IFSC PLENARY ASSEMBLY...17/03/15 Meeting minutes of the IFSC 2014 PA - Approved 7 L Y 201 Authority).4 PARIS FRANCE 1 MAR 2 - MINUTES PLENARY ASSEMBLY 2013 SHANGHAI No comments received

IFSC

PLENARY

ASSEMBLY 2 0 1 4

P A R I S F R A N C E 1 S T M A R C H Minutes of the 2014 IFSC Plenary Assembly

17/03/15 Meeting minutes of the IFSC 2014 PA – Approved

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MINUTES

Approved

Meeting date and time: 01/03/14

08:45-18:00

Meeting venue: CNOSF, Paris

Participants: IFSC Executive Board

IFSC National Federations

IFSC Staff

Members present or represented

COUNTRY FEDERATION REPRESENTATIVE

AUSTRALIA SCA Proxy – Pete Torcicollo

Austria ÖWK Delegate - Eugen Burtscher

Azerbaijan AAESFA Delegate – Huseyngulu Baghirov

Belgium CMBEL Delegate – Jan Verhoeven

Bulgaria BCMF Delegate –Kiril Doskov

Canada ACC Delegate – Bill Hendsbee

China CMA Delegate – Ding Xianghua

Chinese Taipei CTAA Delegate – Wei-Chi Huang

CYPRUS CMCF Proxy – Guido Köstermeyer (DAV)

Czech Republic CHS Proxy – Jan Verhoeven (CMBEL)


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Denmark DKF Delegate – Niels Staun

France FFME Delegate – Pierre You

Germany DAV Delegate – Guido Köstermeyer

Great Britain BMC Delegate – Robert Adie

Hong Kong CHKMCU Delegate – Nim-Ho Leung

India IMF Delegate – Ajit Kushe

Iran IRI MF Delegate – Mohammad Fahimi

Ireland MI Proxy – Robert Adie (BMC)

Italy FASI Delegate – Ariano Amici

Japan JMA Delegate – Kanzaki Tadao

Kazakhstan MCFRK Delegate – Kazbek Valiyev

Korea KAF Delegate – Kim Nacksoo

MACEDONIA MSCF Proxy - Arkadiusz Kaminski (PZA)

MALAYSIA PMM Proxy - Ding Xianghua (CMA)

Mexico FMDMYE Proxy – Pete Torcicollo (USAC)

Nepal NMA Delegate – Deebas Biram Shah

Netherlands NKBV Delegate – Abel Schooleman

New Caledonia Delegate – Philippe Boquet (Regional Member, no

voting rights)

New Zealand CNZ Proxy – Pierre You (FFME)

Norway NCF Delegate - Ole Karsten Birkeland

Pakistan ACP Delegate – Abu Zafar Sadiq

Peru APED Delegate – Sophie Bordet

Poland PZA Delegate – Arkadiusz Kaminski

Portugal FPME Delegate – Carlos Gomes

ROMANIA FRAE Delegate – Bogdan Dudau

Russia CFR Delegate – Dmitriy Bychkov

SERBIA USCFS Proxy - Arkadiusz Kaminski (PZA)


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Singapore SMF Proxy - Ding Xianghua (CMA)

Spain FEDME Delegate – Joan Garrigós Toro

SPAIN FEEC Delegate - Marcial Aleman (Observer Member, no

voting rights)

Sweden SKF Proxy - Niels Staun (DKF)

