Ig Sacs Complaint Muumbo

COMPLAINT FORM

I. COMPLAINANT INFORMATION

A. First Name: M.I. Last Name:

B. Street Address:

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C. City: State: Zip Code: Country: (If outside of USA)

~6g10 IIL--V_~_A _D. Telephone Number: Fax Number:

E. Email Address:

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F. Name of College or University Named in the Complaint

G. Status in Relation to the College or University:

~ STUDENT 0 PARENT 0 FACULTY ~OTHE(~r- WD'f<..KEK./eN.PLD'Iee.~ f;c I(L'l) .

H. Current Student Status (If applicable):

'y •~ ENROLLED __ GRADUATED __ PROBATION __ WITHDRAWN __ TERMINATED

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II. COMPLAINT INFORMATION

A.

B.

State the nature of :he complaint (in five sentences or I:ss). ~ . ,~

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Briefly describe the details of the complaint in Hie clearest possible larlguage a'nd indicate howthe institution has violated specific sections of the Principles of Accreditation. (List sections of thePrinciples and, if necessary, attach additional sheets for the description. Materials anddocumentation used to support a complainant's allegations should be limited to and directlyrelated to the reported case. The evidence should state relevant facts and document and supportthe allegation that the institution is in Significant violation of the standard(s) referenced in thecomplaint. Indicate the time frame in which the violations referenced in the complaint occurred.

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C. Describe the steps taken to exhaust the institution's grievance process, describe the action takenby the institution to date, and provide a copy of the institution's response to the complainant as aresult of prescribed procedures. (Indicate any channels external to the institution that thecomplainant is pursuing, including legal action.) •

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This complaint will not be processed unless all the boxes below are checked and you havesigned and dated the complaint.

u" I have read the "Complaint Procedures for the Commission or Its Accredited Institutions"and agree this form constitutes my formal complaint.

~ As stated in the Commission on Colleges' Complaint Policy, I understand that theCommission: (1) does not intervene in the internal procedures of institutions or performas a regulatory body, (2) is not a formal adjudicatory or grievance-resolving body, and(3) will not serve as a grievance panel when the outcome of an institutional grievance orprocess is unsatisfactory to the complainant.

[}J'/ I authorize the Commission on Colleges to submit my complaint and/or any documentsconcerning my complaint to the involved institution(s).

[ZI/' I hereby certify that all of the information I have given above is true and complete to the

bestofmYk~~~)

YOURSIGNATURE:~ 40XoroATE:/ sr-25-2.0rt

YOU MUST COMPLETE ALL APPLICABLE SECTIONS OF THIS FORM

For instance, at the time of the President hiring of the chief operating officer, hewas on probation in Georgia for a criminal offense ofDUI (marijuana/alcohol).

Note: Dr. Andrew Hugine hired his Omega Psi Phi fraternity brother Kevin Rolle withoutfollowing the Employment Procedures. It is most likely Hugine violated therecruitment and screening procedures because KRolle, at time of hisemployment was on probation for a Federal Criminal Offense and would not havemade the cut of the top 3 candidates pursuant to the Employment and RecruitmentPolicy 3.8.6 (See Background Check Form of Alabama A & M University not used).

Other irregularities relate to all of the top Vice President positions have been filledwith Dr. Hugine's Omega Psi Phi fraternity brothers.

There is the case this week of a librarian assistant of 12 years with excellent annualevaluation being terminated because the library petty cash was short $8.80. Theconcern is that the same person sent to conduct the audit will probably be hired toreplaced the librarian assistant (see attached and applicability of Corrective ActionForm that was not used in this case).

Employees on campus are in a fearful state because of the harrassment many havereceived when questioning the actions of the new President and his executivestaff. Besides all of this, the President of the Board of Trustees, OdessyusLanier is an Omega Psi Phi fraternity brother of Dr. Hugine, as well as severalother members of the Board of Trustees, and are not enforcing the Employmentand Recruitment Procedures.

Governor Bentley has stated that the Trustees at A&M should work there problemout but A & M needs the same attention as Auburn or University of Alabama toensure a campus operation that the taxpayers of Alabama can be proud of.

Attachment 1

Case 5:09-mj-00203-CWH Document 12 Filed 05/04/09 Page 1 of 1

IN THE UNJTEDSTATES DISTRICT COURTFOR THE MIDDLE DISTRICT OF ~I;O~~IA9.22f.l.M'

MACON DIVISION Date <,~5---- ~ ~ DrUNITED STATES OF AMERICA

~~'.~ .~. OC-PUTY CLERK. u, S. :.,,~ , ... '" c.:OUAT

MlDDi.E DISTRICT Of GEUilulA.

VS.

J<:St.- v r ~ 1?.e IIe.DEFENDANT

CONSENT TO PROCEED BEFOREUNITED STATES MAGISTRATE JUDGE

IN A MISDEMEANOR CASE

No.5: 6 <t- /Yl J - 0 ~ ....CI 3At my appearance this day before the UNITED STATES MAGISTRATE JUDGE for the Middle District

of Georgia, he has explained to me the nature of the OFFENSE(S)with which I am charged and themaximum possible PENALTIESwhich might be imposed if I am found guilty. The MAGISTRATEJUDGEhas

'informed me of my RIGHTto the ASSISTANCEOF LEGALCOUNSELand that if I cannot afford to employ anattorney, one may be appointed under the CriminalJustice Act to represent me at no cost to me if Iotherwise meet the requirements of law. He has also informed me of my RIGHTto trial, judgment, andsentencing before a UNITED STATES DISTRICTJUDGE or a UNITED STATES MAGISTRATEJUDGE.

UNDERSTANDING THESE RIGHTS, I hereby WAIVE (give up) my RIGHTto trial, judgmentand sentencing before a UNITEDSTATESDISTRICTJUDGE, and I CONSENT to trial, judgmentand sentencing before a UNITED STATES MAGISTRATEJUDGE,

DEFENDANT

WAIVER OF RIGHT To TRIAL By JURY

The MAGISTRATEJUDGE has advised me of my RiGHT herein to TRIAL BY JURY.

UNDERSTANDING THIS RIGHT, I hereby expressly WAIVE (give up) my right to TRIAL BYJURY.

DEFENDANT

WAIVER OF RIGHT To HAVE THIRTY DAYS To PREPARE FOR TRIAL

The MAGISTRATEJUDGEhas also advised me of my RIGHTto have at least THIRTY DAYS to preparemy case for trial before him.

UNDERSTANDING THIS RIGHT, I hereby WAIVE (give up) my RIGHT to have at leastthirty days to prepare for trial.

DEFENDANT

Dated at Macon, Georgia, this ,q!:b day of ----L-~=-r---------~(I //./-----\ Approved By :..•••••"----:-:---;----:-:::,------==::;j~_:_I_-...rr:,'+--

Defendant's Attorney

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Case 5:09-mj-OQ203-CWH Document 19 Filed 01/27/10 Page 1 of 1

~GAM35(Rev. 2106)

Report and Order Terminating Probation/Supervised Relea~~ ?J! Fn •Prior to Original Expiration Date 0:i~'!LBWF~~rfrB~gT

FOR THE

MIDDLE DISTRICT OF GEORGIA

UNITED STATES OF AMERICA

v. } Crim.No. 5:09-MJ-02-03-001 (CWlI]

Kevin Rolle

On August 3,2009, the above captioned was sentenced to 12 months Probation for the offense of Driving

Under the Influence of Alcohol and ordered to pay a fine in the amount of$500 plus serve 24 hours in ajail

facility.

He has complied with the rules and regulations of probation, has met the criteria for early termination as

outlined in the September 2005 revisions to Monograph 109 as approved by the Administrative Office of the

United States Courts, and is no longer in need of supervision. It is accordingly recommended that he be discharged

from supervision.

Respectfully submitted,

Todd L. SmithU.S. Probation Officer

ORDER OF COURT

Pursuant to the above report, it is ordered that the probationer be discharged from supervision

and that the proceedings in the case be terminated.

Dated this __ <.J---.::,--~ day of fh:~. ,2010o(!k4~.

Claude . Hicks, Jr.U.S. Magistrate Judge

PERSONAL INQUIRY WAIVERAUTHORITY FOR RELEASE OF INFORMATION AND CERTIFICATE

To Whom It May Concern:

I respectfully request and authorize you to furnish Alabama A&M University any and allinformation, including that of a confidential or privileged nature that you have concerningme. This includes police records, and other information requested. This information will beused to assist in determining my qualifications and fitness for employment at AlabamaA&MUniversity.

Intending to be legally bound hereby, I release you, your organization, and others contactedfrom any liability or damage which may result from furnishing the information requested.A copy of this authorization carries the same authority as the original.

By my signature below, I hereby certify that there are no willful misrepresentations orfalsifications of any information in my Alabama A&M University employment application. Iam aware that should an investigation disclose any misrepresentations or falsifications myapplication may be rejected and I may be disqualified from employment at Alabama A&MUniversity.

DO NOT SIGN UNTIL YOU ARE IN THE PRESENCE OF A NOTARY PUBLIC

Social Security Number Date of Birth

Typed Name

Signature Date

Street Address

City State Zip CodeBefore me personally appeared, ,who stated that this documentand its intent was explained to him/her, that he/she has full knowledge of its purpose, and thathe/she executed this instrument of his/her own free will and accord.

Subscribed and sworn to me in my presence this __ day of -' _Month Year

Notary Public

Date of Commission ExpirationPlease return the fully executed and notarized form to the Alabama A&MUniversity Office of Human

Resources via facsimile at (256) 372-5881 - Attn: Ms.Sherry Pruitt

Alabama A&M UniversityOffice of Human Resources

Personal Inquiry /Background Check WaiverRev. October 2010

HEI INVESTIGATIONS & SECURITY INC.904 Bob Wallace Ave. Ste 218

Huntsville, AL 35801256-759-1902

"We See What You Don't See"

20 April, 2011

Attorney John C. Taylor

401.:.403 Madison Street SE

Huntsville, AL 35810

Re: Kevin Rolle/Case No. 04132011

On 13 April, 2011, HEllnvestigations & Security, Inc. was contacted by John Taylor, Attorney at law in

reference to a case concerning Kevin A. Rolle the Vice President of Alabama A&M University. Mr. Taylor

hired HEllnvestigations to perform a background investigation to see if Kevin Rolle had a verifiable

social security number and a criminal record to match the social security number and the alleged pled to

the charge of Drunken Driving and Marijuana in the state of Georgia. (Case Summary See Exhibit 1,2,3 )

After conducting an initial investigation, I, W.T. Hayes, recovered the following material regarding the

alleged arrest of Kevin A. Rolle at Robins Air Force Base, Georgia; the Kevin Rolle that matched this social

security number (262-55-0876) was arrested for unlawfully operating a motor vehicle with an alcohol

concentration of 0.08 or more by weight of alcohol in his blood within 3 hours of operating the motorvehicle in violation of Title 18 ofthe United States Code, Sections 7 and 13 per Case No. 5:09-MJ-02-03-

CWH. The Kevin Rolle was assigned Todd l. Smith as a probation officer and was defended by Charles E.

Jones. (See Exhibit 3)

On 18 April, 2011, I, Investigator W.T, Hayes, contacted Special Assistant U.S. Attorney of the Middle

District of Georgia, Elise l. Jones, Prosecuting Attorney. I advised Special Assistant Jones that I have been

retained to conduct an identity background check on Kevin A. Rolle who is currently the Vice President

at Alabama A&M University (AAMU) who has stated that his identity was stolen and he was not the

person that pled guilty to the charge Driving Under the Influence of alcohol and marijuana on 12

December, 2008, at Robins Air Force Base, Georgia located within the Macon Division of the Middle

District of Georgia. (See Exhibit 5,6,7) Special Assistant U.S. Jones stated that she had the charge and a

photo copied South Carolina driver's license of the Kevin A. Rolle that was arrested on Case No. 5:09-MJ-

02-03 (CWH) in front of her. She also stated that the Kevin A. Rolle that she prosecuted was a black male

and a very big guy. Special Assistant U. S. Attorney Jones stated that the same Kevin A. Rolle has a son

that has cancer and he asked the judge for leniency to travel to South Carolina, therefore she believes

that the Kevin A. Rolle that was prosecuted and the Kevin A. Rolle that we are attempting to identify is

HEllnvestigations & Security, Inc. 256-759-1902, E-Mail: [email protected]

the same person. (See Exhibit 4) She stated that she would gladly forward me a copy of the charge and

the photo copy of the driver's license once she has the approval from her superiors. I then emailed a

picture of the Kevin A. Rolle that we are trying to identify, to Special Assistant U.S. Attorney Jones.

