January 2014

Student Information System Updates and

PARCC Field Test Introduction

Illinois State Board of Education

Notice – Live Recording in Progress

This Webinar is being recorded. Please do not provide any student, personal or vendor information.

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Agenda

Welcome / Introductions New SIS Dashboard Assessment - ISAT, IAA, and PSAE Pre-ID Labels Erroneous Submission Changes New Reports

- Eligible For Immigrant - ELL eGMS Reports

PARCC Field Test - Spring 2014 Districts’ Next Steps Q & A

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Welcome/Introductions ISBE Key Team Members

- Don Evans Chief Operating Officer and Director of Human Resources - Brent Engelman Division Administrator/Director, Information Technology - John Shake Division Supervisor, Information Technology

- Peter Godard Chief Performance Officer - Deborah Trueblood Division Supervisor, Data Analysis and Accountability

Presenters

- Howard Hammel SIS Project Manager - Adam Lowery SIS Business Analyst

- Lindsay Langer SIS Help Desk Analyst

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New SIS Dashboard

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Assessment - ISAT, IAA, and PSAE Pre-ID Labels PSAE labels are printed and mailed to the school listed in the

Testing School field of the Pre-ID file as of February 21, 2014. - PSAE labels are printed only if the Testing School listed is an established

PSAE test site. Established PSAE test sites are available on the PSAE website www.isbe.net/assessment/psae.htm.

ISAT and IAA files were sent to Pearson on January 3, 2014.

- ISAT labels will be printed and shipped with ISAT materials according to what is listed in the Testing School field of the Pre-ID file as of January 3, 2014.

- There are no Pre-ID labels for IAA. Testing School field determines where materials will be shipped and where student records will be populated in the online scoring system. The Pre-ID file was sent to the IAA vendor on January 3, 2014.

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Erroneous Submission Changes Only the erroneous field will need to be entered. Leave all other fields blank to submit.

The following SIS file formats now require only one field to be

identified as erroneous online and via batch uploads.

- ELL Reason Ending ELL Services – Erroneous Entry

- Homeless Primary Nighttime Residence – Erroneous Entry

- Teacher Course Assignment Entry + Exit Reason for Exit – Erroneous Entry

New Reports and Enhancements Added the Following New Reports and Enhancements:

- Eligible For Immigrant Education Reports (Summary and Detail)

Identifies students marked yes for eligible for immigrant education

- eGMS Ceiling Calculator Grant Reports (Summary and Detail)

Report checks enrollment for the district’s grant

- eGMS Ceiling Calculator Funding Reports (Summary and Detail)

Report checks enrollment for the district’s funding

Note: The above data (Eligible for Immigrant Education and ELL) is due in SIS on March 3, 2014.

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New Reports and Enhancements

Eligible for Immigrant Education – Summary

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New Reports and Enhancements

Eligible for Immigrant Education (Summary) – Criteria Screen

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New Reports and Enhancements

Eligible for Immigrant Education – Summary Report

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New Reports and Enhancements Eligible for Immigrant Education – Detail Report

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New Reports and Enhancements eGMS Ceiling Calculator Grant – Reports Screen

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New Reports and Enhancements

eGMS Ceiling Calculator Grant (Summary) – Criteria Screen

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New Reports and Enhancements

eGMS Ceiling Calculator Grant – Summary Report - Check number of students by grade level for each language present.

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New Reports and Enhancements

eGMS Ceiling Calculator Grant – Detail Report

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New Reports and Enhancements eGMS Ceiling Calculator Funding – Reports Screen

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eGMS Ceiling Calculator Funding – Summary Report - Number of students eligible for LIPLEPS Funding (next to last

column on report):

ELL Students TBE Full time / TBE Part time / TPI / Other Class periods provided per week = High, Moderate or Low

New Reports and Enhancements

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eGMS Ceiling Calculator Funding – Summary Report - Number of students eligible for TBE/TPI Funding (last column on

report).

ELL Students TBE Full time / TBE Part time / TPI Class periods provided per week = High or Moderate

New Reports and Enhancements

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New Reports and Enhancements

eGMS Ceiling Calculator Funding – Summary Report

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New Reports and Enhancements

eGMS Ceiling Calculator Funding – Detail Report

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PARCC Field Test - Spring 2014

PARCC is acronym for Partnership for Assessment of Readiness for College and Careers.

ISBE will use Student Course Assignments in SIS to identify students for the 2014 PARCC Field Test.

There are 698 districts with 2007 schools participating in the field test.

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PARCC Field Test - Spring 2014

Identifying students for the 2014 PARCC Field Test? - Students in Grades 3-11 assigned to courses in the following subjects may

be selected by ISBE to participate in the PARCC Field Test: English Language Arts (ELA) - Subjects 01, 51, and

Mathematics - Subjects 02, 52.

Districts should submit course assignments for those grades and courses/sections that correspond with an assigned field test. This will allow the system to use the PARCC defined random selection guidelines to pull the assigned number of selections and pre-populate the required information.

- One PARCC Pre-ID record will be created per subject area for students taking multiple courses.

- The PARCC Pre-ID report will identify which students should be tested.

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PARCC Field Test - Spring 2014

Essential school district activities - Student Course Assignments must be up to date in SIS by 4 p.m.

