June 15, 2010

Illinois State Board of Education

Overview of New Career and Technical Education System

Agenda

Current Systems- Overview- Issues and Limitations

Future Enhancements (July 2009 NCES Presentation)

New Career and Technical Education Systems New Career and Technical Education Course System New Career and Technical Education System

- Requirements - Assumptions - State Standardized List of Courses- Overview

New Career and Technical Education Course System New Career and Technical Education System

Schedule

EFE CIP Assignment

CTEC Reports

Questions

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Current Systems

Understand Current Program Approval System (PAS)- Business Process - Architecture- Issues and Limitations

Understand Current Illinois Student Information System (ISIS)- Business Process - Architecture- Issues and Limitations

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Current Systems - Overview

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Current Systems - Issues and Limitations Very labor intensive process

- ISBE- EFEs- Schools

ISBE personnel have no access to the following, once CD of approved courses is sent to the EFE:

- Local courses mapping to regional courses- Course enrollments- Courses that the EFE are not offering

Changes and enhancements are very difficult if not impossible

8000+ courses are not manageable

Innovation / change is discourage

Courses are being taught before they are approved

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Current Systems - Issues and Limitations There is no direct correlation to the Student Information System

- Demographics- Enrollments- Assessment Data- Program Indicators

Annual Data Collection (There is no friendly way of retrieving of historical data)

Limited current reporting and no historical reporting

233 copies of the course file that are never in synch

Legacy system not keeping up with changes in technology- Costly- Time consuming - Less efficient

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SID must be included on Transcripts Inclusion of Special Education data into SIS Inclusion of Career and Tech Education data into SIS Inclusion of Additional Assessment Data

- Explore - Plan

Longitudinal Data System:- Establish a State Educational Advisory Group- Develop and Enterprise Data Warehouse- Improve Data Quality- Develop an Enterprise-Wide Architecture- Link ISBE Unique State Identifier with Postsecondary and Employment- Include Students from Non-Public and Private Schools

Future Enhancements (July 2009 NCES Presentation)

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New Career and Technical Education Systems

New Career and Technical Education Course System - Replacement for Program Approval System (PAS)- Users are ISBE and EFE directors- Limit of 300 Courses

New Career and Technical Education System- Replacement for Illinois Student Information System (ISIS)- Users are ISBE and Home School Districts- Approximately 150,000 Students

Schedule- Pilot in School Year 2011 (2010 – 2011)- State wide Implementation school Year 2012 (2011 – 2012)

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New Career and Technical Education Systems

New CTE Course System Student

Information System (SIS)

New CTE System

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New Career and Technical Education Course System Requirements – System

EFE users will link State Course Codes to School Course Codes

Role based system- View Only- General User- Administrator (Grant Access)- ISBE User

IWAS interface for ISBE users- Create / Select / Edit Subject Areas- Create / Select / Edit Courses- Create / Select / Edit Clusters- Create / Select / Edit CIPs- Assign courses to the CIPs- Reports for all CTE facilities- Reports for all approved courses

IWAS interface for EFEs users- EFE selects the CIP- EFE selects the courses to be offered- EFE assigns the location (school) for the course- Reports by school, CIP, course etc…

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New Career and Technical Education System Requirements – System

Home School is Responsible for all Student Data

Role based system- View Only (School and EFE)- General User (School and EFE)- Administrator (Grant Access) (School District Superintendent and EFE Director)- ISBE User

IWAS interface for ISBE users

IWAS interface for Schools users- Assign courses to students- Non-SIS Data (All SIS data must be entered using SIS)- Search for Student- Reports Student School

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New Career and Technical Education Systems

What Reports and Data will we have access to?

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New Career and Technical Education Course SystemAssumptions - State standardized list of Courses

(U.S. Department of Education) A course is made up of the four following elements:

- Element 1 - Course Description (e.g. 02002) Subject Area (e.g. Mathematics 02) Course Identifier (e.g. General Math 002)

- Element 2 - Course Level B - Basic or remedial G - General or regular E - Enriched or advanced H - Honors

- Element 3 – Available Credit One Carnegie unit would be coded as 1.00 A half-unit of Carnegie credit would be reported as 0.50 Available Credit for a given course can vary from school district to school district.

- Element 4 – Sequence Describes the manner in which school systems may “break up” increasingly difficult or more complex

information Part one of three parts is “1 3”

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New Career and Technical Education Course System Example

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OverviewNew Career and Technical Education Course System

SCEDCourse DescriptionChar (5)

SCEDCourse TitleChar (128)

SCEDCourse DefinitionMemo

StateCourse TitleChar (128)

StateCourse DefinitionMemo

SCEDCourse DescriptionChar (5)

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New Career and Technical Education Course System

SCEDCourse DescriptionChar (5)

SCEDCourse TitleChar (128)

SCEDCourse DefinitionMemo

Cluster 1

Cluster 2

Predecessor

CIP 1

CIP 2

CIP 3

01001

01001

02010

01002

01001CIP 1StateCourse TitleChar (128)

