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Illinois Assessment Update
Illinois State Board of EducationJanuary 12, 2018
Whole Child • Whole School • Whole Community
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2017-18 PARCC(Partnership for Assessment of
Readiness for College and Careers)
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PARCC 2018 Administration Window
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• March 5, 2018 to April 20, 2018
• ISBE will default all schools and districts to this test window in SIS.
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Editing Testing Window in SIS• Log in to IWAS from www.isbe.net• System Listing, choose Student Information System-Statewide
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Editing Testing Window in SIS• Select Assessment Pre-ID and PARCC• Choose “Identify Online/Paper Test and Testing Window”• Testing Window will be captured on January 26 for uploading to Pearson.• If no action is taken, March 5 - April 20, 2018, will be defaulted as the
testing window for the purpose of shipping PARCC materials.
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IMPORTANTAs needed,
Districts/Schools should adjust the testing window
even after January 26 so
the PARCC Assessment
Correction file will include accurate
enrolled students.
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Editing Testing Window in SIS• Select Testing Window by School or apply Test Window to all schools in
district.
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PARCC Manuals
• Test Coordinator Manualhttps://www.isbe.net/Documents/2018-Coordination-Manual.pdf
• Test Administration Manual – Computerhttps://www.isbe.net/Documents/2018-Administration-Manual-Computer.pdf
• Test Administration Manual – Paperhttps://www.isbe.net/Documents/2018-Administration-Manual-Paper.pdf
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PARCC 2018 Unit Testing Times
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www.isbe.net/Documents/2018-Spring-Unit-Times.pdf
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Pearson Accessnext User Accounts• With the start of a new school year, please review
role assignments in Pearson Accessnext for your district and school(s).
• Please assign new staff members to their appropriate role.
• Please delete accounts for any staff that have left the district.
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PARCC Dates• January 26, 2018:
Student demographic information file (PNP information) sent to Pearson (from SIS) to order paper test material, including Pre-ID labels (for paper assessments) and manuals for all test formats. Testing windows loaded into PAN for the purpose of shipping PARCC materials (default testing window is March 5 - April 20, 2018)
• February 9, 16, 23, and 28, 2018:Student demographic information will be updated (from SIS to Pearson).
• Additional Order Window Opens February 21, 2018
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PARCC Test Session Name• If entered into PARCC Pre-ID, SIS will transmit test session
names to PAN in order to auto-create test sessions in PAN.
• Once a test session name is sent to PAN from SIS, it may be edited only in PAN directly.
• Test session names will be sent to PAN starting with the February 16 transmission.
• Test session names will be sent to PAN with the February 23 and February 28 transmissions - only if they were not submitted previously.
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PARCC Assessment Pre-ID
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Because ISBE can collect these data by other means, verifying the SIS “Enrolled in Home District/School On or Before May 1” indicators for
PARCC, SAT, and DLM-AA is unnecessary.
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PARCC Test Code
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Grades 3-8 students can take a PARCC High School course-based test (e.g., grade 8 students can take ALG01 instead of MAT08).
Users may edit the Test Code via online or via batch.
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PARCC Manuals
• Technology Guidelines for PARCC Assessments Version 7.0http://avocet.pearson.com/PARCC/Home#10429www.isbe.net/Documents/Technology-Guidelines-for-PARCC-Assessments.pdf
• The PARCC Accessibility Features & Accommodations Manual (AF&A 6th edition)http://avocet.pearson.com/PARCC/Home#10616www.isbe.net/Documents/parcc-access-manual-sixth.pdf
– What’s New in the 6th Editionhttp://avocet.pearson.com/PARCC/Home#17565www.isbe.net/Documents/AFA-Manual-Whats-New-6th-Edition.pdf
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PARCC Training Site (Brown Site) Opened November 1, 2017
https://trng.pearsonaccessnext.com/customer/index.action
PARCC Bulletinshttps://parcc.pearson.com/bulletins
PARCC/Pearson Web Sitehttps://parcc.pearson.com
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Math Text-to-Speech
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• Determine Who Should Have this Accessibility Feature Students should have the math assessments read to them in the
classroom on a regular basis. Determine the use of text-to-speech on a case-by-case basis; do
not apply this accessibility feature universally.
