information Sessions
Employer Presentations
Others?
Website
Brochures
Texting
FAQs
Orientation
Information Sessions
Employer Presentations
Others?
Publish as much information as possible
Present to employers/students at every opportunity
Write clearly and accurately
Consider separate communications and FAQs tailored to: Students Staff Faculty Off-campus organizations, etc.
Develop Policies and Procedures
Use written
policies and
procedures to
support decisions!Use writte
n
policies and
procedures to
support decisions!
Outline first using federal regulations as a guide
Include everything applicable to your organization
Organize for easy updating Annually and As changes occur
Include: Sample processing forms Sample contracts
Contact:Betty Casale
Director of Financial AidThe H. John Heinz III College
Carnegie Mellon [email protected]
412-268-3289
Questions & Discussion