Imperial Textile Mills Internship Report

TABLE OF CONTENTSACKNOWLEDGEMENT......................................................................................................................................... 3

EXECUTIVE SUMMARY........................................................................................................................................ 4

PAKISTANI TEXTILE INDUSTRY............................................................................................................................. 5

INTRODUCTION TO IMPERIAL TEXTILE MILLS LIMITED.........................................................................................7

QUALITY POLICY...........................................................................................................................................................8VISION STATEMENT......................................................................................................................................................8COMPANY PROFILE.......................................................................................................................................................8

PURCHASE DEPARTMENT.................................................................................................................................. 12

RAW MATERIAL PURCHASE............................................................................................................................... 12

PROCEDURE TO PURCHASE THE RAW COTTON.................................................................................................................14PROCEDURE TO PURCHASE THE POLYESTER......................................................................................................................15

SPARE PARTS AND GENERAL ITEMS................................................................................................................... 15

PROCEDURE TO PURCHASE THE GENERALS ITEMS..............................................................................................................17PROCEDURE TO PURCHASE THE CALIBRATION/REPAIR SERVICES...........................................................................................18PROCEDURE TO PURCHASE THE PACKING AND LOADING SERVICES........................................................................................18PROCEDURE TO PURCHASE THE TRANSPORTATION SERVICES...............................................................................................18

PRODUCTION DEPARTMENT............................................................................................................................. 20

THE PRODUCTION PROCESS.............................................................................................................................. 20

RAW MATERIAL GODOWN...........................................................................................................................................20MIXING AREA AND BLOW ROOM...................................................................................................................................20CARDING..................................................................................................................................................................21DRAWING.................................................................................................................................................................21SIMPLEX...................................................................................................................................................................21RING........................................................................................................................................................................22AUTOCONE...............................................................................................................................................................22PACKING...................................................................................................................................................................22

HUMAN RESOURCE DEPARTMENT..................................................................................................................... 24

RECRUITMENT AND SELECTION......................................................................................................................................24ORIENTATION............................................................................................................................................................28TRAINING.................................................................................................................................................................28TRAINING PROCEDURE................................................................................................................................................28SALARY.....................................................................................................................................................................29ALLOWANCES............................................................................................................................................................30ATTENDANCE AND LEAVES...........................................................................................................................................30

Imperial Textile Mills Limited

SERVICES DEPARTMENT.................................................................................................................................... 32

AIR CONDITIONING.....................................................................................................................................................32ELECTRICITY CONTROL.................................................................................................................................................32POWER HOUSE..........................................................................................................................................................32WORKSHOP...............................................................................................................................................................32

SWOT ANALYSIS................................................................................................................................................ 33

STRENGTHS...............................................................................................................................................................33WEAKNESSES.............................................................................................................................................................34OPPORTUNITIES.........................................................................................................................................................35THREATS...................................................................................................................................................................36

PEST ANALYSIS.................................................................................................................................................. 38

POLITICAL.................................................................................................................................................................38ECONOMICAL............................................................................................................................................................39SOCIAL.....................................................................................................................................................................39TECHNOLOGICAL........................................................................................................................................................39

SIMILARITIES AND DIFFERENCES........................................................................................................................ 40

SIMILARITIES..............................................................................................................................................................40DIFFERENCES.............................................................................................................................................................40

RECOMMENDATIONS........................................................................................................................................ 41

WORK DONE DURING INTERNSHIP.................................................................................................................... 42

PURCHASE DEPARTMENT.............................................................................................................................................42PRODUCTION DEPARTMENT.........................................................................................................................................42HR DEPARTMENT.......................................................................................................................................................43

LEARNING AS INTERNEE.................................................................................................................................... 43


AcknowledgementAll praise to Almighty Allah alone, the most Merciful and kind, whose uniqueness, oneness and wholeness is unchallengeable, who guides us in difficult and congeal circumstances.

The words are bound, knowledge is limited and time is short to express His dignity. It is one of infinite blessings of Allah that he gives me with the potential and ability to contribute towards the deep oceans of knowledge already existing.

All respects to greatest personality of the universe; Holy Prophet Hazrat Muhammad (SAW) who is forever a source and spring of guidance in every subject of life and who enlightened our minds to recognize our creator.

I am thankful to my worthy teachers and my department for their inspiring guidance and constructive criticism that gave me an opportunity to learn how a real world looks like and to gather knowledge which will really help me in my near future.

I am also very thankful to Mr.Idress, Mr.Zahid Khan of Imperial Textile Mills for their efforts and careful supervision during my internship, who were there to help me with my queries. I might not be able to complete my internship without their cooperation and kind behavior.


Executive SummaryThe basic objective of the report is to explain my learning and work done in the six week internship program at Imperial Textile Mills. This learning experience is described in detail in the different sections of this report.

1) In the first section I have provided some detail about the current textile situation of Pakistan. After that a brief introduction of Imperial Textile Mills Limited is provided

2) The second section explains some of the major departments in Imperial Textile Mills Limited. Some detail on what are the tasks they are performing and what they are managing and why they are important for Imperial Textile Mills Limited.

3) The third and last section includes the SWOT analysis, the PEST analysis, some recommendations of mine to Imperial Textile Mills Limited and my learning as an internee in Imperial Textile Mills Limited.


Pakistani Textile IndustryIt wouldn’t be wrong if I say that textile industry is the largest industry of Pakistan. Over 40 percent people of Pakistan are directly or indirectly associated with this sector.

After the independence from British rule, the subcontinent was divided in Pakistan and India, where Pakistan consists of East Pakistan that was famous for jute production, and West Pakistan that was responsible for cotton production. In the beginning, as there was no industrial base in the country, and it only owns one textile mill named as Lyallpur (Faisalabad) Cotton Mill with the capability of producing yarn and gray cloth and no printed fabrics, so Pakistan has to export its raw material production to other countries which was little bit profitable but not as much as it should be.

