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IFLA EUROPE THE EUROPEAN REGION OF THE INTERNATIONAL FEDERATION OF LANDSCAPE ARCHITECTS CARLO BRUSCHI VICE-PRESIDENT ‘PROFESSIONAL PRACTICEVIA ADOLFO RAVÀ 30, 00142 ROME | ITALY | WWW.EUROPE.IFLAONLINE.ORG | CARLO.BRUSCHI@TIN.IT IFLA EUROPE | AVENUE LOUISE 149/24, 12ÈMÉ ÉTAGE / 12 TH FLOOR| 1050 BRUXELLES / BRUSSELS | BELGIUM WWW.EUROPE.IFLAONLINE.ORG | IFLA_EUROPE@SKYNET.BE - 1 (30) - IFLA EUROPE REGULATIONS > Definitive Draft Revision < based on the ‘EFLA Regulations’ draft revision (May 11 th , 2011) and ExCo officers’ comments to the ‘IFLA Europe’ Regulations draft revision # 1 (March 27 th , 2013), # 2 (June 13 th , 2013) and # 3 (July 3 rd , 2013) INDEX Original Revised Page I.0 INTRODUCTION 1. INTRODUCTION 5 1.1 Clause 1.1 1.2 Clause 1.2 1.3 Clause 1.3 1.4 Clause 1.4 1.5 Clause 1.5 2.0 COMMUNICATION 2. COMMUNICATION 2.1 Clause 2.1 2.2 Clause 2.2 2.3 Clause 2.3 6 2.4 Clause 2.4 3.0 DELEGATED POWERS & DUTIES: COMMITTEES, WORKING GROUPS, PRESIDENTS, DELEGATES & REP- RESENTATIVES 3. DELEGATED POWERS & DUTIES BOARDS, COMMIT TEES, WORKING GROUPS, PRESIDENTS, DELEGATES & REPRE SENTATIVES 3.1 Clause 3.1 3.2 Clause 3.2 3.2.1 3.2/a 3.2.2 3.2/b 3.2.3 3.2/c 3.2.4 3.2/d 7 3.3 Clause 3.3 3.4 Clause 3.4 3.5 Clause 3.5 3.6 Clause 3.6 3.7 Clause 3.7 3.8 Clause 3.8 4.0 ROLES & RESPONSIBILITIES ALL PARTIES 4. ROLES & RESPONSIBILITIES - ALL PARTIES 4.1 EFLA ASSOCIATIONS PROFESSIONAL BODIES & MEMBER- SHIP Clause 4.1 IFLA EUROPE ASSOCIATIONS PROFESSIONAL BODIES & MEMBERSHIP 4.1/a 4.1/b, 4.1/c, 4.1/d 8 Clause 4.2 IFLA EUROPE MEMBERSETHICAL AND PROFESSIONAL CONDUCT 4.2 EFLA WORKING DELEGATES Clause 4.3 IFLA EUROPE WORKING DELEGATES 4.3/a, 4.3/b, 4.3/c, 4.3/d,4.3/ e 4.3 EFLA PRESIDENT Clause 4.4 IFLA EUROPE PRESIDENT 4.4/a 4.4/b, 4.4/c, 4.4/d, 4.4/e, 4.4/f, 4.4/g, 4.4/h, 4.4/i 9

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IFLA EUROPE THE EUROPEAN REGION OF THE INTERNATIONAL FEDERATION OF LANDSCAPE ARCHITECTS

CARLO BRUSCHI – VICE-PRESIDENT ‘PROFESSIONAL PRACTICE’ VIA ADOLFO RAVÀ 30, 00142 ROME | ITALY | WWW.EUROPE.IFLAONLINE.ORG | [email protected]

IFLA EUROPE | AVENUE LOUISE 149/24, 12ÈMÉ ÉTAGE / 12TH

FLOOR| 1050 BRUXELLES / BRUSSELS | BELGIUM WWW.EUROPE.IFLAONLINE.ORG | [email protected]

- 1 (30) -

IFLA EUROPE

REGULATIONS

> Definitive Draft Revision < based on the ‘EFLA Regulations’ draft revision (May 11th, 2011) and ExCo officers’ comments

to the ‘IFLA Europe’ Regulations draft revision # 1 (March 27th

, 2013), # 2 (June 13th

, 2013) and # 3 (July 3rd

, 2013)

INDEX

Original Revised Page

I.0 INTRODUCTION 1. INTRODUCTION

5

1.1 Clause 1.1 1.2 Clause 1.2

1.3 Clause 1.3

1.4 Clause 1.4

1.5 Clause 1.5

2.0 COMMUNICATION 2. COMMUNICATION 2.1 Clause 2.1

2.2 Clause 2.2

2.3 Clause 2.3

6

2.4 Clause 2.4

3.0 DELEGATED POWERS & DUTIES: COMMITTEES, WORKING GROUPS, PRESIDENTS, DELEGATES & REP-RESENTATIVES

3. DELEGATED POWERS & DUTIES – BOARDS, COMMIT

TEES, WORKING GROUPS, PRESIDENTS, DELEGATES & REPRE

SENTATIVES

3.1 Clause 3.1

3.2 Clause 3.2

3.2.1 3.2/a

3.2.2 3.2/b

3.2.3 3.2/c

3.2.4 3.2/d

7

3.3 Clause 3.3

3.4 Clause 3.4

3.5 Clause 3.5

3.6 Clause 3.6

3.7 Clause 3.7

3.8 Clause 3.8

4.0 ROLES & RESPONSIBILITIES – ALL PARTIES 4. ROLES & RESPONSIBILITIES - ALL PARTIES

4.1 EFLA ASSOCIATIONS – PROFESSIONAL BODIES & MEMBER-SHIP

Clause 4.1 IFLA EUROPE ASSOCIATIONS – PROFESSIONAL BODIES & MEMBERSHIP

4.1/a

4.1/b, 4.1/c, 4.1/d

8

Clause 4.2 IFLA EUROPE MEMBERS’ ETHICAL AND PROFESSIONAL CONDUCT

4.2 EFLA WORKING DELEGATES Clause 4.3 IFLA EUROPE WORKING DELEGATES

4.3/a, 4.3/b, 4.3/c, 4.3/d,4.3/ e

4.3 EFLA PRESIDENT Clause 4.4 IFLA EUROPE PRESIDENT

4.4/a

4.4/b, 4.4/c, 4.4/d, 4.4/e, 4.4/f, 4.4/g, 4.4/h, 4.4/i 9

CARLO BRUSCHI – IFLA EUROPE REGULATIONS – DRAFT REVISION #2

IFLA EUROPE | AVENUE LOUISE 149/24, 12ÈMÉ ÉTAGE / 12TH

FLOOR| 1050 BRUXELLES / BRUSSELS | BELGIUM WWW.EUROPE.IFLAONLINE.ORG | [email protected]

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Original Revised Page

4.4 EFLA SECRETARY GENERAL Clause 4.5 IFLA EUROPE SECRETARY GENERAL 9

4.5/a, 4.5/b, 4.5/c

4.5/d, 4.5/e, 4.5/f, 4.5/g, 4.5/h, 4.5/i, 4.5/j 10 4.5 EFLA TREASURER Clause 4.6 IFLA EUROPE TREASURER

4.6/a, 4.6/b, 4.6/c, 4.6/d, 4.6/e

4.6/f, 4.6/g, 4.6/h, 4.6/i, 4.6/j, 4.6/k, 4.6/l, 4.6/m, 4.6/n

11

4.6/o, 4.6/p, 4.6/q 4.6/r, 4.6/s

12 Clause 4.6 EFLA VICE-PRESIDENT EDUCATION Clause 4.7 IFLA EUROPE VICE-PRESIDENT ‘EDUCATION’ 4.7/a, 4.7/b, 4.7/c, 4.7/d, 4.7/e, 4.7/f

4.7/g, 4.7/h,4.7/i, 4.7/j, 4.7/k, 4.7/l

13 4.7 EFLA VICE-PRESIDENT PROFESSIONAL PRACTICE Clause 4.8 IFLA EUROPE VICE-PRESIDENT ‘PROFESSIONAL PRACTICE’

4.8/a, 4.8/b, 4.8/c, 4.8/d

4.8/e, 4.8/f, 4.8/g, 4.8/h, 4.8/i, 4.8/j, 4.8/k

14 5.0 SECRETARIAT: ROLES & RESPONSIBILITIES 5. SECRETARIAT - ROLES & RESPONSIBILITIES 5.1 EFLA COMMUNICATION AND EXECUTIVE SECRETARY Clause 5.1 IFLA EUROPE COMMUNICATION AND EXECUTIVE SECRE

TARY

5.1/a, 5.1/b, 5.1/c

5.1/d, 5.1/e 5.1/f, 5.1/g, 5.1/h, 5.1/i, 5.1/j, 5.1/k, 5.1/l, 5.1/m, 5.1/n, 5.1/o, 5.1/p, 5.1/q

15

5.2 EFLA BOOKKEPER Clause 5.2 IFLA EUROPE BOOKKEEPER

16

5.2/a

5.2/b, 5.2/c, 5.2/d, 5.2/e, 5.2/f, 5.2/g

6.0 INSTRUMENTS OF PROXY: REPRESENTATION & VOTING

6. INSTRUMENTS OF PROXY – REPRESENTATION & VOTING

6.1 Clause 6.1 6.2 Clause 6.2

6.3 Clause 6.3

6.4 Clause 6.4

7.0 FINANCIAL ADMINISTRATION 7. FINANCIAL ADMINISTRATION 7.1 Clause 7.1 7.2 Clause 7.2

17

7.3 Clause 7.3

7.4 Attendance at the annual General Assembly Clause 7.4 ATTENDANCE AT THE ANNUAL GENERAL ASSEMBLY

7.4.1 Executive Council Officers – travel 7.4.1 Executive Council Officers - Travel

7.4.1/a, 7.4.1/b, 7.4.1/c, 7.4.1/d, 7.4.1/e

7.4.2 Executive Council Officers – accommodation and subsis-tence

7.4.2 Executive Council Officers – Accommodation & Subsistence

7.4.2/a

7.4.2/b, 7.4.2/c, 7.4.2/d ,7.4.2/e

18 7.4.3 Delegates (or their representatives) – travel 7.4.3 Delegates (or their representatives) - Travel

7.4.3/a, 7.4.3/b, 7.4.3/c, 7.4.3/d, 7.4.3/e

7.4.4 Delegates (or their representatives) – accommodation and subsistence

7.4.4 Delegates (or their representatives) – Accom- modation

19 7.4.4/a, 7.4.4/b, 7.4.4/c, 7.4.4/d

7.4.5 Presidents and other attendees 7.4.5 Presidents and other Attendees

7.4.6 General information 7.4.6 General Information

7.4.6/a, 7.4.6/b

7.4.6/c, 7.4.6/d, 7.4.6/e 20

CARLO BRUSCHI – IFLA EUROPE REGULATIONS – DRAFT REVISION #2

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Original Revised Page

7.5 Attendance at Executive Council, Committee or Working Group Meetings

Clause 7.5 ATTENDANCE AT EXECUTIVE COUNCIL, BOARDS, COMMIT- TEE OR WORKING GROUP MEETINGS

20 7.5.1 Executive Council Officers – travel 7.5.1 Executive Council Officers - Travel

7.5.1/a, 7.5.1/b, 7.5.1/c, 7.5.1/d

7.5.1/e

21 7.4.2 Executive Council Officers – accommodation and subsis-tence

7.5.2 Executive Council Officers – Accomodation & Subsistence

7.5.2/a, 7.5.2/b, 7.5.2/c, 7.5.2/d, 7.5.2/e

7.5.3 Committee Members and Invitees – travel 7.5.3 Board, Committee, Working Groups Members and Invitees – Travel

22 7.5.3/a, 7.5.3/b, 7.5.3/c, 7.5.3/d, 7.5.3/e

7.5.4 Committee Members and Invitees – accommodation and subsistence

7.5.4 Board, Committee, Working Groups Members and Invitees – Accommodation

7.5.4/a

7.5.4/b, 7.5.4/c, 7.5.4/d 7.5.4/e

23 7.5.5 General information 7.5.5 General Information

7.6 Clause 7.6

7.7 Clause 7.7 FINANCIAL ARRANGEMENTS

7.7.1 Board of Auditors

24

7.7.1 7.7.1/a

7.7.2 7.7.1/b

7.7.3 7.7.1/c 7.7.4 7.7.1/d

7.7.2 Annual Fee Contribution

7.7.5 7.7.2/a

7.7.6 7.7.2/b

7.7.7 7.7.2/c

7.7.8 7.7.2/d

8.0 CRITERIA FOR EFFECTIVE MEMBERSHIP 8. CRITERIA FOR MEMBERSHIP

25

8.1 Clause 8.1

8.2 Clause 8.2

8.3 Clause 8.3

8.4 Clause 8.4

8.5 Clause 8.5 8.6 > Clause 8.7

8.6.1 > Clause 8.7.1

8.6.2 > Clause 8.7.2

8.7 Clause 8.6

26

8.8 > Clause 8.9

Clause 8.7

8.7.1 Undergraduate Entry 8.7.2 Graduate Entry

8.9 Clause 8.8

8.9.1 8.8/a

8.9.2 8.8/b

8.8/c

8.9.3 8.8/d

8.9.4 8.8/e 8.9.5 8.8/f

8.9.6 8.8/g

27

8.8/h

8.9.7 8.8/i

8.9.8 8.8/j

8.9.9 8.8/k

8.9.10 8.8/l

CARLO BRUSCHI – IFLA EUROPE REGULATIONS – DRAFT REVISION #2

IFLA EUROPE | AVENUE LOUISE 149/24, 12ÈMÉ ÉTAGE / 12TH

FLOOR| 1050 BRUXELLES / BRUSSELS | BELGIUM WWW.EUROPE.IFLAONLINE.ORG | [email protected]

