IILM - Standard Operating Procedures · e. Annexure 2 - New Resume Format has been used f. Annexure 3 – Sectors listed as used for Career Trek g. Annexure 6 and 7 – Email format

Ref no: placement/4:2017/gsm

IILM – Standard Operating Procedures

Placement Process


Prepared by: Mr. Narendra Sharma (2009)

Modified by: Ms. Sumedha Grover (2017)

Approved by: Dr. Taruna Gautam (2017)

Changes:

a. All mention of Placement manager has been replaced with CDC team

b. Timelines in the flowcharts have been updated as per current practice

c. There was no mention of PBWorks, the same has been added

d. Some minor changes in the flowcharts to reflect the current process

e. Annexure 2 - New Resume Format has been used

f. Annexure 3 – Sectors listed as used for Career Trek

g. Annexure 6 and 7 – Email format has been updated

h. Annexure 10 – Sign off form updated


Department : Placement Process

Prepared by : Ms Sumedha Grover

Desired Process

for

Summer Placements

Database of

Admitted Students

with College Email

(Annexure-1)

Period : June

Passport Size

Photographs of

Admitted Students in

FORMALS (Soft)

Period: July

Soft Copy of

Individual CV of

Admitted Students

(Annexure-2)

Period : September

Student’s Sectoral

Preferences after

Mentoring for

Summer Trg.

(Annexure - 3)

Period : September

end

Term-Wise Result of

Admitted Students

(As soon as result is

declared)

Placement Material (Brochure/Pamphlet/Letter-Annexure- 6 & 7)

for the corporate visits

Period : July

Mail to Central Database of Corporates

For Generating SIP requirements

Period: October

List of Recruiters of Final

Placement

List of Recruiters of Summer

Training (Annexure-5)

Faculty Leads for Placements

(Annexure - 4)


SIP Requirement Received from Company and

shared with CDC Head and Director of LR,

Gurgaon and IGSM

Disbursement of

Information of Company and profile

to Students via

PBWorks and invite nominations. Allot

Faculty coordinator

Send Student’ Details

to the company

Faculty Coordinator to prepare students for the

corporate interaction.

Invite alumni (if any) working in the company

to take session with

students (Face to Face or Skype)

Confirm the Date and time of

campus visit/off-campus

interview to students on

PBWorks

Selection Process

(On-campus)

Selection Process

(Off-campus)

Inform Faculty Coordinator

and Director for corporate

interaction

Send Email to PG Office

for Classroom & AV

arrangement. Inform SCOP

members for coordinating

the process (rotation basis)

Send Email to Admin for

Transport & Food/Snacks

Arrangement

List of Short-listed

students given by the

company

Information given to

the short-listed

candidates

Selection process

conducted and final

result given to CDC

team

Arrangement of

Transport (If required)

Offer Letter/Confirmation

Received and inform the

students

Preparation of Docket by the

CDC team & handed over to

Dean (PGDM) for the

distribution to Industry

Mentors

Faculty mentor to send

Evaluation Form to the Project Guide and after receiving the

same handed over to the Dean

(PGDM)


Final/Summer Selection Process (on-campus)

Company Executives on Campus at the Main Gate

Escort to Executive Room by SCOP Member/CDC Member/Faculty

Coordinator

Interaction of company executives with CDC member along with

Faculty Coordinator/Dean/Director

Re-confirm Selection Procedure

Review arrangements at PPT venue

(Check AV Equipments/LCD/PC/Grooming of Students)

Escort executives to PPT venue

Introduction of company’s executives by Faculty Coordinator

PPT Commences

(Faculty Coordinator to attend the same)

After PPT, executives escorted to Executive Room

Parking to be arranged by the Admin

Refreshment to be served to the company executives

Follow up with Company for Confirmation of Campus Visit

(Deadline: One day before the campus visit)


Interested Students allowed to withdraw their candidature, if not interested

List of Interested Students prepared along with CVs given to company Executives

GDs Conducted and results announced in the class

Final Result given by Company to CDC team and the same is announced in the class

Corporate Feedback to be taken by the Faculty Coordinator (Annexure-9 )