• How Text-to-Speech Works in TestNav Students must click a button on each item to activate the text-to-
speech functionality. Text-to-Speech requires a significantly higher amount of bandwidth. Data indicate that a large number of students use this accessibility
feature only at the beginning of the test.
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Incorrect Accommodations Online Assessment
• Prevent this from happening by checking the accommodation in PAN before beginning testing.
• Voiding a unit does NOT re-set the accommodations.
• To re-set test with correct accommodations, you must:(1) mark the test complete, (2) void the test, and (3) assign a new test with correct accommodations to the student.
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PARCC Training Resources
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• The number of training modules have been reduced and reworked.
• Short, topic-specific training videos are being developed.
• PARCC Call Center Improvements
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PARCC - Volume Adjustments for Online Assessment
• New for 2018
• Students can adjust the volume during the assessment.– new instructions in the manual
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Upcoming Webinars
• NEW – PARCC Test Coordinator Webinar – Jan. 17, 2018, 2 p.m.https://register.gotowebinar.com/register/7704439991856448771
• NEW – PARCC Tech Coordinator Webinar – Jan. 31, 2018, 2 p.m.https://register.gotowebinar.com/register/4265179714801036291
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Changes to TestNav - 1• No support for iOS 9.x and earlier
– iPad 2 & iPad 3 cannot be used to test in Spring 2018. • New versions of the TestNav app (1.6.x) • New version of proctor caching software (2017.16)• Windows 10S is supported! (App in Windows Store)• Chromebooks end of life, check the site for your devices• iOS 11.1 and 11.2 supported• Mac OS 10.13 is now supported.• Chrome OS ver. 62 is now supported.• Current list of supported OS
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Supported Operating Systems
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Current TestNav App Versions
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Windows OS 1.6.5
Mac OS 1.6.5
Chrome OS 1.6.92 (New)
iOS 1.6.3 (New)
Android OS 1.6.5
Proctor Cache (Win & Mac) 2017.16
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Changes to TestNav - 2• TTS volume control
– Students will be able to adjust volume during test– Students should still set volume on device prior to
launching a test-per instructions from Test Administrator Manual
• TTS auto-scroll – text will scroll as it is read• iOS 11.0
– Due to a security issue, iOS 11.0 will be blocked from access to TestNav
– Supported iOS versions for Spring 2018 are; 10.2, 10.2.1. 10.3.1-10.3.3, 11.1 & 11.2
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iPad Setup Reminder• Start the TestNav app.
The first time TestNav is launched, it displays the Enable Microphone Permission message.– Tap or click OK to grant microphone permission (Required)
• Microphones are not required for the PARCC assessments– This step allows iPads to be used if Assistive Technology is
needed.• Full details on iPad (iOS) setup are at the link below
– https://support.assessment.pearson.com/display/TN/Set+Up+TestNav+on+iOS
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Changes to Pearson Accessnext (PAN)• Improved formatting of Student Test Tickets for
easier cutting
• Test administration will work like last year– Same steps: Pre-Cache, Prepare, Start, Unlock
• Submit/approve transfers with a file
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2017-18 State-Sponsored SAT
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State-Sponsored SAT Information
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• ISBE SAT Website: www.isbe.net/Pages/SAT.aspx
College Board Contact: (844) 688-9995
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2017-18 SAT Test Dates
• Initial Test Date: Tuesday, April 10, 2018• Makeup Test Date: Tuesday, April 24, 2018• Accommodated Test Window: April 10-24, 2018
• Link to all assessment dates for 2017-18:www.isbe.net/Documents/State_Assessment_Dates_2017_18.pdf
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2017-18 SAT Eligibility Details• Who must test?