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Original Revised Page

8.10 > Clause 8.17

27

8.10.1 > Clause 8.17/a

8.10.2 > Clause 8.17/b 8.10.3 > Clause 8.17/c

8.10.4 > Clause 8.17/d

8.10.5 > Clause 8.17/f

Clause 8.9

8.11 Clause 8.10

28

8.12 Clause 8.11

8.13 Clause 8.12 8.14 Clause 8.13

8.15 Clause 8.14

8.16 Clause 8.15

Clause 8.16

29 Clause 8.17 MEMBERSHIP APPLICATION PROCEDURES

8.17/a, 8.17/b, 8.17/c, 8.17/d, 8.16/e, 8.16/f

APPROVAL DETAILS AND SIGNATURES 30

In blue: titles, articles, clauses, paragraphs, sentences, statements and words totally or partially modified and/or moved In red: new/moved titles, articles, clauses, paragraphs, sentences, statements and words (draft #1) In purple: corrections and/or additions to the draft #1 statements and words (draft #2) In purple (highlighted in grey): corrections and/or additions derived from other ExCo officers’ proposals, or articles and statements to be dis cussed (draft #2) In green: corrections and/or additions to the draft #2 (draft #3) In dark blue: corrections and/or additions to the draft # 3 (definitive draft)

ON BEHALF OF THE IFLA EUROPE EXECUTIVE COUNCIL

July 18th, 2013

CARLO BRUSCHI – IFLA EUROPE REGULATIONS – DRAFT REVISION #2

IFLA EUROPE | AVENUE LOUISE 149/24, 12ÈMÉ ÉTAGE / 12TH

FLOOR| 1050 BRUXELLES / BRUSSELS | BELGIUM WWW.EUROPE.IFLAONLINE.ORG | [email protected]

- 5 (30) -

original version emendation proposals

IFLA EUROPE THE EUROPEAN REGION OF THE INTERNATIONAL FEDERATION

OF LANDSCAPE ARCHITECTS

LA RÉGION EUROPÉENNE DE LA FÉDÉRATION INTERNATIONALE DES ARCHITECTES PAYSAGISTES

> NOT-FOR-PROFIT ORGANISATION <

XX Xxxxxxxxxxx XXXX

EFLA Regulations REGULATIONS

I.0 INTRODUCTION 1. INTRODUCTION

1.1 The following regulations have been compiled to compli-ment the approved Statutes of the Federation in terms of administration and operational procedures in the conduct of its regular everyday functions and business.

1.1 - The following Regulations have been compiled to com-pliment the approved Statutes of IFLA EUROPE in terms of ad-ministration and operational procedures in the conduct of its regular everyday functions and business.

1.2 The regulations exist to provide guidance and assistance for the efficient, effective and economic operations of the Federation.

1.2 - The Regulations exist to provide guidance and assistance for the efficient, effective and economic operations of IFLA EUROPE.

1.3 The regulations should be utilised for best effect in day-to-day operations and interpreted on every occasion in a manner that allows the Federation to move forward in an enlightened and positive manner. They are not to be viewed or utilised as an unnecessarily restrictive code of practice.

1.3 - The Regulations should be utilised for best effect in day-to-day operations and interpreted on every occasion in a manner that allows IFLA EUROPE to move forward in an enlightened and positive manner. They are not to be viewed or utilised as an unnecessarily restrictive code of practice.

1.4 It is intended that these regulations conform to those set out by the International Federation of Landscape Architects (IFLA) and where any particular clause or guidance may give rise to a suggestion of conflict this matter must be resolved by a meeting of the IFLA Executive Council.

1.4 - It is intended that these Regulations conform to those set out by the International Federation of Landscape Archi-tects (IFLA) and where any particular clause or guidance may give rise to a suggestion of conflict this matter must be re-solved by a meeting of the IFLA Executive Council.

1.5 The regulations may be amended only by agreement at a meeting of the Federation’s General Assembly and following a positive, majority vote by two thirds of the effective mem-bers or representatives present and eligible to vote on such matters.

1.5 - The Regulations may be amended only by agreement at a meeting of the General Assembly of IFLA EUROPE and follow-ing a positive, majority vote by two thirds of the eligible vot-ing members present and represented.

2.0 COMMUNICATION 2. COMMUNICATION

2.1 The secretariat of the Federation shall ensure that all communication information is copied to all relevant parties associated with the Federation; namely presidents, delegates, and all professional member associations (i.e. all effective members).

2.1 - The Secretariat of IFLA EUROPE shall ensure that all com-munication information is copied to all relevant parties asso-ciated, namely all members and associations in each and every category of membership.

2.2 It is the duty of the presidents, delegates and all profes-sional member associations – and any other relevant and ap-propriate body that wishes to receive information regarding the operations of the Federation – to ensure that the Federa-tion is provided with up-to-date information regarding con-tact details (i.e. addresses, telephone numbers, email ad-dresses, etc.).

2.2 - It is the duty of all members, member associations and any other relevant and appropriate body that wishes to re-ceive information regarding the operations of IFLA EUROPE to ensure that IFLA EUROPE is provided with up-to-date informa-tion regarding contact details (i.e. contact names, addresses, telephone numbers, e-mail addresses, website and social networks addresses, etc.).

CARLO BRUSCHI – IFLA EUROPE REGULATIONS – DRAFT REVISION #2

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2.3 The Federation cannot be held responsible for any presi-dent, delegate or professional member association that fails to comply with Clause 2.2 of these regulations.

2.3 - IFLA EUROPE cannot be held responsible for any member or member association that fails to comply with clause 2.2 of these Regulations.

2.4 The Federation will endeavour to inform all relevant par-ties of all pertinent information relating to the operations, opportunities and business of the Federation and its associ-ated organisations in an efficient and effective manner. This will comprise for the most part of email communications and the posting of all relevant information on the Federation’s website. (The website will be updated regularly as appropri-ate.)

2.4 - IFLA EUROPE will endeavour to inform all relevant parties of all pertinent information relating to the operations, oppor-tunities and business of IFLA EUROPE and its associated organi-sations in an efficient and effective manner. This will com-prise for the most part email communications and the posting of all relevant information on the IFLA EUROPE website, news brief, blog

1, social networks accounts, etc. The website will be

updated regularly as appropriate.

3.0 DELEGATED POWERS & DUTIES: COMMITTEES, WORK-ING GROUPS, PRESIDENTS, DELEGATES & REPRESENTATIVES

3. DELEGATED POWERS & DUTIES - BOARDS, COMMITTEES,

WORKING GROUPS, PRESIDENTS, DELEGATES & REPRESENTATIVES

3.1 In addition to the responsibilities placed upon the Execu-tive Council and the Federation’s principal officers under the official Statutes, the following guidelines outline the dele-gated powers and operational duties that are granted to di-rect the various committees, working groups and individual presidents, delegates, and representatives in the effective and efficient delivery of the Federation’s Strategic Plan and associated Action Plan.

3.1 - In addition to the responsibilities placed upon the Ex-ecutive Council and the principal officers of IFLA EUROPE under the official Statutes, the following guidelines outline the dele-gated powers and operational duties that are granted to di-rect the various Boards, Committees, Working Groups and individual Presidents, Delegates and representatives in the effective and efficient delivery of the demands made by the Strategic and associated Action Plan(s) of IFLA EUROPE.

3.2 The Federation shall establish committees and working groups tasked with specific objectives to deliver the aims and objectives of the Strategic Plan and associated Action Plan.

3.2 - IFLA EUROPE shall establish Boards, Committees and Working Groups tasked with specific objectives to deliver the aims and objectives of the Strategic and associated Action Plan(s).

The nominated Chairs of said committees shall be granted delegated powers to prepare and make statements on behalf of their committee on those specific subjects for which they have been granted specific responsibility. (No other member or representative of any committee or working group has the power to make statements on behalf of the Federation.).

The nominated Chairs of Committees/Working Groups shall be granted delegated powers to prepare and make state-ments on behalf of their Committee/Working Group on those specific subjects they have been granted specific responsibil-ity for. No other member or representative of any Committee or Working Group has the power to make statements on be-half of IFLA EUROPE.

Such statements shall be made by the Chairs without refer-ence to the Executive Council or the General Assembly sub-ject to the following conditions:

Such statements shall be made by the Chairs without refer-ence to the Executive Council or the General Assembly sub-ject to the following conditions:

3.2.1 The statements must be agreed by a simple majority of the members of the committee (see also 3.6 below)

a. the statements must be agreed by a simple majority of the members of the Committee (see also article 3.8 be-low);

3.2.2 The President and Secretary General are presented with a report of the action taken to include a copy of any state-ment made and any additional relevant information to be signed and dated by the committee Chair confirming the agreement of the committee

b. the President and Secretary General are presented with a report of the action taken to include a copy of any statement made and any additional relevant informa-tion to be signed and dated by the Committee Chair confirming the agreement of the Committee;

3.2.3 The statement must be referred to the Executive Coun-cil before being issued when this is specifically requested in the case of there being strong objection by a dissenting member of the committee or when, in the opinion of the committee Chair, the advice of the Executive Council should be sought

c. the statement must be referred to the Executive Council before being issued when this is specifically requested in the case of there being strong objection by a dissent-ing member of the Committee or when, in the opinion of the Committee Chair, the advice of the Executive Council should be sought;

1 Additions by Marina Cervera

CARLO BRUSCHI – IFLA EUROPE REGULATIONS – DRAFT REVISION #2

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3.2.4 Following consultation on any such statement the Ex-ecutive Council may decide to refer the matter to the General Assembly in order to further develop the appropriate guide-lines for the organisation and operations of the committees and working groups

d. following consultation on any such statement the Ex-ecutive Council may decide to refer the matter to the General Assembly in order to further develop the ap-propriate guidelines for the organisation and operations of the Committees and Working Groups.

3.3 Each committee and working group shall maintain appro-priate records and minutes of its meetings and proceedings. Copies of these records and minutes shall be posted onto the website within one calendar month of the completion of any such meeting to be made available to all effective members.

3.3 - Each Committee and Working Group shall maintain ap-propriate records and minutes of its meetings and proceed-ings. Copies of these records and minutes shall be posted onto the website within one calendar month of the comple-tion of any such meeting to be made available to all IFLA EUROPE members.

3.4 Any matters that require determination at any committee or working group meeting shall be decided by a simple major-ity vote cast by the members or representatives present and eligible to vote. In the case of a tied vote, the Chair shall have a deciding or possibly second vote.

3.4 - Any matters that require determination at any Commit-tee or Working Group meeting shall be decided by a simple majority vote cast by the members or representatives present and eligible to vote. In the case of a tied vote, the Chair shall have a deciding or possibly second vote.

3.5 In order for any committee or working group to be quorate there needs to be a minimum of fifty percent of the acknowledged committee members present at the meeting.

3.5 - In order for any Committee or Working Group to be quorate there needs to be a minimum of fifty percent of the acknowledged committee members present at the meeting.

3.6 Each committee and working group shall assess the scope and financial implications of its predicted operations for the forthcoming year (in accordance with the Strategic Plan and associated Action Plan) in a timely fashion to be presented to the Treasurer prior to the General Assembly in order that an appropriate budget can be allowed for in the financial state-ments to be presented to that General Assembly.

3.6 - Each Committee and Working Group shall assess, no later than two calendar months before the planned meeting, the scope and financial implications of its predicted opera-tions for the forthcoming year - in accordance with the Stra-tegic and associated Action Plan(s) - to be presented to the Treasurer prior to the General Assembly in order that an ap-propriate budget can be allowed for in the financial state-ments to be presented to that General Assembly.

