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IGEMProfessional Review Interview Workshop
Wednesday 23rd May 2012
Gordon Davies and Andy McPhee
Council & Supporting Committees
Council
Audit Committee
Membership Committee (MC)
Academic Panel (AP)Professional Development
Committee (PDC)
Finance Committee
Marketing Committee
Technical Co-Ordination Committee
Strategy Planning Committee
Various Panels
Purpose of the Workshop
Ensure that all Professional Review Interviewers and Assessors are trained to assess applicants and undertake interviews for CEng, IEng and EngTech
in compliance with the requirements of the Engineering Council.
Desired OutcomesUnderstanding: • IGEM’s application and professional registration
processes• IGEM’s professional review process• The requirements for assessing applications• What is expected from a Professional Review
Report and Interviewand• Feedback / suggestions to improve the IGEM
process
Time Agenda Led By
10.30 Welcome, Introduction & Programme Outline Gordon Davies
UKSPEC Requirements&
IGEM Membership ProcessAndy McPhee
Professional Review Interview Gordon Davies
Assessment of a Typical Professional Review Report(Exercise)
Gordon Davies
13.00 LUNCH
13.45 Report Back on Professional Review Report Exercise Gordon Davies
Q & A Session(Open Forum)
Gordon DaviesAndy McPhee
Summing up, Feedback to IGEM & Further IGEM Assistance Gordon Davies
Approx 15.00 FINISH
Programme• UKSPEC and MPPM summary• Summary of the requirements for the main
categories of Membership• The Professional Review• Requirements of Candidates• Interview Panel• Interview preparation• Conducting the Interview• Completion of paperwork• Making a judgement
UKSPEC
describes the requirements that have to be met
in order to gain professional registration as an
Engineering Technician, Incorporated Engineer
or Chartered Engineer and gives examples of
the ways in which these requirements can be
achieved and demonstrated
Based on competence & commitment criteria
Specifies academic qualification for CEng, IEng and EngTech
Requires all Professional Review Interviewers to undergo formal training
UKSPEC
Demonstrable Competence
Education and Training
Knowledge and understanding
Evidence =
Assessment
Engineering Technician – Exemplifying Qualifications
• An Advanced/Modern Apprenticeship or other work based learning programme approved by a licensed professional engineering institution;
• An EdExcel Level 3 BTEC Certificate or Diploma in Engineering or in Construction and the Built Environment;
• A qualification, approved by a licensed professional engineering institution, in engineering or construction set at level 3 (or above) in the Qualifications and Credit Framework or at level 6 (or above) in the Scottish Credit and Qualifications Framework;
• An equivalent qualification approved by a licensed professional engineering institution.
Engineering Technician
Individual Route
Involves an in-depth appraisal of the knowledge and experience acquired by experienced practising technicians.
Administered by the Institution
• An accredited Bachelors degree with honours in engineering or technology plus either an Institution approved Masters degree or appropriate further learning to Masters level
or an accredited MEng
• Qualification accredited by the Engineering Council at the time it was taken.
Chartered Engineer – Exemplifying Qualifications
• An accredited Bachelors or honours degree in engineering or technology
• An HNC or HND or Foundation degree, plus appropriate further learning to degree level
• An NVQ4 or SVQ4 which has been approved for the purpose by a licensed engineering institution
• Qualification accredited by the Engineering Council at the time it was taken.
Incorporated Engineer – Exemplifying Qualifications
CEng/IEng Alternatives to Exemplifying Qualifications
Applicants who do not have the exemplifying qualifications to demonstrate the required knowledge and understanding may do so in other ways, but must clearly demonstrate they have achieved the same level of knowledge and understanding as those with the qualification
These ways include:
• Taking further qualifications, in whole or in part, as specified by the institution to which they are applying
• Completing appropriate work-based or experiential learning
• Writing a technical report, based on their experience, and demonstrating their knowledge and understanding of engineering principles
CEng/IEng Alternatives to Exemplifying Qualifications (cont)
Member Manager
• Meet the Competence and Commitment criteria• Hold a senior management position in the Gas
Industry for a minimum of 4 years; Or• Have a suitable academic, vocational or
professional qualification (i.e NVQ Level III or above) and have held an appropriate senior management position for 2 years
• Meet the Competence and Commitment criteria• Option to Interview
IGEM MEMBERSHIP POLICY AND PROCEDURES MANUAL
Demonstrates in documented form how the
policies and practices of membership issues are
implemented within the Institution
Receive initial membership enquiry
UKSPEC exemplifying qualifications?
EngC registered member
Sufficient relevant experience?
Yes
Professional Review Process
Yes
Technical report or other option?
No
Candidate prepares Professional Review Report
Report passed to Scrutineers – Proceed to Interview?
No Yes
Professional Review Interview – Successful outcome?