On April, 19 2011, I Spoke with Special Assistant U.S. Attorney Elise L. Jones who stated that she

received the photo that was forwarded to her of Kevin A. Rolle and it appeared to match the photo on

the South Carolina drive's license of Kevin A. Rolle that she has. I have concluded that this same Kevin A

Rolle is currently employed as the Vice President of Alabama A&M University and resides at 116 Gerald

Jackson Ct. Madison, AI 35757 Date of birth September s" 1961 height about 6'5 weight 280 Alabama

driver's license number 8474571.

Private Investigator

HEllnvestigations & Security, Inc. 256-759-1902, E-Mail: [email protected]

mq..r:;;IIC:l,;l.gamo.UScourrs.gOV/CgI-OlIl/q~ummary.pl·

Case Summary

5:09-mj-00203-CWH United States of America v. RolleDate filed: 02/03/2009

Date terminated: 08/03/2009Date or last filing: 01/27/2010

Kevin Rolle (1)Office: Macon Filed: 02/03/2009County: HoustonTerminated: 08/03/2009 Reopened:Other Court Case: None

Count: 1 Citation: 18:13-721O.M Offense Level: 31RAFFIC OFFENSES, DRUNKEN DRIVING

Count: 2 Citation: 18:13-721O.M Offense Level: 31RAFFIC OFFENSES, DRUNKEN DRIVING

Def Custody Status:

Plaintiff: United States of America represented by Elise Louise Jones Phone:478-222-0573Fax: 478-926-9788Email: [email protected]


IN THE UNITED STATES DISTRICT COURT n~iiiii;;ii"FOR THE MIDDLE DISTRICT OF GEORGIA ~ ~HIBIT

MACON DIVISION ~ a...." ,,'~.

JURY CALENDAR - BEFORE THE UNITED STATES MAGISTRATE JUDGE

TRIAL WEEK BEGINNING MAY 11,2009

9:00A.M.

Macon, Georgia

HONORABLE CLAUDE W. HICKS, JR. PRESIDING

I_C_A_S_E_N_O_. D_E_FE_ND__ A_N_T O_F_F_E_N_S_E_C_HARG_E_D I5:09-MJ-02-03 KEVIN ROLLE 18 U.S.C. §§ 7 and 13 i/c/w

O.C.G.A. §40-6-391(a)(I) andO.C.G.A. §40-6-391(a)(5)

Atty: Charles E. Jones

SAUSA: Elise Louise Jones

5:09-MJ-03-01 ROBERT A. KINSEY 50 U.S.c. §797

Atty: Larae Dixon Moore

SAUSA: Crystal Gannon Buttimer

INFORMATION REGARDING TRIALS BEGINNING MAY 11,2009

1. Thejurywill be selected for these cases beginning on MONDAY, MAY 11,2009, followingthe showing of the court's video on jury service to our jurors.

2. Information sheets on jurors will be available in the Clerk's Office prior to trial week.

3. All parties and witnesses shall be present and ready to proceed with JURY SELECTION at 9:00A.M. on MONDAY, MAY 11tb unless otherwise notified by the court. Trials will beginimmediately after jury selection unless jury selection is unusually protracted.

4. Counsel/pro se defendants may ascertain the status of the calendar by telephoning JudgeHicks' secretary, Connie Lassiter, at 752-8125.


5. Between now and the time set for trial, defendants will have the following date available forchanging their pleas from not guilty to guilty, to-wit: MONDAY, MAY 4, 2009, at 9:30A.M. If you desire to change a plea, please contact the Special Assistant U.S. Attorneyassigned to your case. The last day for change of pleas will be MONDAY, MAY 4. 2009unless special arrangements are made directly with the court. After that date and time, if thedefendant desires to change hislher plea, he/she may do so but will be assessed the cost ofbringing in the minimum number of jurors necessary to try hislher case (18) at the rate of$40.00per juror, plus travel expenses.

6. All exhibits shall be properly marked by exhibit number before the commencement of thetrial. Number stickers may be obtained from Judge Hicks' courtroom deputy, Malinda Witt.

7. Any video tape(s) to be utilized during the course of trial shall be properly cued forexhibition prior to the commencement of trial; it is the responsibility of counsel to ensurethat video equipment is in place and that the video tape has been properly cued. Anydisputes regarding the exhibition of any video tape will be brought to the court's attention ata reasonable time before the commencement oftrial.

8. Requests for subpcenas shall be submitted NO LATER THAN NOON on the MONDAYimmediately preceding trial week. Requests to Charge and any proposed voir dire questionsshall likewise be submitted directly to the trial judge NO LATER THAN NOON on the.FRIDAY immediately preceding trial week.

9. REOUESTS FOR CONTINUANCES SHALL BE SUBMITTED IMMEDIATELYUPON RECEIPT OF THIS ORDER!

10. Counsel for the government and counsel for the defendant are directed to immediately advisethe court if there are any motions pending which they believe will require an evidentiaryhearing.

11. Counsel for the parties/pro se defendants shall provide the court with a LIST OF WITNESSESand place of residence for each witness in writing no later than the morning of jury selection.

SO ORDERED AND DIRECTED, this 13th day of APRIL2009.

CLAUDE W. HICKS, JR.UNITED STATES MAGISTRATE JUDGE

ase 5:09-mj-00203-CWH Document 12 Filed 05/04/09 Page 1 of 1

IN THE UNITED STATES DISTRICT COURTFOR THE MIDDLE DISTRICT OF ~~O~GIA9·~M'

MACON DIVISION D3tt: -$--:~.,ezn.~...·~.~WUTY CLERK. U, !>. ~,~ , ...•• \.;OURT

MIDDLE. DISTRJCT OF (,lvRW.o\

CONSENT TO PROCEED BEFOREUNITED STATES MAGISTRATE JUDGE

IN A MISDEMEANOR CASE

No.5: 6 cr- .N1J -0 ~ - 0 3

UNITED STATES OF AMERICA·

VS.

;<:;.- If i r1 1?~11e.DEFENDANT

At my appearance this day before the UNITED STATES MAGISTRATE JUDGE for the Middle Districtof Georgia, he has explained to me the nature of the OFFENSE{S) with which I am charged and themaximum possible PENALTIES which might be imposed if I am found guilty. The MAGISTRATE JUDGE has

.informed me of my RIGHT to the ASSISTANCE OF LEGAL COUNSEL and that if Icannot afford to employ anattorney, one may be appointed under the Criminal Justice Act to represent me at no cost to me if Iotherwise meet the requirements of law. He has also informed me of my RIGHT to trial, judgment, andsentencing before a UNITED STATES DISTRICT JUDGE or a UNITED STATES MAGISTRATE JUDGE.

UNDERSTANDING THESE RIGHTS, I hereby WAIVE (give up) my RIGHT to trial, judgmentand sentencing before a UNITED STATES DISTRICT JUDGE, and I CONSENT to trial, judgmentand sentencing before a UNITED STATES MAGISTRATE JUDGE.

DEFENDANT

WAIVER. OF RIGHT To TRIAL By JURY •..

The MAGISTRATE JUDGE has.advised me of my RIGHT herein to TRIAL BY JURY.

UNDERSTANDING THIS RIGHT, I hereby expressly WAIVE (give up) my right to TRIAL BY JURY.

DEFENDANT

WAIVER OF RIGHT TO HAVE THIRTY DAYS To PREPARE FOR TRIAL

The MAGr~TRATE JUDGE has also advised me of my RIGHT to have at least THIRTY DAYS to preparemy case for trial before hI":.".

UNDERSTANDING THIS RIGHT, I hereby WAIVE (give up) my RIGHT to have at leastthirty days to prepare for trial.

DEFENDANT

Dated at Macon, Georgia, this ,(f!:!=- day of----~~~--------~~~-- Approved 8Y:~~---:-7"-:-:--:-::=-::__ ~:"""":-.6-~~!-- _Defendant'S Attomeyu.::.-t~

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INTHE UNITED STATES DISTRICT COURTFOR THE MIDDLE DISTRICT OF GEORGIA

MACON DIVISION

I, fjevin &11e having been advised of my Constitutional rights, and

having had the charges herein stated to me, plead £)\.A.J~+oCDy,o± ;:t ,this.J.!..+h..

~ daYOfJt1~ ,2009.

k~&~DEFE ANT

-----COUNSE FORTHE DEFENDANT

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UNITED STATES DISTRICT COURTFOR THE MIDDLE DISTRICT OF GEORGIA

MACON DIVISIONAT MACON, GEORGIA

MINUTE SHEETOF COURT PROCEEDINGS

Date: August 3, 2009 Type of Hearing: Sentencing

Judge: Claude W. Hicks, Jr. Court Reporter: Digitally Recorded

Courtroom Deputy: Nora Paul Law Clerk: N/A

Case Number: S:09-MJ-02·03·CWH

USA Counsel: Elise Jones

v

Kevin Rolle Counsel: Charles E. Jones

M ·~IT~ ..., . .,.....~.

Disclaimer: Contents of this Minute Sheet are for administrative purposes ONLY and are NOT meant as asubstitution for the official court record Attorneys should contact the court reporter and order a transcript if thereare any questions as to the contents herein.---".-.", :-:--=-_.-~£:~~--:-_~~_~,,:,:!!:6:;r.=-~#~··'_:7;q~ ..·e.z:.~· ..·h_.)"!'<~:'.'·::::: .•••..;-..]::.~:;£:::::"... ,;.:.:.:+:.~:_-:-."'.-f -.- : ~-.'-

Court time for JS10IMJSTAR: 6 mins.

9:33 am - 9:39 am

Opening remarks by the Court. Deft asks for leniency. Deft is sentenced to 12 mas probationand is subject to the standard and mandatory conditions. No travel restrictions are placed onDeft as his son has cancer and will require travel to SC. Deft is not to operate a motor vehicleunless he has a valid driver's license. Deft is to serve 24 consecutive hours in jail as directed bythe USPO. Deft is remanded to the custody of the US Marshal's Service to serve the jail

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sentence and will be released at 5:00 pm today. $500 fine and $25 MAF. Drug testing iswaived. Notice of appeal given to Deft.

Case 5:09-mj-00203-CWH Document 14 Filed 08/03/09 Page 1 of 4 pudgment - age 1 of 4

United States District Court EXHIBIT

~.Middle District of Georgia

r ..... _.-._-


vs. JUDGMENT IN A CRIMINAL CASE

KEVIN ROLLE, NO.5: 09-MJ-02-03 (CWH)

Defendant Charles E. JonesDefendant's Attomey

The above-named defendant having entered a PLEA OF GUILTY in this proceeding to the offense(s)described below as charged in a two-count INFORMATION, he is hereby CONVICTED of said offense(s) andSENTENCED as follows:

Title & Section Nature of OffenseDate OffenseConcluded

CountNumber(s)

18 V.S.C. §§ 7 & 13 i/c/wO.C.G.A. §40-6-391(a)(1)

Driving Vnder theInfluence of Marijuana 12/12/08 1

~ Count(s) 2 (is) tare7 dismissed on the motion of the United States.IT IS FURTHER ORDERED that the defendant shall notify the United States Attorney for this district

within 30 days of any change of name, residence, or mailing address until all fines, restitution, costs, and specialassessments imposed by this judgment are fully paid.