– All students enrolled as grade 11 at the time of testing must test.– This includes foreign exchange students who are classified as grade 11.– This includes students repeating grade 11 (even if tested in spring 2017).– This includes home schooled students who take either ELA or math at the public
school.
• Exceptions: – Some grade 11 students take DLM-AA, the alternate assessment, instead of SAT.– Grade 11 students with EL status also identified as “First Year in U.S. School” must
take mathematics but are exempt from ELA portions, including the essay.– Homeschooled students who are not enrolled in ELA and/or math may not test.– New students who are from outside an Illinois public school (e.g., out-of-state,
homeschooled, parochial school) enrolling with grade 12 status do not test.
• Questions about specific students? Contact the Assessment Division: [email protected] or 866-317-6034.
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2017-18 SAT Establishment• The current list of established SAT test centers is posted on the
SAT web page www.isbe.net/Pages/SAT.aspx.
• If you plan to send students to a serving location for testing, check now to be sure the RCDTS code is listed!
• IMPORTANT! Home school districts should coordinate now with any serving schools who provide services to their students to determine the appropriate testing school. Serving schools must be established as SAT test centers to receive SAT materials and test students.
• Contact [email protected] or call 866-317-6034 for direction if your school is responsible for testing a student who is placed at a facility that is not established as an SAT test center.
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2017-18 SAT General Timeline
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www.isbe.net/Documents/SAT-general-timeline-2018.pdf
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SAT Accommodations InformationTwo Types of Accommodations
1. College Board Approved (requested in SSD Online)– For Students with Disabilities– College Reportable– You may begin entering requests now!– Request Deadline: February 19, 2018 (Note: Feb. 19 may be a non-attendance day for some.)
– Late Request Deadline: March 05, 2018(Late Requests for only new students or students with a new/revised accommodation)
2. State-Allowed (requested in SSD Online)– Students with Disabilities (Declined for College Board Accommodations)– For English Learners– Not College Reportable– You may begin entering requests on January 25, 2018.– Request Deadline: March 5, 2018
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SAT Accommodations Information• Services for Students with Disabilities (SSD) Coordinators must complete
the coordinator access form and fax it to College Board’s SSD Department.– Access form link: www.collegeboard.org/pdf/ssd/ssd-coordinator.pdf– SSD Department Fax: 866-360-0114– SSD Department Phone: 844-688-9995
• SSD Online: www.collegeboard.org/students-with-disabilities/ssd-online
• After College Board approves accommodations for a student (e.g., for PSAT), this approval stays in the SSD Online system throughout their high school years.
• If accommodations were previously denied or if additional accommodations are needed for SAT (e.g., for the SAT essay, etc.), apply again with additional information.
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English Learner Supports for SAT• English Learner Supports (no accommodations request is needed)
• Translated Test DirectionsDirections in eighteen languages, are available for download in mid-February from the College Board website (collegeboard.org/Illinois). The eighteen languages include Albanian, Arabic, Bengali, Bosnian, Cambodian/Khmer, Chinese/Mandarin, French, Gujarati, Haitian Creole, Hindi, Italian, Polish, Portuguese, Russian, Somali, Spanish, Urdu, and Vietnamese. Additional languages in review. School staff may print and provide these directions to students on test day. School staff may also provide translated test directions for other languages using district/school translators. Students using translated test directions will receive college-reportable scores.
• Word-to-Word GlossariesApproved glossaries may be used by students on test day. The College Board will post a list of approved glossaries on the College Board website (collegeboard.org/Illinois) in mid-February to allow for students to become familiar with them prior to test day. The approved glossaries should be distributed to students for their use on test day. Students using approved glossaries will receive college-reportable scores.