Company Executive Meeting with the Selected students and info

regarding DOJ and Offer letter will be given

Formal Thank You and Corporate Gift given to the executives

GD Groups prepared of students who clear Written Test

Written Test, if required is conducted and results declared in the class

CDC team takes verbal feedback on the skill-sets required by the company and refreshment

given

Feedback given to the short-listed students to prepare them for the PIs and

Faculty Coordinator to counsel the short-listed students

Escort Company’s Executive by CDC team & Faculty Coordinator

Preparation of Docket by the CDC team in case of SIP and the same is handed over to Dean

(PGDM) for the distribution of dockets to the Faculty Mentor

Faculty Mentor and Project Guide will coordinate with each other for the duration of SIP.

Send Evaluation

Form in case of SIP


Desired Process

for

Final Placements

Updation of Database of Students details like

Major/Minor, Summer Training Project Details, Live

Project

Period : May

Term-Wise Result of

Admitted Students

(As soon as result is declared)

Placement Material (Brochure/Pamphlet/Letter-Annexure-7) for the

corporate visits

Period : August

Mail to Central Database of Corporates

For Generating Final Placement

requirements (Annexure-8 Response sheet)

Period : September


Telephonic follow up

(2-3 days after mailing)

Interested Not Interested

Fix appointment

Sales Kit to be taken (Annexure-11)

(

Keep up contact through email &

direct mailers. Invite for Guest

Lectures/Seminars/Conferences

Interested Not Interested

Collect Job Profiles etc.

(Annexure-7)

Ascertain Reasons

Academic Others

Faculty Involvement

(Area Chair)

Take Written Documentation on

Feedback

Keep up contact through email/

direct mailers. Invite for Guest

Lectures/Seminars/Conferences

Dean/Faculty HOD


Final Placement Requirement Received and shared with CDC Head and Director of

LR, Gurgaon and IGSM.

Job profile shared on PBWorks

with students

Announcement through SCOP Members

Inviting Nominations & CVs

from the Interested Students

Fix Date & Time for

PPT/Interview with company

for Final Placement

Selection Process

(On-Campus)

Selection Process

(Off-Campus)

Selection Process to be asked

(PPT/Aptitude/GD/PI)

Send Email to Faculty

Coordinator about job profile to

arrange a counseling session with

the students

Send Email to PG Office for

Classroom & AV arrangement.

Inform SCOP members for

coordinating the process (rotation

basis)

Send Email to Admin for Transport

& Food/Snacks Arrangement

Send nomination of Interested

students to the company

List of Short-listed students

given by the company and

information pass to the short-

listed students

Selection Process conducted and

Final Result given to the CDC

team via email/letter

Offer Letter Received and given

to the selected students

Arrangement of

Transport (if required)

Received Corporate Feedback

(Annexure-9) via email/verbal

Refer Final/Summer Selection

Process (on-campus) – Pg 3


Flow Chart of data-updation for Report Generations

Master Data of students

for Campus Placements

Check Students

eligibility at the time of

Registration

After PPT, Up-dation of

List of Interested

Students

List of Selected students

after GD/WT/PI to be

up-dated

Update Jobs Vacancy, Jobs

Offered for calculation of

Job Loss

Input company feedback

Detailed Report on Selection

Process conducted by various

companies (Annexure-10)

List of Selected students prepared with

company names, sector, package and

designation with function offered

Generation of Charts

(Sectoral & Functional)

Up-loaded on IILM Website

with write-up

Master Database of

Companies patronized

IILM for Placements

List of Executives who

visited campus

(Company Address,

Telephone, Fax, email)

List of Companies who

recruited students

List of Regular

Recruiters for

comparative analysis


Annexure 1 - Student’s data

[PLEASE FILL IN CAPITAL LETTERS ONLY]

Full Name of Student :

Section : Roll No. :

Personal Email :

% - 10th

Subject Passing

Year School Name

Board Name (CBSE/ICSE/Others)

