IMPLEMENTATION GUIDELINES FOR ANSI ASC X12 EDI … Documents... · FCA US - PentaSAP Accounts Payable Invoice Segment: ST Transaction Set Header Position: 010 Loop: Level: Heading

IMPLEMENTATION GUIDELINES FOR ANSI ASC X12 EDI CONVENTIONS

PentaSAP ACCOUNTS PAYABLE

INVOICE (810) TRANSACTION SET

FCA US INFORMATION & COMMUNICATION TECHNOLOGY MANAGEMENT ANSI ASC X12 VERSION/RELEASE 002040

FCA US - PentaSAP Accounts Payable Invoice

810 Invoice

Functional Group ID=IN

Introduction:

This standard provides the format and establishes the data contents of an invoice transaction set. The invoice transaction set provides for customary and established business and industry practice relative to the billing for goods and services provided.

Notes:

This document applies to invoicing for indirect orders and production shipments to Non-ERS plants.

Prior to 810 transmission testing or questions regarding incorrect or missing data, contact the Corporate Accounts Payable Staff. Please refer to the EDI Contact List:

https://ps.nafta.extra.fcagroup.com/sites/itb-ebus/Documents/EDIContactList.pdf

History of Changes:

08/27/2012:Guide completed for PentaSAP, Wave 1

10/10/2012:Header - Modified EVT Qualifier Description for Element ITA05

12/11/2012:Header - Modified ST Qualifer Description for Element N104

01/21/2013:Example - Updated

02/22/2013:Header - Updated the element usage description for the N102 and N104.Detail - Updated the segment usage description for the IT1.Detail - Updated the element usage description for the IT103.Added Appendix A which includes bill to location assignements for MOPAR.

04/09/2013:Header - Removed N1~MA (Ultimate Destination Location) usage. This is not supported by PentaSAP.

06/03/2013:Header - Removed 'EA' and 'JB' from the REF01. These are not used in PentaSAP.Header - Removed PWK segment. This is not used in PentaSAP.Detail - Removed the PWK segment. This is not used in PentaSAP.Added Appendix B which contains error codes and descriptions that will be used in the 824 response generated by PentaSAP for the PentaSAP Accounts Payable 810 Invoice.

07/24/2018 V/R 002040 1 FCA US


08/06/2013:Header - Modified Miniumum size of N104 from 5 to 3

08/26/2013:Includes preliminary specifications for PentaSAP, Wave 2

09/06/2013:Detail - Updated the element usage description for the REF02, Packing Slip Number.

09/11/2013:Detail - Updated the element usage description for the IT109, Purchase Order Number.

10/10/2013:Appendix B - Added Error Code 264

10/15/2013:Header - Updated Currency Code Link in CUR02

10/23/2013:Header - Added Appendix C for International bill to location names and codes used in the N1 segment.

12/02/2013:Header - Removed all references to credit card billing. This invoice will not be used for credit card billing in PentaSAP.

Header - Added descriptive text in the N1 segment for supplier and ship-to locations.

01/21/2014:Detail - Changed the minimum/maximum length of IT109 from 8/10 to 7/10.

02/05/2014:Detail - Updated explanation of IT107 giving more detail regarding Part Numbers.

12/15/2014:Updated Link in above notes section.

01/21/2015:Name Change To FCA US

04/22/2015:Updated Appendix A

07/24/2018:Updated Contact List Link in NotesHeader - Updated Currency Codes Link in CUR02 Notes

Heading:

Page Pos. Seg. Base User Loop Notes and No. No. ID Name Guide Status Max.Use Repeat Comments

07/24/2018 V/R 002040 2 FCA US


5 010 ST Transaction Set Header M M 1

6 020 BIG Beginning Segment for Invoice M M 1

030 NTE Note/Special Instruction F Not Used 100

8 040 CUR Currency O Must Use 1

11 050 REF Reference Numbers O 12

060 PER Administrative Communications Contact

O Not Used 3

LOOP ID - N1 200

12 070 N1 Name O Must Use 1

080 N2 Additional Name Information O Not Used 2

090 N3 Address Information O Not Used 2

100 N4 Geographic Location O Not Used 1

110 REF Reference Numbers O Not Used 12


O Not Used 3

130 ITD Terms of Sale/Deferred Terms of Sale O Not Used 5

14 140 DTM Date/Time/Period O 10

150 FOB F.O.B. Related Instructions O Not Used 1

160 PID Product/Item Description O Not Used 200

170 MEA Measurements O Not Used 40

180 PWK Paperwork O Not Used 25

190 PKG Marking, Packaging, Loading O Not Used 25

200 L7 Tariff Reference O Not Used 1

Detail:

Page Pos. Seg. Base User Loop Notes and No. No. ID Name Guide Status Max.Use Repeat Comments

LOOP ID - IT1 200000

15 010 IT1 Baseline Item Data (Invoice) O 1

020 CUR Currency O Not Used 1

030 IT3 Additional Item Data O Not Used 5

040 TXI Tax Information O Not Used 10

050 CTP Pricing Information O Not Used 25


070 MEA Measurements O Not Used 40

080 PWK Paperwork O Not Used 25

090 PKG Marking, Packaging, Loading O Not Used 25

100 PO4 Item Physical Details O Not Used 1

110 ITD Terms of Sale/Deferred Terms of Sale O Not Used 2

18 120 REF Reference Numbers O Must Use 999999


O Not Used 5

140 SDQ Destination Quantity O Not Used 500

150 DTM Date/Time/Period O Not Used 10

160 CAD Carrier Detail O Not Used 999999

170 L7 Tariff Reference O Not Used 999999

LOOP ID - ITA 10

19 180 ITA Allowance, Charge or Service O 1

07/24/2018 V/R 002040 3 FCA US



LOOP ID - SLN 1000

200 SLN Subline Item Detail O Not Used 1



230 ITA Allowance, Charge or Service O Not Used 10

LOOP ID - N1 200

240 N1 Name O Not Used 1

250 N2 Additional Name Information O Not Used 2

260 N3 Address Information O Not Used 2

270 N4 Geographic Location O Not Used 1



O Not Used 3

Summary:

Page Pos. Seg. Base User Loop Notes and No. No. ID Name Guide Status Max.Use Repeat Comments21 010 TDS Total Monetary Value Summary M M 1


030 CAD Carrier Detail O Not Used 1

LOOP ID - ITA 10

040 ITA Allowance, Charge or Service O Not Used 1


060 ISS Invoice Shipment Summary O Not Used 5

22 070 CTT Transaction Totals M M 1

23 080 SE Transaction Set Trailer M M 1

07/24/2018 V/R 002040 4 FCA US


Segment: ST Transaction Set Header

Position: 010Loop:

Level: HeadingUsage: Mandatory

Max Use: 1Purpose: To indicate the start of a transaction set and to assign a control number

Syntax Notes:Semantic Notes:

Comments: 1 The transaction set identifier (ST01) is intended for use by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the invoice transaction set).

Notes: The transaction set control number (ST02) in this header must match the transaction set control number (SE02) in the transaction set trailer (SE).

Data Element SummaryRef. Data Base User Des. Element Name Attributes Attributes

ST01 143 Transaction Set Identifier Code M ID 3/3 M

Code uniquely identifying a Transaction Set

810 X12.2 Invoice

ST02 329 Transaction Set Control Number M AN 4/9 M

Identifying control number assigned by the originator for a transaction set.

A unique control number assigned to each transaction set within a functional group, starting with 0001 and incrementing by 1 for each subsequent transaction set. Same as SE02.

07/24/2018 V/R 002040 5 FCA US


Segment: BIG Beginning Segment for Invoice

Position: 020Loop:

Level: HeadingUsage: Mandatory

Max Use: 1Purpose: To indicate the beginning of an invoice transaction set and transmit identifying

numbers and datesSyntax Notes:

Semantic Notes:Comments: 1 BIG07 is used only to further define the type of invoice when needed.

Notes: The date and time are the local date and time at the creation point of the transaction set.

Example:BIG~110331~23456789~~~~~DI


BIG01 245 Invoice Date M DT 6/6 M

Invoice Issue Date.

The date the invoice was created in 'YYMMDD' format.

BIG02 76 Invoice Number M AN 1/22 M AN 1/15

Identifying number assigned by issuer

A unique FCA US supplier assigned invoice number that is not repeated within a one year period. Although the standard allows for a 22 character number, FCA US will only use and store the first 15 characters.

BIG03 323 Purchase Order Date O DT 6/6 Not Used

BIG04 324 Purchase Order Number O AN 1/22 Not Used

BIG05 328 Release Number O AN 1/30 Not Used

BIG06 327 Change Order Sequence Number O AN 1/8 Not Used

BIG07 640 Transaction Type Code O ID 2/2 Must Use

Code specifying the type of transaction

CR Credit Memo

CR is to be used if the original invoice over charged for the goods or services.

DI Debit Invoice

DI is to be used for the original invoice.

07/24/2018 V/R 002040 6 FCA US


DR Debit Memo

DR is to be used if the origninal invoice under charged for the goods or services.