But as soon as government realized that this trend is not beneficial for the long run, they introduced Open General Licensing Scheme (OGL). With the help of OGL the business community started to import plants and machinery with cash dollars. In 1950, Adamjee Mills started the work in Karachi, Kohinoor in Faisalabad, Colony Textile Mills in Multan, Nishat and Crescent Textile in Faisalabad. These were followed by Gul Ahmed Textile Mills, Al-Karam, Star and Rashid textile mills.

And according to a 2008 report the number of textile units is


With total working capacity of

The share of textile industry in the economy of Pakistan along with its contribution to GDP, employment, exports, investment, foreign exchange earnings, and value added makes it the largest manufacturing sector for Pakistan.

According to Pakistan Economic Survey and APTMA the contribution of Textile Sector to the economy of Pakistan is given below.

The product variety ranges from cotton yarn to knitwear. Garment made-ups and bed wear are the most important export products with an export value of about $1.35 billion each. Knitwear, readymade garments and cotton yarn also have important shares in total exports.

Overall, the US and the EU are Pakistan’s largest trading partners accounting for 25 percent and 20 percent share of Pakistani exports respectively. Other major importers include China, UAE and Saudi Arabia.


Introduction to Imperial Textile Mills LimitedImperial Textile Mills is a yarn manufacturing concern located at Khanpur Bagga Sher, MM Road Muzzafargarh. The Mill has started its operations since 1992.

ITM is not so old but still a large textile mill. The mill is equipped with the state of the art equipment and machinery and is involved in the production of all kind of knitting and weaving yarn. And its main specialty is production of P/C yarn.

The most part of the sales is generated from exports. Customer satisfaction from the point of order placement to after sales service is given priority over other aspects as it is the main component of the policy.

In order to renovate and balance manufacturing facilities with the aim of bringing improvement in the products and expanding the product base, continuous reinvestment is made on a regular basis.

Proper investment in the Human Resource Development is also the key function of the business plan of ITM. Attention is also placed on the concerns related to the environment of the workplace and the surroundings. For this purpose the mills is inspected on a regular basis to ensure that relevant environmental regulations are properly followed.

Due to its good reputation ITM enjoys the confidence of both foreign and local customers and financial institutions.

Imperial Textile Mills is ISO 9002 Certified.In order to face the difficulties and enjoy the opportunities that exist in the trade world of textile, Imperial Textile Mills is adopting and accepting the best quality management approach so that it may assure the best quality for its product consumers.

Imperial Textile Mills have made many changes to improve their systems and is still striving for continuous improvements. So as a result of their dedication to Total Quality Management, new systems are successfully installed and the gaps are highlighted during regular evaluation for these systems usefulness.

The Quality Management Systems of Imperial Textile Mills are ISO 9002 Certified, which is the global acceptable quality management system criterion to increase customer’s satisfaction.


So in this regard, the top management of Imperial Textile Mills has defined a quality policy.

Quality Policy

The quality policy of Imperial Textile Mills acknowledges commitment to quality and its intent to maintain ongoing compliance with the ISO 9002 standards

“We are committed to meet the customer’s requirements and maintain effective quality management system through active involvement of all employees”

This quality policy is relevant to Imperial Textile Mills organizational goals and meets the needs of customers. The policy is communicated to employees through boards displayed in the factory premises, and through training sessions.

The quality policy is understood and implemented through the management commitment the produce required quality products.

Vision Statement

The vision of Imperial Textile Mills is

“To transform Imperial Textile Mills into a quality conscious textile spinning unit maintaining an excellent level of ethical and professional standards, thus contributing towards betterment of

country's prosperity”.

Company Profile

Company Name: Imperial Textile Mills Limited

CEO: Khawaja Masood Ahmad

Business Type: Manufacturer

Unit type: Spinning

Products: Carded Yarn, Combed Yarn

Brands: Imperial

Employees: Above 550

Main Markets: China, Canada


Machinery DetailBlow Room: Ohtori-Trutzchler,

Carding: Crosrol UK / Howa Japan

Lap Farmer: Toyoda SL-100 Japan

Combers: Toyoda VC5A Japan

Drawing: Reiter Germany/ Howa Japan

Simplex: Howa, Japan

Ring Frame: Howa, Japan

Auto Winder: Schelafhorst Germany, Murata Japan,

Laboratory: Swiss

Humidification: Local Plus Luwa, Swiss

CapacityNumber of spindles installed: 16464

Production capacity: 6.133 (M) KGS

Number of shifts per day: 03

Number of working days: 300

Nature of businessThe principal business of Imperial Textile Mills is Manufacturing yarn and clothes.

Manufacturing UnitsThe Manufacturing Units are located in Muzaffargarh and Faisalabad.

Spinning Unit: Village Khanpur Bagga Sher, District Muzaffargarh.

Weaving Unit: P-16, Bhali Road, Off Tariq Road, Cannal Park, East Cannal Road Faisalabad.


OfficesThe head office is located at 4th Floor, Institution Engineers of Pakistan Building, Gulberg iii Lahore, Dealing with imports and exports.

Part of exportsThe company exports more than 90% of the production.

CompetitorsImperial Textile Mills is facing strong competition both locally and internationally. Many textile mills are competing with the Imperial Textile Mills.

Some of the competitors are

Mahmood Textile Mills Multan Spinning Mills Colony Textile Mills Ahmad Fine Textile Mills


Purchase Department


Purchase Department

Raw Material

Raw Cotton Polyester

Spear Parts and General Items

Spare parts and general

items

Transportation services

Repair services

Packing and loading services

Purchase DepartmentThe main purpose of purchase department is to buy the required items either for production or items to continue the daily routine of tasks. So in this regard, the functions of purchase department can be divided in two parts.