3.7 Committees and working groups may invite individual ex-perts or specialist groups from outside the Federation to help assist with the accomplishment of its delegated responsibili-ties. The financial implications of any such involvement must either fall within the pre-agreed financial budget of the com-mittee or working group or specific, written, prior approval must be obtained from the Treasurer to go ahead with any such proposal.

3.7 - Committees and Working Groups may invite individual experts or specialist groups from outside IFLA EUROPE to help assist with the accomplishment of its delegated responsibili-ties. The financial implications of any such involvement must either fall within the pre-agreed financial budget of the com-mittee or working group or specific, written, prior approval must be obtained from the Treasurer to go ahead with any such proposal.

3.8 Working groups will be set up from time to time either under the direct leadership of the predetermined committees or by special request of the Executive Council or General As-sembly. The designated Chair of any such working group will either be the elected Chair of the specific committee or an elected member of the Executive Council. Only the Chair of the working group will have the delegated power to speak on behalf of the Federation in relation to matters pertinent to the working group.

3.8 - Working Groups will be set up from time to time either under the direct leadership of the predetermined Commit-tees or by special request of the Executive Council or General Assembly. The designated Chair of any such Working Group will either be the elected Chair of the specific Committee or an elected member of the Executive Council. Only the Chair of the Working Group will have the delegated power to speak on behalf of IFLA EUROPE in relation to matters pertinent to the Working Group.

4.0 ROLES & RESPONSIBILITIES – ALL PARTIES 4. ALL PARTIES - ROLES & RESPONSIBILITIES

4.1 EFLA ASSOCIATIONS – PROFESSIONAL BODIES & MEM-BERSHIP

4.1 - IFLA EUROPE ASSOCIATIONS – PROFESSIONAL BODIES & MEM

BERSHIP All professional bodies that attain any level of membership within EFLA shall…

All Professional Bodies that attain any level of membership within IFLA EUROPE shall…

- help define, establish, contribute to, reinforce and pro-mote all EFLA policies identified within the Strategic Plan and associated Action Plan

a. help define, establish, contribute to, reinforce and pro-mote all IFLA EUROPE policies identified within the Stra-tegic and associated Action Plan(s);

CARLO BRUSCHI – IFLA EUROPE REGULATIONS – DRAFT REVISION #2

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- encourage all members within their associations to be-come involved and engaged with the effective and effi-cient implementation of EFLA projects identified within the Strategic Plan and associated Action Plan

b. encourage all members within their associations to be-come involved and engaged with the effective and effi-cient implementation of IFLA EUROPE projects identified within the Strategic and associated Action Plan(s);

- help define, establish, contribute to, reinforce and pro-mote the school recognition process within EFLA

c. help define, establish, contribute to, reinforce and pro-mote the school recognition process within IFLA EUROPE;

- encourage appropriately established landscape schools to apply for EFLA recognition of their landscape architec-tural courses

d. encourage appropriately established landscape schools to apply for IFLA EUROPE recognition of their landscape architectural courses.

- 4.2 – IFLA EUROPE MEMBERS’ ETHICAL AND PROFESSIONAL CONDUCT2

- All members of any IFLA EUROPE association, whatever their category of membership, must behave in accordance with the standards of professional conduct and practice laid down by the IFLA EUROPE ‘Code of Ethics and Professional Conduct’ (available from the Secretariat). Members are expected to be guided in their professional conduct and work as much by the spirit of the Code as by its express terms.

4.2 EFLA WORKING DELEGATES 4.3 - IFLA EUROPE WORKING DELEGATES All delegates and volunteers working on behalf of EFLA in whatever capacity shall…

All Delegates and volunteers working on behalf of IFLA EUROPE in whatever capacity shall…

- act as the specific point of contact and liaison between their national association (professional body) and EFLA

a. act as the specific point of contact and liaison between their national association (professional body) and IFLA EUROPE;

- be fully briefed by their professional body in order to represent the views of the national association at any specific working groups or EFLA meetings or general as-semblies

b. be fully briefed by their professional body in order to represent the views of the national association at any specific Working Groups or IFLA EUROPE meetings or General Assemblies;

- recognise they represent EFLA as the European Region of IFLA (where there are two independent delegates each representing one of the organisations they must ensure they collaborate and communicate effectively and effi-ciently to the benefit of the organisation in its entirety)

c. recognise they represent IFLA EUROPE as the European Region of IFLA; where there are two independent Dele-gates each representing one of the organisations they must ensure they collaborate and communicate effec-tively and efficiently to the benefit of the organisation in its entirety;

- be a member of one of the EFLA committees and partici-pate in at least in one working group or project identified within the Strategic Plan and associated Action Plan

d. be a member of one of the IFLA EUROPE Committees and participate in at least in one Working Group or project identified within the Strategic and associated Action Plan(s);

- encourage all members within their associations to be-come involved and engaged with the effective and effi-cient implementation of EFLA projects identified within the Strategic Plan and associated Action Plan

e. encourage all members within their associations to be-come involved and engaged with the effective and effi-cient implementation of IFLA EUROPE projects identified within the Strategic and associated Action Plan(s).

4.3 EFLA PRESIDENT 4.4 IFLA EUROPE PRESIDENT The elected president of EFLA shall… The elected President of IFLA EUROPE shall…

- be elected by the delegates and presidents (eligible to vote at that time) attending the EFLA General Assembly for a minimum period of two years commencing on 1st January immediately following that General Assembly (the President may be re-elected for a period of no more than two additional years immediately following their first period in office)

a. be elected by the IFLA EUROPE eligible voting members (at that time) attending the IFLA EUROPE General Assem-bly for a minimum period of two years commencing on 1st January immediately following that General Assem-bly; the President may be re-elected for a period of no more than two additional years immediately following their first period in office;

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- represent the organisation in a collaborative and coop-erative manner on all appropriate European Union and Council of Europe organisations, attending committee meetings, congresses, seminars, juries, etc., wherever it is practicable and reasonable to do so in the best inter-ests of EFLA and the profession

b. represent the organisation in a collaborative and coop-erative manner on all appropriate European Union and Council of Europe organisations, attending committee meetings, congresses, seminars, juries, etc., wherever it is practicable and reasonable to do so in the best inter-ests of IFLA EUROPE and the profession;

- direct the Executive Council operations and activities in close collaboration with all other elected officers and the executive secretary

c. direct the Executive Council operations and activities in close collaboration with all other elected officers and the Communications and Executive Secretary;

- take overall responsibility for the implementation and administration of the Strategic Plan and associated Ac-tion Plan in accordance with the approved timetable and financial constraints

d. take overall responsibility for the implementation and administration of the Strategic and associated Action Plan(s) in accordance with the approved timetable and financial constraints;

- attend and chair the Executive Council meetings, the an-nual General Assembly and any other extraordinary Gen-eral Meeting that may be convened from time to time unless there are constitutional reasons preventing this

e. attend and chair the Executive Council meetings, the annual General Assembly and any other extraordinary General Meeting that may be convened from time to time unless there are constitutional reasons preventing this;

- check and appropriately correct the draft minutes in a timely fashion (no later than two weeks after receipt thereof) of any such meeting mentioned above in order for these to be distributed thereafter by the Communica-tions and Executive Secretary based at Head Office

f. check and appropriately correct, no later than fourteen days after their receipt, the draft minutes of any such meeting mentioned above in order for these to be dis-tributed thereafter by the Communications and Execu-tive Secretary based at Head Office;

- automatically become the elected representative for EFLA on the IFLA Executive Council in the post of Vice-president, IFLA European Region

g. automatically become the elected representative for IFLA EUROPE on the IFLA Executive Council in the post of Vice-president, IFLA European Region3;

- endeavour to ensure full collaboration, coordination and cooperation between the World and European levels of IFLA

h. endeavour to ensure full collaboration, coordination and cooperation between the World and European lev-els of IFLA;

- prepare and submit annual reports, in a timely fashion, for presentation at the EFLA General Assembly and IFLA World Council meetings (interim reports are to be made available for each and every Executive Council meeting held throughout the year, as appropriate)

i. prepare and submit annual reports, in a timely fashion, for presentation at the IFLA EUROPE General Assembly and IFLA World Council meetings; interim reports are to be made available for each and every Executive Council meeting held throughout the year, as appropriate.

4.4 EFLA SECRETARY GENERAL 4.5 - IFLA EUROPE SECRETARY GENERAL The elected Secretary General of EFLA shall… The elected Secretary General of IFLA EUROPE shall…

- be elected by the delegates and presidents (eligible to vote at that time) attending the EFLA General Assembly for a minimum period of two years commencing on 1st January immediately following that General Assembly (the Secretary General may be re-elected for a period of no more than two additional years immediately following their first period in office)

a. be elected by the IFLA EUROPE eligible voting members (at that time) attending the IFLA EUROPE General Assem-bly for a minimum period of two years commencing on 1st January immediately following that General Assem-bly; the Secretary General may be re-elected for a pe-riod of no more than two additional years immediately following their first period in office;

- attend the meetings of the Executive Council, acting as chair in the absence of the president or as necessary and appropriate

b. attend the meetings of the Executive Council, acting as Chair in the absence of the President or as necessary and appropriate;

- coordinate the activities and meetings of the Executive Council generating the agendas and timetables for such meetings

c. coordinate the activities and meetings of the Executive Council generating the agendas and timetables for such meetings;

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- coordinate the activities and work of those in paid em-ployment at EFLA head office to ensure they remain fo-cussed and in line with the aspirations and details set out in the Strategic Plan and associated Action Plan

d. coordinate the activities and work of those in paid em-ployment at IFLA EUROPE Head Office to ensure they re-main focussed and in line with the aspirations and de-tails set out in the Strategic and associated Action Plan(s);

- coordinate the activities of committees and working groups to ensure they remain focussed and in line with the aspirations and details set out in the Strategic Plan and associated Action Plan

e. coordinate the activities of all Committees and Working Groups to ensure they remain focussed and in line, un-der the direct responsibility of the respective Chair, with the aspirations and details set out in the Strategic and associated Action Plan(s);

- remain directly responsible for the strategic elements of management, policy and communication as set out for these specific elements in the Strategic Plan and associ-ated Action Plan

f. remain directly responsible for the strategic elements of management, policy and communication as set out for these specific elements in the Strategic and associated Action Plan(s);

- support and help promote the development of the Fed-eration’s relationships with the European Union, the Council of Europe and other European-wide bodies and appropriate related professions

g. support and help promote the development of the rela-tionships of IFLA EUROPE with the European Union, the Council of Europe and other European-wide bodies and appropriate related professions;

- act as chair for the annual meeting of the Communica-tions Group at the EFLA General Assembly and at any other time the Communications Group meets either in person or via electronic means;

h. act as Chair for the meeting(s) of the Communications Working Group both at the annual IFLA EUROPE General Assembly and at any other time the Communications Group meets either in person or via electronic means.

(the Secretary General reports directly to the Executive Committee on behalf of the Communications Group)

The Chair reports directly to the Executive Committee on behalf of the Communications Working Group;

- check and appropriately correct the draft minutes in a timely fashion (no later than two weeks after receipt thereof) of any such meeting mentioned above in order for these to be distributed thereafter by the Communica-tions and Executive Secretary based at Head Office

i. check and appropriately correct, no later than fourteen days after their receipt, the draft minutes of any such meeting mentioned above in order for these to be dis-tributed thereafter by the Communications and Execu-tive Secretary based at Head Office;

- prepare and submit annual reports, in a timely fashion, for presentation at the EFLA General Assembly (interim reports are to be made available for each and every Ex-ecutive Committee meeting held throughout the year, as appropriate)

j. prepare and submit annual reports, in a timely fashion, for presentation at the IFLA EUROPE General Assembly; interim reports are to be made available for each and every Executive Committee meeting held throughout the year, as appropriate.

