Impact of State Budget on MDUSD Report from Superintendent Gary McHenry Mt. Diablo Unified School District November 18, 2008

Impact of State BudgetImpact of State Budgeton MDUSDon MDUSD

Report fromSuperintendent Gary McHenryMt. Diablo Unified School DistrictNovember 18, 2008

Budget Reductions: Preparing for

the Next Round

Previous Reductions: Previous Reductions: Positions, 2003-2007Positions, 2003-2007

YEAR # POSITIONSAMOUNT REDUCED

2003-04 101.31 $6,452,113

2004-05 51.97 $2,876,105

2005-06 56.13 $3,777,144

2007-08 145.00 $14,950,303

Previous Reductions:Previous Reductions:Programs and ServicesPrograms and Services

• At the school sites:

Reduced campus cleanliness and safety

Increase in class size at all schools

Decrease in library services

Decrease in supervision by vice principals and campus supervisors

Increase in work load for remaining administrators in supervision and evaluation

Elimination of Kindergarten class size reduction at 14 elementary schools

Decrease in support for special education students

Elimination of small classes and some electives

Previous Reductions:Previous Reductions:Programs and ServicesPrograms and Services

• At the District Office Fiscal – reduction in staff to do budget development, accounts

payable and receivable and supervision Curriculum – reduction in clerical support, and curriculum and

program development Special Education – reduction in special education coordination,

training and supervision Student Services – reduction in clerical support Research & Evaluation – decrease in staff for assessment,

program evaluation and state-mandated testing Technology – reduction in technology supervision Landscape – reduction in landscape supervision Maintenance and Operations – reduction in mobile maintenance

and general maintenance Custodial – reduction in custodial services

Budget withBudget withFully Funded COLAsFully Funded COLAs

MDUSD Budget with Fully Funded COLAs

Current Operating2007-08 Budget

Budget in2008-09

with 0% COLA

Budget in 2009-10 with 4.83% COLA

$210,196,221 $207,556,954 $216,929,412

MDUSD Budget with Approved 2008 State Budget

Current Operating2007-08 Budget

Budget in 2008-09 with Net Funding of

0.68%

Budget in 2009-10 with 0% COLA

N/A $208,887,775 $208,901,127

Estimated $ Loss for2009-10 ($8,028,285)

How muchHow muchmust be reduced?must be reduced?

2008-09 Unrestricted

$

2008-09 Restricted

$

2008-09 Combined

$


$

2009-10 Restricted

$

2009-10 Combined

$


$

2010-11 Restricted

$

2010-11 Combined

$

Total Revenue

208,887,775 72,278,905 281,166,680 208,901,127 74,990,350 283,891,477 215,287,221 76,653,424 291,940,645

Total Expenses

170,542,412 117,290,068 287,832,480 170,500,484 117,450,105 287,950,588 172,941,027 118,672,485 291,613,512

Excess/ Deficiency

38,345,362 -45,011,162 -6,665,800 38,400,643 -42,459,754 -4,059,111 42,346,194 -42,019,060 327,133

Other Sources/ Uses

-45,519,813 43,911,420 -1,508,393 -45,016,902 43,387,748 -1,629,154 -45,587,019 43,957,274 -1,629,745

Revenue/ Expendi-ture Gap

-7,174,451 -1,099,742 -8,274,193 -6,616,259 927,993 -5,688,266 -3,240,825 1,938,214 -1,302,612

Unappropri-ated Ending Balance

2,127,810 0 2,127,810 -4,490,435 0 -4,490,435 -7,804,530 0 -7,804,530

CriteriaCriteria

• Maintain programs for studentsAnalyze program effectivenessEliminate programs that are ineffectiveMaintain programs that are effective

• Ensure campuses are safe for students and staffHealth and SafetySupervision of studentsCleanliness

• Honor our commitments to the publicMeasure A and Measure C

• Shift expenditures to grants, other funding sources where possible

• Honor collective bargaining contracts and comply with local, state, and federal mandates