Raw Material PurchaseRaw material purchasing is the most important function of the Purchase Department. Because the quality of the final product depends on the raw cotton that is purchased, so it become necessary to make sure that right thing is purchased. Special attention is also needed when there is business of exports; minor errors may result in a huge loss and puts a question mark on the credibility.


People involvedFollowing people are involved in the purchase of Raw Material

General Manager: He defines, review and approve the raw cotton and polyester quality range limit. He then finalizes the “Internal Quality Standards” for cotton and polyester with Director. He is also responsible to demand required quantity of raw material with respect to production capacity.

Director: He is responsible for purchase of raw cotton and polyester in accordance with the defined quality standards.

Lab A.S.M: He is responsible to perform the visual inspection of the polyester fiber bales.

Cotton Clerk: He is responsible for raw material receive and co-ordination with laboratory for the verification of quality.

Evaluation and approval of supplier/broker for raw cotton procurementRaw cotton is one of the raw materials used in Imperial Textile Mills. The purchase of raw cotton is only made from the approved suppliers. All raw cotton is purchased from different areas of Punjab and Sindh directly or through approved Brokers.

The Director evaluates and approves subcontractors for raw cotton and all the subcontractors are reevaluated after one year. This evaluation is made on the basis of

ISO 9000 QMS/ISO 14000 EMS, Capabilities of meeting the product/service quality requirements, Timely deliveries, Cost competitiveness.

All the evaluation records are kept in the Head Office.

After the evaluation, when a contractor is selected, two types of Master Lists are prepared by the Account Manager in the Head Office

Master List of approved Subcontractor, Ginners Master List of approved Subcontractor, Brokers

And these lists contains

Name of the contractor


Approval date Revaluation date Approved by

Evaluation and approval of subcontractors for Polyester Fiber procurementIn Imperial Textile Mills second raw material is Polyester Fiber. This is purchased only from approved subcontractors. Here again the Director approves the subcontractor that supply the fiber. The criteria for selecting a subcontractor is same as mentioned above in Raw Cotton.

After the selection of a subcontractor a Master List of “Approved Subcontractors Fiber Provider” is prepared.

Procedure to purchase the Raw Cotton

Following procedure is followed while purchasing the Raw Cotton

Director instructs cotton selectors to draw samples from Approved Subcontractors. Samples are sent to the laboratory of ITM for testing purpose. These test are performed

o Staple length values for 2.5% & 50%o Uniformity Ratioo Floating Fibers %o Micronairo Moisture %

Sample are recorded on the “Cotton Arrival Report” Director instructs the brokers to purchase the cotton. Director prepares, reviews and approves the “Cotton Purchase Slip”. This slip contains

data that describe the product ordered like the quality and quantity of Raw Cotton. Approved Brokers with the Cotton Selectors arrange to take delivery of the cotton

purchased and dispatch it to the Mills. On receiving the raw cotton, the gate clerk prepares the “Inward Gate Pass for Cotton” Excise Incharge prepares “Cotton Receipt Weight Note” that explains the weights of

individual bales and sends a copy to the head office. Sample is taken from this purchase and again tested in the laboratory. After all this, the Cotton is stored in Mills Godown.


If the raw cotton is rejected (not meeting the requirements), the General Manager notifies to the Director about the rejection. And if the performance of any broker in continuously not satisfactory, the Director can disqualify and exclude his name from the approved Broker/Ginner list.

Procedure to purchase the Polyester

Following procedure is followed while purchasing the Polyester

When required, the Director arranges to purchase polyester from approved subcontractors.

Director communicates the demand to the fiber manufacturing company. Fiber Manufacturing Company send polyester to the mills On receiving the fiber, the Gate Clerk prepares the “Inward Gate Pass for M.M Fiber” Excise Incharge prepares “Polyester Receipt Confirmation Report” and sends a copy to

the Head Office. After the arrival of Polyester Fiber at Mills, the Lab A.S.M performs the visual inspection

and verifies the fiber bales against the standards. These visual inspections are made

o Deniero Staple Lengtho Color

If results are satisfying, then it is stored in Mills Godown. If non-conformity is found then a “Non-Conforming Report” is prepared by the Lab

A.S.M and he notifies this to the General Manager and GM notifies this to the Director so that corrective actions are made.

Spare Parts and General ItemsOther then raw materials, the purchase department also purchase the

Spare parts and general items Transportation services Repair services Packing and loading services


People involved

Following people are involved in the purchase of Spare Parts and General Items

General Manager: He reviews and approves the purchase indent, adequacy, correctness and product satisfaction. He also reviews the subcontractors of all calibration and repair for inspection, measuring and test equipment.

Purchase Officer: He is responsible to evaluation of items bought and he actually purchases the items from approved subcontractors along with his purchase team.

Director: He approves the subcontractor for spare parts and general items. He also approves the goods transporters.

Admin Manager: He is responsible to evaluate the goods transporters.

All the items are purchased from the approved subcontractors and these contractors are evaluated on the basis of

ISO 9000 QMS/ISO 14000 EMS, Capabilities of meeting the product/service quality requirements, Timely deliveries, Cost competitiveness.

This evaluation is done made again after one year.

After the evaluation of subcontractors certain Master Lists are prepared that contains

Subcontractor’s Name Approval Date Revaluation Date Approved By

These master lists are prepared and managed in the different locations

Master List Name Managed By Managed InMaster List of Approved Subcontractors Spare Parts and General Items

Purchase Officer

Head Office

Master List of Approved Subcontractors Calibration/Repair, Packaging and Loading

General Manager

GM Office

Master List of Approved Subcontractors Goods, Transporters

Admin Manager

Admin Office


MLOA Subcontractors Spare Parts and General items Purchaser Main Store

Procedure to purchase the Generals Items

A “Demand Book” is reviewed and approved by GM for its adequacy and correctness with respect to maintenance schedule.