Switzerland SAC Delegate – Hanspeter Sigrist

Thailand SCAT Delegate – Parkpoom Ratanaroianakool

Turkey TDF Delegate – Faik Can Ozen

Ukraine UMF Delegate – Yevgen Sadovskyy

USA USAC Delegate – Pete Torcicollo

Other Attendees

Paolo Orione IFSC Anti-Doping Officer

Andrea Barabino IFSC Auditor

Pierre-Emmanuel Danger IFSC Community Manager

Ian Alderson IFSC Disciplinary Commission -

President

Alexander Piratinskiy IFSC Honorary Member

Paola Gigliotti IFSC Honorary Member

Reindert Lenselink IFSC Honorary Member

Yuriy Skurlatov IFSC Honorary Member

Andy Coltart IFSC Paraclimbing Commission -

President

Jean-Laurent Bourquin AdviSPORT - CEO

John Ellison CAC - Climbers Against Cancer

Antoine Richard Entre-prises

Pauline Pittet Entre-prises


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Todd Chester Entre-prises

Joao Queiroz FCMP - Federação de Campismo e

Montanhismo de Portugal

Luis Duarte FCMP - Federação de Campismo e

Montanhismo de Portugal

Carolina Garcia Gijon City

Pedro Barbillo Gijon City

Nacho Alvárez Top 30

Sergi Pujalte Top 30

Frits Vrijlandt UIAA - President

Members of the IFSC Executive Board and Staff

Marco Maria Scolaris - MMS President

Debra Gawrych - DG Secretary General

Helmut Knabl - HK VP Sport/Events

Pierre-Henri Paillasson – PHP VP Finances and Treasurer

Li Zhixin - LZ VP Communication

Sean McColl – SMC Athlete Representative

Wolfgang Wabel - WW European Council

Alfredo Velazquez - AV PanAmerican Council

Anthony Seah - AS Asia Council

James Maguire - JMA Oceania Council

Jérôme Meyer - JM Sport Manager

Francesca Jengo - FJ Administration

Anne Fuynel - AF Communications Director

17/03/15 Meeting minutes of the IFSC 2014 PA - Approved

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GREETINGS OF THE AUTHORITIES

MMS introduces the meeting thanking the CNOS, Pierre You, FFME President, and all the

French Federation for hosting the PA. MMS also welcomes the IFSC sponsors and Frits

Vrijlandt, UIAA President.

Speech by Frits Vrijlandt.

1 - CALL TO ORDER

1. ................................................................. Members present:36

2. ................................................................. Members present with voting rights:33

3. ................................................................. Members represented: 12

4. ................................................................. Total members with voting rights:48

5. ................................................................. Quorum: 23

6. ................................................................. Special Quorum: 30

7. .................................................................

8. ................................................................. MMS invites the PA to pay a tribute to the

memory of Kim Jaewook (KOR), departed in 2013, IFSC Jury President, active

promoter of the sport in Korea and around the world, with a minute of silence

9. .................................................................

10. ............................................................... The following Federations will not be allowed

to vote due to liabilities prior to 31 December 2013: Argentina, Bosnia-

Herzegovina, Chile, Croatia, Ecuador, Jordan, Kyrgyz Republic, Uzbekistan, and

Venezuela.

11. ...............................................................

12. ............................................................... The scrutinizers are appointed: Lluis Giner

(FEDME), Pete Torcicollo (USAC) and Alexander Piratinskiy (Honorary Member).


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2 - MINUTES PLENARY ASSEMBLY 2013 SHANGHAI

No comments received on the 2013 PA minutes.

3 - MEMBERSHIP

a - New Members

Report by DG.

2013 has been a big year, full of changes also in terms of membership.

...................................................... Armenia

The EB recommends accepting Armenia as Regional Member provided they

review their application by six months (inclusion of anti-doping regulations,

change primary mission as sport climbing, recognition from National Sports

Authority).

Presentation by Reindert Lenselink. It is a very young, but a climbing gym will be

completed before the end of the year.

...................................................... Algeria

Report by PHP. He went to Algeria where the government is eager to build five

walls. The FFME will help them develop the sport, first having a good climbing

wall, then organizing events.

b - Membership Issues

...................................................... Brazil

VOTE TO APPROVE THE LAST PA MINUTES

In favor 41 Against 0 Abstained 0 APPROVED

VOTE TO APPROVE ARMENIA AS REGIONAL MEMBER PROVIDED THE APPLICATION DOSSIER IS REVIEWED WITHIN 6 MONTHS



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CBME withdrew their IFSC membership.