MethodologyMethodology

Amount to be Reduced = Reduction Factor

$6,616,260 = 3.66

Cost of 1% xreduction factor (3.66) = amount to be

reduced by unit

Cost Per Unit = # of positions to be reducedAverage cost per position


AMOUNT TO BE REDUCED $6,616,260

Unit Cost of 1% Reduction Factor Amount

CSEA $ 100,266 3.66 $ 366,974

Local One, CST 113,331 3.66 414,792

Local One, M&O 171,804 3.66 628,803

MDEA 1,201,055 3.66 4,395,861

MDSPA 18,328 3.66 $67,081

DMA, CONFIDENTIAL, SUPERVISORY

193,859 3.66 709,524

NON-REPRESENTED

6,852 3.66 25,078

TOTAL $1,805,495. $6,608,113


AMOUNT TO BE REDUCED $6,616,260

Unit Cost Per Unit Average Cost/Position

# of Positions

CSEA $ 366,974 $ 33,000 11.20

Local One, CST 414,792 55,420 7.50

Local One, M&O 628,803 57,845 10.80

MDEA 4,395,861 54,335 80.90

MDSPA $67,081 96,621 .70

DMA, CONFIDENTIAL, SUPERVISORY

709,524 100,000 7.00

NON-REPRESENTED

25,078

TOTAL $6,608,113 118.10

Timeline: PreparationTimeline: Preparation• 10/28/08

Administrative meetings on budget reductions, held at MDUSD Dent Center Board of Education meeting: Begin discussion of items for consideration. The

list of items should be over $6.6 million.

• 11/5/08 Administrative meetings on budget reductions, held at:

MDUSD Corporation YardMt. Diablo HighNorthgate HighYgnacio Valley High

• 11/6/08 Administrative meetings on budget reductions, held at:

Clayton Valley HighConcord HighRiverview Middle

• 11/8/08 Special Study Session on budget reductions

• 11/12/08 Further develop the list of items. Consider scheduling meetings in the

community and with various stakeholder groups.

Timeline: Review, InputTimeline: Review, Input

• 11/18/08 Public hearing on budget reductions, site TBD. Continue to add items to the list

for consideration.

• 11/25/08 Public hearing on budget reductions, Dent Center. Complete list to be

developed by this date.

• 12/1/08 District labor leaders Community Advisory Committee

• 12/3/08 Parent Advisory Council

• 12/9/08 Public hearing on budget reductions. First Interim Report to be approved by the Board of Education

• 12/11/08 Budget Advisory Committee

Timeline: ActionTimeline: Action

• 12/16/08 Begin process of reducing the budget

• 1/13/09 Continue process of reducing the budget

• 1/27/09 Continue process of reducing the budget

• 2/10/09 Complete process of reducing the budget.

Governor’s ProposalGovernor’s Proposalfor mid-year reductionsfor mid-year reductions

$2.5 billion in reductions to the Proposition 98 guarantee:• Eliminating the .68% Cost Of Living Adjustments (COLA) for a savings of $244.3

million • Reducing K-12 revenue limits by about $300 per ADA for a savings of $1.791

billion • Reducing funding for child care, preschool, and alternative payment programs

by $55 million • Reducing funding for Stage 2 and Stage 3 child care programs by $42 million • Reallocating $108 million in savings from prior year CalWORKs Stage 2 and 3

child care programs• Reallocating $71.2 million in prior year savings from the following programs:• K-3 Class Size Reduction--$28.6 million• Principal Training--$2.6 million• Alternative Credentialing--$3.3 million• Pupil Retention Block Grant--$1 million

Impact on MDUSDImpact on MDUSD

This school year, 2008-09, the District will lose:•Approximately $1 million due to the elimination of the .68% COLA•Approximately $10 million due to the reduction in revenue of $300 per average daily attendance (ADA)

The District's projected ADA for 2008-09 = 33,39733,397 ADA x $300 per ADA = $10,019,100.

Budget ReductionsBudget ReductionsRemaining and NewRemaining and New

# Item Unrestricted Restricted Approved Unit Impact

1 Eliminate remaining Custodial Roving Crew 2 PM Custodians 1 Custodial Leadworkers

$175,474 M&O Would impact cleaning of schools and reduce ability to respond to emergencies such as MRSA infections at school sites.

2 Reduce one (1) Parts Controller $69,152 M&O Could impact funding and service to craftsmen and mechanics.

3 Reduce one (1) Automotive Mechanic $80,418 M&O Would increase workload of remaining Auto Mechanics.

4 Eliminate all 17 Custodial Supervisor positions. Replace with 6 Area Managers (Range 4, DMA salary schedule) and 11 AM Custodians (Range 400, M&O salary schedule)

$163,893 Supv. Principals report Custodial Supervisors are critical to the cleanliness of a school. They take care of custodial supervision and low level plant maintenance.

6 Eliminate employee assistance program. This item would have to be negotiated with various bargaining units.

$109,000 All Uncertain. The utilization of this program is around 20% of employees who are eligible. Most employees seek services through their primary health carrier or professional association.