% - 12th

Subject Stream

(Commerce/ Science/Arts)

Passing Year

School/ College Name

Board Name (CBSE/ISE/Others)

%-Grad. Subject

Stream (Arts/Science/Commerce/Mgmt/HM)

Course Name

(BA/B.Com/B.Sc/BBA/BE/BHM/

Others)

Passing Year

College Name University Name

% - PG Subject PG –

Course Name Passing

Year College Name University Name

Summers Company Project Title Specialization CGPA

Major Minor

DOB Personal Mobile Res. Tel/ Mobile No. Home Town City Father Occupation

Local Address at NCR :

Home Town Address : Date : (Signature


ANNEXURE 2 – RESUME FORMAT

RAVEESH TUTEJA


• 521/11, Rattan Garden, Gurgaon (122001), Haryana • Cell: +91-9582091779

• Email: [email protected] • Linkedin URL : https://in.linkedin.com/raveeshtuteja

EDUCATION

IILM Graduate School of Management, Greater Noida

Pursuing PGDM course – 2.92 CGPA (till Slot 6) 2015-2017

Delhi University, New Delhi

Ramjas College – Bachelor of Commerce (Honors) 2009-2012

St. Stephens College - Advance Diploma in Chinese Language 2012-2015

SCHOOL

Class XII - DAV Public School, Gurgaon – Secured 94% (CBSE) 2008-2009

Class X - Lord Jesus Public School, Gurgaon – Secured 84% (ICSE) 2006-2007

WORK EXPERIENCE

Shree Krishna Signages, Branding & Advertising , Gurgaon, Haryana Aug 2012 – Mar 2014

Business Development & Customer Relations (Family Business)

Planned the inception of Branding and Out of Home Advertising Firm from scratch to holding a major market share in

the local market with in 6 months.

With good communication skills and understanding of customer needs, served prestigious clients DLF, Ranball,

Havells, Hometown etc. with ontime deliveries and quality products.

Led a team of 22 skilled and unskilled workers to remain strongly committed to our organisational goals and division of

unit into small cross functional teams for optimum resource utilization and timely output.

INTERNSHIP/LIVE PROJECT

GO IBIBO Pvt Ltd, Gurgaon Summer Trainee June – July 2015

Team leader for Content creation, Online and On ground media marketing for IBIBO RYDE Car pool app.

Planning and executing the promotional events for the App

Understanding competitor business model and strategising accordingly.

BERC Consulting, Gurgaon Analyst Dec – Jan 2015

Detailed analysis of physical verification of stock of inventory of Federal Mogul Goetze India Ltd. in India.

Preparation of Financial Report of Federal Mogul Goetze India Ltd. based on the stock audit undertaken.

ACADEMIC PROJECTS

Detailed study of Future Group’s Retail Market

Studied several lines of business and its form of operation with cost – benefit analysis

Understanding company’s orientation towards marketplace with respect to different lines of business in its retail

segment and the supply chain of the process of Big Bazaar

Business Research Project of “Online versus Offline medical stores in future”.

Detailed analysis of consumer behavior & consumer acceptance.

Conducted survey and personal interviews of people among different age group regarding their preference.

LEADERSHIP EXPERIENCE

Utsav College Cultural Society

Facilitated fund raising to finance the expenditure on the college fest through sponsorship

Designed brochures, banners and set as member of core creative team

NSS, Ramjas College

Organized blood donation camp for NSS society and actively initiated social awareness regarding blood donation.

Organized promotional event for the movie “turning thirty” in college by organizing a bike rally.

SKILLS AND INTEREST

Computer Skills : Proficient in MS Office, Corel Draw, Adobe Photoshop.