07/24/2018 V/R 002040 7 FCA US


Segment: CUR Currency

Position: 040Loop:

Level: HeadingUsage: Optional (Must Use)

Max Use: 1Purpose: To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Syntax Notes: 1 If CUR08 is present, then CUR07 is required.2 If CUR09 is present, then CUR07 is required.3 If CUR11 is present, then CUR10 is required.4 If CUR12 is present, then CUR10 is required.5 If CUR14 is present, then CUR13 is required.6 If CUR15 is present, then CUR13 is required.7 If CUR17 is present, then CUR16 is required.8 If CUR18 is present, then CUR16 is required.9 If CUR20 is present, then CUR19 is required.10 If CUR21 is present, then CUR19 is required.

Semantic Notes:Comments: 1 Monetary values are assumed to be expressed in thecurrency of the country of

the transaction originatorunless the optional CUR segment is used to specify adifferent currency. The CUR segment also permits thetransaction originator to indicate a specific exchangerate, foreign exchange location and date/time as thebasis for a currency conversion. Example 1. Assuming thecurrency of the transaction originator is U.S. dollars,the following CUR segment, when used in the heading areaof a transaction, would indicate that all monetary valuesappearing in the transaction are expressed in CanadianDollars (CAD). (In this example the exchange rate is atthe discretion of the receiver). CUR*BY*CAD* N/L Example 2. Assuming the currency of the transactionoriginator is U.S. dollars, the following CUR segment,when used in the detail area of a transaction, describesa currency conversion for that particular item from U.S.dollars to Canadian dollars. It also indicates that aspecific exchange rate, at a specified foreign exchangelocation on a given date/time be used as the basis forthe currency conversion. Notes below the diagramdescribe the meaning of the element values. CUR*BY*USD*1.20*SE*CAD*NY*007* 840821*1400 N/L A B C D A. Identifies the buyer's (BY) currency as U.S. dollars(USD). B. The multiplier (1.20) is the exchange rate factor forthe conversion. C. Identifies the seller's (SE) currency as Canadiandollars (CAD). D. Indicates the basis for the exchange rate as the NewYork Foreign Exchange (NY) and the effective date/time(007) as August 21, 1984 (840821) at 2:00 P.M. (1400). The value for this item is to be converted to Canadiandollars (CAD) at the exchange rate of 1.20, based on theNew York Foreign Exchange (NY) at 2:00 P.M. (1400) onAugust 21, 1984. The actual unit price conversion forthe item would be: The unit price value 7.50 (U.S. dollars) multiplied bythe exchange rate (1.20) equals 9.00 Canadian dollars(7.50 X 1.20 = 9.00) CUR07 through CUR21 provide forfive (5) dates/times relating to the currency conversion,i.e., effective date, expiration date, etc.

Notes: This segment is mandatory. Suppliers should submit invoices with appropriate currency code as defined by their purchase orders.

07/24/2018 V/R 002040 8 FCA US


Currency code MUST be provided for PentaSAP.


CUR01 98 Entity Identifier Code M ID 2/2 M

Code identifying an organizational entity or a physical location.

SU Supplier/Manufacturer

CUR02 100 Currency Code M ID 3/3 M

Code (Standard ISO) for country in whose currency the charges are specified

An appropriate currency code should be selected from the ISO 4217 currency and funds name and code elements. The currency code submitted will be editted to ensure that the proper currency code is being used.

Note: The code list for this element is maintained by the International Organization for Standardization.

Follow the link: https://www.iso.org/iso-4217-currency-codes.html

Additional Note: As with any website, changes to the website are possible. The path that should be followed to obtain the ISO Recommendation is subject to change without notice and may not be represented in this documentation. This path is provided to assist the trading partner.

CUR03 280 Exchange Rate O R 4/6 Not Used

CUR04 98 Entity Identifier Code O ID 2/2 Not Used

CUR05 100 Currency Code O ID 3/3 Not Used

CUR06 669 Currency Market/Exchange Code O ID 3/3 Not Used

CUR07 374 Date/Time Qualifier C ID 3/3 Not Used

CUR08 373 Date O DT 6/6 Not Used

CUR09 337 Time O TM 4/4 Not Used



CUR12 337 Time O TM 4/4 Not

07/24/2018 V/R 002040 9 FCA US


Used










07/24/2018 V/R 002040 10 FCA US


Segment: REF Reference Numbers

Position: 050Loop:

Level: HeadingUsage: Optional

Max Use: 12Purpose: To specify identifying numbers.


Comments:Notes: Used for DTE Energy only.

The plant number ('PE' - 4 positions), department number ('DP' - 10 positions) and FCA US internal account number ('CA' 10 positions) elements must be sent together as a set.

Examples: REF~PE~2452REF~CA~0054550001REF~DP~0024520900


REF01 128 Reference Number Qualifier M ID 2/2 M

Code qualifying the Reference Number.