7 Reduce contracted services for Speech Language Pathologists in 2008-09 by 30%. Cost in 2007-2008 $1,350,000.

$405,000 MDEACSEA

We would have to negotiate a differentiated salary schedule in order to attract and retain or negotiate the utilization of Speech Language Pathologist Assistants.

8 Reduce contracted services for Occupational and Physical Therapy by adding one (1) Occupational Therapist

$108,000 All Would reduce contract services by $300,000. We presently spend $1.5 million annually.



9 Reduce contracted nursing services in 2008-09 by 30% for students with IEP’s or 504 plans. Cost in 2006-07 $113,500

$34,000 MDEACSEA

This could require negotiations as well as agreement by the Individual Education Plan team.

10 Reduce one (1) elementary P.E. prep team consisting of one (1) Teacher and two (2) Senior Instructional Assistants. ($55,290 Teacher; $79,921 sr. inst. assts.)

$135,211 MDEA The remaining teams would have to cover more schools

11 Suspend Elementary Vice Principal staffing formula AR 4113.11(a) for two years, 2008-09 and 2009-10. Reduce the three (3) remaining Elementary Vice Principals.

$264,768 DMA Would decrease administrative support, supervision and instructional monitoring. Could impact safety of students as well.

12 Suspend High School Vice Principal staffing and reduce all High School Vice Principals to two (2). Six (6) positions @ $102,833.

$616,998 DMA Would impact safety, supervision, and evaluation at school sites.

13 Eliminate contribution to Peer Assistance and Review (PAR)

$183,308 MDEA Must be negotiated. Would reduce number of coaches, impact teacher support

14 Eliminate contribution to Beginning Teachers Support and Assessment

$183,308 MDEA Must be negotiated. Would hurt implementation of Induction Program required for teacher credentialing.

15 Transfer portion of the staffing cost of five (5) Elementary P.E. Teachers to the Physical Education Incentive Grant

$302,245 MDEA Limited impact. This is simply a fund shift.



16 Eliminate 1-16 middle and high school librarian positions. Average cost of one librarian is $74,036.

$1,184,569 MDEA Would impact all librarians and reduce support for students.

17 Reduce two (2) to three (3) PM Custodians (2 - $96,857; 3 - $156,703)

$156,703 M&O Will impact cleaning schedule at school site.

18 Reduce one (1) Switchboard Operator position.

$52,000 CST Would severely impact service to the public in the front lobby.

19 Reduce one (1) Instructional Media Assistant I

$40,000 CST Would reduce support to Librarians.

20 Reduce one (1) Instructional Media Assistant II

$42,000 CST Would reduce support to Librarians.

21 Reduce contributions to summer school.

$369,462 We will only be providing remediation class as well as classes for students to make up credits.

22 Reduce Classified Training Coordinator for 2010-11

$94,000 $94,000


Item Unrestricted RestrictedApproved Ongoing

Approved One Time

Unit Impact

23 Eliminate 9th grade class size reduction. MDUSD received $897,647 for the 2007-08 school year which pays for 14.4 teachers at high school.

$55,290 $55,290 MDEA Increase in 9th grade class size in English and math from 20:1 to contractual limits of 33 for English and 37 for math.

24 Reduce budget for Student Info. System by $420,000 one time in 2008-09.

$420,000 $420,000 Minimal. The implementation plan cost projections were lower than budgeted.

25 Eliminate Option 1 elem-entary class size reduction at all schools. All schools would become Option 2.

$414,739 $414,739 MDEA Would eliminate 20:1 class size: 2,636 - 1st grade 2,564 - 2nd grade 2,684 - 3rd gradeWould impact 160 teachers.

26(a) Eliminate all general pur-pose funding for 4th and 5th grade music. Attempt to fund program out of money allocated for elementary choral prepara-tion budget or through fundraising. 11.43 FTE

$633,765 $633,765 MDEA 1,983 4th and 5th graders take elementary music.

26(b) Reduce 4th grade music. 6.4 FTE

$353,856 $353,856 MDEA Would impact over 1,100 4th graders taking elementary music.

27 Eliminate one (1) vacant Occupational Therapy Assistant position.

$44,000 $44,000 CSEA Undetermined at this time because much of the service is contracted. Utilization of this position could reduce some contracted services.



Approved One Time

Unit Impact

28 Reduce one (1) Print Shop Operator

$50,000 $50,000 CST Would reduce capacity in the print shop. Decrease services to classroom teachers. Homework packets could not be produced.