Defendant's Soc. Sec. No.: ***-**-0876 August 3, 2009Date of Imposition of Judgment

Defendant's Date of Birth: 1961

Defendant's USM No.: 93829-020

Signature of Judicial OfficerDefendant's Residence Address:

Spartanburg, SCCLAUDE W. HICKS, JR.UNITED STATES MAGISTRATE JUDGEName and Title of Judicial Officer

Defendant's Mailing Address:August 3, 2009

Same Dale

Case 5:09-mj-00203-CWH Document 14 Filed 08/03/09 Page 2 of 4Judgment- Page 2 of 4

CRIMINAL MONETARY PENALTIESThe defendant shall pay the following total criminal monetary penalties in accordance with the schedule of payments

hereinafter set forth.Assessment Restitution

Totals $ 25.00 $ 500.00 $-0-

o If applicable, restitution amount ordered pursuant to plea agreement . $

FINE

o The above fine includes costs of incarceration and/or supervision in the amount of $ _

The defendant shall pay interest on any fine of more than $2,500, unless the rille is paid in full before the fifteenthday after the date of judgment, pursuant to 18 V.S.C. §3612(f). All of the payment options hereinafter set forth may be subjectto penalties for default and delinquency pursuant to 18 U.S.c. §3612(g).

o The court has determined that the defendant does not have the ability to pay interest and it is ordered that:

o the interest requirement is waived.

o the interest requirement is modified as follows:

RESTITUTION

Restitution is not ordered in this proceeding.

SCHEDULE OF PAYMENTS

Payments shall be applied in the following order: (1) assessment; (2) restitution; (3) fine principal; (4) cost ofprosecution; (5) interest; (6) penalties.

PAYMENT OF THE TOTAL FINE AND OTHER CRIMINAL MONETARY PENALTIES SHALL BE MADE INFULL IMMEDIA TELY.

o The defendant shall pay the cost of prosecution.

o The defendant shall pay the following court cost(s):

Unless the court has expressly ordered otherwise, if this judgment imposes a period of imprisonment, payment ofcriminal monetary penalties shall be due during the period of imprisonment. All criminal monetary penalty payments shallbe made to the CLERK OF THIS COURT except those payments made through the Bureau of Prisons' Inmate FinancialResponsibility Program. All criminal monetary penalty payments are to be made as directed by the court, the probationofficer, or the United States Attorney. Prior to the conclusion of any term of supervision imposed herein, the court reservesthe right to address any outstanding balance still owed for mandatory assessment fees, fines, interest, and penalties, and toconsider all available sanctions for collection of same through the office of the United States Attorney.

vase b:09-mj-00203-CWH Document 14 Filed 08/03/09 Page 3 of 4Judgment - Page 3

PROBATION

The defendant is hereby placed on probation for a term of TWELVE (12) MONTHS subject toSTANDARD CONDITIONS OF SUPERVISION hereinafter set out and the following SPECIrCONDITIONS OF PROBATION:

(1) The defendant is hereby committed to the custody of the UNITED STATES MARSHAL to beimprisoned for term of TWENTY-FOUR (24) HOURS; provided, he shall be released from custodyat 5 :00 P.M. thls date.

(2) He shall not operate a motor vehicle while under supervision unless and until he has a validoperator's license from his state of residence.

(3) He shall immediately pay a FINE in the amount of$500.00; and,

(4) He shall not be subject to restrictions of travel while under supervision.

The defendant shall not commit another federal, state, or local crime.

The defendant shall not illegally possess a controlled substance.

The defendant shall refrain from any unlawful use of a controlled substance. He/she shall submit to one drugtest within 15 days of placement on probation and at least two periodic drug tests thereafter, as directed by theprobation officer.

~ The above drug testing condition is suspended based on the court's determination that the defendantposes a low risk of future substance abuse. (Check, ifapplicable.)

o The defendant shall not possess a firearm as defmed in 18 U.S.C. §921. (Check, if applicable)

STANDARD CONDITIONS OF SUPERVISION(1) the defendant shall not leave the judicial district without the permission of the court or probation officer;(2) the defendant shall report to the probation officer and shall submit a truthful and complete written report within

the first five days of each month;(3) the defendant shall answer truthfully all inquiries by the probation officer and follow the instructions of theprobation officer;(4) the defendant shall support his or her dependents and meet other family responsibilities;(5) the defendant shall work regularly at a lawful occupation unless excused by the probation officer for schooling,

training, or other acceptable reasons;(6) the defendant shall notify the probation officer at least ten days prior to any change in residence or employment;(7) the defendant shall refrain from excessive use of alcohol and shall not purchase, possess, use, distribute, or

administer any controlled substance or any paraphernalia related to any controlled substances, except asprescribed by a physician;

(8) the defendant shall not frequent places where controlled substances are illegally sold, used, distributed, oradministered;(9) the defendant shall not associate with any persons engaged in criminal activity, and shall not associate with any

person convicted of a felony unless granted permission to do so by the probation officer;(10) the defendant shall permit a probation officer to visit him or her at any time at home or elsewhere and shall

permit confiscation of any contraband observed in plain view of the probation officer;(II) the defendant shall notify the probation officer within seventy-two (72) hours of being arrested or questioned

by a law enforcement officer;(12) the defendant shall not enter into any agreement to act as an informer or a special agent of a law enforcement

agency without the permission of the court;(13) as directed by the probation officer, the defendant shall notify third parties of risks that may be occasioned by

the defendant's criminal record or personal history or characteristics, and shall permit the probation officer tomake such notifications and to confirm the defendant's compliance with such notification requirement.

Case 5:09-mj-00203-CWH Document 14 Filed 08/03/09 Page 4Put4 P 4 f4udgment - age 0

United States District CourtMiddle District of Georgia

MACON DIVISION


Defendant

NO.5: 09-MJ-02-03 (CWH)VS.

KEVIN ROLLE,

STATEMENT OF REASONSFor ADVISORY PURPOSES ONLY, the court has considered the factual findings and guideline application

in the presentence report provided by the U. S. Probation Office. The sentence imposed herein is within the guidelinerange reflected below and that range does not exceed 24 months. The GUIDELINE RANGE considered may besummarized as follows:

TOTAL OFFENSE LEVEL: 4

CRIMINAL HISTORY CATEGORY: I

IMPRISONMENT RANGE: 0 to 6 months upon revocation

SUPERVISED RELEASE RANGE: 1 Year

FINE RANGE: $250.00 to $5,000.00

TOTAL AMOUNT OF RESTITUTION: NONE

DThe sentence imposed departs from the guideline range:

o upon motion of the government, as a result of defendant's substantial assistance

o for the following specific reason(s):

Dated at Macon, Georgia, this 3rd day of AUGUST,2009.

CLAUDE W. HICKS, JR.UNITED STATES MAGISTRATE JUDGE


IN THE UNITED STATES DISTRICT COURTFOR THE MIDDLE DISTRICT OF GEORGIA

VS.


NO. 5:09-MJ-02-03 (CWH) IJ

i··1KEVIN ROLLE

NOTICEDefendant( s)

Charles JonesTO:, , Attorney for Defendant

TYPE OF PROCEEDING: CHANGE OF PLEA ITAKE NOTICE that the above-described proceeding has been set for the place, date and

time set forth below:

Courtroomto be assigned

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PLACE ROOM No.

United States Courthouse475 Mulbeny StreetMacon, Georgia

BEFORE CLAUDE W. HICKS, JR., U. S. MAGISTRATE JUDGE

DATEAHDTNE

May 4, 20099:30 am

WITNESS THE HANDS AND SEAL of the Honorable Judges of this court.

Dated at Macon, Georgia, thi s;~ ~ ,.4ay of trf (~L ,20 o?

BY: ~~Deputy Clerk

Gregory 1. Leonard, Clerk

Case 5:09-mj-00203-CWH Document 1 Filed 02103/09 Page 1 of 2 I

Filed at j;l ~frr M I. ~o#.3: ,20.Jt9 I

INTHEUNITEDSTATESDISTRICTCOURTFUR ~~":d U Lx)::; !THE MIDDLE DISTRICT OF GEORGIA -OEP\J"tfcLERt.tfs· DI:>TRrcfcouRi ft

MIDDLE OISTRlCT OF GEORGIAMACON DIVISION I

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EXHIBIT

UNITEDSTATESOF~CA iMAGISlRATENO. 5:0 j-m;J- o~ -tl3} . c.~0} Violation: Violation: 18 u.s.c. Sections 7 and} 13, i1c/w O.C.G.A. Section 40-6-319(a)(l) or} (a)(5)

}} (Driving Under the Influence)

v.

KEVIN ROLLE

THE UNITED STATES AITORNEY CHARGES:

COUNT I

That on or about 12 December 2008, on lands acquired for the use of the United States

and under the exclusive jurisdiction thereof, known as Robins Air Force Base, Georgia, and

located within the Macon Division of the Middle District of Georgia, KEVIN ROLLE, did,

unlawfully operate a motor vehicle by driving under the influence of alcohol to the extent that he

was a less safe driver in violation of Title 18 of the United States Code, Sections 7 and 13, in

conjunction with Official Code of Georgia Annotated, Section 40-6-391 (a)(l).

COUNT II

That on or about 12 December 2008, on lands acquired for the use of the United States

and under the exclusive jurisdiction thereof, mown as Robins Air Force Base, Georgia, and

located within the Macon Division of the Middle District of Georgia, KEVIN ROLLE, did,

unlawfully operate a motor vehicle with an alcohol concentration of 0.08 or more by weight of1123/2009

Attachment 2

Office of the PresidentP. O. Box 1357

Normal, Alabama 35762(256) 372-5230 Office

(256) 372-5244 Fax

CONFIDENTIAL .

April 20, 2011

Mrs. Veronica Acklin-Bell2028 Morningside DriveHuntsville, AL 35810

Dear Mrs. Acklin- Bell:

The Office of the President is in receipt of your correspondence, dated March 17, 2011,appealing the decision of Dr. Vann Newkirk, Associate Provost for Academic Affairs and Deanof Graduate Studies, regarding your termination for disciplinary reasons. After review of thedocumentation regarding the matter and deliberate consideration, I have decided to uphold thedecision rendered by Mr. Gary Bush, Interim Director of the Learning Resources Center, toterminate your employment from Alabama A&M University for disciplinary reasons onDecember 21,2010.

If you require additional information regarding this matter, then please contact Ms. Cheryl K.Johnson, Assistant Director of Human Resources, at (256) 372-5835. Thank you.

Regards,

CC: Dr. Vann Newkirk, Associate Provost for Academic Affairs and Dean of Graduate StudiesMr. Gary Bush, Interim Director of the Learning Resources CenterOffice of Human Resources Grievance File

March 23,2011

Veronica Acklin-Bell2028 Morningside DriveHuntsville, AL 35810

Honorable Paul SanfordCIO Little Paul's Barbeque815 Madison Street SEHuntsville, AL 35801

Subject: Request for assistance and inquiry.

Senator Sanford:

I was pleased to talk with you at Representative Laura Hall's town hall meeting in regardto my employment situation at Alabama A&M University. It is my understanding thatDr. Dorothy Huston has also discussed my situation with you.

The whole process has been flawed from the beginning and based on unsubstantiatedallegations. This action by the university has caused me undue hardship, emotional andphysical distress.

Ihave done nothing to warrant this action by the university. Ihave forwarded my appealto Dr. Andrew Hugiene, Jr., President of the University. This is my last appeal within thegrievance policy and procedures at the university. My next alternative if I'm denied isthe court system which will be very costly.

I've enclosed all documents generated by the university administrators and I addressingthis recommended dismissal action.

I would appreciate an official inquiry from your office into my situation and anyadditional assistance that you can provide to me.

Please feel free to call for any additional information that you may need from me. I canbe reached at (256) 489-7311 or (256) - 424-5479.

Appreciative, ;;;J~~t-J[da;.-BLifVeronica Acklin-Bell

Enc1sas

March 17,2011


Dr. Andrew Hugine, Jr.Office of the PresidentP.O. Box 1357Alabama A&M UniversityNormal, AL 35762

Subject: Appeal of Dr Newkirk decision to uphold Mr. Bush's decision on Grievancefiled by Veronica Acklin-Bell.

Reference letter from Dr. VaIUlNewkirk, Subject: Upholding Nancy Vaughn's decisionto uphold Mr. Bush's decision to terminate my employment, February 28, 201l.

Mr. President:

As my last source of appeal within the university's system for employee grievanceprocedures in accordance with Section 8.6 of the Alabama A&M University StaffHandbook adopted by the board of Trustees on October 28, 1993, I 'rn hopeful that thisnightmare situation can come to a halt by you.