Reading and writing Hindi Poetry

Sports: Swimming and Volleyball (Represented school at various interschool matches)

REFERENCES

Faculty Mentor and Summer Internship Company Mentor/Industry Person


Annexure 3

Sl Name of Students Section Industry

1 Advertising & Digital Marketing

2 Automobile & Ancillary

3 Banking and Insurance

4 Financial Services

5 Manufacturing

6 Consumer Durable

7 Research & Consulting

8 E-commerce/M-commerce

9 FMCG

10 Hospitality

11 Education

12 IT/ITES

13 Media & Entertainment

14 Real Estate

15 Retail

16 Telecom

17 Travel & Tourism

18 Health Care

19 Logistics

20 Steel

21 Textile & Garments

22 Paints

Sectoral Preferences for Summer Training decided by the Industry

Mentors


Annexure 4 - Faculty Leads for IILM Final/Summer Placement

Name of Faculty :

Name of Company :

Name of Concerned Person :

Designation :

Email ID :

Contact Number :

Complete Address :

of the Company


Annexure 5 - Summer Placement Information Sheet

To : CDC Office

Name of Company :

Name of Recruitment Authority :

Name of Project Guide :

Designation of Rectt. Authority/ :

Designation of Project Guide :

Complete Address :

of the Company

Job Profile [kindly tick] : Sales & Mktg/Finance/HR/IB/

General Mgmt/IT/Operations/Others…………………..

Stipend :

Vacancies :

Telephone :

Mobile Number(s) : Rectt. Authority :

Project Guide :

Fax No. :

Email id : Rectt. Authority :

Project Guide :

Website :

Name of Faculty Mentor :

Mobile No. :

Signature of Faculty :


Annexure 6 – Campus Invitation for Summer Internship

Dear ________

IILM is one of the leading B-schools in India with three campuses in the National Capital Region of Delhi, one

each at New Delhi, Gurgaon and Greater Naida.

Established in 1993, IILM has 9000+ alumni who are successfully working across different industries and

making their Alma Mater proud. We have over 100+ qualified Faculty members from diverse areas of

Economics, Marketing, Operations, Finance & Accounting, and Personnel Management. We also have visiting

International Faculty on campus on a periodic basis from reputed universities across the globe.

IILM has been awarded the 11th rank in the Three Palms category of excellence by Eduniversal - Paris based

global ranking & rating agency specializing in higher Education.

Our curriculum offers a practical industrial training as a part of the module in the course work. Students are

expected to complete Summer Internship Program (SIP) of three months to gain practical skills and learn to put

theory into practice. These processes help our students to fulfill the dynamic needs of the market, as making

our students a cut above the rest.

All our students also mandatorily

For holistic development of our students of business learning, IILM provides Global Study Program experience.

As a mandate of one month period, students make a global study visit to one of our international partner

universities, helping them gain a global understanding of the international business environment.

We would appreciate if you could visit IILM Campus and interact with our aspiring students, and look into the

possibility of summer internships for our students with your organization in the concerned functional

department.

As on further association of our students with your organization, we truly believe that our students would add

value to your organization as a true asset.

Regards,


Annexure 7 – Campus Invitation for Final

Dear ________

IILM is one of the leading B-schools in India with three campuses in the National Capital Region of Delhi, one

each at New Delhi, Gurgaon and Greater Naida.

Established in 1993, IILM has 9000+ alumni who are successfully working across different industries and

making their Alma Mater proud. We have over 100+ qualified Faculty members from diverse areas of

Economics, Marketing, Operations, Finance & Accounting, and Personnel Management. We also have visiting

International Faculty on campus on a periodic basis from reputed universities across the globe.

IILM has been awarded the 11th rank in the Three Palms category of excellence by Eduniversal - Paris based

global ranking & rating agency specializing in higher Education.

Our curriculum offers a practical industrial training as a part of the module in the course work. Students are

expected to complete Summer Internship Program (SIP) of three months to gain practical skills and learn to put

theory into practice. These processes help our students to fulfill the dynamic needs of the market, as making

our students a cut above the rest.

All our students also mandatorily

For holistic development of our students of business learning, IILM provides Global Study Program experience.

As a mandate of one month period, students make a global study visit to one of our international partner

universities, helping them gain a global understanding of the international business environment.