CA Cost Allocation Reference

For DTE Energy only.FCA US Internal Account Number.

DP Department Number

For DTE Energy only.

PE Plant Number

For DTE Energy only.

REF02 127 Reference Number M AN 1/30 M AN 1/16

Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier.

Value as qualified by REF01.

REF03 352 Description O AN 1/80 Not Used

07/24/2018 V/R 002040 11 FCA US


Segment: N1 Name

Position: 070Loop: N1 Optional (Must Use)

Level: HeadingUsage: Optional (Must Use)

Max Use: 1Purpose: To identify a party by type of organization, name, and code

Syntax Notes: 1 At least one of N102 or N103 is required.2 If either N103 or N104 is present, then the other is required.

Semantic Notes:Comments: 1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Notes: Up to three N1 segments are used at the heading level.

For direct material, the data in the N1 segments must match the data on the Material Release (830). Use 'SU' for the FCA US assigned supplier code for which the Material Release was issued. Use 'ST' for the actual ship to location specified on the Material Release.

For indirect material, the data in the N1 segments must match the data on the purchase order or release (850/860). Use 'SE' for the FCA US assigned supplier code from the purchase order or release. Use 'ST' for the actual ship to location specified on the purchase order or release.

Examples: N1~SU~CARO GROUP~92~74724AB N1~ST~JEFFERSON NORTH ASSEMBLY PLANT~92~04012 N1~BT~MOPAR~92~3110N1~BT~UNITED STATES~92~CAPN1~BT~CANADA~92~CCLN1~BT~MEXICO~92~CDMN1~ST~VENEZUELA~92~08068N1~BT~UNITED STATES~92~04522


N101 98 Entity Identifier Code M ID 2/2 M

Code identifying an organizational entity or a physical location.

BT Party to be Billed For Other Than Freight(Bill To)

There are two conditions to use this code:1. Bill to is to be used when the ship to location is a MOPAR third party packager or consignee.2. Bill to is to be used if the shipment is an international cross border shipment

07/24/2018 V/R 002040 12 FCA US


ST Ship To

SU Supplier/Manufacturer

N102 93 Name M AN 1/35 M

Free-form name

If N101 = 'SU', the name of the supplier or manufacturer.

If N101 = 'ST', the name of the ship to location.

For MOPAR third party packager or consignee, use Appendix A for bill to location names.

For shipments that cross an international border (originating internationally or from the U.S.), use Appendix C for bill to location names.

N103 66 Identification Code Qualifier M ID 1/2 M ID 2/2

Code designating the system/method of code structure used for Identification Code (67)

92 Assigned by Buyer

N104 67 Identification Code C ID 2/17 ID 3/7

Code identifying a party.

If N101 = 'SU' and N103 = '92', use the FCA US assigned supplier code.

If N101 = 'ST' and N103 = '92', use the FCA US assigned receiving plant codeor the supplier code (third party packaging only) of the actual ship to location.

If N101 = 'ST', N103 = '92', N103 = 'VENEZUELA' and N104 = '08068' use '04522' for the bill to location code.

For MOPAR third party packager or consignee, use Appendix A for bill to location codes.

For shipments that cross an international border (originating internationally or from the U.S.), use Appendix C for bill to location codes.

07/24/2018 V/R 002040 13 FCA US


Segment: DTM Date/Time/Period

Position: 140Loop:

Level: HeadingUsage: Optional

Max Use: 10Purpose: To specify pertinent dates and times

Syntax Notes: 1 At least one of DTM02 or DTM03 is required.Semantic Notes:

Comments:Notes: One DTM segment in the heading area is mandatory to provide shipment or

service date. Use the date the shipment left the supplier's premises or the service was rendered.

Example:DTM~011~110731


DTM01 374 Date/Time Qualifier M ID 3/3 M

Code specifying type of date or time, or both date and time

011 Shipped

The date the shipment left the supplier's premises or the service was rendered.

DTM02 373 Date M DT 6/6 M

Date (YYMMDD)

DTM03 337 Time C TM 4/4 Not Used

DTM04 623 Time Code O ID 2/2 Not Used

07/24/2018 V/R 002040 14 FCA US


Segment: IT1 Baseline Item Data (Invoice)

Position: 010Loop: IT1 Optional

Level: DetailUsage: Optional

Max Use: 1Purpose: To specify the basic and most frequently used line item data for the invoice and

related transactionsSyntax Notes: 1 If IT106 is present, then IT107 is required.

2 If IT108 is present, then IT109 is required.3 If IT110 is present, then IT111 is required.4 If IT112 is present, then IT113 is required.5 If IT114 is present, then IT115 is required.6 If IT116 is present, then IT117 is required.7 If IT118 is present, then IT119 is required.8 If IT120 is present, then IT121 is required.9 If IT122 is present, then IT123 is required.10 If IT124 is present, then IT125 is required.

