IIPP

Injury & Illness Prevention Program

IIPP

Injury & Illness Prevention Program

IntroductionIntroduction

• Title 8 California Code of Regulations Section 3203 (T8 CCR 3203)

Injury/Illness Prevention Program (IIPP)– Every California Employer must have a written

program.– A copy must be maintained at each worksite.– Employees must be informed of the IIPP.

• Title 8 California Code of Regulations Section 3203 (T8 CCR 3203)

Injury/Illness Prevention Program (IIPP)– Every California Employer must have a written

program.– A copy must be maintained at each worksite.– Employees must be informed of the IIPP.

8 KEY PROGRAM ELEMENTS

8 KEY PROGRAM ELEMENTS

• Responsibility• Compliance• Communication• Hazard assessment• Accident/exposure investigation• Hazard correction• Training and instruction• Record keeping

• Responsibility• Compliance• Communication• Hazard assessment• Accident/exposure investigation• Hazard correction• Training and instruction• Record keeping

Who is ultimately RESPONSIBLE ??Who is ultimately

RESPONSIBLE ??

Personnel ResponsiblePersonnel Responsible

• Employer• Managers/Supervisors• Safety Committee• Employees

• Employer• Managers/Supervisors• Safety Committee• Employees

Ensuring ComplianceEnsuring Compliance

All Department Personnel have the responsibility for complying with safe and healthful work practices, applicable regulations, office policy and departmental safety policies and procedures.

All Department Personnel have the responsibility for complying with safe and healthful work practices, applicable regulations, office policy and departmental safety policies and procedures.

ComplianceCompliance• Employee recognition for safe & healthy

work practices:

1. Evaluations

2. Awards

3. Safety/health action committee incentives

• Employee recognition for safe & healthy work practices:

1. Evaluations

2. Awards

3. Safety/health action committee incentives

Compliance (continued) Compliance (continued)

• Disciplinary action

1. Counseling

2. Evaluations

3. Classified employment regulations

4. Bargaining unit contract language

• Disciplinary action

1. Counseling

2. Evaluations

3. Classified employment regulations

4. Bargaining unit contract language

Communicating Workplace

Hazards

Communicating Workplace

Hazards

No employee shall be reprimanded or otherwise punished for reporting any safety hazard.

CommunicationCommunication

• Written documentation • Staff meetings • Formal & informal training • Postings

• Written documentation • Staff meetings • Formal & informal training • Postings

Safety Data SheetsSafety Data Sheets

The SDS provides information on the potential hazards of products or chemicals. The work area supervisor must maintain the SDS for each chemical used in a work area .

The SDS provides information on the potential hazards of products or chemicals. The work area supervisor must maintain the SDS for each chemical used in a work area .

Equipment Operating ManualsEquipment Operating Manuals

All equipment is to be operated in accordance with the manufacturer’s instructions, as specified in the equipment’s operating manual. Operating manuals should be kept with each piece of equipment .

All equipment is to be operated in accordance with the manufacturer’s instructions, as specified in the equipment’s operating manual. Operating manuals should be kept with each piece of equipment .

Workplace ViolenceWorkplace Violence

Employers are responsible to provide a safe workplace, as mandated in CCR, Title 8, Section 3203 (a).

Employers are responsible to provide a safe workplace, as mandated in CCR, Title 8, Section 3203 (a).

State of Californiadoes not tolerate

workplace violence.

Respiratory Protection ProgramRespiratory Protection ProgramCCR, Title 8, Section 5144 specifies employers are responsible to provide protection to employees exposed to Respiratory Hazards.

CCR, Title 8, Section 5144 specifies employers are responsible to provide protection to employees exposed to Respiratory Hazards.

ErgonomicsErgonomics

CCR, Title 8, Section 5110 requires employers to provide proper training and equipment for employees to reduce the occurrence of repetitive motion injuries .

CCR, Title 8, Section 5110 requires employers to provide proper training and equipment for employees to reduce the occurrence of repetitive motion injuries .

Bloodborne Pathogens and Exposure Control Plan

Bloodborne Pathogens and Exposure Control Plan

CCR, Title 8, Section 5193 establishes the bloodborne pathogen standard. A designee must be assigned responsibility for the “Bloodborne Pathogens and Exposure Control Plan.”

CCR, Title 8, Section 5193 establishes the bloodborne pathogen standard. A designee must be assigned responsibility for the “Bloodborne Pathogens and Exposure Control Plan.”

Hazard AssessmentHazard Assessment• Semi-annual site safety inspections.• Employee report of safety hazard.• Safety office SDS, (safety data sheets),

evaluation.

• Semi-annual site safety inspections.• Employee report of safety hazard.• Safety office SDS, (safety data sheets),

evaluation.

Health and Safety Inspections

Health and Safety Inspections

• Daily – Supervisors perform brief visual inspections of their immediate work areas at the beginning of each work day

• Weekly – Supervisors trained in performing inspections, should not inspect their own area but that of an adjoining area

• Daily – Supervisors perform brief visual inspections of their immediate work areas at the beginning of each work day

• Weekly – Supervisors trained in performing inspections, should not inspect their own area but that of an adjoining area

• Monthly – Designated representative will conduct a comprehensive inspection for fire and life safety of all areas.