...................................................... Peru

The EB recommends excluding APED from the IFSC while seeking advice to the

Peruvian NOC to solve the issue.

Sophie Bordet (APED) complains about the report by AV, and she says to be very

surprised by the EB decision. She reminds that, according to the PA 2013

decision, AV, as President of the Pan-American Council, was asked to help APED

arrange a meeting in Peru between all parties (Peruvian NOC, Peruvian Ministry

of Sport and athletes). She claims on a violation of the IFSC Rules by AV and that

AV never reported on the meeting in Peru.

AV answers that he went to Peru to check what was happening, and he has

enough documents to support the EB proposal. He adds that, according to such

documents, APED is not a legal entity recognised by their Government.

MMS says that the 2013 PA gave AV the mandate to investigate, he produced the

relevant documents that were evaluated by the EB. The situation in Peru is still

very unclear.

Olek Kazimirowski (CMBEL) says that the Peruvian issue is huge, the PA cannot

be asked to vote with lack of clear documentation, and he asks to cancel the vote.

José Basto (FPME) claims that it is not fair to exclude a member with no

information. Lluis Giner (FEDME) says that in 2013 Spain hosted a group of

Peruvian climbers sent by the Peruvian government for two weeks. Pete

Torcicollo (USAC) is worried about the vote, the PA does not have enough

information; Reindert Lenselink agrees with Pete Torcicollo.

MMS says that the IFSC will seek advice to the National Olympic Committee of

Peru.

...................................................... Portugal

FPME asked for a letter from FCMP recognizing FPME as the sole international

representative of sport climbing and its athletes in Portugal, but FCMP refused to

VOTE TO SEEK ADVICE OF THE PERUVIAN NOC TO CLARIFY THE SITUATION IN PERU



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do it.

Presentation of FCMP.

Speech by José Basto (FPME), asking to vote against FCMP inclusion by secret

ballot.

...................................................... Canada

Bill Hendsbee (ACC) says that in 2015 ACC will ask to step down as Full Member

and give the floor to the new sport climbing federation, remaining however a part

of it.

DG presents the developmental plan to encourage NFs with financial and

organizational issues to become sports Federations.

c - Membership Review

EB recommends downgrading membership of Bosnia-Herzegovina, Uzebekistan and Jordan

to Regional Status.

4 - PARACLIMBING COMMISSION

a - Activities and projects

Report by Andy Coltart, President of the IFSC Paraclimbing Commission .

Report on 2013 paraclimbing competitions and presentation of Laval paraclimbing boulder

Cup 2013 (video).

VOTE TO ACCEPT FCMP AS IFSC OBSERVER MEMBER (SECRET BALLOT)

In favor 11 Against 25 Abstained 8 NOT APPROVED

VOTE TO DOWNGRADE BOSNIA-HERZEGOVINA, JORDAN, UZBEKISTAN TO REGIONAL MEMBERS



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Coltart introduces April Chadwick, a 9-year old paraclimber.

Presentation of the 2014 plans.

Reindert Lenselink proposes the PA to officially confirm Andy Coltart as President of the

Paraclimbing Commission as he took up his role after the PA 2013. Andy Coltart is confirmed

President of the Paraclimbing Commission by acclamation.

5 - STATE OF THE ART

a - President's report on the activity

Report by MMS.

Sport climbing will be included in the 2016 University World Championships taking place in

Shanghai.

Report on 2013 activities.

2014 will be an exciting year, with two World Championships and a World Youth

Championship in the Calendar.

b - The Olympic bid: from the 2013 shortlist to the 2014 YOG

MMS illustrates the major steps in the Olympic Climb.

Sport climbing will be showcased as an official demonstration sport in the YOG 2014 (16-28

August, Nanjing).The age range is 15-18 years old. So far the IOC has not delivered

exhaustive information on the event. The IFSC will ask the IOC to give our Athletes the same

treatment given to the others. The accreditation process for other sports has already started.

