Implement compensatory, intensive, or accelerated instructional services that enable students to be performing at grade level at the conclusion of the

STATE COMPENSATORY EDUCATION PROGRAM

2014 ACET Fall Conference

Corpus Christi, Texas

October 2014

ContactsTexas Education Agency

Program Questions: Christine McCormick, [email protected]

SCE Allocations: Ashley Behnke, School [email protected] 512-463-4834

TEASE/TEAL: Paul Moreno, Financial [email protected] 512-475-2228

Also, please check with your Education Service Center…

mailto:[email protected]



Intent and Purpose of the State Compensatory Education Program: TEC 29.081

• Implement compensatory, intensive, or accelerated instructional services that enable students to be performing at grade level at the conclusion of the next regular school term• Shall offer additional accelerated instruction to each student in any subject in which the student failed to perform satisfactorily on a required EOC assessment• Directly serve students at risk of dropping out of school with activities that supplement the regular education program

Intent and Purpose of SCE, Cont’d…TEC 29.081

• Reduce the disparity in:• Student performance on state assessments• Rates of high school completion

• Sets at-risk criteria• Allows for local eligibility criteria

Intent and Purpose SCE, Cont’d…TEC 42.152

To fund supplemental programs and services designed to eliminate any disparity in performance on assessment instruments or disparity in the rates of high school completion between students at risk of dropping out of school, as defined by Section 29.081, and all other students.

Intent and Purpose SCE, Cont’d… TEC 42.152

• Costs of compensatory education program under 29.081• Costs of a Disciplinary Alternative Education Program (DAEP) under 37.008• Costs of placing students in a juvenile justice education program (JJAEP) under 37.011• Support programs eligible under Title I ESEA on a campus with at least 40% educationally disadvantaged• Local eligibility criteria

Supplement, Not Supplant•Any program activity, personnel, or materials that are required by another federal or state law, or by State Board of Education rule, may not be funded with SCE funds.•SCE funds must be used to provide support programs and/or services that supplement the regular education program so that students can perform at grade level and succeed academically.

Key Players in SCETe

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• Financial Compliance

• School Finance

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• SCE Consultants

• PEIMS Specialists

• Curriculum Specialists

• Counselor Contacts

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Criteria for At Risk EligibilityTEC 29.081

Students under the age of 26 who…

1. Was not advanced from one grade level to the next for one or more school years• These students remain at risk of dropping out of school for the remainder of his/her public school education.

Exception: A student not advancing from Pre-K or Kindergarten only as a result of a request from the student’s parents is not considered at risk.



2. In grade 7, 8, 9, 10, 11, or 12, did not maintain an average equivalent to 70 on a scale of 100 in two or more subjects in the foundation curriculum during a semester in the preceding or current school year or is not maintaining such an average in two or more subjects in the foundation curriculum in the current semester



3. Did not perform satisfactorily on an assessment instrument administered to the student under Subchapter B, Chapter 39, and who has not in the previous or current school year subsequently performed on that instrument or another appropriate instrument at a level equal to at least 110 percent of the level of satisfactory performance on that instrument



4. If the student is in prekindergarten, kindergarten, or grade 1, 2, or 3, did not perform satisfactorily on a readiness test or assessment instrument administered during the current school year

Do not use the previous year’s score



5. Is pregnant or is a parent

Pregnancy Related Services Compensatory Education Home Instruction (CEHI)http://www.tea.state.tx.us/index2.aspx?id=7087

Pregnancy Related Serviceshttp://www.esc16.net/users/0005/State%20Comp%20Ed/9.%20%20Pregnancy%20Related%20Services-Section%20IX.doc.pdf

http://www.tea.state.tx.us/index2.aspx?id=7087

http://www.esc16.net/users/0005/State%20Comp%20Ed/9.%20%20Pregnancy%20Related%20Services-Section%20IX.doc.pdf





6. Has been placed in an alternative education program in accordance with TEC Section 37.006 during the preceding or current school year

Disciplinary Alternative Education Program (DAEP)

http://www.statutes.legis.state.tx.us/GetStatute.aspx?Code=ED&Value=37.006&Date=6/28/2014



7. Has been expelled in accordance with TEC Section 37.007 during the preceding or current school year

8. Is currently on parole, probation, deferred prosecution, or other conditional release



9. Was previously reported through the Public Education Information Management system (PEIMS) to have dropped out of school.

Students remain at risk for the remainder of his/her public school education.



10. Is a student of limited English proficiency, as defined by TEC Section 29.052

Once the student is exited from the program, then this at risk criteria no longer applies.



11.Is in the custody or care of the Department of Family and Protective Services or has, during the current school year, been referred to the department by a school official, officer of the juvenile court, or law enforcement official.

NEW!-Foster Care and Student Success Resource Guide-District Foster Care Liaisons-PEIMS Code for Foster Care Students-DFPS required to inform schools-Schools required to enter status into PEIMS



12. Is homeless, as defined by 42 U.S.C. Section 11302 and subsequent amendments. (McKinney-Vento Homeless Assistance Act of 2001)

• TEA Homeless Issues FAQ: http://www.tea.state.tx.us/index4.aspx?id=2147503685

Students that are considered unaccompanied are not automatically considered homeless



Texas Homeless Education Office

• Free technical assistance service to school districts that need help on their Homeless Education Plans. • PEIMS guidance on homelessness and unaccompanied youth.• http://www.utdanacenter.org/theo/

http://www.utdanacenter.org/theo/



13.Resided in the preceding school year or resides in the current school year in a residential placement facility, including a detention facility, substance abuse treatment facility, emergency shelter, psychiatric hospital, halfway house, or foster group home.

Students cannot be counted as at risk by two districts during the same time period.