• Quarterly – Specific Fire Safety Inspections by a designated representative .

• Annually – Fire and Life Safety inspections by the – State Fire Marshal’s Office attended by the designated representative . A Sanitation engineer from DGS will conduct health and sanitation inspections.

• Monthly – Designated representative will conduct a comprehensive inspection for fire and life safety of all areas.

• Quarterly – Specific Fire Safety Inspections by a designated representative .

• Annually – Fire and Life Safety inspections by the – State Fire Marshal’s Office attended by the designated representative . A Sanitation engineer from DGS will conduct health and sanitation inspections.

Accident/Exposure Investigation

Accident/Exposure Investigation

Mandatory Reports for Employee Injury or Illness on the Job

• Supervisors report of injury/illness• Basic rules for accident investigation (part of

the written IIPP)• Witness statements

Mandatory Reports for Employee Injury or Illness on the Job

• Supervisors report of injury/illness• Basic rules for accident investigation (part of

the written IIPP)• Witness statements

InvestigationsInvestigations

Seven procedures a supervisor must follow to investigate workplace accidents and hazardous substance exposure incidents.

Seven procedures a supervisor must follow to investigate workplace accidents and hazardous substance exposure incidents.

• Interviewing the injured personnel and witnesses

• Examining the injured employee’s workstation for causative factors

• Reviewing established procedures to ensure they are adequate and are followed

• Reviewing training records of affected employees

• Interviewing the injured personnel and witnesses

• Examining the injured employee’s workstation for causative factors

• Reviewing established procedures to ensure they are adequate and are followed

• Reviewing training records of affected employees

• Determining all contributing causes to the accident

• Determine the Root Cause• Taking corrective actions to prevent the

accident/exposure from recurring • Recording all findings and actions taken.

• Determining all contributing causes to the accident

• Determine the Root Cause• Taking corrective actions to prevent the

accident/exposure from recurring • Recording all findings and actions taken.

These findings are recorded in the designated IIPP Form, “Occupational Accident, Injury or Illness Investigation Report.”

Hazard CorrectionHazard CorrectionMinor hazards may be corrected by staff members

on site, some hazards require assistance from:

• Maintenance & Operations.• Safety office staff.• Outside consultants, vendors, & contractors.

Minor hazards may be corrected by staff members on site, some hazards require assistance from:

• Maintenance & Operations.• Safety office staff.• Outside consultants, vendors, & contractors.

CORRECTING WORKPLACE HAZARDS

CORRECTING WORKPLACE HAZARDS

Imminent and Other Hazards

Corrective ActionCorrective Action

Identify what immediate corrective action must be taken if an imminent hazard exists.

If an imminent hazard exists, work in the area should cease and the appropriate supervisor contacted.

Corrective ActionCorrective Action

Identify three possible actions for a supervisor to correct hazards and the form used to report the hazardous condition that cannot be immediately resolved.

Identify three possible actions for a supervisor to correct hazards and the form used to report the hazardous condition that cannot be immediately resolved.

Possibilities Possibilities • Tagging unsafe equipment “Do Not Use,” taking

it out of service and providing a list of alternative equipment for staff to use until the item is repaired.

• Stopping unsafe work practice and providing retraining on proper procedures before work resumes.

• Reinforcing and explaining the need for proper personal protective equipment and ensuring its availability.

• Tagging unsafe equipment “Do Not Use,” taking it out of service and providing a list of alternative equipment for staff to use until the item is repaired.

• Stopping unsafe work practice and providing retraining on proper procedures before work resumes.

• Reinforcing and explaining the need for proper personal protective equipment and ensuring its availability.

What form is used to report a hazardous condition that cannot be immediately resolved?

IIPP “Hazard Correction Report”

Injury & Illness Prevention Program Attachment 4

HAZARD CORRECTION REPORT

Department: This form should be used in conjunction with the “Report of Unsafe Condition or Hazard” form (IIPP Form 1), as appropriate; to track the correction of identified hazards. All hazards should be corrected as soon as possible, based on the severity of the hazard. If a serious imminent hazard cannot be immediately corrected, remove personnel from the area and restrict access until the hazard can be addressed.

Supervisor/Safety Officers Name: Telephone:

____________________________________________________________________________________ Supervisor/Safety Officers Signature Date

Description and Location of Unsafe Condition/Hazard

Date Discovered

Required Action and Responsible Party

Completion Date

Projected Actual

For questions on any item, please contact the Safety Officer at 5873

IIPP - Form 4 Completed copies of this form should be routed to the Institution Safety Committee and kept in department files for at least one

year.

TrainingTraining

Identify the situations beyond your initial IIPP training that will require training or instruction, according to CCR, Title 8, Section 3203.

Identify the situations beyond your initial IIPP training that will require training or instruction, according to CCR, Title 8, Section 3203.

Training & InstructionTraining & Instruction

All employee training must be documented, use sign-in-sheets.