Store Incharge prepares proper “Purchase Indent” in duplicate reviewed and approved by the GM for its adequacy and dispatches first copy to the Head Office.

After receiving the Purchase Indent the purchase officer circulates the inquiry among approved subcontractors.

If the item is new, Store Incharge adds a new code in the “Coding Control Register” The quotations received from approved subcontractors are attached with Purchase

Indent. Purchase Officer sends this to Director and gets approval. Purchase Officer prepares the “Purchase Order” and sends for approval. Order is placed after approval. Purchase Officer verifies the products provided by the subcontractor. Purchase Officer collects the items from subcontractor. Purchase Officer dispatches the items to Mills.

ImportsAfter establishing the need of any spare part the Director communicates with the approved subcontractors for calling quotations and other information.

Director reviews and approves and then L/C is made for that purchase process. After the verification of these documents by Director the procedure is completed.

Cash Purchase Purchase officer carries out the cash purchase at Head Office and brings the commercial

invoice of subcontractor. Mills purchaser carries out cash purchase and brings the commercial invoice from

subcontractor. Store Incharge prepares “GRIR” (Goods Receipt and Inspection Report) that is reviewed

and approved by General Manager.


Budgeted PurchaseThis sort of purchase is carried out in order to maintain desired level of certain items. It includes packing material and ring travelers that are directly purchased from Head Office after analyzing their stock reports.

Purchase Officer prepares the “Purchase Order” that is reviewed and approved by Director for this purpose.

Procedure to purchase the Calibration/Repair Services

The mill gets the services of approved subcontractors for the calibration and repair of inspection, measuring and testing equipment in the same way mentioned above.

Procedure to purchase the Packing and Loading Services

The mill gets the services of approved subcontractors for the packing and loading services of the finished goods in the same way mentioned above.

Procedure to purchase the Transportation Services

The mill gets the services of approved subcontractors for the dispatch of yarn. After successful evaluation the Director gives the approval. Bilty is issued by the transporter as a proof of taking over the yarn is kept over the

Truck/Container’s driver and second copy retained by Excise Incharge. The Admin Manager reviews bilty to ensure correctness of contents.

DisputesAll non-confirming materials are reported to subcontractors as soon as possible along with the information on type on non-conformity found in the materials. Purchasing authority negotiates with the subcontractors and asked by subcontractor for corrective action proposal or the materials are returned to the subcontractor as appropriate.

Verification of the Purchased Product The mill verifies the purchased product at mill and then the record of these activities are kept and saved.


Production Department


Production DepartmentThis department is usually the heart of every organization that is involved in any sort of production. Here the raw material is converted into the finished goods. The work done by Purchase Department can go in vain if production is not done carefully. So special care is more needed here because what is produced here actually goes in the hands of the final consumers.

The Production ProcessThe production process involves certain stages and certain people to convert the raw material into finished goods. Each stage is defined below.

People InvolvedAll departments’ heads are responsible to identify the product in the production process through proper identification.

Raw Material Godown

The process starts with the identification of raw material available in the Godown.

Raw Material is identified by its Name and by Origin. (With identical lot numbers). (1 lot = 100 Bales)

If Material is imported then it is identified by Invoice Number and L/C Number. Before receiving the inspection, the Material is identified as “Not Ready For Use”. If Material has passed the inspection then it is identified as “Ready For Use”. If not passed, then it is identified as “Non-Conformity Product”. When the Raw Material is usable, it is sent to the production area and feeded to the

Blow Room for the process to get started.

Mixing area and Blow Room

The main purpose of the Blow Room is to clean and purify the cotton. This is the first step in processing the Cotton. Here Raw Cotton is the input, while the Lap is the output of this room.

Bale Breakers are installed here. The Bale Breaker have the beaters in them


These beaters move the cotton into different ways and open it by splitting the cotton with the help of spikes installed on the edges.

They break the cotton in a loose form. Then this cotton is passed through a lighted path so that all the impurities like stones

could be detected and removed. Some terminologies must be discussed here

o Scutchers: The machine where main output “Lap” is shaped.o Distributors: The pipes through which the cotton is sent to Scutchers.o Hopper Feeders: Used to regulate the flow of cotton in Scutchers. Ensure

the constant and uniform supply of cotton.o Krischner Bearer: These are the beaters installed in Scutchers. They perform

the opening and cleaning of raw cotton.

Carding

The lap, which is the output of Blow Room is the input of this Carding Room. Here the output is Card Silver. Here laps are opened, cleaned, drafted and short fiber is extracted.

The production manager checks the cotton and it comes in the drums type containers. The “lap” is rotated on the Lap Rod These Lap Rods are placed into the machines that perform different function on these. After this, the Lap is converted into Silver.

Drawing

The main function of this room includes

Doubling Doubling the length of cotton fiber. Drafting The length of fiber is increased 50%. Parallelization Fiber of silver ropes is made parallel to each other. Straightening Fiber are made straight here.

Simplex

After attaining cotton from drawing and carding processes then it is further passed back to blow room process called Roving and then cotton is sent to next step. Here input is Finisher-Combed Silver and output is Roving


Here Roving machines are installed. The main functions are Twisting and Drafting. In twisting the machine twists the thread to make it cohesive.

Ring

Here again the main function is drafting and twisting. In this step small pones are developed for further process and wastes are made out.

Autocone

Here the yarn that is being formed by the ring section is wrapped on cones. Different types of thread are wrapped on different colors cones.

Here if the thread breaks, it is automatically rejoined and the waste is removed. Here also some wastes are extract called; Oily hard waste and hard waste.