Yes
Professional RegistrationCandidate feedback/options
No
= Demonstrable Competence
Education and Training
Knowledge and understanding
Evidence
Assessment
Professional Development
Qualificationsor Awards TR
PRI
ProfessionalRegistration
PRR
The Professional Review
Purpose of the Professional Review
The purpose of the Professional Review is to enable the interviewers to evaluate the competence and commitment of the candidate.
Based on evidence of professional competence and commitment to practice as a professional in the gas industry.
Role of ScrutineerTo ensure applicants meet the required standard for Membership in the appropriate category and to proceed to Interview when applicable.
Role of InterviewerTo determine whether a candidate meets the requirements for Membership.
The Professional Review• Final test of ‘competence and commitment’• Based on ‘documented history’ and interview• Candidate produces evidence that criteria is satisfied• Criteria comes from ‘UKSPEC Threshold Standards of
Competence and Commitment’ as applied to Gas Engineering
Evidence from:• Prior education and learning• Professional work undertaken• Other relevant work
Competence & CommitmentIGEM Competence & Commitment
Competence
A Knowledge and Understanding
B Application to practice
C Leadership, Managements and Supervision
D Inter-Personal Skills
Commitment E Professional Conduct
Competence & Commitment Criteria
Extracts for CEngA1 Maintain and extend a sound theoretical approach in enabling the
introduction and exploitation of new and advancing technology and other relevant developments
A2 Engage in the creative and innovative development of engineering technology and continuous improvement systems
B2 Conduct appropriate research and undertake design and development of engineering solutions
C4 Bring about continuous improvement through quality management
Competence & Commitment Criteria
Extracts for IEngA1 Maintain and extend a sound theoretical approach to the application
of technology in engineering practice
A2 Use a sound evidence-based approach to problem solving and contribute to continuous improvement
B2 Contribute to the design and development of engineering solutions
C4 Manage continuous quality improvement
Competence & Commitment Criteria
Extracts for EngTechA1 Identify limits of personal knowledge and skills, broaden and deepen
knowledge through experimentation and information resources, including IGEM publications, meetings, conference and seminars
A2 Apply engineering principles and best practice
B2 Use resources effectively to complete tasks with due regard to cost, quality, safety and environmental considerations
C3 Supervise technological tasks
Requirements of Candidates
Assessment
‘ Assessment is the process of determining the Candidate’s suitability for registration with the Engineering Council. It is based on evidence of
competence and commitment. Competence and commitment are inter-related and an optimum
assessment system would consider them together’.
Candidate Planning and Preparation
Evidence should be prepared by reference to relevant Competence and Commitment
criteria.
Candidates can assess themselves!
Candidates Submission
Should demonstrate compliance with the Competence and Commitment criteria
IGEM’s Method
Candidates report – Cross referenced to Competence and Commitment criteria.
The Interview Panel
Interview Panel
One panel member should preferably be in the same Membership category as that for which the
Candidate is applying.
One panel member should preferably be knowledgeable in the area of expertise of the
candidate.
Interview Preparation
Interview PreparationInterviewers should:
• Review the principal evidence sources:o Reports / Accredited E & T / Application Documentso Candidate’s Evidence Cross-References
• Compare those sources against:o Standards–the A–E Roles and Responsibilitieso Routes–through the Educational Base, IPD and into CPD
Based on this work, prepare a strategy for Interview
Summary of Assessment & Planning for the Interview
What are the criteria for Membership and Registration?
What is the evidence that the candidate meets the criteria?
What can the Membership administration do?
How can the Interviewers prepare?
Conducting the Interview
The Interview
The Panel should comprise of two trained interviewers, one of whom must be experienced
An Engineering Council observer is entitled to attend
An IGEM auditor can be appointed
The duration of the interview is approximately 1 hour
Getting the Interview Started• The Interviewers have done their ‘homework’• The room is prepared, without distractions• The Interviewers have agreed their strategy• Areas of focus for probing• ‘Job Share’ agreed – who does what and when• Cues agreed for change over of rolesTHEN
• Normal Introduction and small talk to ensure Candidate is settled down
• Check identification• Invite the Candidate to introduce ‘evidence spine’
Questioning and Probing• Aim is to let the candidate do the talking (the more you talk; the less evidence you get!)• Use simple, single, direct, open questions (begin with what?, where?, when?, Why?, How?)• Seek out ‘opportunities’; probe use made of them• Follow the agreed approach in some logical sequence• Interviewer ‘pairs’ share questioning• Give yourself thinking time (if needed) by responses such as ‘what makes you say that?’• Cover the range – sample some areas in depth – look for ‘cross links’ – underlying principles – business relevance• Clarify any response when the word ‘we’ is used as to ‘I’
Collecting the Evidence
• Make a plan and stick to it• Use the IGEM interview report form
o Make noteso Watch your spaces fill / stay empty (cover range?)o If areas are staying blank, prompt and probe (What opportunity have you had to ……….?)o Check any ‘hard’ evidence brought and note this on the report form
• Even if the ‘office’ has confirmed qualifications, seek evidence that they are applied at the right level
• Ensure that your evidence is at the right level (e.g for CEng and not IEng, irrespective of educational base)
Concluding the Interview • Note writer ensure questioner can see report form• When evidence sufficient;
o Give clue to ending with statement such as; ‘Before we finish, I will see if my colleague has any further questions’
o Give candidate the opportunity to ask questions; ‘Before you go are there any final points you would like to make to us?’