Semantic Notes:Comments: 1 Element 235/234 combinations should be interpreted to include products and/or

services. See the Data Dictionary for a complete list of ID's.2 IT101 is the purchase order line item identification.3 IT106 through IT125 provides for ten (10) different product/service ID's for

each item. For example: Case, Color, Drawing No., UPC No., ISBN No., Model No., SKU.

Notes: There should be one IT1 segment for each item shipped or service rendered. The IT1 segment is used to identify the buyer's part number and the Purchase Order number.

PentaSAP has an invoice line item limit of 200 line items. Any invoices that would exceed that limit should be split into separate 810 invoices with no more than 200 line items each. Each successive invoice must have a different invoice number (BIG02). Invoice numbers should not be duplicated.

Examples: IT1~00010~110~PC~10.35~~BP~450021234~PO~017782987IT1~00020~100~GA~5.35~~BP~02128069~PO~017782985


IT101 350 Assigned Identification O AN 1/6 Must Use

Alphanumeric characters assigned for differentiationwithin a transaction set.

Line Item Number is the exact line item number from the purchase order or purchase order change.

IT102 358 Quantity Invoiced M R 1/10 M

07/24/2018 V/R 002040 15 FCA US


Number of units invoiced (supplier units)

The quantity being invoiced with a maximum of 4 digits to the right of the decimal point.

IT103 355 Unit or Basis for Measurement Code M ID 2/2 M

Code identifying the basic unit of measurement.

The quantity of measure (data element 355) as shown on the FCA US Purchase Order.

IT104 212 Unit Price M R 1/14 M

Price per unit of product, service, commodity, etc.

The unit price with a maximum of 2 digits to the right of the decimal point.

IT105 639 Basis of Unit Price Code O ID 2/2 Not Used

IT106 235 Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

BP Buyer's Part Number

IT107 234 Product/Service ID C AN 1/30 AN 8/13

Identifying number for a product or service

FCA US part number IS MANDATORY if provided on the FCA US Purchase Order.FCA US part number IS OPTIONAL if FCA US Purchase Order does not provide a part number.

IT108 235 Product/Service ID Qualifier O ID 2/2 Must Use

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO Purchase Order Number

IT109 234 Product/Service ID C AN 1/30 Must Use

AN 7/10

Identifying number for a product or service

This is the purchase order number for the line item and is mandatory. This value should be obtained from either the BEG03 in the 850 Purchase Order or from the BCH03 in the 860 Purchase Order Change.

IT110 235 Product/Service ID Qualifier O ID 2/2 Not Used

IT111 234 Product/Service ID C AN 1/30 Not Used



IT114 235 Product/Service ID Qualifier O ID 2/2 Not

07/24/2018 V/R 002040 16 FCA US


Used












07/24/2018 V/R 002040 17 FCA US


Segment: REF Reference Numbers

Position: 120Loop: IT1 Optional

Level: DetailUsage: Optional (Must Use)

Max Use: 999999Purpose: To specify identifying numbers.


Comments:Notes: One REF segment is transmitted to provide the packing slip number of the

shipment for matching against the material received.

Although the standard allows up to 30 characters in reference numbers, FCA US processes only the first 16. Sending more than 16 characters in reference numbers may result in invoices being rejected as duplicates if the first 16 characters match a previously used reference number.

Example: REF~PK~87643521


REF01 128 Reference Number Qualifier M ID 2/2 M

Code qualifying the Reference Number.

PK Packing List Number

REF02 127 Reference Number M AN 1/30 M AN 1/16

Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier.

Packing slip number (delivery note number) for the item.

For material that was delivered, the packing slip number (delivery note number) should be entered.

For services that were rendered, the purchase order number should be entered as the packing slip number (delivery note number).

For Tooling Purchase order invoices, packing slip number (delivery note number) is made up of the purchase order number + the purchase order line item number as one concatenated string.

REF03 352 Description O AN 1/80 Not Used

07/24/2018 V/R 002040 18 FCA US


Segment: ITA Allowance, Charge or Service

Position: 180Loop: ITA Optional

Level: DetailUsage: Optional

Max Use: 1Purpose: To specify allowances, charges, or services

Syntax Notes: 1 If ITA02 is present, then at least one of ITA03 or ITA13 is required.2 At least one of ITA06 ITA07 or ITA08 is required.3 If ITA08 is present, then ITA09 is required.4 If ITA10 is present, then ITA11 is required.

Semantic Notes:Comments: 1 If ITA07 is present with either ITA06 or ITA08, then ITA07 takes precedence.