Packing

Cones manufactured in proceeding step are now kept in moisturize room for absorbing required moisture. Cones are packed into bags or cartoon according to customer requirements.

The detail is mentioned on the cartoons that is

Count Brand Gross Weight Net Weight


HR Department


Human Resource DepartmentPersonnel Management or Human Resource Management could be the key activity for any organization. No matter machinery and structure is also important, but at the end there are people who are going to run and work with those machineries. Employees can lead an organization to success or failure. It all depends on how they are managed and how efficiently and properly they are used. Imperial Textile Mills also have a particular way to manage the employees.

The main objective of the department is to manage

Recruitment and Selection Orientation Training Job Placement Salary Rewards and Bonuses Providing Other Facilities Attendance and Leaves

Recruitment and Selection

Recruitments are usually made when an organization starts working and it is done to fill the total number of people required to work in an organization. In ITM, huge recruitments were made at the time of starting the business and then later on recruitments are made when any position is vacant or there is a need to hire more employees according to the need of work to be done.

The recruitment of employees of different levels is done by different people in ITM. For example

Selection of lower level personnel of the production unit is done by the Administrator. The Hiring, Training and Lay off of the labor and their supervisors are done by the

Administrator. Technical staff and management are hired by the GM with the consent of HR

department of the head office.


Recruitment Criteria The complete recruitment criteria is given below

Sr. No Department Designation No. of Employees Criteria1 Chief Executive 1 ------2 Director 1 ------

3 General Manager 1Graduation in Textile+5 Year

Experience

4 Technical Manager 1Graduation in Textile+ 2 Year

Experience

5 Admin Manager 1 Intermediate+ 5 Year Experience

6 Accounts Manager 1 ACMA, CA + 2 Year Experience

7 Account Assistant 1 B.Com+ 2 Year Experience

8 Purchase Officer 1 Matric+ 5 Year Experience

9 Cotton Selector 1 Matric + 2 Year Experience

10 Excise Excise Incharge 1 Intermediate + 5 Year Experience

11 “ Cotton Clerk 1 Matric + 2 Year Experience

12 Gate Clerk 1 Matric

13 Store Keeper 1 Intermediate + 1 Year Experience

14 Store Clerk 1 Matric + 1 Year Experience

15 Purchaser (Mills) 1 Matric + 2 Year Experience

16 Lab Lab A.S.M 1 Intermediate + 2 Year Experience

17 “ Uster Operator 1 Matric + 1 Year Experience

18 “ Testing Clerk 1 Matric + 1 Year Experience

19 “ Wrapping Boy-1 2 Matric20 Wrapping Boy-2 3 Matric21 “ Cone Checker 3 Matric22 “ Packing Clerk 1 Matric23 “ Mixing Clerk 1 Matric24 Labor Labor Officer 1 Intermediate + 3


Year Experience

Sr. No Department Designation No. of Employees Criteria

25 “ Record Clerk 1 Matric + 2 Year Experience

26 “ Time Keeper 1 Matric27 Roller Cover Shop Fitter 1 Literate + 1 Year28 “ Helper 2 Literate29 “ Foreman 1 Literate + 5 Years30 Head Electrician 1 Literate + 3 Years31 “ Senior Electrician 1 Literate + 2 Years32 “ Electrician 4 Literate + 1 Year33 “ Helper 3 Literate34 Air Condition Foreman 1 Literate + 5 Years35 “ Head Fitter 1 Literate + 1 Year36 “ Assistant Fitter 1 Literate + 1 Year37 “ Operator 4 Literate + 1 Year38 “ Helper 1 Literate39 Workshop Foreman 1 Literate + 5 Years40 “ Turner 1 Literate + 1 Year41 “ Fitter 1 Literate + 1 Year42 “ Plumber 1 Literate + 1 Year43 ” Welder 1 Literate + 1 Year44 “ Helper 2 Literate45 Blow Room Foreman 1 Literate + 5 Years46 “ Fitter 2 Literate + 1 Year47 “ Assistant Fitter 1 Literate + 1 Year48 “ Helper 2 Literate

49 “ Head Jobber(Back Process)

1 Literate + 3 Years

50 “ Jobber (Blow Room, Card)

3 Literate + 2 Years

51 “ Picker Tenter 3 Literate + 1 Year52 “ Doffer 9 Literate53 Card Foreman 1 Literate + 5 Years54 “ Head Fitter 1 Literate + 2 Years55 “ Fitter 1 Literate + 1 Year56 “ Grinder Fitter 1 Literate + 1 Year57 “ Assistant Fitter 2 Literate + 1 Year58 “ Helper 2 Literate59 “ Card Tenter 15 Literate + 1 Year60 “ Doffer 15 Literate61 Drawing, Simplex Foreman 1 Literate + 5 Years62 “ Head Fitter 1 Literate + 2 Years63 “ Fitter 1 Literate + 1 Year64 “ Assistant Fitter 1 Literate + 1 Year


65 “ Helper 3 Literate66 “ Jobber 3 Literate + 3 Years

Sr. No Department Designation No. of Employees Criteria67 “ DDT 9 Literate + 1 Year68 “ DST 12 Literate + 1 Year69 “ Doffer 21 Literate70 Ring Foreman 1 Literate + 5 Years71 “ Head Fitter 1 Literate + 2 Years72 “ Fitter 4 Literate + 1 Year73 “ Assistant Fitter 2 Literate + 1 Year74 “ Helper 10 Literate75 “ Head Jobber 1 Literate + 3 Years76 “ Shift Jobber 3 Literate + 2 Years77 “ Jobber 6 Literate + 1 Year78 “ 4 Sider 96 Literate + 1 Year79 “ Doffer 48 Literate80 Auto Cone Foreman 1 Literate + 5 Years81 “ Head Fitter 1 Literate + 2 Years82 “ Fitter 2 Literate + 1 Year83 Senior Fitter 1 Literate + 1 Year84 “ Assistant Fitter 3 Literate + 1 Year85 “ Helper 1 Literate86 “ Jobber 3 Literate + 3 Years87 “ Winder 6 Literate + 1 Year88 “ Operator 51 Literate + 1 Year89 “ Doffer 24 Literate

Selection Process When the vacancies are created, the applications are invited through Press or personal

contacts. The applications are vetted and merit list is prepared depending on the education. The candidates are tested as per their trade/category. The documents are forwarded to the Head of Department/Factory Manager. They

interview the candidates and write their suitability report. The documents are put up before General Manager who gets formal approval from

Director to decide about their Pays & Allowances.