The YOG participation should be turned into a chance to gain the maximum visibility for the

sport and be possibly included in the Olympic Games..

6 - STATUTES REVIEW

a - IFSC Statutes amendments proposal

...................................................... Article 1

DAV submitted a motion to Article 1. Guido Kostermeyer (DAV) explains the


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reasons behind such motion. The purpose is defending the IFSC field and not

entering into the mountaineering.

The motion was already discussed during the European Council PA.

Pete Torcicollo (USAC) suggests including "and" before "climbing as a sport for

all". DAV agrees on USAC suggestion for rewording.

WW thanks Jean Laurent Bourquin for Friday's workshop.

................................................

...................................................... Article 21

Amendment following the DAV motion.

...................................................... Article 6

DG explains that amendment to Art. 6 is needed to clarify membership levels.

...................................................... Article 8

Explanation by AV.

The PA suggests that instead of having a vote, the IFSC should prepare a form

with a list of requirements and rules of conduct for NFs to respect. The PA finally

recommends removing the vote and preparing the form. The vote on amendment

of Art. 8 is removed.

...................................................... Article 22

Amendment of Art. 22 is a consequence of the vote on Art 21. Art 22. is

automatically amended with no vote.

...................................................... Article 27

Amendment of Art. 27 is justified by the cost of the Board meetings and the

VOTE TO AMEND ARTICLE 1 ACCORDING TO DAV MOTION


VOTE TO AMEND ARTICLE 21 ACCORDING TO DAV MOTION


VOTE TO AMEND ARTICLE 6



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impact on the annual budget.

...................................................... Bye-law Article 6

...................................................... Bye-law Article 8

The vote on bye-law to Art.8 is removed. NFs are invited to send their comments

and advice to better formulate the form and a possible revision of Bye-law to Art

8.

...................................................... Bye-law Article13

7 - CONTINENTAL COUNCILS

a - Asia

Report by AS.

Report on the 2013 events. The Asian Championships took place in Iran, where for the first

time men and women competed together, in front of the television. The Asian Youth

Championships took place in Indonesia. Many promotional events were held all over Asia.

AS presents the 2014 plans: 5 WCs in the Calendar, the Asian Championship in Indonesia,

and the Asian Youth Championship in Malaysia or Thailand.

Sport climbing will be also present at multi-sport events, such as the Asian Beach Games

(for the first time) and the Asia University Championships.

VOTE TO AMEND ARTICLE 27


VOTE TO AMEND BYE-LAW ARTICLE 6


VOTE TO AMEND BYE-LAW ARTICLE 13



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2014 will also future a Judges and Routesetters' training course in China.

AS introduces the concept of a Sports for All calendar to encourage climbing competitions for

all levels (including the public).

Li Guowei (CMA) presents the China-Tanzania climbing assistance program, to be

implemented at the end of 2014.

b - Europe

Report by WW.

Report on the 2013 events: 4 championships were held throughout the year.

WW illustrates the main structural issues:

- budget constraints; and

- lack of a European office.

WW presents the 2014 plans: the calendar includes EYCs and EYCHs but no adult

championship.

The ECSC PA elected the new ECSC Secretary General: Anton Delsman (NKBV).

The new European Sport Department started its work in Paris.

c - Oceania

Report by JMA.

The 2013 Calendar featured the Oceania Championships in Nouméa.

Fiji is in the process to become a Continental member in the second half of 2014.

JMA gives an update on Nouméa wall, which was destroyed by a fire last December 24. JMA

invites all the NFs to find the funds to send their Athletes to the WYCH.

d - Pan-America

Report by AV.

Report on the 2013 events. The Pan-American Calendar 2013 was quite rich of events, with

2 WCs, the WYCH, the WGs, and the Bolivarian Games.

AV presents the 2014 Plans: 2 WCs and the Pan-American Climbing Championship in Peru.