StateCourse DefinitionMemo

SCEDCourse DescriptionChar (5)

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New Career and Technical Education Course System

Course LevelCode (B, G, E & H)Description

SCEDCourse DescriptionChar (5)

SCEDCourse TitleChar (128)

SCEDCourse DefinitionMemo

Cluster 1

Cluster 2

Predecessor

CIP 1

CIP 2

CIP 3

01001

01001

02010

01002

01001CIP 1

Course Description Level Max Credit Section x of y Detail Course Definitions

01001 B 1.0 2 3 Optional

01001 B 2.0 3 3

01001 G 1.0 1 1

01001 H 1.0 1 1

StateCourse TitleChar (128)

StateCourse DefinitionMemo

SCEDCourse DescriptionChar (5)

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New Career and Technical Education Course System

SCEDCourse DescriptionChar (5)

EFERCDTSCode

Serving School RCDTSCode

CIP

LocalCourse DescriptionChar (5)

LocalCourse TitleChar (128)

LocalCourse DefinitionMemo

Course LevelCode (B, G, E & H)Description

SCEDCourse DescriptionChar (5)

SCEDCourse TitleChar (128)

SCEDCourse DefinitionMemo

SCEDCourse DescriptionChar (5)

Course Description Level Max Credit Section x of y Detail Course Definition

01001 B 1.0 2 3 Optional

01001 B 2.0 3 3

01001 G 1.0 1 1

01001 H 1.0 1 1

StateCourse TitleChar (128)

StateCourse DefinitionMemo

Federal Course Information

State (ISBE) Course Information

School Course Information

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New Career and Technical Education System

SID Home RCDTS Serving RCDTS Course Description Level Credit Section x of y

1 510840050260001 510840050260001 01001 B 1.0 1 1

1 510840050260001 510840050260001 02001 B 1.0 1 1

1 510840050260001 510840050260001 03002 G 1.0 1 1

1 510840050260001 510840050260001 10101 H 1.0 1 1

SCEDCourse DescriptionChar (5)

Course Description Level Max Credit Section x of y Detail Course Definition

01001 B 1.0 2 3

01001 B 2.0 3 3

01001 G 1.0 1 1

01001 H 1.0 1 1

StateCourse TitleChar (128)

StateCourse DefinitionMemo State (ISBE) Course Information

Information from School District

SCEDCourse DescriptionChar (5)

EFERCDTSCode

Serving School RCDTSCode

CIP

LocalCourse DescriptionChar (5)

LocalCourse TitleChar (128)

LocalCourse DefinitionMemo

SIS SID Home RCDTS Code Serving RCDTS Code

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New Career and Technical Education System

Future

SID Home RCDTS Serving RCDTS Course Description Level Credit Section x of y End Date Grade

1 510840050260001 510840050260001 01001 B 1.0 1 1

1 510840050260001 510840050260001 02001 B 1.0 1 1

1 510840050260001 510840050260001 03002 G 1.0 1 1

1 510840050260001 510840050260001 10101 H 1.0 1 1

SID Home RCDTS Serving RCDTS Course Description Level Credit Section x of y

1 510840050260001 510840050260001 01001 B 1.0 1 1

1 510840050260001 510840050260001 02001 B 1.0 1 1

1 510840050260001 510840050260001 03002 G 1.0 1 1

1 510840050260001 510840050260001 10101 H 1.0 1 1

SID Home RCDTS Serving RCDTS Course Description Level End Date Grade

1 510840050260001 510840050260001 01001 B 06/1/2010 A

1 510840050260001 510840050260001 02001 B 06/1/2010 B

1 510840050260001 510840050260001 03002 G 06/1/2010 A

1 510840050260001 510840050260001 10101 H 06/1/2010 C

State (ISBE) System

School District

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New Career and Technical Education System

Future- Standardization of courses in Illinois- Courses on transcripts- Assigning of Teachers to courses

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Schedule

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EFE CIP Assignment

EFEs need to communicate with the Area Career Centers, School Districts, and Regional Programs when mapping local courses to State courses.

EFEs will be able to work with the current school year CIPs and Courses as well as plan for the next school year.

CIPs and Courses will remain assigned to schools from year to year unless changes are made by the EFE.

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EFE CIP Assignment

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EFE CIP Assignment

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EFE CIP Assignment

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EFE CIP Assignment

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EFE CIP Assignment

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EFE CIP Assignment

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EFE CIP Assignment

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EFE CIP Assignment

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EFE CIP Assignment

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EFE CIP Assignment

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EFE CIP Assignment

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EFE CIP Assignment

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EFE CIP Assignment

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EFE CIP Assignment

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EFE CIP Assignment

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EFE CIP Assignment

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EFE CIP Assignment

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EFE CIP Assignment

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EFE CIP Assignment

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EFE CIP Assignment

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CTEC Reports

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CTEC Reports

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CTEC Reports

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CTEC Reports

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CTEC Reports

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CTEC Reports

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CTEC Reports

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CTEC Reports

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CTEC Reports

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CTEC Reports

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CTEC Reports

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