4.5 EFLA TREASURER 4.6 - IFLA EUROPE TREASURER

The elected Treasurer of EFLA shall… The elected Treasurer of IFLA EUROPE shall…

- be elected by the delegates and presidents (eligible to vote at that time) attending the EFLA General Assembly for a minimum period of two years commencing on 1st January immediately following that General Assembly (the Secretary General may be re-elected for a period of no more than two additional years immediately following their first period in office)

a. be elected by the IFLA EUROPE eligible voting members (at that time) attending the IFLA EUROPE General Assem-bly for a minimum period of two years commencing on 1st January immediately following that General Assem-bly; the Treasurer may be re-elected for a period of no more than two additional years immediately following their first period in office;

- attend the meetings of the Executive Council b. attend the meetings of the Executive Council;

- be responsible for the strategic control of all matters re-lating to the financial operations and obligations of the Federation

c. remain directly responsible for the strategic control of all matters relating to the financial, administrative and sponsorship operations and obligations of IFLA EUROPE

as set out in the Strategic and associated Action Plan(s);

- be responsible for the day-to-day financial prudence of the Federation

d. be responsible for the day-to-day financial prudence of IFLA EUROPE;

- be responsible for the preparation of management ac-counts, in a timely fashion, prior to every meeting of the Executive Council

e. be responsible for the preparation of management ac-counts, in a timely fashion, prior to every meeting of the Executive Council;

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- prepare the final accounts for the year ending 31st De-cember annually for distribution and discussion with the Executive Council prior to presentation to the elected scrutineers. The accounts shall be ready for the scruti-neers to effectively audit no later than the 31st March in the year following the year’s end

f. prepare the final accounts for the financial year ending 31st December annually for distribution and discussion with the Executive Council prior to presentation to the elected Auditors; the accounts shall be ready for the scrutineers to effectively audit no later than the 31st March in the year following the year’s end;

- g. convene the annual (and where deemed necessary also additional) meeting(s) of the Board of Auditor immedi-ately after the scrutineers’ assessments on the fi-nal/estimate accounts for the previous/current financial year prior to the writing and submission of their report to the Executive Council;

- be responsible for the preparation of the annual ac-counts and accompanying report, in a timely fashion, prior to the annual General Assembly

h. be responsible for the preparation of the annual ac-counts and accompanying report, in a timely fashion, prior to the annual General Assembly;

i. act as Chair for the meeting(s) of the Financial, Adminis-trative and Sponsorship Working Group both at the an-nual IFLA Europe General Assembly and at any other time the Working Group meets either in person or via electronic means.

The Chair reports directly to the Executive Committee on behalf of the Financial, Administrative and Sponsor-ship Working Group;4

- be responsible for the preparation of an annual budget for each forthcoming year in collaboration with all other elected officers on the Executive Council and Committee Chairs, in a timely fashion, in preparation for its presen-tation at the annual General Assembly

j. be responsible for the preparation of an annual budget for each forthcoming year in collaboration with all other elected officers of the Executive Council, the Committee Chairs and the Board of Auditors, in a timely fashion, in preparation for its presentation at the annual General Assembly;

- collaborate, cooperate and coordinate with the elected Treasurer of IFLA on all matters pertaining to the joint fi-nancial operations of the Federations (e.g. head office, fee calculations, etc.)

k. collaborate, cooperate and coordinate with the elected Treasurer of IFLA on all matters pertaining to the joint financial operations of IFLA EUROPE (e.g. Head Office, fee calculations, etc.);

- be responsible, following discussion and agreement with all other elected officers of the Executive Council, for ap-proving extraordinary expenditure beyond the approved annual budget giving due consideration to the immediate and long-term implications of any such expenditure

l. be responsible, following discussion and agreement with all other elected officers of the Executive Council, for approving extraordinary expenditure beyond the approved annual budget giving due consideration to the immediate and long-term implications of any such ex-penditure;

- cooperate and collaborate with others responsible for the calculation and submission of budgetary sums for approved working groups and projects in accordance with those elements identified within the Strategic Plan and associated Action Plan

m. cooperate and collaborate with others responsible for the calculation and submission of budgetary sums for approved Working Groups and projects in accordance with those elements identified within the Strategic and associated Action Plan(s);

- investigate and pursue additional sources of income for EFLA in the form of corporate sponsorship or possible European Union funding

n. investigate and pursue additional sources of income for IFLA EUROPE in the form of corporate sponsorship, pos-sible European Union funding or any other appropriate means that does not conflict with the fundamental prin-ciples of IFLA EUROPE;

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- prepare annually for distribution the invoices for fees to all professional member associations in a timely fashion and certainly no later than 31st January each year (where necessary, reminders are to be sent no later than 31st March each year and final warnings of membership sus-pension sent by 30th April each year)

o. prepare annually for distribution the invoices for fees to all professional member associations no later than 31st January each year; where necessary, reminders are to be sent no later than 31

st March each year and final

warnings of membership suspension sent by 30th April each year;

- appoint a volunteer to act as the Federation’s represen-tative and point of contact for all existing and potential corporate sponsors

p. appoint a volunteer to act as the representative of IFLA EUROPE and point of contact for all existing and potential corporate sponsors;

- regularly review the funding sources available to the Federation in order to ensure the future financial viability of the organisation

q. regularly review the funding sources available to IFLA EUROPE in order to ensure the future financial viability of the organisation;

- prepare and submit annual reports, in a timely fashion, for presentation at the EFLA General Assembly (interim reports are to be made available for each and every Ex-ecutive Committee meeting held throughout the year, as appropriate)

r. prepare and submit annual reports, in a timely fashion, for presentation at the IFLA EUROPE General Assembly; interim reports are to be made available for each and every Executive Committee meeting held throughout the year, as appropriate;

- ensure that the Federation complies with all financial ob-ligations placed upon it by the Belgian authorities in a timely and appropriate fashion

s. ensure that IFLA EUROPE complies with all financial obli-gations placed upon it by the Belgian authorities in a timely and appropriate fashion.

4.6 EFLA VICE-PRESIDENT EDUCATION 4.7 IFLA EUROPE VICE-PRESIDENT ‘EDUCATION’ The elected Vice-president (Education) of EFLA shall… The elected Vice-president ‘Education’ of IFLA EUROPE shall…

- be elected by the delegates and presidents (eligible to vote at that time) attending the EFLA General Assembly for a minimum period of two years commencing on 1st January immediately following that General Assembly [the Vice-president (Education) may be re-elected for a period of no more than two additional years immediately following their first period in office]

a. be elected by the IFLA EUROPE eligible voting members (at that time) attending the IFLA EUROPE General Assem-bly for a minimum period of two years commencing on 1st January immediately following that General Assem-bly; the Vice-president ‘Education’ may be re-elected for a period of no more than two additional years im-mediately following their first period in office;

- attend the meetings of the Executive Council b. attend the meetings of the Executive Council;

- be responsible for overseeing the implementation of the aims and aspirations of the Federation’s Education poli-cies and objectives in accordance with the relevant ele-ments identified within the Strategic Plan and associated Action Plan

c. be responsible for overseeing the implementation of the aims and aspirations of the Education policies and objectives of IFLA EUROPE in accordance with the rele-vant elements identified within the Strategic and asso-ciated Action Plan(s);

- help to promote and support the development of land-scape architectural education in all countries identified within the Council of Europe and the European Union

d. help to promote and support the development of land-scape architectural education in all countries identified within the Council of Europe and the European Union, or, as appropriate, other non-European countries where help is needed for the improvement of educational standards across the professional in the wider world;

- help to promote and support, where appropriate, the es-tablishment of new programmes of landscape architec-tural education in all countries identified within the Council of Europe and the European Union

e. help to promote and support, where needed, the estab-lishment of new programmes of landscape architectural education in all countries identified within the Council of Europe and the European Union, or, as appropriate, other non-European countries where help is needed for the improvement of educational standards across the professional in the wider world;

- oversee the compilation, development and coordination of all educational documents in relation to the educa-tional aims and objectives of the Federation as set out in the Strategic Plan and associated Action Plan

f. oversee the compilation, development and coordination of all educational documents in relation to the educa-tional aims and objectives of IFLA EUROPE as set out in the Strategic and associated Action Plan(s);

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- cooperate, collaborate and coordinate all educational activities between the European and world levels of IFLA

g. cooperate, collaborate and coordinate all educational activities between the European and world levels of IFLA;

- represent the Federation in terms of educational collabo-ration and cooperation with all appropriate and recog-nised educational organisations such as ECLAS, ELASA, Le:Notre and other bodies

h. represent IFLA EUROPE in terms of educational collabora-tion and cooperation with all appropriate and recog-nised educational organisations such as ECLAS, ELASA, Le:Notre and other bodies;

- establish and coordinate the operations and influence of the School Recognition Panel specifically to determine the recognition of appropriate landscape architectural courses

i. establish and coordinate the operations and influence of the School Recognition Panel specifically to deter-mine the recognition of appropriate landscape architec-tural courses;

- act as chair for the annual meeting of the Education Committee at the EFLA General Assembly and at any other time the Education Committee meets either in per-son or via electronic means

j. act as Chair for the meeting(s) of the Education Com-mittee and Working Group both for the annual meeting of the Education Committee at the IFLA EUROPE General Assembly and at any other time the Education Commit-tee or Working Group meets either in person or via electronic means.

(the chair reports directly to the EFLA Executive Council on behalf of the Education Committee)

The Chair reports directly to the Executive Council on behalf of the Education Committee and Working Group5;

- check and appropriately correct the draft minutes in a timely fashion (no later than two weeks after receipt thereof) of any such meeting mentioned above in order for these to be distributed thereafter by the Communica-tions and Executive Secretary based at Head Office

k. check and appropriately correct, no later than fourteen days after their receipt, the draft minutes of any such meeting mentioned above in order for these to be dis-tributed thereafter by the Communications and Execu-tive Secretary based at Head Office;

- prepare and submit annual reports, in a timely fashion, for presentation at the EFLA General Assembly (interim reports are to be made available for each and every Ex-ecutive Council meeting held throughout the year, as ap-propriate)

l. prepare and submit annual reports, in a timely fashion, for presentation at the IFLA EUROPE General Assembly; interim reports are to be made available for each and every Executive Council meeting held throughout the year, as appropriate.

4.7 EFLA VICE-PRESIDENT PROFESSIONAL PRACTICE 4.8 IFLA EUROPE VICE-PRESIDENT ‘PROFESSIONAL PRACTICE’ The elected Vice-president (Professional Practice) of EFLA shall…

The elected Vice-president ‘Professional Practice’ of IFLA EUROPE shall…

- be elected by the delegates and presidents (eligible to vote at that time) attending the EFLA General Assembly for a minimum period of two years commencing on 1st January immediately following that General Assembly [the Vice-president (Professional Practice) may be re-elected for a period of no more than two additional years immediately following their first period in office]

a. be elected by the IFLA EUROPE eligible voting members (at that time) attending the IFLA EUROPE General Assem-bly for a minimum period of two years commencing on 1

st January immediately following that General Assem-

bly; the Vice-president ‘Professional Practice’ may be re-elected for a period of no more than two additional years immediately following their first period in office;

- attend the Executive Council meetings b. attend the meetings of the Executive Council;

- be responsible for overseeing the implementation of the aims and aspirations of the Federation’s Professional Practice policies and objectives in accordance with the relevant elements identified within the Strategic Plan and associated Action Plan

c. be responsible for overseeing the implementation of the aims and aspirations of the Professional Practice policies and objectives of IFLA EUROPE in accordance with the relevant elements identified within the Strate-gic and associated Action Plan(s);

- give guidance and support to prospective new profes-sional associations and individual members to help them to become full members of the Federation

d. give guidance and support to prospective new profes-sional associations and members to help them secure IFLA Europe membership at the most appropriate level for the applicant;

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- consult, cooperate and collaborate with all appropriate organisations and other professional bodies in order to promote most effectively the landscape architectural profession at local, regional, national and European and levels

e. consult, cooperate and collaborate with all appropriate organisations and other professional bodies in order to promote most effectively the landscape architectural profession at local, regional, national and European lev-els, and, as appropriate, via IFLA on a global level;

- engage where appropriate with the consultation exer-cises in relation to landscape architecture within the Council of Europe and the European Union

f. engage, where appropriate, with the consultation exer-cises in relation to landscape architecture within the Council of Europe and the European Union;

- research, monitor, analyse and report on the implemen-tation of European Union directives and policies in rela-tion to the landscape architecture profession

g. research, monitor, analyse and report on the implemen-tation of European Union directives and policies in rela-tion to the landscape architecture profession;

- oversee the compilation, development and coordination of all professional practice strategies, projects, working groups and documents in relation to the professional practice aims and objectives of the Federation as set out in the Strategic Plan and associated Action Plan

h. oversee the compilation, development and coordination of all professional practice strategies, projects and documents in relation to the professional practice aims and objectives of IFLA EUROPE as set out in the Strategic and associated Action Plan(s);

- act as chair for the annual meeting of the Professional Practice Committee at the EFLA General Assembly and at any other time the Professional Practice Committee meets either in person or via electronic means

i. act as Chair for the meeting(s) of the Professional Prac-tice Committee and Working Group both for the annual meeting of the Professional Practice Committee at the IFLA EUROPE General Assembly and at any other time the Professional Practice Committee or the Working Group meets either in person or via electronic means.