Orientation

Orientation becomes the necessary part after the selection is made for any kind of worker and the manager. The concerned Officer or Manager is made responsible for conducting the Orientation in which usually the place of work and tasks to be performed are introduced. It is also told to whom they should report or who is concerned with their work.

Training

Every time the training becomes necessary when a new innovation or new concepts are introduced in Imperial Textile Mills. The objective of such training is to keep all the personnel up to the date and make them trained enough that they can produce what is demanded from them. Such employees that are well known about the all operations and also work according to the updated environment try to make such products that satisfy the customers’ needs. Chief Executive is responsible for the training of the employees and keeps an eye on the new trends that when there is a need of training for the employees. Chief Executive orders for the training program and in this way employee are trained to enhance their abilities.

Training Procedure

The nature of the company is that most of the technical work is done through skilled labor and that skilled labor is mostly trained when any new technology or new thing comes into existence.

The training procedure is as follows.

Identification of Training Needs and ResourcesThe management has provided adequate resources to implement the training program.

There is a “Directory of Training” in which all the training topics are defined. Every year it is being reviewed and updated. CEO reviews that directory after six months in-order to evaluate the skills and weak

areas of the employees. Departmental Heads are responsible to give training to their workers. ISO Coordinator prepares and MR (Management Representative) approves the training

schedule. ISO Coordinator sends the “Training Session” form to the labor office, where Labor

Officer maintains the individual training record.


MR is responsible to revise the training needs of the employees once in a year in order to evaluate past performance of employees and provide training according to the skills of the employees and workers.

Regular TrainingRegular training to all new recruitment of Head Office and Mills is provided to them. As it is not pre-planned, it is not mentioned in the “Training Schedule”.

Refresher TrainingRefresher training is provided to the existing employees of Head Office and Mills according to “Directory of Training Needs”.

Auditors TrainingDirector hires the consultants to provide the audit training to the internal quality auditors of the company. Auditors receive the training for ISO 9000 from an expert of ISO 9000 auditing; any recognized quality institution or the auditors previously conducting internal quality audits.

Salary

Two types of employees are working in ITM

Daily Workers Regular Staff

Daily WorkersThe workers, who are employed on daily wages, get their payment on the piece rate system. The costing department works out the detail of the payment in such a manner that every worker should get more than the laid down in labor laws.

Regular StaffThe wages/pay is fixed at the time of appointment Depending on the performance, annual increments are given.


The detail is given below.

Unskilled Labor: R.s 7000

Skilled Labor: R.s 7200

Supervisor: R.s 12000- 15000

Jobber: R.s 10,000

Foreman: R.s 25,000

Tech Staff: R.s 8400- 11000

Allowances

These allowances are usually given to employees at ITM. They vary according to the position of an employee.

Old Age Benefits Life Insurance Pensions Retirement benefits Health insurance Fuel/automobile

Attendance and Leaves

Attendance PolicyAn "Attendance Card" is given to every worker and he brings it in the Mills in the morning when he comes to work. From that card the attendance is shifted to a register for the purpose of making "Daily Attendance Report for a Shift". This report contains information as;

No. of workers that should be on work. No. of workers actually on work. No. of workers present. No. of workers absent. No. of workers that have come on time. No. of workers that have come late.


Leave PolicyThe leave policy is as under

Un-confirmed Workers

Are not entitled any leave. They can avail leave without pay for the specific period.

Confirmed Workers/Staff.

They are entitled

Casual Leave 10 Days

Annual Leave (Executive) 15 Days

Annual Leave (Non-Executive) 14 Days


Services departmentThe main objective of the department is to provide support services to whole the unit and production process.The following chart explains the support services provided by this department

Air Conditioning

Services department control the temperature at the production unit to facilitate the production process. This helps the mill to keep the machines cooled down. So the machines don’t get warmed up and don’t create any sort of problem form the workers and the management.

Electricity Control

Services department also control the amount of voltage to be supplied to the whole mill and the machinery installed in the production unit. So they are responsible of how much electricity is needed at a specific room and then they provide it the required energy.

Power House

This department is also responsible for producing some energy that could be used as a backup in case of power failure. This helps the mills to finish all the tasks and orders on time.

Workshop

In workshop, the maintenance and repairing of damaged parts of machinery is done. This also comes under the services department.


Services Department

Electricity Control Air Conditioning Power House Work Shop

SWOT AnalysisSWOT analysis could be the most valuable tool to identify the status and position of an organization in a specific environmental mechanism. It could help to determine that how an organization will respond and behave and what will be its strategies if it faces these internal and external environmental stimuli. So as a conclusion, this analysis best captures the picture of the organization within a given context. To determine this picture of Imperial Textile Mills, I have done the following SWOT analysis, based on my observation during my internship program and on the comments and views of the organization's one of top manager, Mr. Idrees

Strengths

1. ISO CertifiedImperial Textile Mill is ISO 9002 certified, means that it meets the international standards of quality, which is helping the Mill to create a positive value in the mind of customers.

