Third report for PAMSA IFMSA Regional Meeting of the Americas - El Salvador 2013

July 29th 2012

Third report for PAMSA | July 29th 2012

IFMSA Regional Meeting of the Americas - El Salvador 2013

The following document is divided into 5 main parts, describing the most important aspects required

and made in relation to IFMSA Regional Meeting of the Americas - El Salvador 2013, being composed

mainly of:

1. Administrative Activities

2. Pre Regional Meeting activities

3. Regional Meeting activities

4. Post Regional Meeting activities

5. Fundraising activities

1. Administrative Activities:

Meetings:

General Meetings: The OC meets once every month or so, in order to discuss general aspects of our

work. To this day there have been 7 meetings in our quality of candidates and 5 meetings after being

formalized as host. Our next two meetings are scheduled for August 11 and September 8.

PAMSA team meetings and EB: In order to ensure an adequate planification of activities within the OC

according to the international standards, we have been meeting with Coti (RC); twice now. Welcoming

her comments and suggestions. The frequency of these meetings has been established according to the

general scheduling by the PAMSA team.

Meetings with presidents of NMOs: To this date there has been a meeting, which served its purpose of

updating you on everything that's happening and to know your concerns. We hope to be able to meet

with all of your representatives.

Meetings with external consultants: In order to ensure a better planification and execution of our event,

regular meetings have taken place with many institutions and organizations, such as: Ministry of

Tourism of El Salvador, Convention Bureau of El Salvador, Ministry of Health and Social Welfare of El

Salvador, Regional Office of WHO-PAHO and Ministry of Foreign Affairs of El Salvador.

Meetings with Sponsors: The Organizing Committee has developed ongoing meetings with various

companies, institutions, governmental and nongovernmental organizations in order to follow up with

potential sponsors.

Reports:

We will be presenting this type of update periodically, so that our work is disseminated to all members

of PAMSA. It has been arranged to present 10 reports in total, the next two will be shared on August

26th and September 23rd.

Official dates to consider:

August 13, 2012: Release of the invitation video

August 18, 2012: Invitation manual launch

August 24, 2012: Launch of the registration form

August 24, 2012: Early and late registration opened.

October 1, 2012: Closing period for early registration

November 12, 2012: Closing period for late registration

November 25, 2012: Closing period for cancellation

December 9, 2012: Closing time for substitution

Advertising and media:

Social networks: in order to have better communication and increase the outreach of our event has

been decided to create profiles on various social networks such as Facebook, twitter and YouTube. So

far we have activated the Facebook profile, which was released on July 26th 2012 allowing anyone to

join via the following link, where we will communicate many surprises yet to come:

www.facebook.com/IFMSA.PAMSA

The profile will be considered the official Facebook site for our region, which will serve to strengthen

and bring PAMSA a little bit closer together. Clarifying that it will not be used for work, but rather for

reminders, to share experiences, pictures, get to know each other and especially to have lots of fun.

Website: For the last few weeks the OC has been working on the activation of our website, which will be

officially launched on August 24, 2012 and whose address is:

www.elsalvador2013rm.org

Institutional emails: in order to formalize the communication, from August 13, 2012 we will be working

with new email accounts:

2. Pre Regional Meeting activities

Product of meetings with representatives of the EB and PAMSA Team through our VPI and RC and the

mobilization of the CO, updates on Pre RM are:

Official Dates: 3 - 6 January 2012

Location:

We have selected two mountain resorts you will love, which are: Hotel Santa Leticia and Hotel Alicante,

being less than 3 minutes apart, to know a little more, please visit:

www.hotelsantaleticia.com

www.alicanteapaneca.com

Registration:

We opened the possibility for 140 people to attend the Pre RM. Soon the PAMSA Team will confirm the

number of trainings offered and the mechanics of application.

Social program:

The OC will offer two nights of partying, ensuring that everyone will enjoy an unforgettable night life in

the mountains of El Salvador.

3. Regional Meeting Activities

Dates:

In order to present a more memorable experience, we have decided to increase the duration of the

Regional Meeting to January 11, 2012 at 1:00pm (another “working” morning). Stay tuned for more

information!

Scientific Program:

As you know, the theme selected by PAMSA event is "Health Systems in America and the Caribbean"

which will be supported directly by the Pan American Health Organization, through the WHO Regional

Office in our country, with international speakers that will guarantee approximately 8 to 9 hours of

invaluable knowledge.

Standing Committee sessions work:

Through the support obtained by the WHO and the Ministry of Health and Social Welfare of El Salvador,

each Standing Committee will have 1 hour of personal scientific program related to the theme of the

event, but applied to the work of each Standing committee, which will be delivered by a speaker of

these organizations.

4. Post Regional Meeting Activities

So far there have been no comments or suggestions from PAMSA Team and EB, however, some

situations that have been taking place are:

Destinations:

Given the short distances of our country and in order to know more about our region, we confirmed

that the Post RM will be held in San Salvador, the capital of our country and in Antigua Guatemala, a

beautiful town of our sister Republic of Guatemala.

5. Fundraising Activities

Some situations that have been conducted are:

Management sponsors:

Letters to 300 companies and organizations that can potentially become official sponsors of our project

have been delivered.

Fundraising activities:

In order to raise more funds, the Organizing Committee with the help of IFMSA El Salvador through its

Local Committees has been working on may activities, such as:

Excursions

Festivals

Food fairs

Talent shows

Participation in TV programs

Course on Forensic Medicine, among others

Economic goals:

As a strategy of continuous evaluation, it was decided to establish monthly economic goals, same which

will be shared with you, in each of these reports; to let everyone know about the current economic

situation:

Total percentage achieved to the date this report is submitted (July 29):

For any questions, feel free to contact us!

1.88% March

18 4.38%

April 15

11.25% May 13

22.50% June 10

36.25% July 8 51.50% August

5 78.75%

September

2 100.00%

September 30