The Pan-American Youth Climbing Championships will take place in Mexico.


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Lunch break

Paola Gigliotti presents the development program in Burkina Faso.

8 - FINANCES

a - 2013 Financial Reports and Audit

Report by PHP.

The 3-year deficit is justified by the implementation of development programs.

NFs should pay more on time, delayed payments are affecting the cash flow.

CMBEL asks when the budget is expected to be balanced. PHP answers that the 2014

Budget must be balanced.

Andrea Barabino (Auditor) reads his annual report.

b - Proposal from BCMF

BCMF proposed reviewing the fee system: according to their proposal, starting from 2015

membership fees should be based on the number of licenses in order to support participation

of the poorest NFs.

MMS says that BCMF proposal is quite complex and may affect various aspects. Instead of

following the proposal, he suggests considering that, as the IFSC moves into the right

direction, revenues may grow and it may be not necessary to increase the membership fees

in a couple of years. He recommends the creation of a working group aimed at studying the

complexity of the issue and reviewing the fee system. This is agreed.

As there is no vote for the BCMF proposal, BCMF then asks to vote on their membership

downgrading starting from 2015.

VOTE TO APPROVE THE 2013 AUDIT AND FINANCIAL REPORTS



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c - Proposal from SMU JAMES

The vote on SMU JAMES proposal is suspended following the creation of the working group.

d - Golden Members and NF Support

MMS awards the six Golden Members 2013 (BMC; CMA; DAV; FASI; FFME; OeWK).

e - 2014 Budget

Presentation of the 2014 provisional budget.

f - Fee System 204-2015

Presentation of the fee system.

Guido Kostermeyer (DAV) asks if the huge increase in the WCH calendar fees is per event

or per discipline. HK replies that the increase in the calendar fee is also due to all the

preparation work behind the WCHs. The calendar fee is intended for the whole WCH, and

not per discipline. The goal is having only one WCH, and not two split events. The next two

WCHs (2016 and 2018) will not be split, but the IFSC will work on a formulation of the fees in

case the WCH is split in the future.

Presentation by Jean-Luc Rougé, CNOSF Vice-President and Secretary General of the

International Judo Federation. He emphasises the important role that organised sports have

in society.

VOTE TO DOWNGRADE BCMF TO ASSOCIATE MEMBER STARTING FROM 2015


VOTE TO APPROVE THE 2014 PROVISIONAL BUDGET


VOTE TO APPROVE THE 2014-2015 FEE SYSTEM



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9 - MEDIA, COMMUNICATION AND MARKETING

Report by AF.

One of the main objectives is moving from an outside to a mainstream sport. This goal could

be achieved also by increasing visibility of the IFSC brand and of the events.

a - 2013 Report

Agreements were signed with two TV agencies: LC2 and Broadreach Media.

The main improvement in the live streaming is the streaming on YouTube Channel.

More than 1 300 000 views all over the 2013 season. AF invites all the NFs to embed the

IFSC YouTube link on their websites.

Digital Communication is improving (Facebook, Weibo, Twitter).

50 press releases (event and corporate) were sent.

b - 2014 Climbing Season

...................................................... Webcasting/Broadcasting.

2. ................................................................. No more live-streaming of the qualifications, to

put in place some improvements, such as Athletes' presentation and interviews.

3. ................................................................. Agreement to be signed with RedBull Media

House.

4. ................................................................. Other TV agreements with Synca (Japan) and

two Korean TVs.

...................................................... Communications/Branding

5. ................................................................. To improve the IFSC branding, the IFSC

released the Corporate Communication Toolkit, the Events Set of Drawings and

the Events Communication Toolkit.

6. ................................................................. Maria Izquierdo asks more information about

the RedBull agreement. AF assures that as soon as the agreement is signed the

EO involved will be informed. The agreement is only about the production, and

not selling of the products.

7. ................................................................. CMBEL, on behalf of CHS, says that

broadcasting rights should be discussed in advance to give NFs enough time to


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negotiate their contracts for the TV rights. AF replies that TV rights are discussed

case by case.