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SAT Assessment Pre-ID in SIS• SAT Pre-ID is available now; it includes all currently-enrolled
grade 11 students who are not automatically included on the DLM-AA Pre-ID.
• SAT Pre-ID will adjust in real time as students are enrolled and exited from SIS, so it can be used as a roster to plan for testing.
• SAT Pre-ID data will be captured from SIS on January 26, 2018, for printing Pre-ID labels and determining quantities for materials, including regular test books, answer sheets, pre-administration materials, and manuals.
• Only RCDTS codes of established schools should be used in the “Testing School” field, as the “Testing School” field identifies the location that will receive materials.
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SAT Assessment Pre-ID in SIS• Pre-ID labels will be printed and mailed to the school listed
as the “Testing School” in the SAT Pre-ID report.
• If the “Testing School” is not established, ISBE will edit the “Testing School” to the student’s “Home School.”
• SAT Pre-ID data will be captured on April 10, 2018, to be used for the SAT Assessment Correction file.
Note: Pre-ID labels are printed as of January 26, 2018, and will likely not match 100% to enrollment on April 10, 2018 (initial test day). Securely discard the Pre-ID label for any student who is no longer enrolled or who is not required to test (e.g., a homeschooled student enrolled for band only, student who is medically exempt, etc.).
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SAT Assessment Pre-ID in SIS
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SAT Assessment Pre-ID in SIS• Before January 26, 2018, verify that the Testing RCDTS for each
student appears on the list of established SAT Test Centers posted here: www.isbe.net/Documents/SAT_Test_Centers_2018.pdf
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2017-18 SAT Details• ISBE is in the process of updating the School Code.
For now…
– Placing high school accountability test scores on transcripts is no longer required.
• Reference: Public Act 100-0222 (signed into law on 08/18/17) www.ilga.gov/legislation/publicacts/fulltext.asp?Name=100-0222&print=true&write
– Taking the high school state accountability test remains a condition to receive a regular high school diploma.
• Reference: “State goals and assessment” (105 ILCS 5/2-3.64a-5) Sec. 2-3.64a-5
– ISBE Rule defines “grade 11” and indicates students may not be promoted to grade 12 in SIS until they have taken the high school accountability test.
– Questions about specific students? Please email [email protected].
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2017-18 PSAT ISBE Reimbursement
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Grant Agreement Coming Soon• A grant agreement is being prepared for posting on
www.isbe.net/Pages/PSATreimbursement.aspx.
• The grant agreement must be received at ISBE before any invoice can be processed, so keep invoice and send with grant agreement.
• Once grant agreement is posted, mail physical copies to ISBE.
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ISA(Illinois Science Assessment)
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ISA Website: www.isbe.net/isa
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Accessing 2016 ISA Data1. www.isbe.net2. “System Quick Links”3. “IWAS”4. Enter Login Name
and Password5. “System Listing”6. “Assessments”
(not SIS)
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Contact your superintendent if you do not have access to the IWAS System Listing of
“Assessments.”
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Accessing 2016 ISA Data
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• When accessing ISA information, 2016 and 2017 panels will display.
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Accessing 2016 ISA Data
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• 2016 ISA State-Level results will be made public in the January 17, 2018, State Board packet.www.isbe.net/Documents_Board_Meetings/20180117-Packet.pdf
• 2016 ISA District and School aggregate results (performance, mean scale scores, and participation rates) will be posted on January 17, 2018, on the ISA web page: www.isbe.net/isa
• Why is the 2016 participation rate low? See Q&A document #9: www.isbe.net/Documents/isa-faq.pdfNote: Low participation rates in some schools and districts should not be interpreted as a lack of effort or diligence on their part in light of the obstacles some of them faced.
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2017 ISA Data
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• 2017 data for ISA is scheduled to be available in IWAS under “Assessments” within the next two weeks.
• Contact your superintendent if you do not have access to the IWAS System Listing of “Assessments.”