2 ITA12 is the quantity of free goods.Notes: To specify special charges.

The Allowance or Charge Total Amount element (ITA07) is in the N2 format which calls for numeric data with 2 implied decimal points. If the charge or allowance is $100.00, the amount would be transmitted as '10000' (the decimal point is not transmitted).

Examples:ITA~C~~~06~PKG~~54321 (Packaging Charge)ITA~C~~~06~GST~~62350 (Canadian - Goods and Service Tax)ITA~C~~~06~FRT~~3500 (Freight Cost)


ITA01 248 Allowance or Charge Indicator M ID 1/1 M

Code which indicates an allowance or charge for the service specified

C Charge

ITA02 559 Agency Qualifier Code O ID 2/2 Not Used

ITA03 560 Special Services Code C ID 2/10 Not Used

ITA04 331 Allowance or Charge Method of Handling Code M ID 2/2 M

Code indicating method of handling for an allowance or charge

06 Charge to be Paid by Customer

ITA05 341 Allowance or Charge Number O AN 1/16 Must Use

AN 1/4

The number assigned by a vendor referencing an allowance, promotion, deal or charge

ETX Federal Excise Tax

EVT European / Non - NAFTA VAT

FRT Freight Cost

07/24/2018 V/R 002040 19 FCA US


FTF Fuel Tax - Federal

FTS Fuel Tax - State

GST Canadian - Goods and Service Tax

HMT Hazardous Material Tax

HST Canadian - Harmonized Sales Tax

PKG Packaging Charge

PST Canadian - Provincial Sales Tax

QST Canadian - Quebec SalesTax

STX General Sales Tax - USA

V11 Mexico - 11% VAT

V16 Mexico - 16% VAT

ITA06 359 Allowance or Charge Rate C R 1/9 Not Used

ITA07 360 Allowance or Charge Total Amount M N2 1/9 M

Total dollar amount for the allowance or charge

The total amount of the charges or allowances that pertain to this line item.

ITA08 378 Allowance/Charge Percent Qualifier C ID 1/1 Not Used

ITA09 332 Allowance or Charge Percent C R 1/6 Not Used

ITA10 339 Allowance or Charge Quantity O R 1/10 Not Used

ITA11 355 Unit or Basis for Measurement Code C ID 2/2 Not Used

ITA12 380 Quantity O R 1/10 Not Used

ITA13 352 Description C AN 1/80 Not Used

ITA14 150 Special Charge or Allowance Code O ID 3/3 Not Used

07/24/2018 V/R 002040 20 FCA US


Segment: TDS Total Monetary Value Summary

Position: 010Loop:

Level: SummaryUsage: Mandatory

Max Use: 1Purpose: To specify the total invoice discounts and amounts


Comments: 1 TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.

Notes: To specify the total monetary value of the included invoices.The Total Invoice Amount element (TDS01) is in the N2 format which calls for numeric data with 2 implied decimal points. If the total amount is $100.00, the amount would be transmitted as '10000' (the decimal point is not transmitted).

Example: TDS~347850


TDS01 361 Total Invoice Amount M N2 1/10 M

Amount of invoice (including charges, less allowances) before terms discount (if discount is applicable)

The sum of all the extended prices and allowances and charges (see Notes, above).

TDS02 390 Amount Subject to Terms Discount C N2 1/10 Not Used

TDS03 391 Discounted Amount Due O N2 1/10 Not Used

TDS04 362 Terms Discount Amount O N2 1/10 Not Used

07/24/2018 V/R 002040 21 FCA US


Segment: CTT Transaction Totals

Position: 070Loop:


Max Use: 1Purpose: To transmit a hash total for a specific element in the transaction set

Syntax Notes: 1 If CTT03 is present, then CTT04 is required.2 If CTT05 is present, then CTT06 is required.

Semantic Notes:Comments: 1 This segment is intended to provide hash totals to validate transaction

completeness and correctness.Notes: Used to provide the total number of IT1 segments used in the invoice transmitted.

This total is used to cross check that the complete transaction set was received.

Example: CTT~4


CTT01 354 Number of Line Items M N0 1/6 M

Total number of line items in the transaction set

Total number of IT1 segments included in this transaction set.

CTT02 347 Hash Total O R 1/10 Not Used

CTT03 81 Weight O R 1/8 Not Used

CTT04 355 Unit or Basis for Measurement Code C ID 2/2 Not Used

CTT05 183 Volume O R 1/8 Not Used

CTT06 355 Unit or Basis for Measurement Code C ID 2/2 Not Used

CTT07 352 Description O AN 1/80 Not Used

07/24/2018 V/R 002040 22 FCA US


Segment: SE Transaction Set Trailer

Position: 080Loop:


Max Use: 1Purpose: To indicate the end of the transaction set and provide the count of the transmitted

segments (including the beginning (ST) and ending (SE) segments).Syntax Notes:

Semantic Notes:Comments: 1 SE is the last segment of each transaction set.