Site administrators or supervisors must provide training:

• To all new employees.• Prior to new job assignments.• When new substances, processes, procedures or

equipment are introduced to the workplace.

All employee training must be documented, use sign-in-sheets.

Site administrators or supervisors must provide training:

• To all new employees.• Prior to new job assignments.• When new substances, processes, procedures or

equipment are introduced to the workplace.

Training & Instruction(continued)

Training & Instruction(continued)

• Whenever the employer is made aware of a new or previously unrecognized hazard.

• To supervisors on safety and health hazards which their employees may be exposed to.

• All workers on job specific hazards.

• Whenever the employer is made aware of a new or previously unrecognized hazard.

• To supervisors on safety and health hazards which their employees may be exposed to.

• All workers on job specific hazards.

Safety Training TopicsSafety Training Topics

• Bloodborne Pathogens - initial assignment & annually• Classroom/office safety – initial assignment *• Compressed gas – initial assignment *• Emergency preparedness - initial assignment &

annually• Ergonomics *• Fire extinguishers – initial assignment & annually• Injury/Illness Prevention Program - initial assignment

& annuallyNote: Items with an asterisk require refresher training if processes or equipment change or if there is an accident or near

miss

• Bloodborne Pathogens - initial assignment & annually• Classroom/office safety – initial assignment *• Compressed gas – initial assignment *• Emergency preparedness - initial assignment &

annually• Ergonomics *• Fire extinguishers – initial assignment & annually• Injury/Illness Prevention Program - initial assignment

& annuallyNote: Items with an asterisk require refresher training if processes or equipment change or if there is an accident or near

miss

Safety Training Topics(continued)

Safety Training Topics(continued)

• Hazard Communication - initial assignment & annually

• Hazardous waste management – Initial assignment *• Laboratory standards – initial assignment *• Ladders – initial assignment *• Lifting/material handling – initial assignment *• Personal Protective equipment – initial assignment *• Playground safety – initial assignment *Note: Items with an asterisk require refresher training if processes or equipment change or if there is an

accident or near miss

• Hazard Communication - initial assignment & annually

• Hazardous waste management – Initial assignment *• Laboratory standards – initial assignment *• Ladders – initial assignment *• Lifting/material handling – initial assignment *• Personal Protective equipment – initial assignment *• Playground safety – initial assignment *Note: Items with an asterisk require refresher training if processes or equipment change or if there is an

accident or near miss

Why is Training Important?Why is Training Important?

• Benefits from training?– Better informed workforce– Build “muscle memory”– Less likely to become injured– Better morale– Cost effective– Better service to your consumer– Fulfill responsibilities to Cal OSHA

• Benefits from training?– Better informed workforce– Build “muscle memory”– Less likely to become injured– Better morale– Cost effective– Better service to your consumer– Fulfill responsibilities to Cal OSHA

Why is Clear Communication Important?

Why is Clear Communication Important?

You are the chief airplane washer at the company's

hangar you;

(1) Hook a high pressure hose up to the soap suds machine.

(2) Turn the machine "on".

(3) Receive an important call and have to leave work to go home.

(4) As you depart for home, you yell to Don, your assistant, "Don, turn it off."

(5) Assistant Don thinks he hears, "Don't turn it off." He shrugs, and leaves the area right after you. As with any occupation, make sure personnel have a clear

understanding of what you are communicating!

Record Keeping (maintain at the site for 3 years)

Record Keeping (maintain at the site for 3 years)

• Inspection forms.• Employee training.• Supervisors report of injury/accident.• Accident investigations

• Inspection forms.• Employee training.• Supervisors report of injury/accident.• Accident investigations

Record KeepingRecord Keeping

• IIPP Form 1, Reports of Unsafe Conditions or Hazards

• IIPP Form 2, Safety Committee Meeting Documentation

• IIPP Form 3, General Self-Inspection Forms

• IIPP Form 1, Reports of Unsafe Conditions or Hazards

• IIPP Form 2, Safety Committee Meeting Documentation

• IIPP Form 3, General Self-Inspection Forms

Record Keeping ContinuedRecord Keeping Continued

• IIPP Form 4, Hazard Correction Reports• IIPP Form 5, Occupational Accident, Injury or

Illness Investigation Report• IIPP Form 6, Employee IIPP Training Record• Employee’s Claim for Workers’ Compensation

Benefits• In/Out Service Training Participation Sign-In

Sheet

• IIPP Form 4, Hazard Correction Reports• IIPP Form 5, Occupational Accident, Injury or

Illness Investigation Report• IIPP Form 6, Employee IIPP Training Record• Employee’s Claim for Workers’ Compensation

Benefits• In/Out Service Training Participation Sign-In

Sheet

SummarySummary• Review, understand, and comply with the IIPP• Maintain a copy of the IIPP on file at the site• Inform employees of the IIPP• Train employees• Maintain records

• Review, understand, and comply with the IIPP• Maintain a copy of the IIPP on file at the site• Inform employees of the IIPP• Train employees• Maintain records