(the chair reports directly to the EFLA Executive Council on behalf of the Professional Practice Committee)

The Chair reports directly to the Executive Council on behalf of the Professional Practice Committee and Working Group;6

- check and appropriately correct the draft minutes in a timely fashion (no later than two weeks after receipt thereof) of any such meeting mentioned above in order for these to be distributed thereafter by the Communica-tions and Executive Secretary based at Head Office

j. check and appropriately correct, no later than fourteen days after their receipt, the draft of any such meeting mentioned above in order for these to be distributed thereafter by the Communications and Executive Secre-tary based at Head Office;

- prepare and submit annual reports, in a timely fashion, for presentation at the EFLA General Assembly (interim reports are to be made available for each and every Ex-ecutive Committee meeting held throughout the year, as appropriate)

k. prepare and submit annual reports, in a timely fashion, for presentation at the IFLA EUROPE General Assembly; interim reports are to be made available for each and every Executive Committee meeting held throughout the year, as appropriate.

5.0 SECRETARIAT: ROLES & RESPONSIBILITIES 5. SECRETARIAT – ROLES & RESPONSIBILITIES

5.1 EFLA COMMUNICATIONS AND EXECUTIVE SECRETARY 5.1 IFLA EUROPE COMMUNICATIONS AND EXECUTIVE SECRETARY The Communications and Executive Secretary shall… The Communications and Executive Secretary of IFLA EUROPE

shall…

- direct the day-to-day operations of the Federation in close cooperation and collaboration with, and under the guidance and advice of, the President and the Secretary General

a. direct the day-to-day operations of IFLA EUROPE in close cooperation and collaboration with, and under the guidance and advice of, the President and the Secretary General;

- present in a timely fashion (generally no later than two weeks after the completion of the event in question) the draft minutes of each and every meeting (to be checked by the chair of that meeting before general distribution takes place) and thereafter distributes these to all rele-vant parties and participants

b. present, no later than fourteen days after the comple-tion of the event in question, the draft minutes of each and every meeting and thereafter distributes these to all relevant parties and participants; the draft minutes are to be checked by the Chair of that meeting before general distribution takes place;

- assist in an appropriate manner all elected officers of the Executive Council

c. assist in an appropriate manner all elected officers of the Executive Council;

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- attend all meetings of the Executive Council and record the events of the meetings in the form of typed minutes to be distributed no later than two weeks following the conclusion of such meeting (initially in a draft format for checking by the President and thereafter to all members of the ExCo and in a format to be uploaded to the web-site)

d. attend all meetings of the Executive Council and record the events of the meetings in the form of typed minutes to be distributed, no later than fourteen days following the conclusion of such meeting, initially in a draft for-mat for checking by the President and thereafter to all members of the Executive Council and in a format to be uploaded to the website;

- assist in an appropriate manner all committees and working groups established by the Federation to achieve the aims and objectives of the Strategic Plan and associ-ated Action Plan

e. assist in an appropriate manner all committees and working groups established by IFLA EUROPE to achieve the aims and objectives of the Strategic and associated Action Plan(s);

- represent the Federation, where necessary and appro-priate, at certain meetings held in Brussels reporting di-rectly to the Executive Council via the submission of a brief report within two weeks of the conclusion of any such meeting

f. represent IFLA EUROPE, where necessary and appropri-ate, at certain meetings held in Brussels or elsewhere reporting directly to the Executive Council via the sub-mission of a brief report within fourteen days after the conclusion of any such meeting;

- act as central coordinator for the strategic Communica-tions Network of the Federation under the advice, guid-ance and assistance of the Secretary General

g. act as central coordinator for the strategic Communica-tions Network of IFLA EUROPE under the advice, guid-ance and assistance of the Secretary General;

- distribute all appropriate and necessary information to all professional associations, delegates and professional partners

h. distribute all appropriate and necessary information to all IFLA Europe members, professional partners and other interested parties;

- operate as the designated editor of the EFLA website un-der the guidance of the Secretary General and other members of the Executive Council

i. operate as the designated editor of the IFLA EUROPE website under the guidance of the Secretary General and other members of the Executive Council;

- be designated as the individual responsible for the com-pilation and coordination of the EFLA Calendar, ensuring it is kept up to date and distributed to all relevant parties in a regular and timely fashion

j. be the designated individual responsible for the compi-lation and coordination of the IFLA EUROPE Calendar, en-suring it is kept up to date and distributed to all relevant parties in a regular and timely fashion;

- act as the direct administrative link for coordination and cooperation with the Federation’s website provider

k. act as the direct administrative link for coordination and cooperation with the website provider of IFLA EUROPE;

- act as administrator and organiser of all meetings (virtual or otherwise) for the General Assembly, the Executive Council, the Education Committee, the Professional Prac-tice Committee and all working groups offering to attend as official minute-taker at each meeting where possible and practicable

l. act as administrator and organiser of all meetings (vir-tual or otherwise) for the General Assembly, the Execu-tive Council, the Education Committee, the Professional Practice Committee and all Working Groups offering to attend as official minute-taker at each meeting where possible and practicable;

- organise in a timely fashion and in accordance with the Constitution (i.e. in advance of the General Assembly) the election process in relation to elected officers for the Ex-ecutive Council

m. organise in a timely fashion and in accordance with the Statutes (i.e. in advance of the General Assembly) the election process in relation to elected officers for the Executive Council;

- act as the liaison officer on behalf of all elected members of the Executive Council in relation to invitations ex-tended to attend meetings, lectures, seminars etc., on behalf of the Federation

n. act as the liaison officer on behalf of all elected mem-bers of the Executive Council in relation to invitations extended to attend meetings, lectures, seminars etc., on behalf of IFLA EUROPE;

- ensure that all financial transactions of the Federation are directed in the first instance to the elected Treasurer and thereafter to the bookkeeper in a timely fashion to ensure appropriate standards of business operations and financial prudence are maintained

o. ensure that all financial transactions of IFLA EUROPE are directed in the first instance to the elected Treasurer and thereafter to the Bookkeeper in a timely fashion to ensure appropriate standards of business operations and financial prudence are maintained;

- cooperate and liaise with the Federation’s appointed bookkeeper as appropriate and necessary

p. cooperate and liaise with the appointed Bookkeeper of IFLA EUROPE as appropriate and necessary;

- undertake translation of appropriate documents as and when this is deemed necessary

q. undertake translation of appropriate documents as and when this is deemed necessary.

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5.2 EFLA BOOKKEEPER 5.2 IFLA EUROPE BOOKKEEPER - The Bookkeeper is an independent consultant to the

Federation paid for the worked produced on its behalf in relation to the financial operations of the organisation and shall…

The Bookkeeper is an independent consultant to IFLA EUROPE paid for the work produced and submitted on its behalf in re-lation to the financial operations of the organisation and shall…

- report directly to the elected Treasurer of EFLA at fre-quently appropriate timely intervals to ensure effective and efficient communications in relation to the Federa-tion’s finances

a. report directly to the elected Treasurer at frequently appropriate timely intervals to ensure effective and effi-cient communications in relation to the finances of IFLA EUROPE;

- be directed by the Treasurer in relation to the day-to-day financial operations and management of the Federation

b. be directed by the Treasurer in relation to the day-to-day financial operations and management of IFLA EUROPE;

- attend Executive Council meetings when requested to do so in order to report on the financial bookkeeping mat-ters related to the Federation

c. attend Executive Council meetings when requested to do so in order to report on the financial bookkeeping matters related to IFLA EUROPE;

- assist all elected officers of the Federation when deemed necessary and appropriate

d. assist all elected officers of IFLA EUROPE when deemed necessary and appropriate;

- undertake translation of appropriate documents as and when this is deemed necessary and has been approved by the Executive Council

e. undertake translation of appropriate documents as and when this is deemed necessary and has been approved by the Executive Council;

- report to the Treasurer any changes in the demands made by the Belgian authorities in relation to legal de-mands, financial or otherwise, placed upon not-for-profit organisations operating in Belgium

f. report to the Treasurer any changes in the demands made by the Belgian authorities in relation to legal re-quirements, financial or otherwise, placed upon not-for-profit organisations operating in Belgium;

- submit monthly invoices at pre-agreed rates to cover the work completed on behalf of the Federation

g. submit monthly invoices at pre-agreed rates to cover the work completed on behalf of IFLA EUROPE.

6.0 INSTRUMENTS OF PROXY: REPRESENTATION & VOTING 6. INSTRUMENTS OF PROXY – REPRESENTATIONS & VOTING

6.1 Elected members of the Executive Council, presidents, delegates and all effective members of the Federation may all be appropriately represented by another member of the Ex-ecutive Council, a president, a delegate or another effective member of the Federation.

6.1 - Elected members of the Executive Council and the eligi-ble IFLA EUROPE voting members may all be appropriately rep-resented by another member of the Executive Council or eli-gible voting member of IFLA EUROPE.

6.2 Elected members of the Executive Council may only rep-resent other members of the Executive Council or effective members from their own home country association.

6.2 - Elected members of the Executive Council may only rep-resent other members of the Executive Council or the eligible voting members from their own country association.

6.3 An effective member may represent a maximum of two other effective members via the presence of either its presi-dent or delegate.

6.3 - An eligible voting member can hold only a single instru-ment of proxy on behalf of another eligible voting member via the presence of either the President or Delegate7.

6.4 Any effective member wishing to represent another effec-tive member of the Federation may do so only in accordance with the rules determined within the Statutes.

6.4 - Any eligible voting member wishing to represent an-other eligible voting member of IFLA EUROPE may do so only in accordance with the rules determined within the Statutes.

7.0 FINANCIAL ADMINISTRATION 7. FINANCIAL ADMINISTRATION

7.1 The following section details the regulations in relation to the financial administration and control of revenue and ex-penditure.

7.1 - The following section details the Regulations in relation to the financial administration and control of revenue and expenditure.

7 Statement modified in accordance to the Statutes Article 18.4

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7.2 Federation committee Chairs, and where appropriate, working group Chairs, shall be responsible for the calculation and compilation of annual budget requests set out in relation to the aspirations of the Strategic Plan and associated Action Plan. The budget requests are to be submitted to the Treas-urer in a timely fashion immediately before the General As-sembly for consideration and inclusion in the budget report for the subsequent operational year.

7.2 - Committee, and, where appropriate, Working Groups Chairs of IFLA EUROPE shall be responsible for the calculation and compilation of annual budget requests set out in relation to the aspirations of the Strategic and associated Action Plan(s). The budget requests are to be submitted to the Treasurer for consideration and inclusion in the budget report for the subsequent operational year, no later than two calen-dar months prior the approved date of the General Assembly.

7.3 Federation committee Chairs, and where appropriate, working group Chairs, shall be responsible for the appropriate expenditure of the budgetary sums agreed for each of the committees or working groups.

7.3 - Committee and, where appropriate, Working Groups Chairs of IFLA EUROPE shall be responsible for the appropriate expenditure of the budgetary sums agreed for each of the Committees or Working Groups.

7.4 Attendance at the annual General Assembly: 7.4 - ATTENDANCE AT THE ANNUAL GENERAL ASSEMBLY 7.4.1 Executive Council Officers - travel: 7.4.1 - Executive Council Officers – Travel

Executive Council Officers may request reimbursement from the Federation on the (electronic) submission of paid receipts for economy class travel (roundtrip basis) to attend the an-nual General Assembly.

a. Executive Council officers may request reimbursement from IFLA EUROPE on the submission of the electronic copies of paid receipts for economy class travel (round-trip basis) to attend the annual General Assembly.

The paid receipts must be accompanied (electronically) by an appropriately completed ‘EFLA Expenses Claim Form’ (avail-able from the Secretariat).

b. Each reimbursement request must be submitted in the form of an appropriately completed electronic ‘IFLA EUROPE Expenses Claim Form’ (available from the Secre-tariat).

Failure on behalf of the elected officer to provide full details of bank account etc., to enable the electronic transfer of funds or to produce the required (electronic) copy of paid re-ceipts will mean that reimbursement will not be made.

c. Failure on behalf of the elected officer to provide full details of bank account etc., to enable the electronic transfer of funds or to produce the required electronic copies of paid receipts will mean that reimbursement will not be made.

Claims for reimbursement shall be submitted within one cal-endar month following the completion of the General Assem-bly. (The Federation shall not be held responsible for claims for reimbursement made after this time or for any inaccura-cies presented within the Expenses Claim Form.

d. Claims for reimbursement shall be submitted within one calendar month following the completion of the General Assembly. IFLA EUROPE shall not be held responsible for claims for reimbursement made after this time or for any inaccuracies presented within the Expenses Claim Form.

Reimbursement of expenses shall be made following atten-dance at the General Assembly except in exceptional circum-stances and when approved in writing, in advance, by the Treasurer –

e. Reimbursement of expenses shall be made following attendance at the General Assembly except in excep-tional circumstances and when approved in writing, in advance, by the Treasurer.

failure to attend the General Assembly will forfeit the officer’s right to request reimbursement or demand repayment to the Federation where advance payment has been made.)