January 21:

Students will be selected based on active Student Course Assignments. Student Course Assignments with an End Date will not be included.

- If no other action is taken by a school district:

ISBE will use the Student Course Assignment data to generate a PARCC Pre-ID file of students for the field test. The PARCC Pre-ID file sent to Pearson will not include accommodations for

students taking tests.

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PARCC Field Test - Spring 2014

Recommended school district activities - ISBE will use the Student Course Assignment data to generate a file of

students for the PARCC Field Test. - The generated file will be available for districts to download and review via

the SIS Request File. The “gifted/talented” and “accommodations” fields will be defaulted to “no/02”. The “assessment accommodation category” will be defaulted to “blank”. Districts will have the option to make adjustments to these fields in the Pre-ID file prior to 4

p.m. January 21. After that date, any changes to “gifted/talented” and “accommodations” must be made on PearsonAccess. - Web site: http://www.pearsonaccess.com/cs/Satellite?pagename=Pearson/QuickLink/pc - Phone Number: 888-493-9888 (Help Desk)

- Student records submitted in the PARCC Pre-ID must correspond to the district’s Student Course Assignments.

- Districts updating PARCC Pre-ID data should upload their changes to SIS.

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- Student ID - SAP ID - Student Last Name - Student First Name - Birth Date - Home RCDTS - Serving School - School Year

- Term (Semester) - State Course Code - Local Course ID - Local Course Title - Section Number - Test Code - Test Format

PARCC Field Test - Spring 2014

The PARCC Pre-ID request file will have the following items pre-populated using active Student Course Assignments:

Note: The above values can not be updated using the PARCC Pre-ID file format. Changes must be made via Student Enrollment and Student Course Assignment functions in SIS.

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- Gifted / Talented - Assessment Accommodation Category - Assessment Accommodation: Alternate

Representation - Paper Test - Assessment Accommodation: Extra Time - Assessment Accommodation: Dictated

Oral Response - Assessment Accommodation: Calculator - Assessment Accommodation: Test

Administrator Read Question Aloud - Assessment Accommodation: User

Spoken Preference Type - Assessment Accommodation: Dictionary in

Native Language

- Assessment Accommodation: Large Print - Assessment Personal Needs Profile Activate By

Default - Assessment Accommodation: Speech Recognition

System (Speech to Text) - Assessment Accommodation: Student Read Aloud-

Synthetic (Text to Speech) - Assessment Accommodation: Word Prediction - Assessment Accommodation: Line Reader - Masking - Overlay Color - Background Color - Foreground Color - Invert Color Choice

PARCC Field Test - Spring 2014

The PARCC Pre-ID request file will have the following items defaulted to “No” and can be updated by the school districts:

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PARCC Field Test - Spring 2014 Data Elements

http://www.isbe.net/sis/html/data_elements.htm.

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PARCC Field Test - Spring 2014

Run a PARCC Pre-ID report to review the list of students that will be tested: - Log into SIS via IWAS - Select Reports - Expand the Assessment Category - Select PARCC Pre-ID Summary or Detail Reports

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PARCC Field Test - Spring 2014 PARCC Pre-ID – Reports Screen

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PARCC Field Test - Spring 2014 PARCC Pre-ID – Criteria Screen

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PARCC Field Test - Spring 2014 PARCC Pre-ID Report – Summary Report

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PARCC Field Test - Spring 2014 PARCC Pre-ID Report – Detail Report

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PARCC Field Test - Spring 2014 Requesting a PARCC Pre-ID File

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PARCC Field Test - Spring 2014 Request File

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PARCC Field Test - Spring 2014 Templates, Tips and Steps

http://www.isbe.net/sis/html/data_elements.htm.

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PARCC Field Test - Spring 2014

Supported File Formats - Text (Comma Delimited)

- Excel spreadsheet converted into a Comma Separated Value(s) (CSV format)

Note: A PARCC Pre-ID Excel template and tip sheet are available on the SIS website – www.isbe.net/sis

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PARCC Field Test - Spring 2014

Updating PARCC data in SIS (recommended) - Upload PARCC data to SIS and verify data using the PARCC Pre-ID

reports.

ISBE will transmit data to PearsonACCESS after 4 p.m. on

January 21. Edits may be done in PearsonACCESS beginning January 22.

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Districts’ Next Steps

PARCC

- Submit Student Course Assignments for PARCC by 4 p.m. January 21.

- Verify PARCC data using PARCC Pre-ID Reports.

- Edit “gifted/talented” and “accommodations” if needed.

Request PARCC Pre-ID file.

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Districts’ Next Steps

Review PSAE data before February 21, 2014.

Review Eligible for Immigrant Reports before March 3, 2014.

Verify eGMS Grant and Funding Reports before March 3, 2014.

Submit ALL Teacher and Student Course Assignments for 2014 School Year.

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ISBE Contact Information

ISBE Help Desk

- (217) 558-3600 – Option 2 - help@isbe.net

ISBE SIS Information Website

- www.isbe.net/sis

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Notice – Live Recording in Progress

This webinar is being recorded. Please do not provide any Student, Personal or Vendor information.

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Q & A Session

Text questions will be posted in a Q & A document after the Webinar.