I would never have imagined that I would be treated so unfairly and callously by all theadministrators in the three levels of appeal prior to this appeal arriving on your desk. Asan employee, I've always done my job to the best of my ability and have an internal loveand commitment to the betterment of the students and my university which educatesthem. I've always served my superiors (i.e. Dr. Clarence Toomer, Dr. Pat Ford and Mr.Gary Bush) with the professionalism that goes with the position that I hold. I've neverhad a negative performance appraisal, been reprimanded for any reason nor had myloyalty, honesty or integrity questioned during my 12 years of employment at AlabamaA&M University.

Dr. Hugine, I don't have the words to express how devastated I am as a result of thisunfortunate situation that has occurred. I don't have the slightest idea as to what couldhave caused this unjust and unreasonable action by Mr. Bush. I don't even want tospeculate. I just want to return to my job and continue to do it as I always have donewithout any retaliation on the part of Mr. Bush. I firmly believe that the whole grievanceprocess to this point has been tainted and predetermined. I have not received anindependent review or a reasonable justification as to why the decisions were made touphold Mr. Bush's recommendation for termination by Ms. Nancy Vaughn or Dr. VannNewkirk. I find it hard to believe that this situation has reached your level with all thatyou have to do as President of the University. This action does your office a gravedisservice due to the fact that it was done without justification or substantiation of any

wrong doing on my part. Any reasonable reviewer of the facts would have found thisaction to be without merit. Again, I firmly believe that the administrators in the reviewprocess have done a disservice to your office. It is very troubling to me that this hasreached your office. I'm hopeful that after your investigation and review of the facts thatmy faith in the administration can be restored, by a fair and just decision from youordering me to return to work and erasing this stain from my personnel file. I'm just anhonest, hardworking, God-fearing employee and mother with a child that's disabled.When I say this is a living nightmare; half has never been told. This unjust andunnecessary action against me has taken a great toll on my family and me. Dr. Hugine, Iappeal to your sense of fairness and justice. I'm not asking for anything to be given tome out of compassion or pity. I'm asking that this wrong done to me be made rightbecause right is right and wrong and injustice will always be wrong.

I've enclosed all the correspondence and letters that I have received from universityofficials and my response to them pertaining to the subject action for your review.

!C:~~_B~Veronica Acklin-Bell

Enclsas

Office of Human ResourcesP. O. Box 305


(256) 372-5881 Fax

March' 9,2011

Ms, Veronica Acklin-Bell2028 Morningside DriveHuntsville, Alabama 35810

RE: Office of Human Resources Correspondence Dated February 28, 2011

Dear Ms. Acklin-Bell:

The Alabama A&M University Office of the Human is in receipt of your March 2, 2011correspondence. As orally conveyed to you by Ms. Cheryl K. Johnson, Assistant Director ofHuman Resources, during a telephone discussion on or about March 1, 2011, you may disregardmy most recent correspondence, dated February 28, 2011, to you. The letter was sent to you inerror prior the Office of Human Resource's receipt of official notification that you filed a timelyappeal with the Associate Vice President and Dean of Graduate Studies of the Director ofHuman Resources' January 26, 2011 decision to uphold your supervisor's decision to terminateyour employment for disciplinary reasons. As such, your employment at Alabama A&MUniversity has not been terminated and you remain in administrative leave with pay statuspending the outcome of your grievance as delineated in Section 8.6 of the Alabama A&MUniversity Staff Handbook.

Professional regards,

~rlt(~A-Nancy Washington Vaughn, J.D.Director of Human Resources

Cc: Dr. Vann Newkirk, Associate Vice President and Dean Graduate StudiesMr. Gary Bush, Interim Director of the Learning Resources CenterOffice of Human Resources Grievance FileOffice of Human Resources Official Personnel File

March 2, 2011


Ms. Nancy Washington Vaughn, DirectorOffice of Human ResourcesP.O. Box 305Alabama A&M UniversityNormal, AL 35762

Subject: Appeal of Human Resources Decision on Grievance filed by Veronica Acklin-Bell.

Reference your letter, Subject: Termination of Employment, February 28,2011.

Ms. Vaughn:

Your referenced letter was in error due to the fact that In accordance with Section 8.6pertaining to Grievance Procedures of the Alabama A&M University Staff Handbookadopted by the board of Trustees on October 28, 1993, I responded in a timely manner byappealing your decision to uphold Mr. Gary Bush decision for termination to Dr. VannNewkirk, Associate Vice President by certified mail on February 17, 2011. This date waswell within the time parameters set forth in the above University Staff Handbook forappeal procedures.

Therefore, your decision to consider my grievance closed is a violation of my rights andin direct conflict with the university policy regarding employee grievance procedures.Unless I receive a reversal of this decision in writing, Iwill be taking all avenues oflegalremedies to right this injustice brought upon me by your decision.

Ifind your action to be done without regard to the university's employee grievanceprocedures and personal in nature. This whole process has been flawed from thebeginning and based on unsubstantiated allegations. In addition, your decision to upholdMr. Bush's action was baseless and unwarranted and has served to undermine theintegrity and reputation of the university. This action has caused me undue hardship,emotional and physical distress.

