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IGCSE ICT
Stock Control
U nderstand the need for and use ofautomated stock control systems
Be able to discuss the advantages and disadvantages of automated stock
control systemsUnderstand the role of the check
digit as a form of validation
The syllabus says you must:
Stock control : the old way
Price labels were handwritten and stuck on manually
Staff/time/costLabels could be
misread/changedYearly stock-check:
closed for business
The problems
SlowCostlyRequired many staff Impact on revenueAccuracy?Lost revenue through
wrong or misread labelsLost revenue through
stock-taking closures Stock control done by
guesswork
The technology behind ASCS
ASCS rely on barcodesBarcodes allow quick identification of
product details when the barcode is scanned
The barcode reader scans the barcode using a laser
It retrieves the price and the details from the database
What’s in a bar code? 1
Bar codes are made of alternating dark and light lines of varying thickness
What’s in a bar code? 2
The barcode contains data about the type of product, size, manufacturer and the country of origin.
It also contains a check digit, so that the computer can validate that the data has been read in correctly.
What’s in a bar code? 3
The barcode does not contain price . The price is held in the database instead .
This makes it easy to change if there are special offers or prices go up . Imagine if the price was part of the barcode . Every time the price changed, you would have to replace all of the packaging .
What’s in a bar code? 4
Once the barcode has been recognized by the database and the price found, the data is sent from the central computer to the till (Electronic Point of Sale - EPOS).
The check digit
The check digit is a form of validation It is used to ensure no errors occurred
when the barcode was read inThere are a number of ways of
calculating check digits depending on how many digits there are in the barcode
This method works for codes with 11 digits:
Add the digits in the odd positions, multiply by 3(5+0+3+1+0+7=16 16x3=48)
Add the digits in the even position: 1+4+1+2+1=9
Add the two together: 48 + 9 = 57 Check digit is 3 (needs to be added to make next
multiple of 10). Checked every time a bar is scanned!
5 1 0 4 3 1 1 2 0 1 7
2 1 4 4 6 1 88 10 even digit positions
1 1 3 4 5 1 7 2 9 1 11 odd digit positions
Where are bar codes used?
Library book systemsAdministration systems (eg
hospitals)Passport & ID card systemsEquipment checking systems (eg fire
extinguishers)Automatic stock control systems
Sequence of events 1
1. Barcodes on all items: each is associated with a stock file holding details of price, stock level, description etc.
2. Customer goes to checkout: barcodes scanned
3. Stock file is searched, record by record, until a match is found
4. Appropriate record is accessed5. Price & description sent to EPOS6. Stock level reduced by 1: new stock level
written to file
Sequence of events 2
If new stock level is = or 1 less than re-order quantity, new batch is automatically ordered
Flag assigned to item to indicate order (stops re-order being made for EVERY purchase!)
This is repeated for every item in basket/trolley
Itemized bill given to customer Loyalty card updated/takings file updated Barcodes on cartons of new goods used to
update stock file & flags removed
Advantages & Disadvantages
Advantages Accuracy Speed Optimum stock levels Patient safety Equipment safety Analysis Automatic re-
ordering Automatic scheduling
of updates etc
Disadvantages Cost Training Over-reliance on
technology
Today’s assignment:
Download the file Electronic Fund Transfer Simulation
Enter some purchases and look carefully at the following: Banking/EFTPOS data Stock levels Receipt
Read the information at http://
communication.howstuffworks.com/how-
inventory-management-systems-work.htm
Homework
Go to www.edmodo.com and complete the homework assignment.