10 - SPORT DEPARTMENT

Report by JM.

a - Election of the 2016 and 2018 World Championships and Paraclimbing World Championships, 2016 World

Youth Championship

...................................................... 2016 World Championships

2. ................................................................. FFME applied to host the 2016 WCH (all

disciplines) and Paraclimbing WCH in Paris.

3. ................................................................. Presentation by Pierre You.

4. ................................................................. The 2016 WCH and Paraclimbing WCH is

voted by acclamation.

...................................................... 2018 World Championships

5. ................................................................. OeWK applied to host the 2018 WCH (all

disciplines) and Paraclimbing WCH in Innsbruck.

6. ................................................................. Presentation by OeWK and OeAV.

7. ................................................................. The 2018 WCH and Paraclimbing WCH is

voted by acclamation.

...................................................... 2016 World Youth Championship

AS says that Malaysia may host the 2016 WYCH. By one month AS will report n

the feasibility of the event.

MMS proposes that conditions will be analysed by the Event Commission and conclusions

forwarded to the EB. If positive, the EB will accept that candidature and the PA will ratify it in

2015.

b - 2014 World Youth Championship

Report by Damien You and Philippe Boquet. The FFME asked to postpone the event to 20-

24 September to have enough time to rebuild the facility. The FFME is negotiating the prices


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with airline companies.

Pete Torcicollo (USAC) claims that the change of date is an issue for the school days.

Michael Schöpf (OeWK) expresses his concern over the limited time between the new

proposed dates and the WCH, as it makes it difficult for NFs to send their best youth Athletes

to the WCH.

MMS asks Philippe Boquet if there is an alternative date to allow all Athletes to participate,

but the answer is negative. However it is agreed that provisions will be taken when finalising

the schedule in order to help the climbers competing in Spain.

c - 2014 plans, Calendar

Presentation of the WCHs 2014.

d - New Rules for 2014 Season

...................................................... Team uniform

2. ................................................................. Michael Schöpf (OeWK) asks for a transition

year to implement the rules on team uniform. HK answers that all the NFs that

have some problems have to inform the IFSC now, and not during the calendar

season. JM says that tolerance can be applied only in 2014, whilst from 2015 on

the rule on team uniform will be strictly applied. Clarification on the rule will be

made available in the next few days.

11 - ATHLETES’ COMMISSION


Report by SMC.

Athletes' Commission Elections will be run during the WCH 2014.

12 - ANTI-DOPING

a - Anti-doping 2013 activities

Report by Paolo Orione.


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There was one anti-doping violation over the year.

PO illustrates the key changes in the new WADA Code.

13 - DISCIPLINARY AND APPEAL COMMISSIONS


Report by Ian Alderson.

IA reports on the effects of the WADA code changes.

1.

14 - PLENARY ASSEMBLY MEETINGS

a - PA Guidelines

1.

b - 2015 and 2016 PA Meeting location proposals and decision

Leo Condrau (SAC) presents the application to host the 2015 PA in Zurich on March 14. PA

2015 date and location is approved by acclamation.

Iran proposed to host the 2016 PA. The EB will investigate the option to check if it is possible

due to visa issues that may arise.

15 - ANY OTHER BUSINESS AND CONCLUSION

Presentation by John Ellison, Climbers Against Cancer (CAC) founder.

Paola Gigliotti proposes the EB to elect John Ellison as IFSC Honorary Member. John Ellison

VOTE TO APPROVE THE NEW PA GUIDELINES



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is elected as new Honorary Member by acclamation of the PA.

END OF THE MEETING

Documents

IFSC PLENARY ASSEMBLY...17/03/15 Meeting minutes of the IFSC 2014 PA - Approved 7 L Y 201 Authority).4 PARIS FRANCE 1 MAR 2 - MINUTES PLENARY ASSEMBLY 2013 SHANGHAI No comments received