Iwould appreciate an adequate response to this request in a timely manner.

~~~~Veronica Acklin-Bell

Cc: Dr. Vann Newkirk, Associate Vice President and Dean Graduate Studies

Office of the DeanSchool of Graduate Studies

P. O. Box 998Normal, Alabama 35762

(256) 372-5277 Office(256) 372-5269 Fax

CONFIDENTIAL

March 2, 2011

Mrs. Veronica Acklin-Bell2028 Morningside DriveHuntsville, AL 35810

Dear Mrs. Acklin-Bell:

On February 25, 2011, I received your letter of appeal along with supporting documents. Aftercareful consideration, I have decided to uphold the original decision rendered by Mr. Gary Bush.TIlls decision terminated your employment for disciplinary matters on December 21, 2010.

If you require additional information, then please send your written correspondence to AssistantDirector of Human Resources Ms. Cheryl Johnson.

v-lf~Dr, Vann R. NewkirkAssociate Provost for Academic Affairs and Dean of Graduate Studies

xc: Ms. Nancy Washington Vaughn, 1. D" Director of Human ResourcesMr. Gary Bush, Interim Director of the Learning Resources CenterOffice of Human Resources Grievance File

MEMORANDUM

TO: Dr. Vann NewkirkAssociate Vice President and Dean of Graduate StudiesAlabama A&M University

FROM: Veronica Acklin Bell, Administrative SecretaryLearning Resources CenterAlabama A&M University

DATE: February 15, 2011

SUBJECT: Appeal of Human Resources Decision on Grievance filed by Veronica Acklin Bell

REFERENCES: (1) Memorandum from Mr. Gary Bush, Interim Director Learning Resources Center(LRC) AAMU, Subject: Misplacement of LRCFunds, November 10, 2010.

(2) Memorandum from Mrs. Veronica Acklin Bell- Administrative Secretary, LRC,AAMU, Response to Allegations Of Misplacement of LRCFunds,November 29, 2010 to Mr. Gary Bush.

(3) Memorandum from Mr. Gary Bush, Interim Director of the Learning ResourcesCenter, (LRC), Subject: Response to Mrs. Acklin Bell's allegations relative to herproposed dismissal, December 21, 2010.

(4) Memorandum from Mrs. Veronica Acklin Bell- Administrative SecretarySubject: Appeal of Dismissal by Mr. Gary Bush, January 7, 2011 toMrs. Nancy W. Vaughn, Director, Human Resources.

(S) Letter from Mrs. Nancy W. Vaughn, Director, Human Resources, AAMU,Subject: Response to Appeal of the Decision of Mr. Gary Bush, Interim Director ofthe Learning Resources Center, AAMU, to Mrs. Veronica Acklin Bell.

In accordance with Section 8.6 pertaining to Grievance Procedures of the Alabama A&M University Staff

Handbook adopted by the Board of Trustees on October 28,1993. I am appealing the decision by the

Human Resource Director, Mrs. Nancy W. Vaughn to uphold Mr. Bush's recommendation for

employment termination.

I have attached the above referenced documents for your review.

I find the original action by Mr. Bush and the upholding of his action by Mrs. Vaughn to be unfounded,

callous and unconscionable. I find their actions to be adverse to university policy and have personally

damaged my reputation, good name and character by virtue the false allegations and actions affecting

my employment.

I cannot understand why Mr. Bush would take this action or even more so Mrs. Vaughn upholding it. On

its face, any reasonable person would say this action is over the top and not substantiated by fact or

reason.

Therefore, I'm appealing to you in hope that this injustice will be corrected and that I will be ordered

back to work with all references to this false allegation be removed from my personnel file and that you

implement a review procedure to insure that I face no retaliation of any kind as to my employment with

the university.

Office of Human ResourcesP.O 6ox305


(256) 372-5881 Fax

February 28,2011

Ms. Veronica Acklin-Bell2028 Morningside DriveHuntsville, Alabama 35810

RE: Response to Appeal of the Decision of Mr. Gary Bush, Interim Director of theLearning Resources Center


The Alabama A&M University Office of the Human nor the Office of the Dean of GraduateStudies is in receipt of correspondence from you appealing the decision sent to you from theDirector of Human Resources, dated January 26,2011, upholding the decision of Mr. Gary Bush,Interim Director of the Learning Resources Center regarding your employment termination fordisciplinary reasons, Pursuant to Section 8,6, l.d. of the University's Grievance Proceduredelineated in the AAMU Staff Handbook, a grievance of the Director of Human Resources'decision must be filed with the divisional vice president (e.g. Dean of Graduate Studies) withintwenty-one (21) days of receipt of the Director's response. Due to the absence of documentationregarding an appeal of the Director of Human Resource's decision on January 26, 2011, theUniversity considers the matter of this grievance closed. As such, your final date of employmentat AAMU shall be February 28, 2011. You shall receive detailed information regarding AAMUPersonnel Clearance Procedures in separate correspondence.

If you require additional information regarding this matter, then please contact Ms. CherylJohnson Assistant Director of Human Resources. at (256) 372-5835. Thank vou .. , .


.$0/ 7J ~p,n-Nancy Washington Vaughn, J,D.Director of Human Resources

Cc: Dr. Vann Newkirk, Associate Vice President and Dean Graduate StudiesMr. Gary Bush, Interim Director of the Learning Resources CenterOffice of Human Resources Grievance FileOffice of Human Resources Official Personnel File

Office of Human ResourcesP. O. Box 305

Normal. Alabama 35762(256) 372-5835 Office

(256) 372-5881 Fax

January 26, 2011

Ms. Veronica Acklin-Bell2028 Morningside DriveHuntsville, Alabama 3581 0

RE: Response to Appeal of the Decision of Mr. Gary Bush, Interim Director of the LearningResources Center


The Alabama A&M University Office of the Human is in receipt of your appeal, dated January 6, 2011,of the decision of Mr. Gary Bush, Interim Director of the Learning Resources Center regarding youremployment termination for disciplinary reasons and associated administrative leave. Based upon my

review of the grievance and associated documentation, 1 have decided to uphold Mr. Bush's decision toterminate your employment for disciplinary reasons.

If you require additional information regarding this matter, then please contact Ms. Cheryl Johnson,Assistant Director of Human Resources, at (256) 372-5835.


Nancy Washington Vaughn, J.D.Director of Human Resources

Cc: Dr. Vann Newkirk, Associate Vice President and Dean Graduate StudiesMr. Gary Bush, Interim Director of the Learning Resources CenterOffice of Human Resources Grievance File

TO: Mrs. Nancy Washington Vaughn, Director of Human Resources

FROM: Veronica Acklin-Bell, Administrative Secretary

DATE: January 6, 2011

RE: Misplacement of LRCfunds - Petty Cash and Summary of Cash Deposits

Collected on October 22, 2010

Initial responses were made to the allegations relative to the misplacement of funds discovered by Mr.

Bush, Interim Director, Ms. Delecia Draper, Graduate Research Assistant and Ms. Andrianna Haygood,

undergraduate student worker on Friday, October 29,2010. Please refer to package hand delivered on

Monday, November zs". 2010 to Human Resources office.

The following responses are to additional comments received from Mr. Bush on Tuesday, December

21st, 2010.

I would like to reiterate that my daughter's illness is ongoing and of a serious nature. She has kidney

disease that requires a continuous monitoring and doctor's care. Her doctor's are located both in

Huntsville and Birmingham. During the period of time that Mr. Bush refers to, LaKeesha was admitted

to the hospital in Birmingham from Tuesday, August 31st through Friday, October 1st• This required my

attendance with her and her doctor's throughout this period oftime. I did charge the appropriate sick

level time off during this time. Prior to August, if my time recording record was checked, it would be

noted that my "excess" time off would have been during the time in 2007 when she had a double

transplant of the kidneys and pancreas. Other than these times, I feel that my leave was not excessivenor did I take advantage of being off. However, there were times where I did come back to the office to

provide any support that was requested of me by Mr. Bush which required me to leave her in

Birmingham alone.

Also, if you follow the timeline of when I was responsible for the petty cash, it is a very short duration.

Mrs. Lightford retired at the end of June. She was the only person prior to her retirement responsible

for the petty cash. In July I did not handle the money due to trying to train in Banner and take on task

that Mrs. Lightford did. August was the first month that I started to work with the petty cash. Mr. Bush

is correct that I collected money once from the machines (Mr. Balentine escorted me while collecting

the money). Note that he did not say that money was missing. The money was put in the bag and

placed in the drawer where it was usually kept until it was counted later by someone else. From the end

of August through first week of October, I was out of the office due to being in Birmingham, Alabama.

Upon returning the second week in October, Ms. Draper and I counted what had been collected from

the machines. There were no questions with this deposit. The time in question was the week of

October 22nd when I made change from the money with Ms. Draper and Ms. Haygood counted and I

made the deposit to the cashier's office. This is what is now being questioned. I do not understand howsomeone can accuse me so adamantly when there is so much room for others to be in the exact same

spot. We all were dealing with the money. We were all dealing with a new process. We all had access

to the drawer. We all had keys to the office. There are just too many unknowns to make such

accusations against one person, especially severe enough to cost someone their job and income. They

were more familiar with the process since I had been out of the office. They handled the money much

more than I during the period in question. If he felt so strongly that I was not handling things correctly,

then why as my manager did he not warn me of the seriousness of the matter. Why did he let me be in

harm's way instead of trying to help correct the problem? Part of being a good manger is nurturing and

providing mentorship to your employees. I feel that being that I was trying to transition to a new

position, that I would get this kind of support. I feel that I have been blindsided and totally disrespected

by the way this was handled and the insinuation that I would jeopardize my job for something that

sounds so trivial. I want to have faith that the right thing will prevail in the handling of this matter. In

this economy I need my job. I do not take it lightly and wish for it to be handled so that I can return to

work.

Attachment:

Cc:

Dr. Michael Orok, Associate Provost for Academic Affairs and Interim Dean for Graduate

2

Gary Bush's Response to Veronica Acklin-Bell's Allegations Relative to Her Dismissal

I, Gary Bush, received a certified package delivered by Ms. Carla Clift on December 1, 2010 at

approximately 10:30 a.m. in my office on the 2nd floor of the Learning Resources Center.

Below you will find my comments to refute Mrs. Bell's allegations relative to her dismissal.

Point 1_1st paragraph, page 1, 2nd sentence is completely false. You will find attached an email and the

document * that I sent to Mrs. Veronica Acklin-Bell and Ms. Delecia Draper on September 24, 2010

asking for review and discussion later .

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Additionally, I verbally said to Mrs. Bell that we will meet to discuss these new policy guidelines and that

henceforth, whenever the monies are collected from the copier machines that it would be done as a

team. I also told her that the petty cash drawer will now have a minimum of $200.00 dollars and will be

kept at that minimum amount from now on.

In response to the 3rd sentence, Mrs. Bell has been busy with her daughter's illness and in her absence,

the Learning Resources Center must continue to collect the monies from the copiers because theCashier's Office has insisted that the monies should really be collected on a daily basis but the LRC does

not have the manpower nor the time to do this task on a daily basis. This practice of collecting on a

random basis was established prior to my becoming the Acting Director of the Learning Resources

Center.

Point 2_15t paragraph, page 1, next to last sentence: Mrs. Bell is taking out of context the timeline of

my asking Ms. Draper to contact her relative to the whereabouts of the money. This was done by cell

phone on October 29, 2010. This does not validate her safeguarding the money. The petty cash drawer

and the money bag were kept in locked drawers, why would I agree to Mrs. Bell removing the moniesand placing in an envelope within her credenza that is not locked and without a key?

Point 3_2nd paragraph, page 1: this sentence is taken out of context. This was in response to her cell

phone call that was received on October 29, 2010 when I was in Florence, Alabama. I returned her

phone call and wanted to know why had she called? Prior to returning her call, I made a decision not to

discuss this matter over the phone but will discuss upon my return to the office. I sensed that Mrs. Bell

did not want to respond to me about Ms. Draper's earlier phone call but chose to play down the

seriousness of the issue.

Point 4-3rd paragraph, page 1: I understand that Mrs. Bell was on leave October 29, 2010 when the

monies were discovered missing. Since I was not in the office, why would I place a call to Mrs. Bell

without knowing all of the facts? Again, why would I have placed a phone call to her first when I did not

have all of the facts to determine the appropriate resolution to this matter?

For a matter of record, upon my return from Florence on Friday evening (Oct. 29,2010), I stopped by

the LRCto conduct my own personal investigation. I, too, discovered that the monies were no where tobe found. I also had looked in her credenza and could not find the envelope with the money inside.

Point 5_Sth paragraph, page 1: I did not ask Mrs. Bell to figuratively count the money in my presence

but as she walked into my office, she waived the envelope in front of me and said that the money was

here. She pulled out a $100 dollar bill and what looked to be was a $50 dollar bill. At the time, I only

said okay but thought it was strange that the bills were in higher denominations that what was originally

collected. Again, Mrs. Bell's assertions are that there were so many students who came in asking for

change that she had to make change for the students and that is how she came up with the larger bills.

Mrs. Bell has always asserted that she goes to the bank to receive the appropriate change in order for

Administrative Services to provide this service to our students and staff. I told her that in the future, she

should go to the Cashier's Office to request change in lower denominations instead of always going to

the local banks.

Point 6 s" paragraph, page 1: There has never been a policy of placing envelopes filled with money in

the credenza that is unlocked and without a key.

Point 7-7th paragraph, page 2: When Mrs. Bell took the money to the cashier's office, she failed to notethat the "Summary of cash Receipts" totaled $225.02. That discrepancy should have been caught by

Mrs. Bell since the cashier clerk counted only $216.82 as having been received from the Learning

Resources Center. Whenever an LRCstaff member takes money to the University Cashier Office, the

policy is to make sure the exact amont of money is what is in the money bag. It is university's policy to

supply this information on the form. This has been a customary practice done by all LRCAdministrative

Services staff. This should have been done by Mrs. Bell to validate what was done by her removing the

monies from both locations. Additionally, she asserts that the other three people who also had. accessed to the money bag may have broken the wrapped coin rolls. This is an affront to my character

and integrity as well as Ms. Draper and Ms. Haygood. We have conducted ourselves in a professional

manner when performing the duties and responsibilities of the Administrative Services of the Learning

Resources Center. This is a very unfortunate character assassination delivered by Mrs. Bell and it is truly

unfounded.

Point 8-8th paragraph, page 2, 1st sentence: since becoming Acting Director, I have never recalled

having a conversation with anyone in Administrative Services that the office returned to students that

much money ($26.00) due to money being lost in the copyring machines. The few instances, that I am

aware of, have been minimal at best but not that much within a week's time.

Point 9-9th paragraph, page 2, there was common practice to always keep the petty cash drawer

locked. Additionally, when Mrs. Bell moved into Mrs. Ughtford's former office, she opened both

entrances to her suite and therefore this accessibility allowed anyone coming into the Administrative

Services's office suite to have access. Therefore, the drawer where the petty cash was kept had to

remain locked. On many instances, when Mrs. Bell was busy or out of the office (often), she gave this

authority to student workers in Administrative Services to make change and she always made them

aware of where the key was to open the drawer. I witnessed this only several occasions with my own

eyes.

Point IO-6th paragraph, page 2: Mrs. Bell is providing totally false statements within this paragraph.

Despite the fact that she asserts that Ms. Draper was out Monday and Tuesday, October 25 and 26,2010, this is not true. Administrative Services keep a daily log of who is on leave or who does not report

to work. No where is there any documented proof of her allegations?

Point 11-8th paragraph, page 2, 3rd sentence: There is no common practice to take money from the

money bag and place in an envelope and kept in an unlocked and unsecured credenza. As the acting

director, I would not condone such a practice. By doing this, would make taking the money that much

easier to take. There has been only one additionally incident where Mrs. Bell stated that money was

kept in an envelope and that was an incident that happened around August 29, 2010, when it was

discovered that $80.00 was missing when Ms. Draper and I had counted.

Point 12-10th paragraph, page 2: On a number of occasions, Mrs. Bell and I have noticed our doors

opened from the previous evening. Perhaps, in our haste to leave for the day, we didn't shut the doors

properly. When encountering my own office door opened, I haven't found anything missing. Perhaps,the cleaning crew forgot to close the open after their cleaning.

Point 13_1st paragraph, page 3: The discrepany in the coin rolls amounting to $8.80 is very interesting.

Routinely, if the coin roll is not complete, then it is noted on the roll the exact amount. This is a practice

instituted by Administrative Services.

Point 14-4th paragraph, page 3: Mrs. Bell brings up the discussion of keys. Prior to Mrs. Willie

Ughtford's retirement, there were at least three full time personnel residing within Administrative

Services. Due to Mrs. Bell being on leave to take her daughter to her doctor appointments, she has not

been in the office to condut the affairs of the Office. Consequently, she is the one who raised the issue

of granting Ms. Draper to have keys to the office and I concurred. Often, prior to my arriving to work, I

discovered that I was the first one to arrive because Mrs. Bell forgot to tell me that she had to take her

daughter to the doctor. On a number of occasions, various organizations had been assigned to meet in

our various conference and meeting rooms, but could not gain access immediately because neither Mrs.

Bell nor I had arrived to work. I carefully thought about if I should give Ms. Draper keys, I strictly told

her that she has proven be dedicated and responsible for maintaining the appropriate office coverage.

Mrs. Bell had been busy taking her daughter to the doctor and running her various errands. I had to

make a decision on making sure that the Learning Resources Center had appropriate office coverage.

Since hiring Ms. Draper as a Graduate Research Assistant, she has provided appropriate office coverage.

Point 15-- last paragraph, page 3: On a number of occasions, I had conversations with Mrs. Bell to

discuss issues of integrity and to avoid all appearances of theft. I spoke often to Mrs. Bell about otheruniversity employees being fired for such aggregious acts of theft against the university. Prior to me

having these conversations, I was made aware of incidents of money being unaccounted for when Mrs.

Bell was handling the money. Since I never documented these incidents, I could not bring up any charges

nor discuss these incidents with her. Additionally, relative to her statement receiving excellent

performance reviews in the past, since becoming the acting director of the LRC, I have not given her a

performance review.

In response to her statement "It seems a deliberate violation of trust." Herewith is some backgroundinformatian that is necessary for the record: When Mrs. Willie Lightford retired on June 30,2010, she

and I had collected the monies from the copiers and counted and I eventually took the money to the

