Implementation ofImplementation ofDocument Imaging Document Imaging

Ed Rought

City of Reno, Nevada

ObjectivesObjectives

• Tight integration with Tidemark database

• Common interface to non-Tidemark apps

• Single development platform

• Limit user entry as much as possible

Imaging IntegrationImaging Integration

• Seamless connection to Permit PlanSeamless connection to Permit Plan

• Automatic selection of Automatic selection of current case, parcel, or projectcurrent case, parcel, or project

• Parameter passing with TMxxxx.CSVParameter passing with TMxxxx.CSV

Development PlatformDevelopment Platform

• Borland Delphi 5 RAD EnvironmentBorland Delphi 5 RAD Environment

• Ceyoniq Imaging ComponentsCeyoniq Imaging Components

• Windows NT ServersWindows NT Servers

Imaging SolutionImaging Solution

• Vendor: Image Information Inc.Vendor: Image Information Inc.

• Software: KoFAX, OTG, and CeyoniqSoftware: KoFAX, OTG, and Ceyoniq

• User Interface: Delphi and API to User Interface: Delphi and API to TreevTreev

Document FlowDocument Flow

CompletedCase Plans

Xerox Scanner

* Tidemark DB* Barcode List

Kofax DBunindexed

objects

Imaging DB

ImagingSuite Image Storage

Barcodes

PaperSets

TMCaseEntry

Kofax* Capture* Barcode

Xerox Station

Barcode Interface ScreenBarcode Interface Screen

Electronic File Interface Electronic File Interface ScreenScreen

Imaging PhasesImaging Phases

• Intake and Barcode AssociationIntake and Barcode Association

• Scanning of White PaperScanning of White Paper

• Indexing against Tidemark DataIndexing against Tidemark Data

• Retrieval via WorkstationRetrieval via Workstation

• Scanning of Plans at job completionScanning of Plans at job completion

Intake MethodsIntake Methods

• Barcoding Document SetsBarcoding Document Sets– Front Counter Front Counter

– Workstations throughout the buildingWorkstations throughout the building

• Electronic Document Import Electronic Document Import (PDF and TIF only)(PDF and TIF only)

IndexingIndexing

Indexing Workstation

TidemarkDatabase

ImagingDatabase

Custom IndexingApplication

KoFAXDatabase

Case, Parcel,Address, and

PeopleInformation

DocumentIndexes

SummarySummary

• Application in live testing now

• Indexing methods provide for enterprise wide use of images

• Extraction of indexes based on Permit Plan data, so no re-keying of indexes

• Cost Effective and expandable Implementation