2. APTMA memberAs being the member of All Pakistan Textile Mills Association, ITM possesses some powers that are also owned by the other members of APTMA. This enables ITM to fight and get their voice heard against any policy that is made by the government against any textile mill and that can create problems in the daily routine of work.

3. Motivated workforceAs they are following the international standards of production, employee satisfaction and workplace, they are providing a better pay along with occasional bonuses and other facilities like insurance and pension plans and also providing a safe workplace environment to their employees that is creating a sense of satisfaction among the employees and it keeps them motivated to work hard.

4. Latest machinery They are using latest machinery for the production work, which helps them to complete the orders in time and increasing the productivity of the employees


5. Own power generation plantITM have own power generation plant which is helping ITM to complete the orders in time by minimizing the time loss of production. And it is also helping to cope with the current energy problems faced by our country.

6. Cheap laborDue to its geographic location, cheap labor is available to Imperial Textile Mills that is helpful in reducing the cost.

Weaknesses

1. Manual workApart from using the latest machinery for the production purpose, most of the official work of keeping the records of items, sales, employees and other things is still done with the help of traditional pen and paper method, and the use of computer for the same purpose of record keeping is less.

2. Centralized decision makingThe decisions are made by the top management which is weakness of the ITM because they have no proper idea about the situation and their decision can be not fruitful for the company.

3. No promotional activitiesImperial Textile Mills is not involved in any promotional activities. So involvement in the promotional activities is needed.

4. No value added productsImperial Textile Mills is not exporting any value added products. That is why profits are not as much as they should be.

5. Poor organization cultureThe organization culture is not as strong as it should be. Means that culture practices are not visible enough for a person who is new to the company, and it will take time to learn all the practices and culture that is followed in ITM.


Opportunities

1. Computerized record keepingThey can adopt the computers for the record keeping purpose. Keeping the digital databases will help them to easily generate needed reports with only a little effort, they can save the data as they wanted to, and can gain other advantages of storing data in a digital manner.

2. New and qualified staffITM can hire young, better, energetic and more qualified staff that can work with the latest machinery and can help in creating and managing MIS system for ITM.

3. Proper utilization of resourcesIf the cost of different matters which is not utilizing properly is controlled by ITM’s management they can produce more in a few costs. It has to develop a further systematic process for controlling and managing resources.

4. New products for existing marketsIf Imperial Textile Mills expand its product line then it can offer more and better products to its current customers, which in return will increase the customer loyalty.

5. New marketsImperial Textile Mills has opportunity to explore new international and growth oriented markets and offer its current products to these new markets by exporting its products to countries like United States, UAE, Saudi Arabia.

6. Start promoting the productImperial Textile Mills can still start to promote its products. The promotion may lead Imperial Textile Mills to a tremendous increase in the sales of its products.


Threats

1. Power shortage problemAs our country is facing difficulties due to electricity and power shortage, it is creating problems for ITM as well. This power shortage is causing problems in the working hours which might reduce the productivity of employees and the mill itself. In order to cope with these problems ITM is looking forward to their own energy resources to keep the pace of production at a stable acceptable level.

2. Increasing cost of productionCost of production is not merely based on the cost of energy; which is increasing day by day; it also includes other costs like cost of labor in shape of their wages and incentives. So in future if a new law of minimum wage or some other law like this is passed, then this will certainly challenge ITM to stay in budget.

3. Increasing number of local competitorsAs more and more players are entering in this field, the competition is increasing which in a result is decreasing the profit of every textile mill. So for the survival purpose ITM have to introduce new and more quality products to its customers so that they won’t switch to other mills.

4. International competitionToday more fierce competition is generated by large and emerging new international competitors that include China, Thailand and Indonesia.

5. Change in buyers demandAs the competition increases, there are more chances that the buyer will switch to other suppliers products that is providing a slightly better thing. Or he will demand more and better products from the existing supplier. So in this case ITM have to work hard to keep its current customers in its hands, so that they won’t switch to other suppliers.

6. Government policies and interferencePolicies imposed by governments could also be like a constant threat to ITM and other textile mills. For example previously government introduced a rule for textile mills to pay 40% of their


profit as dividend. Now that brings difficulties for the mills with low budget. So in the future if same or other type of rule is introduced again, then this will cause problems for all textile mills including ITM as well.

7. Unreliable agricultural sectorNo matter our country is an agricultural country, but still the agricultural sector is unreliable due to weather, irrigation system and the economic condition of the farmers. So less production of cotton may result in an increase in the prices of the cotton which as a result may increase the cost of the final product.

8. Global Economic InstabilityIn the last few years the world have witnessed a worst economic crunch that have caused the countries to think beyond the current possibilities and friendships and choose something that is both economically and socially beneficial for their country. So in this regard the countries are trying to produce the things they can, showing less dependability on external providers of these things. And if they are not able to produce themselves then they look for places that provide them these things at a low cost. As Pakistani products are sometimes priced higher than other countries, so the buying country chooses what is beneficial for him. If the situation remains the same then it can create problem for Pakistani producers and exporters.


PEST AnalysisPEST analysis uses certain factors that determine how external forces are affecting the working condition of any organization.

These factors includes,a) Politicalb) Economicalc) Sociald) Technological

Political

As we already know that the political condition of Pakistan is not very stable. The government doesn’t have eligible people to work and to make proper policies regarding the economic situation of Pakistan.

Most of the policies made by the government are usually of no benefit to the textile industry. Clash between the federal government and the provincial government is affecting that trade policies. Using energy production issue to blame each other is not solving any of the power shortage problems. So as a result the textile industries have to rely on its own resources to complete the production which is causing a huge increase in the cost of final product. Also the law of minimum wage is adding to the problem.

The rules regarding taxes and tax collection also have an impact on the textile sector.