Failure to attend the General Assembly will forfeit the officer’s right to request reimbursement or demand re-payment to IFLA EUROPE where advance payment has been made.

7.4.2 Executive Council Officers – accommodation and subsis-tence:

7.4.2 - Executive Council Officers – Accommodation & Sub-sistence

Executive Council Officers may request reimbursement from the Federation on the (electronic) submission of paid receipts for a maximum of three night’s accommodation (bed and breakfast) and three day’s subsistence (excluding alcoholic beverages) following attendance at the General Assembly.

a. Executive Council officers may request reimbursement from IFLA EUROPE on the submission of the electronic copies of paid receipts for a maximum of three night’s accommodation (bed and breakfast) and three day’s subsistence (excluding alcoholic beverages) following attendance at the General Assembly.

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The hotel choice shall be pre-determined by the Federation after discussion within the Executive Council. Officers choos-ing to stay elsewhere other than the selected hotel choice will be reimbursed to a maximum of the cost per night of the cho-sen hotel following the submission of paid receipts accompa-nied by the appropriately completed ‘EFLA Expenses Claim Form’.

b. The hotel choice shall be pre-determined by IFLA EUROPE after discussion within the Executive Council. Officers choosing to stay elsewhere other than the selected ho-tel will be reimbursed to a maximum of the cost per night of the chosen hotel following the submission of the electronic copies of paid receipts accompanied by the appropriately completed electronic ‘IFLA EUROPE Ex-penses Claim Form’.

All claims submitted for subsistence must be considered fair and reasonable by the Treasurer before they will be reim-bursed.

8

Failure on behalf of the elected officer to provide full details of bank account etc., to enable the electronic transfer of funds or to produce the required (electronic) copy of paid re-ceipts will mean that reimbursement will not be made.

c. Failure on behalf of the elected officer to provide full details of bank account etc., to enable the electronic transfer of funds or to produce the required electronic copies of paid receipts will mean that reimbursement will not be made.

(Claims for reimbursement shall be submitted within one cal-endar month following the completion of the General Assem-bly. The Federation shall not be held responsible for claims for reimbursement made after this time or for any inaccuracies presented within the Expenses Claim Forms.

d. Claims for reimbursement shall be submitted within one calendar month following the completion of the General Assembly. IFLA EUROPE shall not be held responsible for claims for reimbursement made after this time or for any inaccuracies presented within the Expenses Claim Forms.

Reimbursement of subsistence expenses shall be made in ac-cordance with this procedure following attendance at the General Assembly.)

e. All claims submitted for subsistence must be considered fair and reasonable by the Treasurer before they will be reimbursed. Reimbursement of subsistence expenses shall be made in accordance with this procedure follow-ing attendance at the General Assembly.

7.4.3 Delegates (or their representatives) – travel: 7.4.3 - Delegates (or their representatives) – Travel

Delegates (or their representatives) may request reimburse-ment from the Federation on the (electronic) submission of paid receipts for economy class travel (round-trip basis) to attend the annual General Assembly.

a. Delegates (or their representatives) may request reim-bursement from IFLA EUROPE on the submission of the electronic copies of paid receipts for economy class travel (round-trip basis) to attend the annual General Assembly.

The paid receipts must be accompanied (electronically) by an appropriately completed ‘EFLA Expenses Claim Form’ (avail-able from the Secretariat).

b. The reimbursement request must be submitted in the form of an appropriately completed electronic ‘IFLA EUROPE Expenses Claim Form’ (available from the Secre-tariat).

Failure on behalf of the delegate (or their representative) to provide full details of bank account etc., to enable the elec-tronic transfer of funds or to produce the required (elec-tronic) copy of paid receipts will mean that reimbursement will not be made.

c. Failure on behalf of the Delegate (or their representa-tive) to provide full details of bank account etc., to en-able the electronic transfer of funds or to produce the required electronic copies of paid receipts will mean that reimbursement will not be made.

Claims for reimbursement shall be submitted within one cal-endar month following the completion of the General Assem-bly. (The Federation shall not be held responsible for claims for reimbursement made after this time or for any inaccura-cies presented within the Expenses Claim Form.

d. Claims for reimbursement shall be submitted within one calendar month following the completion of the General Assembly. IFLA EUROPE shall not be held responsible for claims for reimbursement made after this time or for any inaccuracies presented within the Expenses Claim Form.

Reimbursement of expenses shall be made following atten-dance at the General Assembly except in exceptional circum-stances and when approved in writing, in advance, by the Treasurer –

e. Reimbursement of expenses shall be made following attendance at the General Assembly except for excep-tional circumstances and when approved in writing, in advance, by the Treasurer.

8 Moved to 7.4.2/e

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failure to attend the General Assembly will forfeit the dele-gate’s (or their representative’s) right to request reimburse-ment or demand repayment to the Federation where advance payment has been made.)

Failure to attend the General Assembly will forfeit the Delegate’s (or their representative’s) right to request re-imbursement or demand repayment to IFLA EUROPE where advance payment has been made.

7.4.4 Delegates (or their representatives) – accommodation and subsistence:

7.4.4 - Delegates (or their representatives) – Accommoda-tion9

Delegates (or their representatives) may request reimburse-ment from the Federation on the (electronic) submission of paid receipts for a maximum of two night’s accommodation (bed and breakfast) following attendance at the General As-sembly.

a. Delegates (or their representatives) may request reim-bursement from IFLA EUROPE on the submission of the electronic copies of paid receipts for a maximum of two night’s accommodation (bed and breakfast) following attendance at the General Assembly.

The hotel choice shall be pre-determined by the Federation after discussion within the Executive Council. Delegates (or their representatives) choosing to stay elsewhere other than the selected hotel choice will be reimbursed to a maximum of the cost per night of the chosen hotel following the submis-sion of paid receipts accompanied by the appropriately com-pleted ‘EFLA Expenses Claim Form’.

b. The hotel choice shall be pre-determined by IFLA EUROPE after discussion within the Executive Council. Delegates (or their representatives) choosing to stay elsewhere other than the selected hotel choice will be reimbursed to a maximum of the cost per night of the chosen hotel following the submission of the electronic copies of paid receipts accompanied by the appropriately completed electronic ‘IFLA EUROPE Expenses Claim Form’.

Failure on behalf of the delegate (or their representative) to provide full details of bank account etc., to enable the elec-tronic transfer of funds or to produce the required (elec-tronic) copy of paid receipts will mean that reimbursement will not be made.

c. Failure on behalf of the Delegate (or their representa-tive) to provide full details of bank account etc., to en-able the electronic transfer of funds or to produce the required electronic copies of paid receipts will mean that reimbursement will not be made.

Claims for reimbursement shall be submitted within one cal-endar month following the completion of the General Assem-bly. (The Federation shall not be held responsible for claims for reimbursement made after this time or for any inaccura-cies presented within the Expenses Claim Forms. Reimburse-ment of accommodation expenses shall be made in accor-dance with this procedure following attendance at the Gen-eral Assembly.)

d. Claims for reimbursement shall be submitted within one calendar month following the completion of the General Assembly. IFLA EUROPE shall not be held responsible for claims for reimbursement made after this time or for any inaccuracies presented within the Expenses Claim Forms. Reimbursement of accommodation expenses shall be made in accordance with this procedure follow-ing attendance at the General Assembly.

7.4.5 Presidents and other attendees: 7.4.5 - Presidents and other Attendees

Presidents and other attendees shall not be entitled to claim reimbursement of any expenses for attendance at the Gen-eral Assembly unless they are representing the delegate of their home country association (in the absence from the General Assembly of that delegate) and thus, the regulations stipulated in Clauses 7.4.3 and 7.4.4 shall apply.

Presidents and other attendees shall not be entitled to claim reimbursement of any expenses for attendance at the Gen-eral Assembly unless they are representing the Delegate of their home country association (in the absence from the General Assembly of that Delegate) and thus, the Regulations stipulated in Clauses 7.4.3 and 7.4.4 shall apply.

7.4.6 General Information: 7.4.6 - General Information

Reimbursement of expenses for travel will be paid on the ba-sis of having to use public transport, namely railways, airlines, trams, metro (or underground equivalent) or buses. Taxi fares will not be reimbursed except in exceptional circumstances to be approved, preferably in advance, by the Treasurer.

a. Reimbursement of expenses for travel will be paid on the basis of having to use public transport, namely rail-ways, airlines, trams, metro (or under/overground equivalent) or buses. Taxi fares will not be reimbursed except in exceptional circumstances to be approved, preferably in advance, by the Treasurer.

Where attendees at the General Assembly choose to drive to the event, reimbursement will be made on a per-kilometre rate pre-determined at the beginning of each year by the Treasurer.

b. Where attendees at the General Assembly or any other allowed meeting choose to drive to the event, reim-bursement will be made on a per-kilometre rate pre-determined at the beginning of each year by the Treas-urer.

9 Accommodation only: Delegates (or their representatives) are not entitled to claim reimbursement of any expenses for subsistence.

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The Federation may choose to provide those present at the General Assembly with a light buffet lunch; if this is the case no claims can be made by anyone eligible to do so for subsis-tence on these occasions.

c. IFLA EUROPE may choose to provide those present at the General Assembly with a light buffet lunch; if this is the case no claims can be made by anyone eligible to do so for subsistence on these occasions.

The Federation may also choose to invite General Assembly attendees to a celebratory evening event for which it will stand the cost of all food and non-alcoholic beverages. Any such event shall be advertised to all effective members etc., in a timely fashion in advance of the General Assembly and those wishing to accept such an invitation shall be required to confirm their attendance no later than one calendar month in advance of the event. (Anyone failing to notify the secretariat in advance of their attendance may forfeit their right to at-tend on the day.)

d. IFLA EUROPE may also choose to invite General Assembly attendees to a celebratory evening event for which it will pay the cost of all food and non-alcoholic bever-ages. Any such event shall be advertised to all IFLA EUROPE members in a timely fashion in advance of the General Assembly. Those wishing to accept such an invi-tation shall be required to confirm their attendance no later than one calendar month in advance of the event. Anyone failing to notify the Secretariat in advance of their attendance may forfeit their right to attend on the day or have to pay the cost of attendance themselves.

The secretariat shall make hotel reservations prior to the General Assembly in order to secure financially beneficial rates and based upon estimated numbers of elected officers, delegates and presidents (or their representatives) attending the General Assembly.

e. The Secretariat shall make hotel reservations prior to the General Assembly in order to secure financially beneficial rates and based upon estimated numbers of elected officers and other eligible members (or their representatives) attending the General Assembly.

Unless the officers, presidents or delegates (or their repre-sentatives) inform the secretariat of their non-attendance at the General Assembly, they shall become liable for payment of any un-occupied hotel reservations taken out by the secre-tariat in their name. The Treasurer shall demand reimburse-ment of any such outstanding hotel bills from the member association in question.

Unless the officers and the other eligible members (or their representatives) inform the Secretariat of their non-attendance at the General Assembly, they shall be-come liable for payment of any un-occupied hotel res-ervations taken out in their name. The Treasurer shall demand reimbursement of any such outstanding hotel bills from the member association or the individual member in question.

7.5 Attendance at Executive Council, Committee or Working Group Meetings:

7.5 - ATTENDANCE AT EXECUTIVE COUNCIL, BOARDS, COMMITTEE OR

WORKING GROUP MEETINGS 7.5.1 Executive Council Officers - travel: 7.5.1 - Executive Council Officers – Travel

Executive Council Officers may request reimbursement from the Federation on the (electronic) submission of paid receipts for economy class travel (roundtrip basis) to attend all appro-priate Executive Council, Committee or Working Group meet-ings at which their attendance is required.

a. Executive Council officers may request reimbursement from IFLA EUROPE on the submission of the electronic copies of paid receipts for economy class travel (round-trip basis) to attend all appropriate Executive Councils, Boards, Committees or Working Group meetings at which their attendance is required.

The paid receipts must be accompanied (electronically) by an appropriately completed ‘EFLA Expenses Claim Form’ (avail-able from the Secretariat).

b. Each reimbursement request must be submitted in the form of an appropriately completed electronic ‘IFLA EUROPE Expenses Claim Form’ (available from the Secre-tariat).

Failure on behalf of the elected officer to provide full details of bank account etc., to enable the electronic transfer of funds or to produce the required (electronic) copy of paid re-ceipts will mean that reimbursement will not be made.

c. Failure on behalf of the elected officer to provide full details of bank account etc., to enable the electronic transfer of funds or to produce the required electronic copies and of paid receipts will mean that reimburse-ment will not be made.