Cashier Office. She had strongly encouraged me to secure all pass keys and to keep them in my

possession. At that time, I gathered all of the pass keys to the copiers (I thought) and purposefully hid

them from anyone knowing where they were located within Administrative Services. During mid-August

I soon discovered that Mrs. Bell had in her possession a pass key. I discovered this purely by accident. I

was having difficulties opening the copier residing in the Serials Departments area. Mrs. Earnestine

Whitifjeld came out of her office and said that Mrs. Bell had already pulled the money the day beforeand why was I doing the same. Much to my chagrin, I was inadvertently made aware that there were

other pass keys not in my possession. This incident alone was the major reason why I had to implement

policy on how Administrative Services would perform such tasks and follow appropriate protocols when

handling monies received from the copiers in Serials, Reference and 1st Floor Computer Lab.

Relative to Mrs. Bell's assertions that she had not been apprised of prior warning to the event that took

place on November iz". she is not portraying an accurate picture. On a number of occasions, when

hearing words that othe university employees have been terminated, I reemphasized that we want to

remain above reproach in how we handle the affairs of the Administrative Services office.

For Mrs. Bell to further assentuate that the role of student worker and facility staff was reversed is

totally true. Since Mrs. Bell was taking a large amount of sick leave to take care of her daughter, I

needed someone to help maintain office coverage. Ms. Draper lives not too far from the University and

she has proven to be extremely reliable and capable individual. Even Mrs. Bell delegated numerous

duties and responsibilities to Ms. Draper to make sure that the tasks were completed in a timely

manner. When making contacts throughout the university to other stakeholders when the LRCneeded

help, Ms. Draper was extremely instrumental in contacting these individuals and receiving appropriate

responses. Mrs. Bell knows this and has complimented how efficient Ms. Draper and her knowledge of

who to contact has served the Learning Resources Center very well.

I take exception to Mrs. Bell's statement relative to a business and social relationship that included

lunch engagements and extended work hours. This latter portion of this statement is totally FALSE.

Mrs. Bell knows that I have treated all of the LRCstaff to lunch, including her on numerous occasions.

Despite the fact that Ms. Draper has performed her job as a graduate research assistant in an

outstanding manner and has stayed well beyond her tour of duty, without appropriate compensation, I

have felt nothing but gratitude that she has never approach me to ask for additional compensation. She

knows the University policy. Years ago, she worked in the Office of the President and she knows the

appropriate policy and guidelines that are followed.

In terms of the last paragraph on page 4, Mrs. Bell is once again asserting many false statements. On

November 12, 2010, I am the one who called her into my office and provided her with the letters signed

by me and the Dr. Hugine. The student workers did not have any knowledge that these actions were

forthcoming. It is truly regrettable that Mrs. Bell has suggested that I have broached the confidentiality

of this office, when I desparately made every attempt to make things work.

To provide appropriate compensation for performing additional duties, I submitted "supplemental pay

increases" for Mrs. Bell on two occasions. I have made every attempt to provide a harmonious working

environment. Unfortunately, it is Mrs. Bell who has failed to live up to the standards set by the

University. I have done all in my power of persuasion to get Mrs. Bell to do her job and to do it in an

ethical manner.

Attachment A

J.F. Drake Memorial Learning Resources Center

Handling and Accounting for Cash Policy*

Handling and Accounting for Cash by University Personnel

A chairperson or director whose office accepts cash or checks for any purpose is responsible for assuring

that proper procedures for handling and accounting for cash are followed. cash handling requires special

control measures that must be monitored continually by supervisory personnel to detect any

weaknesses. One seemingly insignificant weakness can result in a substantial loss. Basic information and

guidelines are given below.

1. Cash Receipts Controla. All "over-the-counter" collections of money must be supported by pre-numbered

receipts, pre-numbered tickets, or cash register tapes. Computer-generated invoicesshall also be pre-numbered, unless the Office of Internal Audits certifies that other validmeans of cash control are in use. The original copies of receipts are to be issued to thepayer, and duplicate copies are to be retained for balancing with cash deposits and foraudit purposes. The same principle applies to cash register tapes; the original is issuedto the payer, and duplicate (transaction) tapes are retained. Department records are tobe maintained on all event tickets used.

b. Coin-operated machine collections must be recorded in a log prior to the preparation ofa CASH TRANSMITTAL form. Special control problems arise when sales are made withcoin-operated machines.

c. A department "cash log" should be used by a non-cash-handling employee for thepurpose of maintaining a permanent record of incoming cash. If the departmentreceives cash for sales or services for which department sales receipts are written, thisneed not necessarily be recorded in the cash log. The person accountable for thedepartment's budget is responsible for reviewing the cash log and monthly budgetreport to ensure all cash receipts have been deposited to the proper account.

d. When cash is transferred from one person to another (even for a short period oftime),it should be counted in the presence of both parties. The amount should be recorded on

a receipt, and the receipt should be signed by the person accepting custody. This isnecessary for the purposes of establishing responsibility relating to a shortage.

e. Weekly cash reports shall be prepared by counting team, reconciling cash to receiptsand accounting for overages and shortages. The consolidated cash reports and CASHTRANSMITTAL form shall be prepared by counting team and each person signed theform. The CASH TRANSMITTAL form must be prepared in triplicate. One copy remainswith the department. The original is locked in the bag, and the second copy is presentedto the cashier together with the locked bag. The cashier wm return the validated copy.

f. Cash and checks in amounts over $200 shall be deposited within 24 business hours, andweekly even if the accumulation is less than $200.

i. Deposits to the cashier shall be made by a department representative using a

locked bag.

ii. A Campus Security escort is required for a deposit of more than $500 in cash. An

acceptable alternative to a Campus Security escort (especially when the department is located a

short distance from the Cashier's Operations) is for a supervisory-level person to serve as an

escort. Deposits with more than $1,000 cash must always have an escort from Campus Security.

iii. The department representative making the deposit must get a receipt from the cashier.

It will not always be practical to wait at the cashier's window for all cash and checks to be

counted and a receipt to be issued at the time of deposit. To avoid the wait for a cash count, the

cashier will issue a receipt for the locked bag. At the time that the cashier receives the locked

bag, the cashier will retain the copy of the cash transmittal form and forward the locked bag to

the head cashier. The head cashier will open and count the deposit, validate the original copy of

the CASH TRANSMITTAL form, and return it to the cashier. The cashier will compare the two

copies, and if there are no discrepancies, the cashier will forward the validated CASH

TRANSMITTAL form and cash receipt to the appropriate department. The address to which the

receipt is to be mailed should be indicated on the CASH TRANSMITTAL form.

2. Security

a. A Campus Security escort is required for all cash deposits exceeding $500 made outside theoffice (except for authorized armored car pickup services).

b. Cash processing areas shall be secured from entry by unauthorized people.

c. Cash shall be stored in a safe when not in use and in a register, locked drawer or locked box atthe cashier's window. Cash in unlocked drawers or boxes should never be left unattended.

d. The cash-handling and record-keeping functions should be separated. If the office is small andseparation of duties is impractical, the supervisory personnel who do not handle cash shouldperform specific verification that provides for reasonable and sound internal controls. It is thespecific responsibility of supervisory level personnel to review cash-handling documents that are

prepared by personnel who report to them. Assistance from the Office of Internal Audits shouldbe requested when needed.

Cash Overage/Shortage Procedures

1. For Cash Register Operations

a. Verify work performed so far.

i. Re-add all figures on your reconciliation sheet using an adding machine.ii. Verify beginning and ending sales figures from the register.iii. Check the cash register tape or the cash drawer for any register over/under rings.iv. Re-count money, making sure that no bills or checks are stuck under the cash drawer, all

denominations are together, and no bills are commingled in the wrong slot (i.e., $10 billin $1 slot, etc.).

b. Check the office area (trash cans, behind the counter, the floor area around the register, under the

register) to see if a check or cash was dropped or misplaced.

c. If any other employees were using the register, ask them if they had any over/under rings, or unusual

transactions that could have resulted in the discrepancy.

d. If any unauthorized office employees may have had access to the receipts, check with them to see if

they used the receipts in any way.

NOTE: If this is the case, the matter should be discussed with your supervisor immediately so that this

situation does not re-occur.

e. If the shortage still has not been reconciled, follow specific written and communicated office

procedures that were established for reporting and recording shortages and overages.

NOTE: These procedures should include at least the following:

i. Notify your supervisor immediately upon substantiating the shortage.ii. The supervisor should follow steps a (i- iv), b, c, and d above.iii. Follow the specific office procedures for recording and reporting the discrepancy. For

overages or shortages of $25.00 or more, you must also notify the Office of InternalAudits immediately at ext. 7388.

iv. Shortages or overages must be officially documented and recorded in the departmentalaccounting records.

2. For cash Box Operations

a. Verify work performed so far.

i. Re-add all figures on your reconciliation sheet using an adding machine.ii. Re-count all receipt copies or other sales-documenting items (i.e., tickets sold).iii. Make sure you can account for all receipts, tickets, etc.iv. Re-count money, making sure that no bills or checks are stuck under the cash drawer, all

denominations are together, and no bills are commingled in the wrong slot (i.e., $10 billin $1 slot, etc.).

b. Check the office area (trash cans, behind the counter, the floor area around the cash box, under the

cash box) to see if a check or cash was dropped or misplaced.

c. If any other employees were using the register, ask them if they had any problems with transactions

that could have resulted in the discrepancy.

d. If any unauthorized office employees may have had access to the receipts, check with them to see if

they used the receipts in any way.

NOTE: If this is the case, the matter should be discussed with your supervisor immediately so that this

situation does not re-occur.

e. If the shortage still has not been reconciled follow specific written and communicated office

procedures that were established for reporting and recording shortages and overages.

NOTE: These procedures should at least include the following:

i. Notify your supervisor immediately upon substantiating the shortage.ii. The supervisor should follow steps a (i - iv), b, c, and d above.iii. Follow the specific office procedures for recording and reporting the discrepancy. For

overages or shortages of $25.00 or more, you must also notify the Office of InternalAudits immediately at ext. 7388.

iv. Shortages or overages must be officially documented and recorded in the departmentalaccounting records.

Petty Cash Management

1. Definitions

a. Types of Petty Cash Funds

i. tmprest Fund - a petty cash fund that remains constant, containing cash or satisfactoryevidence of disbursement (paid receipts) equal to the amount of the fund. This fundshould be used only for purchasing needed items.

ii. Change Fund - a petty cash fund used for a cashier's change-making operations.

b. Custodian - a person who has ultimate responsibility for petty cash funds per the Director of

Endowments/Student Service's written records.

c. Cashier - a person who actually works with the fund on a day-to-day basis.

d. Cash bank - a sub-unit of the total petty cash fund (i.e., $100.00 of a $500.00 petty cash fund).

2. Procedures

a. The custodian should sign for the entire petty cash fund:

i. Whenever there is a change of custodian, the Director of Endowments/Student Servicesmust be notified of the change.

ii. The cashier should sign for all or any part ofthe fund entrusted to him or her.

b. The petty cash fund must be reconcilable at all times. The custodian must have the actual cash or a

signed receipt for any cash not on hand.

c. The custodian's supervisor should verify the petty cash fund balances periodically throughout the

year.

d. Only the custodian or cashier should handle the petty cash fund.

e. As soon as a check is received, a restrictive endorsement should be placed on it. This endorsement

must begin with the words "FOR DEPOSIT ONLY TO Alabama A &M University and should include the

name of the office or department.

f. Personal checks should not be cashed for any reason. Checks for only the amount of sales (goods

and/or services) may be accepted if so desired.

g. Petty cash funds are not to be used for financing lOUs, loans or accounts receivable.

h. Private funds should not be commingled with the petty cash fund.

i. Petty cash funds approved to be used as imprest funds should be reimbursed at reasonably frequent

intervals throughout the fiscal year. At a minimum the fund should be reimbursed quarterly, and in any

event by May 31 of each fiscal year.

j. Whenever there is a change of cashier, the custodian or his or her designee should open the petty

cash fund safe and witness the verification of the petty cash fund by the new cashier. This should be

recorded on the PETTY CASH RECONCILIA TlON form (see example), and should be signed and dated by

both the custodian (or his or her designee) and the new cashier.

k. Petty cash funds should be counted or reconciled as follows:

i. For change funds - the cashier of the change fund or a designated employee shouldcount and record the change fund on a CASHIER'S RECAP SHEET (see example) daily. Thisworksheet should be reviewed, signed, and dated by the custodian.

ii. For imprest funds - the custodian should count and record the imprest fund on a PETTYCASH IMPREST FUND RECONClLlA nON sheet (see example) at least once a week. Thisworksheet should be signed and dated by the custodian.

I. For added control, when practical, the supervisor should clear the cash register daily and show the

beginning and ending register totals on the CASHIER'S RECAP SHEET.

m. A CASHIER'S RECAP SHEET should be prepared to record receipts for sales and services for each day's

business. The preferred method is for each person who takes in receipts for sales and services to

prepare a CASHIER'S RECAP SHEET each day he or she makes sales.

n. Whenever possible and practical, the functions of receiving cash or receipts (taking in cash receipts

and balancing daily) and recording the cash or receipts (preparing the CASH TRANSMITTAL form) should

be done by two different employees (i.e., separation of duties for good internal control).

o. An acceptable form of receipt must be used for all revenues received, such as pre-numbered tickets,

pre-numbered receipts, or any other pre-numbered general purpose forms reflecting the type of sale

and the date and the amount of sale (especially when a cash register is not being used).

p. All receipts should be deposited intact, with any overages or shortages noted.

q. If a cash register is available, all sales should be recorded on the cash register.

r. A cash register operation should include supervisory review of over-rings and under-rings.

s. If additional change is needed in the cash register, the cashier should buy the needed change from the

change fund. (Change can only be bought. Currency must be exchanged for the exact amount of change,

not more or less.)

t. If the register contains more than $500, the excess currency should be removed and placed in the

safe. A signed receipt for removed currency should be placed in the register. Money placed in the safe

should be marked as cash register receipts, and the receipt should be dated, with the amount noted.

u. The cash register should be locked when unattended during working hours.

v. All negotiable items should be placed in a safe during non-working hours whenever possible.

w. The combination to the safe containing a petty cash fund (change or imprest fund) should be limited

to three persons.

x. Access to locked areas used to store money should be limited to a minimal number of people.

y. The Office of Internal Audits should be notified immediately whenever any overages or shortages

occur in the amount of $25 or more.

z. When petty cash is counted by an auditor, the person responsible for the money must remain present.

Receipt, Custody and Disbursement of Moneys

1. Receipt and Admission Tickets

a. No department, division or individual staff member is authorized to receive money in thename of Alabama A&M University without authorization by the Vice President for Business andFinance or designee.

b. An official receipt in the form prescribed by the Vice President for Business and Finance shallbe issued to payers for all moneys received unless the Vice President for Business and Financehas specifically authorized exceptions for certain types of collections.

c. All moneys received shall be recorded and handled under appropriate internal accountingcontrols.

d. Admission tickets, including complimentary tickets, shall have the price of admissionindicated thereon, and all such tickets shall be pre-numbered unless assigned seating is indicatedon the ticket.

2. Deposits with A&M Cashier's Operations

a. Money received by all departments from all sources shall be deposited at the Cashier's windowusing a CASH TRANSMITTAL form (see example), unless deposited directly to a special bankaccount that has been specifically approved by the Vice President for Business and Finance andauthorized by the Board of Trustees. Cash and checks shall be deposited within 24 hours if theamount is more than $200, and weekly even if the accumulation is less than $200.

b. Departments or activity groups shall maintain adequate records of deposits, including detaileddescription of negotiable instruments.

c. Cash overages or shortages shall be reported to Cashier's Operations with each deposit. Cashoverages shall be deposited at the Cashier's window.

d. Petty cash funds shall be provided only on approval of, and by arrangement of, the departmentwith the Director

*Information extracted from http://www.trinity.edu/departme

rve Secretary

,d Head of Public and 'nforlTlation Services

tv Cash and SUITllTlaryof Cash Deposits

to lTlisplacelTlents of funds discovered by IVIs.DeleciaIrianna Haygood, undergraduate student vvorker onvving statements.

rocedure for handling petty cash and deposits vvasssedverbally or vvritten to me. .t appears that the,and him during the period vvhen I \Nas out due to~ek in October. The process that I ""as accustomed to::f IVIrs.Ford tenure/leadership. It vvasbased on~past University's break-ins and money being takenic Safety Department. Deposits vvere not perforlTledurrts, And as he states in his statement he vvasavvareer to contact me to ask the ""hereabouts of the:lfeguarding the money.

dn't have all the details since he had been out allstudent vvorker and not his Administrative Secretary.

; odd that I asked hilTl about hovv vvashis trip hovvever,·sat:ion. There vvasno intent other than just shovving:>fficethe full vveek. r\IIr. Bush in no vvayexpressed the~situation at this time.

the office, I found it strange that: 1VIr.Bush did not asks part of the .•....nevv" practice and he vvasso concerned;crepanCV·

ting the money in an envelope and placing it in the>mmon place practice in the previous process. I do

not know what was considered unethical about trying to keep money from being stolen. He made the

verbal statement about not removing the money from the office. The money was always kept within