29 Reduce one (1) clerical position in Technology and Information Services

$50,000 $50,000 CST May not be able to produce volume of work required.

30 Reduce contracted services budget by $400,00 to $1,268,013 and create an Occupational Therapist position. Program 1662

$104,769 $104,769 $1,668,013 is budgeted for contracted occupational therapy services for 2008-09. This can be reduced $104,769 by creating an Occupational Therapy position.

31 Reduce contracted services for Behaviorist by $200,000 and create an educational consultant and behavior management specialist

$80,000 $80,000 $960,000 is budgeted in program 1661 and 1664. This would actually allow us to provide services in a more cost efficient way.

32 Reduce one (1) Intermediate Typist Clerk in Special Education 2009-10

$50,000 $50,000 The responsibility of this position will decrease after installation of new special education software.

33 Shift funding for one (1) FTE Senior Account Clerk to Categorical Funding.

$65,494 $65,494 Limited impact. This is simply a fund shift.

34 Reorganize legal services.(amount unknown at this time)

We spend $1.6 million in contracted services. We already have a request for proposal for legal service in place. The Board may decide on other measures.



Approved One Time

Unit Impact

Additions as of 11/18/08

35 Reduce 9th grade sports. Retain varsity and junior varsity. 9th grade sports provided by the district includesFootball - 10 positions x $1800 = $18,000Basketball - 12 positions x $1800 = $21,600Uniforms and Equipment $40,000Transportation $20,000

$100,000 MDEA and others

May reduce opportunity for some students to participate in sports if they can not make the junior varsity team.

36 Reduce the amount set aside for coaches’ pay and fundraise to replace it. Amounts in 2007-08: Fall $140,630 Spring $138,967 Winter $109,000 $378,597Parents donate $53,196 to pay for coaches and trainers annually.

$378,597 If we are unable to fundraise, that could eliminate the athletic program at schools.

37 Parent volunteers to pay for fingerprinting. The District presently pays for volunteers to be fingerprinted.

$70,000 $70,000 Parents, commu-nity

The potential to lose more in volunteer services if volunteers have to pay for fingerprinting.

38 Reduce two (2) Cabinet-level positions. Cabinet includes Assistant Superintendents, Directors, Assistant Directors, Internal Auditor.

$250,000 $250,000 DMA Will reduce infrastructure support. Oversight and internal controls depends on the position.



Approved One Time

Unit Impact

39 Reduce general purpose contribution to one (1) FTE Curriculum Specialist. Presently, there are 3.75 Curriculum Specialists: 1.80 General Purpose, 1.95 Special Project

$100,000 $100,000 DMA Assuming the same level of funding, this would only be a fund shift. If this would create a compliance issue, the position would have to be eliminated.

40 Retirement incentive program for certificated employees. A savings here would be determined by the number of retirees. This would have to be negotiated.

$900,000 $900,000 MDEA There are several different permutations of the plan; how-ever, initial projections are that if 176 teachers retire, approxi-mately 100 more than our aver-age retirement rate, the District will see between $900,000 and $2.5 million in savings.

42 Eliminate Director, Classified Personnel

$120,000 $120,000 DMA

43 Eliminate Assistant Superintendent, Special Education

$150,000 $150,000 DMA The Assistant Superintendent, Special Education is under contract until June 2009. The position is included in the Consent Decree - impact would have to be determined.



Approved One Time

Unit Impact

44 Eliminate Associate Superintendent, Educational Services and add Assistant Superintendent, Secondary Education

$0 $0 DMA Associate Superintendent was put in place to coordinate all educational services and have a single person responsible for the Division. The previous structure wasn't working efficiently: the Assistant Superintendents of Elementary and Secondary would rotate the supervision and evaluation of various directors.

45 Eliminate Senior Administrative Assistant to the Superintendent/ Communications Specialist

$80,000 $80,000 DMA/Confi-dential

Reduce support services to Board and Superintendent from 2 positions to 1. Tasks impacted: development and production of Board meeting agenda, minutes; respon-siveness to staff, parents, and the public; all communi-cations from Superinten-dent; responsiveness to media; assistance with school publicity; support for Superintendent's meetings with staff, parents, and the community.

TOTAL $9,335,449 $149,570 $8,436,852 $420,000

Documents

Impact of State Budget on MDUSD Report from Superintendent Gary McHenry Mt. Diablo Unified School District November 18, 2008