• Contact Dan Brown at [email protected] if you have policy questions.
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Future ISA Test Windows
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Test Windows:• 2017-18 Test Window
– March 1 – April 30, 2018– Accounts will be created for Superintendents, Principals,
and ISA Test Coordinators using data from ISBE’s Entity Profile System (EPS)
• Please ensure all data in EPS are accurate!
• 2018-19 Test Window– March 1 – April 30, 2019
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2017-18 DLM-AA(Dynamic Learning Maps-Alternate Assessment)
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DLM-AA Count Updates
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Required Training• 6601 Users
• 1,063 Completed• 5,538 Not completed
Security Agreement• 1733 Accepted• 433 Rejected• 4,435 Not completed
First Contact Survey• 11,189 Students
• 363 Completed• 38 Ready to be Submitted• 9,196 In Progress• 1,592 Not Started
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DLM-AA Uploads
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District Test Coordinators:• No manual uploads• All DLM students must have a
DLM Pre-ID• Verify the testing location is
correctly identified on the DLM Pre-ID
• Duplicate Enrollments• 2018, 2018 identifies the student as a
duplicate student. If the student is not being tested in your district, please remove the student by using the Exit Student Interface.
• Reason for Exit:• 18-Student data claimed in error/never attended
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ISBE SIS
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• Student Upload Issues– Students in grade 3 are defaulted to PARCC.– If the students prior record was PARCC or
ISAT, then the student will be placed on the PARCC or SAT Pre-ID.
– To remove the student from PARCC or SAT, the district must click on PARCC Pre-ID or SAT Pre-ID and check the box that says, “Remove from PARCC and Add to DLM” or “Remove from SAT and Add to DLM”
– Testing school RCDTS code is a district RCDTS code (e.g., the Testing School RCDTS code must not end with 0000, 6000, 6100, or 6300).
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DLM Rosters
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• Rosters– Rosters are created by building test
coordinators and/or district test coordinators.
– When creating the rosters, BTCs and DTCs must click “SEARCH” in order to see the list of teachers and students.
– Each roster name should be the teacher’s last name and subject (e.g., Smith ELA).
– One roster per teacher per subject area.
– Rosters should be created for students in grades 3-8 and 11 for English Language Arts and Mathematics.
– Rosters should be created only for students in grades 5, 8, and 11 for Science.
Quimby ELA English language Arts
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DLM First Contact Survey
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• First Contact Survey– To access the survey:
• Click on Students; View Students• Scroll all the way to the right• Click on the words in blue,
“NOT STARTED” or “IN PROGRESS”• Complete the First Contact Survey
– Teachers can complete the First Contact survey.
– Teachers will complete all parts of the survey.
– The survey must be completed for every student.
– Don’t access the survey by clicking on the State ID.
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DLM Access Profile
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• Access Profile– To access the profile:
• Click on Students; View Students• Scroll all the way to the right• Click on the words in blue, “No
Settings” or “Custom”• Complete the profile
– Only teachers can complete the Access profile.
– Teachers will complete all parts of the Access profile.
– The Access profile must be completed for every student.
– Only access the profile by scrolling and not clicking on the state ID.
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DLM KITE Client• KITE Client (testing platform)
– New version of KITE Client needs to be installed.
– For devices with the previous version of KITE Client (3.0), the KITE Client interface will be automatically updated to the 5.0 version.
– Information can be located on the DLM webpage, KITE Suite tab, or in the weekly assessment listserv message.
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Current DLM-AA Test Window
Test Window:• 2017-18 Test Window
– March 14 - May 9, 2018– February 14, 2018 – data lockdown begins
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2017-18ACCESS for ELLs
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2017-18 ACCESS for ELLsCall for WIDA Conference Proposals & Reviewers
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• WIDA is accepting presentation proposals for the conference through January 21, 2018. Link
• WIDA seeks proposal reviewers for the 2018 WIDA Annual Conference. Link– Reviewers typically review 10–12 proposals and spend
approximately 20 minutes each.– The review window will take place from late January
through early February 2018.