the facility.

I took the deposit across the street to the Cashiers Office on campus. There was a difference of

approximately $8.80 dollars noted from the coin deposit. I did not break the coin rolls to make change.

Perhaps the other three people who also had access to the money bag knowwhy the wrapped coin rolls

were broken. The difference in the deposit amount shown on the deposit slip versus the actual amount

counted by the cashiers was not uncommon and can be validate by the people in the Cashiers office.

The difference in the petty cash amount of approximately $26.00 dollars could have been caused by

several reasons such as change being given to people who lost money in the copying machines. I do not

know why Mr. Bush felt that it was bizarre that I knew the location of where the deposit is kept since

Ms. Draper shared with me on her return on Wednesday what had transpired since the previous Friday.

Also a statement was made that the petty cash drawer was always locked but during the day the

common practice in place was that the drawer wasn't locked until the end of the day.

It is my practice to lock my office at the end of the day. There have been multiple times that I know that

someone had been in my office after hours or prior to my return in the morning. One such incident the

door was left open. I asked both the clean lady and Mr. Bush about their knowledge of the incident.

Mr. Bush, the cleaning lady, Ms. Draper and I are the only ones that have keys to my office currently. No

one admitted they had accessed my office in my absence.

I do not accept the statements submitted by Ms. Draper and Ms. Haygood in their entirety. There are

discrepancies in each of their statements. Please refer to the appropriate paragraphs identified below

for each.

From Ms. Draper:

Ms. Draper erroneously stated in her second paragraph that she was at work on Monday, October zs",2010 when in fact she was out sick on Monday and Tuesday. She did not report to work until

Wednesday, October 27th, 2010 at 10 a.m.

In her third paragraph, she was correct in stating that the cash portion of the deposit had been

removed. She did not mention anything had changed regarding the coins in her statement.

She was correct in her statement that when she talked to me on the cell phone I told her that the money

had been placed in an envelope and was in my office. This was done to safeguard the larger amount of

cash in the deposit bag. As stated previously this was common practice. This was not the first time the

money had been placed in an envelope. Mr. Bush was aware of the practice even if she was not. She

stated to me that she never went in my office when I wasn't there. At this time she expressed also that

this was not an emergency and that I could wait until Monday to come in to handle the matter. I was on

2

my way back to Huntsville from Birmingham taking care of my sick child after leaving the kidney

transplant center. She never stated that Mr. Bush wanted to know where the money was kept in my

office immediately that day. I expressed to her that I could come directly from UAB to the office if they

needed me to. She and Mr. Bush both said it could wait until Monday. They never gave me a clue that

they were upset, concerned, and/or distressed over the matter. They had multiple chances to express

how serious they were taking this situation prior to Monday but failed to do so.

It is essential to note that the discrepancy in the coin rolls can account for the approximate $8.80 dollarsthat was in question.

From Ms. Haygood:

Ms. Haygood's paragraph specifies that other money had been collected which the means the money

bag amount had changed since their first count. People other than me had access to the money. Also,

there are discrepancies in her statement and Ms. Draper. Draper stated that only the bills had been

removed. However, Ms. Haygood stated that she noticed the coin rolls had been broken. Note Ms.

Draper had been in the money bag the morning prior to Ms. Haygood coming into the office that

afternoon to witness the money count again.

In Summary:

While Mr. Bush, Ms. Draper and Ms. Haygood had strange feelings over this, there are no facts to

without question substantiate any misappropriating handling of cash by me. There is no evidence to

support the discrepancy of approximate $8.80 dollars in the deposit bag was undoubted caused by my

error alone. The only thing that is in question is really how I handled the large bills which I reiterate was

to safeguard the money and was a common practice from the previous process.

I do not have a problem with following a well defined new process with the handling of money and keys.

However, I do have concerns about allowing the graduate student and/or undergraduate student having

keys. Ms. Draper started employment with the LRCthis semester. She was granted keys in September

to Mr. Bush, my office and the entire Services. In the past we only allowed one student to have a key,

Ms. Yolanda Toney, who had been there 3 years before given a key. The key gave her access to

Administrative services only.

I do take these allegations seriously and tried to do the best to safeguard the monies in my trust by

following the past practices and security measures at the University until the deposits are made.

In my twelve years of service with the University my work ethics has never been questioned by my

previous supervisors and co-workers. I have received excellent performance reviews in the past. My

character has never been questioned. It seems very harsh that there was no indication or warning given

to this event. It seems a deliberate violation of trust. I do not understand why prior to a situation

3

becoming so severe that all parties should have been able to discuss their true concerns without such

formalities. It has been a shocking and upsetting time for me. The role of student worker and facility

staff seems reversed. I feel in my absence Mr. Bush befriended Ms. Draper to allow her to have keys

and to take on more responsibilities that was never discussed with me. They had formed what appears

to be both a business and social relationship that included lunch engagements and extended work

hours. At the beginning of each semester, I conducted orientation with the students and discussed the

confidential nature of library matters and to not get involved in facility and staff business. This was in

an attempt to avoid sides being taken on matters that they did not have full knowledge and/or

understanding of the situations.

When this incident first happened, my thoughts on how this should have been handled would have been

that Mr. Bush would have talked directly to me. Keep in mind Mr. Bush had been out of the office the

full week prior. He never talked candidly with me about what he thought had happened with the funds.

He only discussed with the student Ms. Draper. I feel like my career and business had been discussed

with students more so then with me. Within the two week period unknown to me, he and the student

were formally documenting what they thought had occurred without any discussions with me. I feel

that there were several opportunities for information to have been conveyed prior to it getting to this

point that were not taken. Mr. Bush allowed the student to call me in to let me know that I was being

put on Administrative leave and being terminated. This seems unethical to have allowed a student

worker to have such confidentiality, authority and privileges well beyond what I had been granted in my

time with working with Mr. Bush.

Since acquiring additional responsibilities of the Acquisition Associate/LRC account role due to a fellow

co-worker retirement, I spent my time trying to learn and maintain these activities as well as the

Administrative tasks. I would like to continue my tenure at the University and I hope we all strive to

resolve this issue and continue to work in a positive and professional environment.

Attachments

Cc:

Dr. Michael Orok, Associate Provost for Academic Affairs and Interim Dean for Graduate

Mrs. Nancy Washington Vaughn, Director of the Human Resources

4

November 10, 2010

TO Mrs. Veronica Acklin-Bell, Administrative Secretary

FROM Gary Bush, Acting Director and Head of Public and Information Services

Re Misplacement of LRCfunds-Petty Cash and Summary of Cash Deposits

Collected on October 22, 2010

Allegations have been made relative to missing funds discovered by Ms. Delecia Draper, Graduate

Research Assistant and Ms. Andrianna Haygood, undergraduate student worker on Friday, October 29,

2010.

Documentation is enclosed that provide accounts on what transpired on the date in question.

You are being provided copies of the "Summary for Cash Receipts" prepared on October 22, 2010 and

signed by Mssrs. Draper and Haygood. The amount collected and received was $225.02. Additionally, on

October 22, 2010, the Petty Cash on hand was in the amount of $200.00. This document was signed by

Mssrs. Haygood and Draper.

According to Mssrs. Draper and Haygood, they discovered on Friday, Octoer 29, 2010 that most of the

cash from the petty cash case and money bag (hidden in my office) were missing. If you recall, we have

had discussions on implementing new policy procedures when it comes to collecting monies from the

copiers using a team approach, counting and documenting what was received, appropriate forms filled

out, recorded and taken to the Cashier's Office for deposits.

Mssrs. Draper and Haygood have indicated that in their concern about the missing funds, they contacted

you by telephone in which they told you that the funds were missing. Your response was the money

was hidden in your office. Unfortunately, according to their statements, they looked throughout your-s-

office and discovered no funds.

On Monday, November 1, 201~ou andl had a conversation where you stated that you had placed the

money in an envelope. You showed me the envelope but t never ask to count the exact amount. You

then said that you will take the money bag and deposit to the Cashiers' Office of the Office of the

Controller. I emphasized that if the money was taken out of the office that it was unethical and not to do

it again. You then said that the money was never taken out of the office.

Mrs. Bell, these are serious allegations lodged ag-ainst you and I am asking that you provide evidence to

dispute the statement of accounts submitted by Mssrs. Draper and Haygood. You should do so

immediately. I have done to the best of my ability to create an atmosphere of trust and harmony while

we carry out the duties of the Administrative Services and the entire Learning Resources Center.

According to the University's Staff Handbook Appendix M Disciplinary Guidelines Table, Notice of

Written Warning and Notice of Disciplinary Suspension, alleged allegations are subject to your

employment at the University being terminated due to "Theft of University property or funds",

regardless that this being your first documented offense.

8.1 Disciplinary Guidelines that the University adheres to when such instances happen.

"The University specifically reserves the right to discipline employees for conduct as it, in its sole

discretion deems appropriate .... Employees who fail to meet the requirements of employee conduct will

be subject to disciplinary action, which may range from warning to termination .... The University is not

required to progress through any step prior to termination of an employee.

8.4 Termination for Disciplinary Reasons

... The employee has engaged in major misconduct involving, but not limited to those forms of

misconduct which are listed in Appendix M and which call for termination either for the initial offense or

for successive offenses.

If you accept as fact the statements submitted by Mssrs. Draper and Haygood, then you must agree to

the following recommendations.

1) You will no longer have access to the petty cash drawer case nor make any money changerequested by students or staff

2) You will no longer have any responsibility to accept money for the Learning Resources Center3) You will turn in your bypass key to the Xerox copiers located in Serials and Reference

Departments.4) You will need to turn in the master key to the LRCand have access to Administrative Services'

front entrance and your immediate office only.

The above measures were discussed with Dr. Michael Orok, Associate Provost for Academic Affairs and

Interim Dean for Graduate Studies and Mrs. Nancy Washington Vaughn, Director of the Human

Resources. No one takes their responsibility lightly in regards to these serious allegations but feel that if

the above recommendations are not heeded, then the next step will be to terminate your employment

if these practices continue.

This reprimind serves as a warning for you to cease these activities. If you feel that these allegations are

not warranted, then you have right to provide evidence to the contrary.

Attachment C

Report of Misplacement of Funds in the lRC

Sequence of Events

October 29,2010- My wife and I were traveling to Florence, Alabama when Ms. Draper called and she

wanted to know if I were in the area and to come to the LRC. I told her that unfortunately we out of

town and could it wait.

I, Gary Bush, received a call from Ms. Delecia Draper, reporting that the money from the petty cash

drawer (approximately $200.00) as well as the cash from the money bag that had been collected and

counted by her and Andrianna Haygood on October 22, 2010 were missing.

In my conversation with Ms. Draper, I said that she should call Mrs. Bell and ask her the whereabouts of

the missing funds.

When Ms. Draper called me back and stated that Mrs. Bell's response was that she had put the money

away.

Ms. Draper asked Mrs. Bell continuously where is the money and Mrs. Bell's response was she put it

away.

In the meantime, I received a call from Mrs. Bell but I decided not to answer the call until I arrive in

Florence and could pull over and have a detailed conversation with Mrs. Bell. After arriving in Florence, I

decided to return Mrs. Bell's call. I asked her "ls everything okay and why she called?" Her initial

response was to say "Had she call me?" I then said that her number showed up on my cell phone log.

Her response then was to ask about my trip to Montgomery (since I had been away the entire week

attending meetings) and then I ask her why had she called?

Her response was that she had received a call from Paulette and everthing was okay. Since I did not

know all of the details, I said to Mrs. Bell to enjoy the weekend and will see her on Monday because I

was returning to work on Monday instead ofTuesday as planned.

November I, 2010

On Monday, once I arrived to the office, Mrs. Bell explained to me the alleged situation with the money

and she stated that many students had requested change and she felt that she should hide the money in

another location (this is rarely done by anyone in Administrative Services). So I ask her "Where is the

money and she showed me an envelope with a hundred dollar bill. My initial response was OH! and

then I thought, why would the LRCbe changing a hundred dollar bill when there are banks and the

University cashier to transact this large type of denomination.

She then stated that the money was put in an envelope and tucked in her credenza. Unfortunately, in

hindsight, this does not make any sense. I told her that this was unethical and not to do it again.

She then stated that she will take the money collected and counted on October 22, 2010 to the Cashier's

office and turned it in. Unfortunately, when Ms. Draper and Ms. Haygood counted the total was

$225.00. When Mrs. Bell's turned in the money it showed a balance of $216. Nine dollars were

unaccounted for in the total cumulation on the sheet. On another point, the total in the petty cash

came to approximately $174.00 and some change.

What make this all bizarre is that the money collected to turn it was kept in a drawer in my office,

initially I thought unbeknowst to Mrs. Bell (at least I thought) and how could she have known about the

location.

The petty cash drawer is kept in her office in a bottom drawer and is always locked. Only three

individuals have keys to the office and drawers (Mrs. Bell, Ms. Draper and I Gary Bush)

Alabama A&M UniversityOffice of the ComptrollerPO Box 1388Normal, Alabama 35762256.372.5203

01-NOV-2010 09:56:41 Alabama A&M UniversityMiscellaneous Receipt 29885

CASHIER: ELOISE_WILKINS

DEBIT CREDITCODE CODE

DESCRIPTION

CASH Cash - Miscellaneous TransactiMISR Learning Resources Center

DEBIT AMT

$216.22

$216.22

PAGE 1TGRt-1ISC

CREDIT AMT

$216.22

$216.22

Attachment B

Statement from Andrianna Haygood

The afternoon of October 29th 2010 I arrived to work late. My co-worker Ms. Draper who is agrad assistant said that I had come just in time to help her re count the money and collect anyother money before we turn it in. (We had already collected counted the money last week). Iagreed to help and she gave me the key to get it from the locked drawer in Mr. Bush's backoffice. Both Mr. Bush and Ms. Acklin-Bell were out of the office that day. I remembered that themoney was in the 2nd drawer from when we first collected and counted the money the previousweek. When I opened that drawer I saw the money bag open when we had placed it in the drawerzipped closed and I found it strange that some of the coin rolls were open and loose coins were inthe bottom of the money bag when I had taken time to roll the coins. Then I realized that we hadstored paper bills in that bag but they were missing. I thought that maybe I had forgottensomething so I looked in every drawer of the file cabinet chest and I still didn't find any money.In my confusion I went back to the front office and informed Ms. Draper that I couldn't find allof the money. I told her that I looked through the drawers in Mr. Bush's office so she looked aswell and still no success in finding the money. Ur next idea was to check the petty cash box,which is located in Mrs. Acklin-Bell's office, to see ifit was stored in there. When we checkedthe box we then discovered that it was missing money as well! We searched both Mrs. Acklin-Bell's and Mr. Bush's office drawers for the money, it was never found. In the end Ms. Draperand I decided to inform Mr. Bush and called him.

Attachment A

STATEMENT OF HAPPENINGS

On October 22,2010, Andriana Haygood (student worker) and I collected all the money from thecopiers, counted it, and prepared a deposit slip in order to carry the money over the CashiersOffice. Unfortunately, once our task was complete the Cashiers Office was closed. Mr. Bush atthat time instructed us to walk the deposit over first thing Monday morning (October 25,2010).At that time the student worker, Andriana Haygood and I locked up the deposit in Mr. Bush'soffice as well as verified that the petty cash (locked it back up once finished counting it) was $200and left for the evening.

Upon my arrival to work on Monday, October 25,2010, at 10 a.m., I was preparing to take thedeposit over to the Cashier's Office and Mrs. Bell informed me to just wait until Friday (October29, 2010) and take it over.

On October 29,2010, at approximately 2 p.m. the student worker and I prepared to take thedeposit over to the Cashier's Office; but before taking we decided to verify that the deposit wasaccurate Gust for checks and balance purposes) and decided to count it again. Upon opening thedeposit bag we discover that cash portion of the deposit was not longer there just the coin rolls;after we discovered that the cash deposit was missing the student worker and I went to verify thepetty cash and it was depleted as well with the exception of $9 and some change.

At that time I called Mr. Bush to inform him of our findings and he instructed me to contact Mrs.Bell. I called her on her cell phone to discuss where the money was and her response was, "A lotof students came in for change in the past week so I had to pull the money in order to makechange; so I took the money and placed it in an envelope in my office. "

At that time I informed Mrs. Bell that I need to make the deposit and she responded, "She will bein later this afternoon to take care of it." I called Mr. Bush back to relay the message to him andMr. Bush responded that we needed to find out where she is keeping the money. AndrianaHaygood and I searched Mrs. Bell's office and could not find an envelope with any money. Mrs.Bell did not come in to work on October 29, 2010 to resolve the issue.

- ~"

FORM csoooi

ALABAMA A&M UNIVERSITYRECEIPTS TRANS MITT AL FORM

SUMMARY FOR CASH RECEIPTSSubmit to Omce or the Comptroller

Cashier's DepartmentPatton Hall Building Room 105·A

(256) 372-4822

• Cash receipts should be submitted to the Cashier Office on a daily basis .•

DEPARTMENT ~~ ~) DATEJO~J.l-1O

DESCRIPTION (Account no.) 1- ~O - ~ ~PO - q_~~J_--;-Lf~3-e).::...--=: _':;/s,,:etOsc;oJl,c, i i~K~;~;:~ltt'J<·.;'fffi,'{i'.' ,.,"j

• ,".c' ."••

CURRENCY: 100.0050.0020.0010.005.002.001.00

$----- COINS: $----

1:5tJ.oO

1.00.50.25.10.05.01

~----------------------------------------~~I%,2-2$~'~=-

2JlI,'"il}~-~.--,--.~.';;--,-':00סס.'''-''.:':-,--<' '------'-;. -,--,"-~' I

$~

TOTAL CURRENCY: s0&

/70.- - TOTAL COINS:

. ,..... " -

TOTAL CURRENCY

TOT AL CHECKS

\