o Be ready for the obvious questions; ‘When will I hear the result?’
o Be sure that you have got every bit of evidence you need to make your judgement
• Once the candidate has gone, you can only guess at the answers they might have given!
Completion of Paperwork
Interview Report Form CEng
Interview Report Form CEng
Interview Score Form
Score*
Section Total Score
Block Mean Score
A 1. Maintain and extend a sound theoretical approach in enabling the introduction and exploitation of new and advancing technology and other relevant developments
2. Engage in the creative and innovative development of engineering technology and continuous improvement systems
Section A Score
B 1. Identify potential projects and opportunities
2. Conduct appropriate research, and undertake design and development of engineering solutions
3. Implement design solutions, and evaluate their effectiveness
Section B Score
C 1. Plan for effective project implementation
2. Plan, budget, organise, direct and control tasks, people and resources
3. Lead teams and develop staff to meet changing technical and managerial needs
4. Bring about continuous improvement through quality management
Section C Score
Score*
Section Total Score
Block Mean Score
D 1. Communicate in English with others at all levels
2. Present and discuss proposals
3. Demonstrate personal and social skills
Section D Score E 1. Comply with relevant codes of
conduct
2. Manage and apply safe systems of work
3. Undertake engineering activities in a way that contributes to sustainable development
4. Carry out continuing professional development necessary to maintain and enhance competence in own area of practice
Section E Score Total Score
Comments/ Recommendation Recommend candidate for Chartered membership with IGEM:
Yes No
Score Allocation (Interview Report Form completed during Interview)
Competence / Commitment Level of Activity Score
No Knowledge
Insufficient understanding of the activity 0
Appreciation Has a basic understanding of the activity 1
Knowledge Has an understanding of the activity and its application
2
Experience Has the ability to apply learned knowledge and skills to perform operations
3
Know-how Has the ability to apply learned knowledge and skills to perform operations intuitively, efficiently and correctly
4
Score Recommendation for CEng & IEngThe candidate shall be recommended for Registration if the
following conditions are met;
The total score is not less than 38And The block mean score in any block is not less than 2And There is not more than one zero across the whole form
Where the above conditions are not met by a small margin, but the Interviewers wish to recommend Registration, they may make a positive recommendation provided they argue a case for dispensation from the normal guidelines.
Score Recommendation for EngTechThe candidate shall be recommended for Registration if the
following conditions are met;
The total score is not less than 31And The block mean score in any block is not less than 2And There is not more than one zero across the whole form
Where the above conditions are not met by a small margin, but the Interviewers wish to recommend Registration, they may make a positive recommendation provided they argue a case for dispensation from the normal guidelines
Recommendation for
Member Manager
The candidate shall be recommended for election if the Competence and Commitment criteria are met for this
grade.
Making a Judgement
Making a Judgement • The Professional review is to enable Interviewers to ensure the
Membership Committee that there is EVIDENCE that a candidate has the necessary ‘Competence and Commitment’ required for Membership and Registration
• The Candidate’s job is to make a sufficient case, using a form of ‘cross-mapping’ process
• Do not seek ‘mastery’ of every item in the Competence and Commitment lists, but a sensible balance
• Best evidence for E4 (CPD) is evidence of having learned to learn, and a realistic action plan
• If the evidence does not ‘fit’, be prepared to test against criteria for another grade
• Review your ‘Report Form’ notes from the Interview
• Collate any other relevant evidence, e.g documentary ‘witness testimony’
• Use the ‘Interview Score Form’ and it’s scoring methodology to guide you to a judgement
• You cannot expect excellence overall, but neither must there be large ‘blank’ areas. Use ‘comments’ space
• Note that everything you write is ‘personal data’ within the Data Protection Act 1998 (accuracy?)
• Your process must be transparent and fair, to comply with the Human Rights Act
• You can be challenged at appeal, Industrial Tribunal or Judicial Review!
Failure Report Form ExtractWhich area(s) of assessment did the candidate fail and why?
What action(s) should the candidate take to improve their competence in these areas?
Any other advice
Assessment of a Typical Professional Review
Report
(Group Exercise)
Open Forum
Workshop Review & Feedback
Provision of Venues
IGEMProfessional Review Interview Workshop
Wednesday 23rd May 2012