We would appreciate if you could visit IILM Campus and interact with our aspiring students, and look into the

possibility for final on-campus placement for our students with your organization in the concerned functional

department.

As on further association of our students with your organization, we truly believe that our students would add

value to your organization as a true asset.

Regards,


Annexure 8 - Response Sheet for Final/Summer Placement

Fields marked with an * are compulsory.

Name: *

Designation: *

Organization's Name: *

Address:

Phone No.:

Mobile No.:

Fax:

E-mail:

Website:

Interested for Final Placement Summer Placement

Job Profile No. of Vacancies Place of Position

Marketing

HRM

International Business

Consultancy

Finance

General Management

Information Technology

Others


Selection Methods

Resume GD Written Test Interview

Any Other (Please Specify)

Any Special Consideration for Candidates with Work Experience. Yes No

If so, Number of Years of Work Experience Preferred

Any Preferred Academic Background

Arts/Economics

Commerce/ACA/AICWA

Science Engineering / Technology

Business Administration

Others (Please specify)

Gross Annual Salary

During Training:

After Training:

Duration of the Training

Preferred Date(s) for Pre-Placement Talks (PPTs)

Preferred Date(s) for visiting campus for recruitment

Stipend (if any) during Summer Training


Annexure 9 : Corporate Feedback Sheet

IILM Graduate School of Management

Feedback/Response Sheet

The data collected is strictly confidential and purely for academic purposes so that Institute can update their course curriculum according to the Industry needs from time to time which will be helpful to make dynamic and young managers for the India. No information or identity would be quoted for any other purpose.

Name of the Company : Name of the Person : Designation : Address : Mobile/Telephone/Fax : Email :

Please comment on the following skills of students [kindly tick]

Interpersonal Skills

Excellent

Very Good

Good

Fair

Average

Poor

Logical/ Analytical Ability

Excellent

Very Good

Good

Fair

Average

Poor

Command over Language

Excellent

Very Good

Good

Fair

Average

Poor

Body Language/ Presentation

Excellent

Very Good

Good

Fair

Average

Poor

Capacity for hard work

High

Moderate

Low

General Awareness Subject Knowledge Student’s ability to apply the knowledge

Excellent Excellent gained in the Institute was

Very Good Very Good Excellent Very Good

Good Good Good Fair

Fair Fair Average Poor

Average Average

Poor Poor

Please comment and tick on the areas they needs to improve upon


Finance ….………………………………………………………..…………………………………

Marketing ……………………………………………………..…………………………….. ….

HRM ……………………………………………………..…………………………….. ….

IB ……………………………………………………..…………………………….. ….

General Mgmt ……………………………………………………..…………………………….. ….

Others ……………………………………………………..…………………………….. ….

Will your organization like to give Live Projects/Summer Training?[tick] Yes No

If yes, Brief Outline of Live Projects/Summer Training (if available) :

…………………………………………………………………………………………………….......................

..................................................................................……………………………………………………………

Thank you very much for your cooperation.

Date :

Venue : IILM GSM {Signature}


Annexure 10 - Signing-Off Form for Company Visiting Campus/ Off-Campus For Placement Process

Company Name

Visited Last Years: Yes/No Recruitment: Yes/ No

Salary Offered

Campus

Date

Time-In Time-Out

No. of Students For Ppt. Talk

No. of Students Who Appeared For The Process

No. of Students Who Cleared Aptitude Test

No. of Students Clearing GD

No. of Students Clearing PI

Final Selection Of Students;

Date of Joining And Location:

Name of Faculty Coordinator

Meeting With Director/ Dean/ Campus Head

Met By and Remarks*:

Signing Off

*Remarks:


Annexure 11

SALES KIT

1. Campus Invitation Letter for Final as well as Summer Placements

2. Placement Handout

3. Admission Brochure

4. Edge Magazine

5. Calendar/any other stationery item

Documents

IILM - Standard Operating Procedures · e. Annexure 2 - New Resume Format has been used f. Annexure 3 – Sectors listed as used for Career Trek g. Annexure 6 and 7 – Email format