Export and import policy and quota policy also plays a vital role in the development of the future of any textile mill. Custom rules and regulations regarding exporting the products and importing the machinery could also add to the problem if not created and revised in proper manner.

Government should apply sustainable policies for the benefit of the exporters as well as the investors.


Economical

Growth rate of a country could also be important for the textile sector.

Both national and international economic conditions are not suitable for the textile industry of Pakistan. The demand for our products is decreasing gradually as more countries are now participating in the production of same products.

Similarly the decreasing value of Pakistani rupee is also adding to the problems. The economic condition of Pakistan can also affect the foreign investors. Increasing rate of inflation is increasing the cost of production, which as a result decrease the profit margin of the investors.

Increasing fuel prices is one of the causes of this situation.

Social

The change in the lifestyle of the people could also affect the growing demand of the ITM products. The change in the lifestyle and needs in different demographics also affect the demand of the customers.

The workforce attitude toward the job is positive and the reason behind this is the lack of availability of suitable jobs in the job markets. People find this sector “Good Enough” until they find another job.

Technological

Technological advancement in all the sectors of the country has changed the entire socio-economic environment. Especially in the textile sector there is a lot of technological development. ITM Excellent computerized machines and devices are installed in the ITM has made extension in its present setup by installation of well advanced technology imported from foreign countries.

And at the same time the new technological developments such as e-commerce, e-banking and information technology are improving the overall efficiency and productivity of this sector.


Similarities and DifferencesDuring internship I have found some things that are also found in books and some other things which are not found in books. For example

Similarities

Some things that I found similar

Most of the HR practices like recruitment, selection, leaves policies are same as mentioned in the books.

ISO policies and rules are not only implemented but are also strictly followed. Selection of raw material is important because it affects the final product. Computerized record keeping reduces the cost and increases the efficiency. Having your own raw material increase the efficiency. Decentralization is not that much accepted in Pakistan. In case of economic instability, people will still work even with low pay. Innovation increases your efficiency. More quality is better than more quantity.

Differences

Some things that I found different

Organization culture is not that much visible as mentioned in the books. Not having a proper HR department doesn’t means that the organization cannot

properly manage the Human Resource. You can survive even without promoting your product.


Recommendations The office staff should maintain decorum in the office and should not talk in loud voice

and also irrelevant discussion during work should also be abolished. ITML should try to end one man show that is prevailing in the company of centralization

because it is not in the benefit of the company. Employees should be trained on a proper way and in this way their abilities should also

be enhanced. Management Information System should also be introduced in the company in order to

keep the necessary documents safe and up to date. HR department of the company should also be improved and properly made because in

this way it can perform better. Training of the employees should be done regularly so that the confidence should be

gained by them. Working hours of the company should not be more than the capacity of the employees

so that they can perform their task better. If the working hours of the employees have been increased then they should be paid

more for that extra work. The mill can provide transport services to their female staff or to the people who come

from a long distance. The mill should produce value added products and should stat promoting them.


Work Done During InternshipDuring the period of internship I learned from the departments that were managing all the work there like HR Department, Production Department and Purchase Department.

Purchase Department

Here I came to know that purchase department is there to maintain the stock of raw material and other stuff at a desirable level, so that the mill could work at the level where it should be working, otherwise if enough resources are not available, then the mill could have stopped the working. Apart from purchasing the raw material and keeping an acceptable level of inventory in stock, checking the raw material, their quality, quantity, rates, suppliers and on time delivery of these purchased material was also the concern of the Purchase Department.

In this department I have prepared some reports like “Cotton Arrival Report” and others in which it was mentioned that cotton is received as a sample and after that the cotton will be taken in the lab to assure the quality of that cotton. Same report was made at the arrival of polyester also that it has been arrived as a sample for testing. During the inspection process I was also there where a report was made to check the quality of the cotton and I prepared the report with the help of Lab A.S.M that whether the quality of the cotton is good enough to purchase it or not.

Production Department

I have already mentioned above that the Production department is the most important department of the company. In this department raw material is converted into finished goods.

The process starts with raw cotton and ends with the packed yarn that is produced in this department. In this department they have assigned me some tasks like to prepare a document of the raw material before its inspection as “Not Ready for Use” and after Inspection as “Ready for Use” and in case of non-conformity as “Non-Conformity Product”. The basic purpose of these reports was to make sure that only the acceptable and tested cotton is installed or used in the production process, otherwise the cotton with any defects could bring problems to the machines or the final product itself.

Other than that the task was also to ensure that required number of people are operating and working efficiently to produce the output.


HR Department

HR management is being done in the mills though there is not a proper HR Department but still they are working as HR department. In that department I was assigned some tasks like to work with the attendance register and to manage a detail of the employees taking overtime. The reason behind this was to ensure that the employees working overtime are paid properly. I also saw that how people are recruited and selected. In that department I also noted about the salary and bonuses criteria and also the pension method by the company.

Learning as InterneeThe purpose of the internship was to gain practical experience of the real world. And I hope that I have accomplished that objective. I have learnt that quality is the thing that matters the most. Quality in the products always satisfies your customers. During production, problems could be added to the product at any level. In order to solve the problems you must make sure that you are not leaving any loopholes behind. In order to get to the root of the problem try to inspect the process of production on every level.

Purchasing the right thing will lead you to selling the right thing. So this must also be taken into consideration. Any defective purchase could be returned but it cannot bring back the time that is lost during this process. So selection of a credible supplier also becomes important when the matter is of timely delivery and production of products.

Human Resource no matter skilled or unskilled have own vital importance and no one can deny it. They can show some miracles and can cause disaster for an organization. We refer an organization as an individual but in the end there are employees who run the whole organization.


Documents

Imperial Textile Mills Internship Report