~~~~~~~~~

RECEIVED BY :---;,lb'~ULI<:~--I,..;LJ~.ILM~~~-------

***Please attach a detailed listing of payments received in your area***

CERTIFIED BY

Attachment 3

Attachment 4

From: TERRY MILLERSent: Thursday} April 07} 2011 2:44 PMTo: AMIN SARKARj LARRY POWERSj MATTHEW EDWARDSj ROBERT TAYLORj TRENTMONTGOMERYCc: DANIEL WIMSj FREDDIE GAMBLESj MIACKO THOMPSONj HILDA CALHOUNj RUBYBETTSj DIANE BANKSj THERESA MCCANTSj RHONDA WHITMANSubject: Academic Honors Convocation Attendance

Good afternoon Deans}

Please forward me all names} in a MS Word document attached} of the faculty whoattended the Academic Honors Convocation on today} no later than 5:00 p.m.tomorrow. If you have any questions upon retrieval of this correspondence}please contact me in the office. Thank you.

Ms. Terry Miller

Executive Assistant to the Provost

Alabama A&M University

Academic Affairs

P.O. Box 287

Normal} Al 35762

(256) 372 - 5275 Office

(256) 372 - 5278 Fax

[email protected]

Subject: FW: Investiture AttendanceFrom: TRENT MONTGOMERYSent: Monday) March 28) 2011 9:12 PMTo: PABITRA SAHA; KAVEH HEIDARY; MOHAMED SEIF; VENKATA ATLURI; STEPHEN EGARIEVWESubject: FW: Investiture AttendanceChairs:Please send me a list of your faculty members who attended the Investitureceremony. Thanks.-Montgomery

From: TERRY MILLERSent: Monday) March 28) 2011 7:44 AMTo: AMIN SARKAR; LARRY POWERS; MATTHEW EDWARDS; ROBERT TAYLOR; TRENT MONTGOMERYCc: DANIEL WIMS; FREDDIE GAMBLES; MIACKO THOMPSON; HILDA CALHOUN; RUBY BETTS;DIANE BANKS; THERESA MCCANTS; RHONDA WHITMANSubject: Investiture AttendanceGood morning Deans)Please forward me all names of the faculty (in one single email) who attended theInvestiture on Saturday no later than 2:00 p.m. today. If you have any questionsupon retrieval of this correspondence) please contact me in the office. Thankyou.Ms. Terry MillerExecutive Assistant to the ProvostAlabama A&M UniversityAcademic AffairsP.O. Box 287Normal) Al 35762(256) 372 - 5275 Office(256) 372 - 5278 [email protected]<mailto:[email protected]>"God and Nature first made us what we are) and then out of our own created geniuswe make ourselves what we want to be. Follow always that great law. Let the skyand God be our limit and Eternity our measurement." -Marcus Garvey

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