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2017-18 ACCESS for ELLsImportant Dates
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• Initial material orders have been delivered
• Additional Orders Began Mon. Jan. 8, 2018End Feb. 28, 2018Handled through the District Office
• Testing Begins Wed. Jan. 17, 2018
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2017-18 ACCESS for ELLsAdditional District/School Labels
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Contact ISBE– Barry Pedersen, [email protected]– Sam Aguirre, [email protected]
Include:• # of Labels needed• District Name & RCDT Code• School Name & RCDTS Code• District Contact Name & email address
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2017-18 ACCESS for ELLsDRC Maintenance to
On-Demand Reporting
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DRC’s data center will be conducting planned maintenance. During this time, On Demand Reporting in WIDA AMS will be unavailable. ACCESS for ELLs 2.0 Online and WIDA Screener Online testing will still be available.
• Begins Saturday, Jan. 13 at 8:00pm CST • Ends Sunday Jan. 14 at 4:00pm CST
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2017-18 ACCESS for ELLsACCESS Online System Status Page
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WIDA has created a web page where you can check the operational status of DRC’s online systems.
Monitor the status of WIDA AMS,INSIGHT, and customer service.
Also subscribe to receive an email alert, in the event of an outage.
Link on the WIDA Home Pagewww.wida.us
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2017-18 ACCESS for ELLsTwo-Minute How-To Videos – WIDA AMS
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2017-18 ACCESS for ELLsCustomer Service Info-Graphic
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2017-18 ACCESS for ELLsImportant Websites & Contact Info– WIDA website for preparation, www.wida.us,
866-276-7735 – WIDA AMS for operation, www.wida-ams.us,
855-787-9615– ISBE page for English Learners,
https://www.isbe.net/Pages/English-Learners.aspx
ISBE Contacts for ACCESS for ELLs: Barry Pedersen, [email protected], 866-317-6034Sam Aguirre, [email protected], 312-814-3850
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Open Positions in Division of Assessment and Accountability
Website: www.isbe.net
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Highlighting the following…
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2017-18 Illinois Physical Fitness Assessment
• Coordinated by the ISBE Nutrition & Wellness Programs Division (www.isbe.net/EnhancedPhysicalEducation)– Contact Shawn Backs ([email protected])
• For more information on physical fitness assessments, please visit the Q&A under ‘Quick Links.’
• Results for SY 2016-17 (by school, district, and county) along with context to help interpret these results and guidance on how to use these data are now available on the Enhanced Physical Education page under ‘Quick Links.’
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2017-18 Kindergarten Individual Development Survey (KIDS)
• Coordinated by ISBE’s Early Childhood Division– www.isbe.net/kids– (217) 524-4835
• For more information please contact:Michelle EscapaIllinois KIDS Training & Coaching CoordinatorPhone (217) 801-6566Email: [email protected]
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Assessment Update Webinars Schedule
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Dates Scheduled TimeEvery Friday, continuing through Friday, April 20, 2018
10 a.m. - 11 a.m.
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ContactsISBE Assessment Office• 866-317-6034• www.isbe.net/Pages/Assessment.aspx• [email protected]
SIS Helpdesk• 217-558-3600 (option 3)• www.isbe.net/Pages/Student-
Information-System.aspx
PARCC Support Center• 888-493-9888• [email protected]
DLM Support Center• 855-277-9751• [email protected]
College Board (SAT Assistance)• 844-688-9995• [email protected]
LTC (Learning Technology Center)• ltcillinois.org• [email protected]
Join our Listservs!• Assessment Listserv: Send a blank email with “SUBSCRIBE”
in the subject line to [email protected].• Technology Point-of-Contact Listserv: Send a blank email with “SUBSCRIBE” in the
subject line to [email protected].