Local Eligibility Criteria

• Must be criteria adopted by the local Board of Trustees• Number served during a school year may not exceed 10%

of all students served during the previous school year• The need must be documented prior to providing the

specified instruction to locally identified at-risk students.• Must document the need in the comprehensive needs

assessment and the D/CIP• Must clearly define the program in the D/CIP, or

instructional plan for charter schools

Local Eligibility Criteria, cont’d…

• The SCE allotment may not be used to provide services on a campus that does not have any students that meet the statutory definition of being at risk to drop out of school• Students identified using local eligibility criteria are

not reported through PEIMS

How Much is My District’s SCE Allotment?

https://wfspcprdap1b16.tea.state.tx.us/Fsp/Reports/ReportSelection.aspx

• Select ‘Summary of Finances’ from the dropdown box• Select the school year and enter either the County District Number or District Name

How Much is My District’s SCE Allotment?

• Select the most recent date from the list and then select the format in which you want to download the report: HTML, PDF, or Excel

• In the report, scroll to Tier I Allotments The district’s SCE allotment is listed under ‘24-Compensatory Education Allotment

SCE Allotment

• Community Eligibility Program• Squaremeals.org

SCE Allotment Contact:Ashley Behnke, State [email protected]


Getting to the Financial Accountability System Resource Guide (FASRG)

http://www.tea.state.tx.us/index2.aspx?id=25769817568&menu_id=645

Email: [email protected]

From TEA’s Home Page, click on Funding

Then click on FASRG



Modules 1 and 9: Financial Accountability Reporting (FAR) and State Comp Ed

FAR Guide – See Section 1.4.15.4 for PICs. SCE PICs start on Page 493Module 9: SCE

Budgeting for SCE

Fund Code 199Program Intent Codes (PICs) 24, 26, 28, 29, 30 and 34

• SCE funds are part of the local budget • Must supplement the regular education program• Must align with D/CIPs or charter school instructional

plans• Direct cost requirement: The district must expend is

52% of the total allotment on direct costs. (19 TAC Section 105.11)

Understanding Program Intent Codes (PICs)•PIC 24 is for direct supplemental services to at-risk students for accelerated instruction• On a non-Title I campus • On a Title I campus that is not schoolwide• For students under the Title I, Part C Migrant program

•PIC 30 is for allowable activities on a schoolwide campus• Supporting Title I• Any allowable PIC 24 expenditures that are on a schoolwide campus

Program Intent Codes (PIC), cont’d…• PIC 26 – SCE: Non-Disciplinary Alternative Education

(Basic)• PIC 28 – SCE: Disciplinary Alternative Education Program

(Basic)• PIC 29 – SCE: Disciplinary Alternative Education Program

(Supplemental)• PIC 34 – SCE: Pre-K Compensatory EducationRefer to the Financial Accountability Reporting

(FAR) Guide, Section 1.4.15.4, Compliance Monitoring – Program Intent Codes, for guidance regarding the types of costs to be recorded to each PIC.

SCE Reporting: Improvement Plans

•Submit in the AUDIT application in TEASETechnical Questions: [email protected]

Electronic Report Submission Standards are on TEA’s SCE website at http://www.tea.state.tx.us/index4.aspx?id=4082

•Due approximately 150 days after the final PEIMS submission – usually mid-July

See FASRG module 9.1.2




Program Evaluation Requirement

• A district shall evaluate the effectiveness of accelerated instruction programs

• Annually hold a public hearing to consider the results

• Each district shall evaluate and document the effectiveness of accelerated instruction on reducing disparity in performance on assessments or disparity in the rates of high school completion between at risk and other students

• Identify successful strategies

• Redirect resources from unsuccessful strategies

• Include results in the district improvement plan

Program Evaluation Requirement, cont’d

• Documents the program’s effectiveness on increasing student achievement• Demonstrates the efficient use of resources• Informs administrators regarding progress and results• Tool for program improvement

Required by TEC 29.081(b-3)

Policies and Procedures

Written policies and procedures include: • Identifying students who are at risk of dropping out of school – what are your processes?• Entrance and exit processes for SCE programs• Documenting 10% expenditures cap on local criteria• Selecting students that meet local criteria

Common Audit Findings for SCE

• Lack of program documentation, including policies and procedures regarding SCE program operations, clear job descriptions, public comment notices, etc.

• No evaluation of SCE program

• Incorrectly identified at-risk students

• Lack of supporting documentation in district and campus improvement plans

Common Audit Findings for SCE, cont’d…• Expenditures do not meet the intent of SCE

• Expenditures on job positions not related to direct instruction

• Supplanting state-mandated expenditures by using SCE funds

• Expenditures that do not supplement the basic education program

• Insufficient purchase order documentation

Focus on the Purpose:

To directly serve students at risk of dropping out of school by implementing compensatory, intensive, or accelerated instructional services that enable students to be performing at grade level at the conclusion of the next regular school term.

• The more removed services are from the student, the more difficult it becomes to justify how expenditures relate directly to improvements in student performance.

SCE Frequently Asked Questions


Frequently Asked Questions document found here on TEA’s website



Resources• Texas Education Code (TEC), Section 29.081• Texas Education Code (TEC), Section 42.152• Frequently Asked Questions (FAQ) Document• Financial Accountability System Resource Guide

(FASRG)• Financial Accountability Reporting Module• Module 9 – State Compensatory Education

ContactsTexas Education Agency

Program Questions: Christine McCormick, [email protected]

SCE Allocations: Ashley Behnke, School [email protected] 512-463-4834

TEASE/TEAL: Paul Moreno, Financial [email protected] 512-475-2228

Also, please check with your Education Service Center…