Claims for reimbursement shall be submitted within one cal-endar month following the completion of the meeting/s. (The Federation shall not be held responsible for claims for reim-bursement made after this time or for any inaccuracies pre-sented within the Expenses Claim Form.

d. Claims for reimbursement shall be submitted within one calendar month following the completion of the meet-ing(s). IFLA EUROPE shall not be held responsible for claims for reimbursement made after this time or for any inaccuracies presented within the Expenses Claim Form.

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Reimbursement of expenses shall be made following atten-dance at the relevant meeting/s except in exceptional circum-stances and when approved in writing, in advance, by the Treasurer -

e. Reimbursement of expenses shall be made following attendance at the relevant meeting(s) except for excep-tional circumstances and when approved in writing, in advance, by the Treasurer.

failure to attend the meeting will forfeit the officer’s right to request reimbursement or demand repayment to the Federa-tion where advance payment has been made.)

Failure to attend the meeting(s) will forfeit the officer’s right to request reimbursement or demand repayment to IFLA EUROPE where advance payment has been made.

7.4.2 Executive Council Officers – accommodation and subsis-tence:

7.5.2 - Executive Council Officers – Accommodation & Subsis-tence

Executive Council Officers may request reimbursement from the Federation on the (electronic) submission of paid receipts for a maximum of two night’s accommodation (bed and breakfast) and two day’s subsistence (excluding alcoholic beverages) following attendance at the relevant meeting/s

a. Executive Council officers may request reimbursement from IFLA EUROPE on the submission of the electronic copies of paid receipts for a maximum of two night’s ac-commodation (bed and breakfast) and two day’s subsis-tence (excluding alcoholic beverages) following atten-dance at the relevant meeting(s).

(unless the length of the meeting dictates that the stay of the officers has to be extended, in which case reimbursement shall be made on the basis of the presentation of receipts for the actual number of nights and days).

In case the length of the meeting(s) dictates that the stay of the officers has to be extended, the reimburse-ment shall be made on the basis of the presentation of receipts for the actual number of nights and days.

The hotel choice shall be pre-determined by the Federation after discussion within the Executive Council. Officers choos-ing to stay elsewhere other than the selected hotel choice will be reimbursed to a maximum of the cost per night of the cho-sen hotel following the submission of paid receipts accompa-nied by the appropriately completed ‘EFLA Expenses Claim Form’.

b. The hotel choice shall be pre-determined by IFLA EUROPE after discussion within the Executive Council. Officers choosing to stay elsewhere other than the selected ho-tel will be reimbursed to a maximum of the cost per night of the chosen hotel following the submission of the electronic copies of paid receipts accompanied by the appropriately completed electronic ‘IFLA EUROPE Ex-penses Claim Form’.

All claims submitted for subsistence must be considered fair and reasonable by the Treasurer before they will be reim-bursed.10

Failure on behalf of the elected officer to provide full details of bank account etc., to enable the electronic transfer of funds or to produce the required (electronic) copy of paid re-ceipts will mean that reimbursement will not be made.

c. Failure on behalf of the elected officer to provide full details of bank account etc., to enable the electronic transfer of funds or to produce the required electronic copies of paid receipts will mean that reimbursement will not be made.

Claims for reimbursement shall be submitted within one cal-endar month following the completion of the meeting/s. (The Federation shall not be held responsible for claims for reim-bursement made after this time or for any inaccuracies pre-sented within the Expenses Claim Forms.

d. Claims for reimbursement shall be submitted within one calendar month following the completion of the meet-ing(s). IFLA EUROPE shall not be held responsible for claims for reimbursement made after this time or for any inaccuracies presented within the Expenses Claim Forms.

Reimbursement of subsistence expenses shall be made in ac-cordance with this procedure following attendance at the relevant meeting/s.)

e. All claims submitted for subsistence must be considered fair and reasonable by the Treasurer before they will be reimbursed. Reimbursement of subsistence expenses shall be made in accordance with this procedure follow-ing attendance at the meeting(s).

10

Moved to 7.5.2/e

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7.5.3 Committee Members and Invitees – travel: 7.5.3 - Board, Committee and Working Group Members and Invitees – Travel

Committee members and invitees may request reimburse-ment from the Federation on the (electronic) submission of paid receipts for economy class travel (round-trip basis) to attend committee or working group meeting/s at which their presence is requested.

a. Board, Committee and Working Group members and invitees may request reimbursement from IFLA EUROPE on the submission of the electronic copies of paid re-ceipts for economy class travel (round-trip basis) to at-tend Board, Committee or Working Group meeting(s) at which their attendance is requested.

The paid receipts must be accompanied (electronically) by an appropriately completed ‘EFLA Expenses Claim Form’ (avail-able from the Secretariat).

b. Each reimbursement request must be submitted in the form of an appropriately completed electronic ‘IFLA EUROPE Expenses Claim Form’ (available from the Secre-tariat).

Failure on behalf of the committee members or invitees to provide full details of bank account etc., to enable the elec-tronic transfer of funds or to produce the required (elec-tronic) copy of paid receipts will mean that reimbursement will not be made.

c. Failure on behalf of the Board, Committee and Working Group members or invitees to provide full details of bank account etc., to enable the electronic transfer of funds or to produce the required electronic copies of paid receipts will mean that reimbursement will not be made.

Claims for reimbursement shall be submitted within one cal-endar month following the completion of the relevant meet-ing. (The Federation shall not be held responsible for claims for reimbursement made after this time or for any inaccura-cies presented within the Expenses Claim Form.

d. Claims for reimbursement shall be submitted within one calendar month following the completion of the rele-vant meeting(s). IFLA EUROPE shall not be held responsi-ble for claims for reimbursement made after this time or for any inaccuracies presented within the Expenses Claim Form.

Reimbursement of expenses shall be made following atten-dance at the relevant meeting except in exceptional circum-stances and when approved in writing, in advance, by the Treasurer –

e. Reimbursement of expenses shall be made following attendance at the relevant meeting(s), except for ex-ceptional circumstances and when approved in writing, in advance, by the Treasurer.

(failure to attend the meeting will forfeit the committee member’s or the invitee’s right to request reimbursement or demand repayment to the Federation where advance pay-ment has been made.)

Failure to attend the meeting(s) will forfeit the Board, Committee and Working Group member’s or invitee’s right to request reimbursement or demand repayment to IFLA EUROPE where advance payment has been made.

7.5.4 Committee Members and Invitees – accommodation and subsistence:

7.5.4 - Board, Committee and Working Group Members and Invitees – Accommodation11

Committee members and invitees may request reimburse-ment from the Federation on the (electronic) submission of paid receipts for a maximum of two night’s accommodation (bed and breakfast) following attendance at the committee or working group meeting/s at which their presence is re-quested (unless the length of the meeting dictates that the stay of the committee members and invitees has to be ex-tended, in which case reimbursement shall be made on the basis of the presentation of receipts for the actual number of nights and days).

a. Board, Committee and Working Group members and invitees may request reimbursement from IFLA EUROPE on the submission of the electronic copies of paid re-ceipts for a maximum of two night’s accommodation (bed and breakfast) following attendance at the Board, Committee or Working Group meeting(s) at which their presence is requested. In case the length of the meet-ing(s) dictates that the stay of the Board, Committee and Working Group members and invitees has to be ex-tended, the reimbursement shall be made on the basis of the presentation of receipts for the actual number of nights and days.

11

Accommodation only: Committee Members and Invitees are not entitled to claim reimbursement of any expenses for subsistence.

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The hotel choice shall be pre-determined by the Federation after discussion within the Executive Council. Committee members and invitees choosing to stay elsewhere other than the selected hotel choice will be reimbursed to a maximum of the cost per night of the chosen hotel following the submis-sion of paid receipts accompanied by the appropriately com-pleted ‘EFLA Expenses Claim Form’.

b. The hotel choice shall be pre-determined by IFLA EUROPE after discussion within the Executive Council. Board, Committee and Working Group members and invitees choosing to stay elsewhere other than the selected ho-tel will be reimbursed to a maximum of the cost per night of the chosen hotel following the submission of the electronic copies of paid receipts accompanied by the appropriately completed electronic ‘IFLA EUROPE Ex-penses Claim Form’.

Failure on behalf of the committee members or invitees to provide full details of bank account etc., to enable the elec-tronic transfer of funds or to produce the required (elec-tronic) copy of paid receipts will mean that reimbursement will not be made.

c. Failure on behalf of the Boards, Committee and Work-ing Group members or invitees to provide full details of bank account etc., to enable the electronic transfer of funds or to produce the required electronic copies of paid receipts will mean that reimbursement will not be made.

Claims for reimbursement shall be submitted within one cal-endar month following the completion of the meeting/s. (The Federation shall not be held responsible for claims for reim-bursement made after this time or for any inaccuracies pre-sented within the Expenses Claim Forms.

d. Claims for reimbursement shall be submitted within one calendar month following the completion of the meet-ing(s). IFLA EUROPE shall not be held responsible for claims for reimbursement made after this time or for any inaccuracies presented within the Expenses Claim Form.

Reimbursement of accommodation expenses shall be made in accordance with this procedure following attendance at the relevant meeting/s.)

e. All claims submitted for subsistence must be considered fair and reasonable by the Treasurer before they will be reimbursed. Reimbursement of accommodation ex-penses shall be made in accordance with this procedure following attendance at the meeting(s), except for ex-ceptional circumstances and when approved in writing, in advance, by the Treasurer.

Failure to attend the meeting(s) will forfeit the Boards, Committee and Working Group member’s or invitee’s right to request reimbursement or demand repayment to IFLA EUROPE where advance payment has been made.12

7.5.5 General Information: 7.5.5 - General Information

See the information and details in Clause 7.4.6 above. Wher-ever possible and practicable, committee chairs should try to minimise the number of physical meetings to be held each year and concentrate on meeting via ‘virtual’ media such as Skype (or similar) in order to minimise the financial burden upon the Federation.

See the information and details in Clause 7.4.6 above. Wher-ever possible and practicable, Committee and Working Group Chairs should try to minimise the number of physical meet-ings to be held each year and concentrate on meetings via ‘virtual’ media such as Skype (or similar) in order to reduce the financial burden upon IFLA EUROPE.

7.6 The default meeting venue for the General Assembly, Ex-ecutive Council and all committee and working group meet-ings shall be Brussels, Belgium. Other locations within the Council of Europe countries may be agreed as appropriate in order to promote the aims and aspirations of the Federation within those countries whilst having due regard to the finan-cial implications and demands any such change of venue may place upon the Federation’s budgets and finances.

7.6 - The default meeting venue for the General Assembly, Executive Council and all Boards, Committee and Working Group meetings shall be Brussels, Belgium. Other locations within the Council of Europe countries may be agreed as ap-propriate in order to promote the aims and aspirations of IFLA EUROPE within those countries whilst having due regard to the financial implications and demands any such change of venue may place upon the budgets and finances of IFLA EUROPE.

7.7 - FINANCIAL ARRANGEMENTS 7.7 The following financial arrangements shall also be fol-lowed in conjunction with the demands set out in the Stat-utes:

The following financial arrangements shall also be followed in conjunction with the requirements set out in the Statutes:

12

Sentences similar to previous statements.

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7.7.1 - Board of Auditors

7.7.1 There shall be two scrutineers elected annually at the General Assembly from volunteers amongst the presidents and delegates of the effective members present.

a. The Treasurer IFLA EUROPE shall be supported by a Board of Auditors composed of a minimum of three officers elected at the General Assembly from volunteers amongst the eligible voting members present.

7.7.2 The Treasurer shall present the elected scrutineers the final accounts of the Federation within three months of the year end (31st December) and no later than the 31st March each year having previously obtained approval and agree-ment to do so from the Executive Council.

b. The Treasurer shall present the elected Auditors the fi-nal/estimate accounts of IFLA EUROPE for the previ-ous/current financial year within three months after the year end (31

st December) and no later than the 31

st

March each year, having previously obtained approval and agreement to do so from the Executive Council.

7.7.3 The scrutineers shall arrange to meet with the Treasurer immediately after assessing the submitted final accounts and prior to the writing and submission of their report. The meet-ing shall take place at the Federation’s office in Brussels, Bel-gium unless there are sound financial reasons or economic advantages for the meeting to be held elsewhere.

c. The officers of the Board of Auditors shall arrange to meet with the Treasurer immediately after assessing the submitted final/estimate accounts and prior to the writing and submission of their report to the Executive Council. The meeting shall be convened by the Treas-urer and take place at the office of IFLA EUROPE in Brus-sels, Belgium, unless there are sound financial reasons or economic advantages for the meeting to be held elsewhere.

Where deemed appropriate or necessary, the Treasurer, after the prior approval of the President, may call addi-tional meetings during the year.