Notes: The transaction set control number value (SE02) in this trailer must match the same element value in the transaction set header (ST02).


SE01 96 Number of Included Segments M N0 1/6 M

Total number of segments included in a transaction set including ST and SE segments

SE02 329 Transaction Set Control Number M AN 4/9 M

Identifying control number assigned by the originator for a transaction set.

Same as 'ST02'

07/24/2018 V/R 002040 23 FCA US

FCA US – PentaSAP Accounts Payable Invoice

07/24/2018 V/R 002040 24 FCA US

Example 1: Invoice EDI Format Interpretation ST~810~0010 Transaction Set Identifier Code = “810” (X12.2 Invoice) Transaction Set Control Number = 0010 BIG~110331~23456789~~~~~DI Invoice Date = 03/31/11 Invoice Number = 23456789 Transaction Type Code = “DI” (Debit Invoice) N1~SU~CARO GROUP~92~74724AB Entity Identifier Code = “SU” (Supplier/Manufacturer) Name = CARO GROUP Identification Code Qualifier = “92” (Assigned by Buyer or Buyer's Agent) Identification Code = 74724AB N1~ST~STERLING HEIGHTS ASSEMBLY PLANT~92~04025 Entity Identifier Code = “ST” (Ship To) Name = STERLING HEIGHTS ASSEMBLY PLANT Identification Code Qualifier = “92” (Assigned by Buyer or Buyer's Agent) Identification Code = 04025 DTM~011~110331 Date/Time Qualifier = “011” (Shipped) Date = 03/31/11 IT1~00010~150~PC~8.35~~BP~459761502~PO~017782955 Assigned Identification = 00010 Quantity Invoiced = 150 Unit or Basis for Measurement Code = PC Unit Price = 8.35 Product/Service ID Qualifier = “BP” (Buyer's Part Number) Product/Service ID = 459761502 Product/Service ID Qualifier = “PO” (Purchase Order Number) Product/Service ID = 017782955 REF~PK~34911 Reference Number Qualifier = “PK” (Packing List Number) Reference Number = 34911 ITA~C~~~06~PKG~~5000 Allowance or Charge Indicator = "C" (Charge) Allowance or Charge Method of Handling Code = "06" (Charge to be Paid by Customer) Allowance or Charge Number = “PKG” (Packaging Charge) Allowance or Charge Total Amount = 50.00


07/24/2018 V/R 002040 25 FCA US

Example 1: Invoice (continued) EDI Format Interpretation IT1~00020~100~EA~5.85~~BP~459763445~PO~017782987 Assigned Identification = 00020 Quantity Invoiced = 100 Unit or Basis for Measurement Code = EA Unit Price = 5.85 Product/Service ID Qualifier = “BP” (Buyer's Part Number) Product/Service ID = 459763445 Product/Service ID Qualifier = “PO” (Purchase Order Number) Product/Service ID = 017782987 REF~PK~34911 Reference Number Qualifier = “PK” (Packing List Number) Reference Number = 34911 ITA~C~~~06~FRT~~3500 Allowance or Charge Indicator = "C" (Charge) Allowance or Charge Method of Handling Code = "06" (Charge to be Paid by Customer) Allowance or Charge Number = “FRT” (Freight Cost) Allowance or Charge Total Amount = 35.00 TDS~192250 Total Invoice Amount = 1922.50 CTT~2 Number of Line Items = 2 SE~15~0010 Number of Included Segments = 15 Transaction Set Control Number = 0010


07/24/2018 V/R 002040 26 FCA US

Appendix A: MOPAR Bill To Locations Bill to Locations for Third Party Packagers:

Ship to Name Ship to Location Bill to Location

Kenosha 40988 3164

Ryan & Sons 60989 3167

Howard Ternes 90990 3169

Venchurs 60438 3183 Bill to Locations for Consignees:

Ship to name Ship to Location Bill to Location

HOLLINGSWORTH – CONSIGNM 10443 3124

H&J CONSULT SVC-DERUST & 10615 3124

TDM ADDED 4-29-1 11116 3124

EXEL INC 15716 3124

JEFFORD 17332 3124

BUCKLEY 18705 3124

ATP 18898 3124

VERSA-TECH REMOVED 4/28/2006 19183 3124

BOSCH BRKG 19479 3124

WOODSPECS 20056 3124

AISIN WORLD CORP OF AMERICA 20551 3124

RYAN & SON 20993 3124

ELECTRO PRIME 23436 3124

ALMA 24366 3124

MARTINREA INTERNATIONAL INC 24902 3124

TEBO S.A. MICH BRAKE DIV 25755 3124

HIGH TECH PACKAGING 31592 3124

QUALITY METALCRAFT INC 2/06/ 32223 3124

A-1 RECYCLING 34746 3124

FOURSLIDES INC 38340 3124

FOX MANUFACTURING 05/0 38347 3124

FLIGHT SYSTEMS 39842 3124

TERNES BUY & HOLD NON-CO 41885 3124

GERSTENSLAGER. CANNOT USE D 42232 3124

MACHINING CENTER 43046 3124

MITSUBISHI 43195 3124

ARROW RACING ENGINES M 43198 3124

AARON'S 43677 3124

PARKER HANNIFEN MEXICO 45613 3124

PRODUCTION TOOL CORP 46281 3124

ALLIANCE 50012 3124


07/24/2018 V/R 002040 27 FCA US

Appendix A: MOPAR Bill To Locations (continued)

Ship to name Ship to Location Bill to Location

WILLIAMS TECHNOLOGIES INC 50307 3124

CUMMINS MEXICO 51946 3124

INSITE INDUSTRIES 52675 3124

J & L MFG. WAS DIV.6 53372 3124

JATCO 53584 3124

DETROIT DIESEL REMANUFACTURI 54225 3124

OLD MMC PER ZLATKO 3-3-2 54547 3124

PGS PER ALONZO BR 54917 3124

KSI MACHINE & ENGINEERING BDE4 56877 3124

PUTCO FAB & HOLD GRILLE PROGRAM 57086 3124

AG MFG PER JENNEFER MOOR 57425 3124

VENCHURS 57606 3124

TRW AUTOMOTIVE ELECTRONIC PRODU 58024 3124

KUKA PER DARIN POTANAC 1-13-11 58203 3124

BLUMENTHAL MANUFACTURING CO. 58805 3124

SYNCREON – MEMPHIS 60967 3124

P2K2 COMPONENTS LLC ADDED PE 61674 3124

CENTRUM SWITCHED FROM SMART 61675 3124

MANCINI RACING 61983 3124

AUTO BUILDERS INC ADDED 2/4/2 62090 3124

REMY AUTOMOTIVE 62228 3124

DMAC IND. PER ZLATKO T. 62437 3124

ATC DRIVETRAIN ADDED P 62467 3124

AER MANUFACTURING 62803 3124

UBD 62983 3124

TEAMEC MOVE FROM AA28 T 62984 3124

KARRER & BATH PER ZLATK 63425 3124

TRW AUTOMOTIVE 64303 3124

TURBO TECHNICS LIMITED PER ZLA 64583 3124

RYAN INDUSTRIES PER A 64671 3124

DYNAMIC MFG 65819 3124

MELLING 66147 3124

OAKLEY INDUSTRY 87786 PRIOR C 71198 3124

DIESEL RECON REMAN A 77708 3124

KENOSHA ACHIEVMENT 80995 3124

DELPHI 82042 3124

NEW CENTER STAMPING 85150 3124

TERNES, HOWARD PACKAGING 90110 3124

KUKA ALTERNATE SHIP TO TOLEDO 58203A 3124


07/24/2018 V/R 002040 28 FCA US

Appendix B: Error Codes and description used in the 824 Response EDI Error Code (TED01) EDI Error Message (NTE02) 185 MISSING OR INVALID TRAN TYPE CODE 187 MISSING CURRENCY CODE 189 IT1 MISSING PURCHASE ORDER NUMBER 190 IT1 INVALID PURCHASE ORDER NUMBER 212 INVALID SHIP-TO LOCATION 261 MISSING SHIP TO LOCATION 263 MISSING PART NUMBER 264 MISSING PACKING SLIP NUMBER 606 INVALID PART NUMBER ENCOUNTERED 676 SUPPLIER CODE MISSING OR INVALID 709 INVALID UNIT OF MEASURE 813 UNIT PRICE IS MISSING 816 IT1 QUANTITY IS ZERO 854 INVALID CURRENCY CODE 874 INVALID CHARGE TO/BILL TO 883 BILL TO CODE CANNOT BE BLANK


07/24/2018 V/R 002040 29 FCA US

Appendix C: International Cross Border Shipments

Ship to Name Ship to Location Bill to Name Bill to Location

(Ship to Name in United States) (Ship to Location Code in United States)

UNITED STATES CAP

(Ship to Name In Mexico) (Ship to Location Code in Mexico)

UNITED STATES CAP

(Ship to Name in Canada) (Ship to Location Code in Canada)

CANADA CCL

VENEZUELA 08068 UNITED STATES 04522