7.7.4 The scrutineers’ report shall be presented to the Execu-tive Council within two months of the meeting having taken place with the Treasurer. Any matters of concern raised within the scrutineers’ report shall be brought before the subsequent General Assembly for resolution.

d. Auditors’ report shall be presented the Executive Coun-cil within two months after the meeting having taken place with the Treasurer. Any matters of concern raised within the scrutineers’ report shall be brought before the subsequent General Assembly for resolution.

7.7.2 - Annual Fee Contribution

7.7.5 All effective members of the Federation shall pay an an-nual fee contribution in order to assist the Federation in the carrying out of the aims, objectives, and aspirations of the Strategic Plan and the associated Action Plan.

a. All members from each of the fee-paying membership categories shall pay an annual fee contribution in order to assist IFLA EUROPE in the carrying out of the aims, ob-jectives, and aspirations of the Strategic and the associ-ated Action Plan(s).

The method of calculation of this fee contribution shall be de-termined by the Treasurer (and any appropriate working group set up for this specific task and chaired by the Treas-urer) and thereafter presented to the General Assembly for approval.

The method of calculation of this fee contribution shall be determined by the Treasurer (and any appropriate working group set up for this specific task and chaired by the Treasurer) and thereafter presented to the Gen-eral Assembly for approval.

7.7.6 The annual fee contributions shall be paid by the effec-tive members no later than 30 days after the receipt of the annual invoices sent out by the Treasurer (or the secretariat or bookkeeper on behalf and under the direction of the Treasurer).

b. The annual fee contributions shall be paid by the mem-bers from each fee-paying category no later than 30 days after the receipt of the annual invoices sent out by the Treasurer, or by the Secretariat or Bookkeeper on behalf and under the direction of the Treasurer.

7.7.7 If, at the time of the subsequent General Assembly, the effective member has failed to pay the full contribution in ac-cordance with the invoice received, the Federation shall withhold any and all outstanding expenses claims from the specific effective member until such time as the payment is made in full.

c. If, at the time of the subsequent General Assembly, some of the fee-paying members have failed to pay the full contribution in accordance with the invoice re-ceived, IFLA EUROPE shall withhold any and all out-standing expenses claims from these specific members until such time as the payments are made in full.

7.7.8 If, at the time of the subsequent General Assembly, the effective member has failed to pay the full contribution in ac-cordance with the invoice received, the president and dele-gate (or their representatives) shall have their right to vote at that General Assembly withdrawn.

d. If, at the time of the subsequent General Assembly, the fee-paying member has failed to pay the full contribu-tion in accordance with the invoice received, its Presi-dent and Delegate (or their representatives) shall have their right to vote at that General Assembly withdrawn.

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Voting rights of the effective member shall not be restored unless and until the fee contribution has been paid in full. Where there are exceptional circumstances and these have been fully explained and presented to the General Assembly, special arrangements may be put in place at the agreement of the General Assembly but the effective member in ques-tion (president, delegate or their representatives) will not be allowed to vote and there shall be no reimbursement of ex-penses claims should they be made.

Voting rights of the specific fee-paying member shall not be restored unless and until the fee contribution has been paid in full. Where there are exceptional cir-cumstances and these have been fully explained and presented to the General Assembly, special arrange-ments may be put in place at the agreement of the General Assembly, but the fee-paying member in ques-tion representatives will not be allowed to vote and there shall be no reimbursement of expenses claims should they be made.

8.0 CRITERIA FOR EFFECTIVE MEMBERSHIP 8. CRITERIA FOR MEMBERSHIP

8.1 This document supplements the Federation Statutes, Item II Constitution, Article 2.

8.1 - This document supplements the Statutes of IFLA EUROPE, Section II ‘Constitution’, Articles 2 and 3.13

8.2 The Federation comprises national associations of land-scape architects in the countries of the European Union and the Council of Europe.

8.2 - IFLA EUROPE comprises national or multi-national asso-ciations of landscape architects of member countries of the European Union, the European Economic Area or signatories to bilateral accords recognising the European Union's Direc-tives concerning the free movement of labour, and all the members of the Council of Europe14.

8.3 The Federation recognises only one national association of landscape architects in each country.

8.3 - IFLA EUROPE recognises only one national association of landscape architects in each country.

8.4 All national associations of landscape architects must be (or must be actively endeavouring to become) appropriately constituted legal bodies in their own countries.

8.4 - All national associations of landscape architects must be (or must be actively endeavouring to become) appropriately constituted legal bodies in their own countries.

8.5 On becoming effective members of the Federation, all na-tional associations of landscape architects shall be required also to become a member of the International Federation of Landscape Architects (IFLA).

8.5 - On becoming Effective members of IFLA EUROPE, all na-tional associations of landscape architects shall be required also to become members of the International Federation of Landscape Architects (IFLA) and to agree with the Code of Ethics and Professional Conduct of IFLA and IFLA EUROPE.

8.6 The ‘Declaration of EFLA’ signed in 1989 in conjunction with the founding of the Federation contains four appendi-ces. Appendix C records the reciprocal recognition of aca-demic qualifications awarded by a number of listed courses of the signatory countries. Appendix D sets out the general standards for Landscape Architecture Education required for Effective Membership in EFLA:

15

8.6.1 Undergraduate entry: a minimum of 4 years full-time academic study (or part-time equivalent) + 2 years profes-sional practice16

8.6.2 Graduate entry (following a first degree in a related sub-ject of at least 3 years duration and after a selection proce-dure): a minimum of 2 years full-time academic study (or part-time equivalent) + 2 years professional practice17

13

In accordance with the Statutes revision proposals - to be agreed. 14

Sentence copied for consistency reason from the Statutes, article 2.1 15

Moved to 8.7 16

Moved to 8.7.1 17

Moved to 8.7.2

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8.7 In addition, the Federation offers Interim Membership and Affiliate Membership to associations not immediately ful-filling the requirements for effective membership.

8.6 - In addition, IFLA EUROPE offers alternative categories of membership for those associations, organisations, practices and individuals not immediately fulfilling the requirements for Effective membership.

8.8 In order for the regulations to fully comply with the membership requirements of IFLA, all applicant national as-sociations must, within their constitution, byelaws, rules or regulations, clearly identify that academic achievement spe-cifically in undergraduate or postgraduate qualification in landscape architecture is a prerequisite for membership. Only members with these specific qualifications may be identified as full members of the association. (Irrespective of whether this criteria was applied in the historic applications of current effective members, this requirement will be made of all future applicants for effective membership.)18

8.7 - The ‘DECLARATION OF EFLA’, signed in 1989 in conjunction with the founding of the European Foundation for Landscape Architecture (EFLA, now renamed ‘IFLA EUROPE’), contains four appendices. Appendix C records the reciprocal recogni-tion of academic qualifications awarded by a number of listed courses of the signatory countries.19 Appendix D sets out the general standards for landscape architecture education re-quired for effective membership in IFLA EUROPE:

8.7.1 - Undergraduate entry: a minimum of 4 years full-time academic study (or part-time equivalent) + 2 years professional practice.20

8.7.2 - Graduate entry (following a first degree in a related subject of at least 3 years duration and after a selec-tion procedure): a minimum of 2 years full-time aca-demic study (or part-time equivalent) + 2 years pro-fessional practice.

21

8.9 The IFLA/UNESCO Charter for Landscape Architecture Education 2006, Article II:3 states that landscape architectural education involves the acquisition of knowledge within the following broad areas:

8.8 - The IFLA/UNESCO ‘CHARTER FOR LANDSCAPE ARCHITECTURE

EDUCATION 2012’ states that landscape architectural education involves the acquisition of knowledge within the following areas:22

8.9.1 History of cultural form and an understanding of design as a social art

a. History of cultural form and an understanding of design as a social art

8.9.2 Cultural and natural systems b. Social, political, economic and natural systems

c. Natural sciences such as geology, hydrology and biology

8.9.3 Plant material and horticultural applications d. Plant material and horticultural applications

8.9.4 Site engineering including materials, methods, tech-nologies, construction documentation and administration, and applications

e. Site engineering including materials, methods, tech-nologies, construction documentation and administra-tion, and applications

8.9.5 Theory and methodologies in design and planning f. Theory and methodologies in design, planning and re-search

18

Moved to 8.9 19

Appendix C and D to be reviewed by the Education Committee and any changes recommended to the members (Tony Williams) 20

The minimum requirement of some courses may be three years in some cases provided the graduate is required to undergo a more onerous professional practice period. Any courses requiring IFLA EUROPE recognition and having less than four years must seek derogation in order to receive recognition (Tony Wil-liams) 21

The minimum requirement of two years may be less in some cases depending on the graduate intake. Any courses requiring IFLA Europe recognition and having less than two years must seek derogation in order to receive recognition (Tony Williams) 22

The areas of knowledge shouldn’t be clauses. The list of areas has been updated to latest version (2012)

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8.9.6 Landscape design, management, planning and science at all scales and applications

g. Landscape design, management, planning and science at all scales and applications

h. Ecological studies and principles of sustainability

8.9.7 Information technology and computer applications i. Information technology and computer applications

8.9.8 Public policy and regulation j. Public policy and regulation

8.9.9 Communications and public facilitation k. Communications and public facilitation

8.9.10 Ethics and values related to the profession l. Ethics and values related to the profession

Additional knowledge and skills may be required at regional or local level. The above list of knowledge and skills must be read in conjunction with the education guidelines, require-ments and regulations issued by IFLA. The requirements for education are available from both IFLA and IFLA Europe and the latest requirements must be requested from the IFLA Europe Secretariat.23

8.10 Applications from national professional associations shall include the following:24

8.10.1 a covering letter in English addressed for the attention of the Vice-president (Professional Practice) signed by the president of the national association confirming the decision of that national association to apply for membership (at the appropriate level) of the Federation25

8.10.2 a copy of the national association’s constitution, stat-utes, byelaws, operational rules, and/or regulations (or their equivalent) in the language of the country concerned and an appropriately translated copy in English26

8.10.3 a copy of the specific educational demands and re-quirements placed upon potential professional members of the national association applying for membership in both the language of the country and an appropriately translated copy in English27

8.10.4 all applications for membership of the Federation shall be presented to the Vice-president (Professional Practice) via the secretariat (preferably in electronic format) a minimum of two calendar months prior to the date of the General Assem-bly at which the applicant wishes to have their membership application assessed

28.

8.10.5 failure to comply with any of the above regulation guidelines shall unnecessarily delay the assessment of the application or at worst negate the application in total29

8.9 - In order for the Regulations to fully comply with the membership requirements of IFLA, all applicant national or multi-national associations must, within their Constitution, By-laws, Rules or Regulations, clearly identify that academic achievement specifically in undergraduate or postgraduate qualification in landscape architecture is a prerequisite for membership.30

23

New statement (Tony Williams) 24

Moved to 8.17 25

Moved to 8.17/a 26

Moved to 8.17/b 27

Moved to 8.17/c 28

Moved to 8.17/d 29

Moved to 8.16/f 30

Academic qualification must comply with the guidelines and recommendations of IFLA and IFLA EUROPE (Tony Williams)

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Only members with these specific qualifications may be iden-tified as full members of the association. Irrespective of whether this criterion was31 applied in the historic applica-tions of current Effective members, this requirement will be made of all future applicants for effective membership.

8.11 National professional associations who wish to become effective members of the Federation shall accept applications for membership from graduates of all landscape architecture programmes in the countries of the European Union and the Council of Europe (specifically programmes recognised by EFLA), subject to whatever additional professional practice requirements may be suggested or recommended by the spe-cific national association.

8.10 - National or multi-national professional associations who wish to become Effective members of IFLA EUROPE shall accept applications for membership from graduates of all landscape architecture programmes in the countries of the European Union and the Council of Europe (specifically pro-grammes recognised by IFLA EUROPE), subject to whatever additional professional practice requirements may be sug-gested or recommended by the specific association.

8.11 – National or multi-national professional member asso-ciations should encourage Education Institutions within their jurisdiction offering appropriate landscape architectural courses to be presented for IFLA EUROPE accreditation and recognition.32

8.12 Where the profession of landscape architecture com-prises one section of a broader multi-disciplinary or multi-interest professional organisation to the extent that it inde-pendently represents the landscape architectural profession it may be admitted as an effective member of the Federation provided it can fulfil the requirements determined in these regulations and guidelines.

8.12 - Where the profession of landscape architecture com-prises one section of a broader multi-disciplinary or multi-interest professional organisation to the extent that it inde-pendently represents the landscape architectural profession it may be admitted as an Effective member of IFLA EUROPE provided it can fulfil the requirements determined in these Regulations and Guidelines. In this case, members belonging to the landscape architecture section shall be included in an appropriate separate list.33

8.13 Effective members may establish alternative or interme-diate membership categories reflecting a variety of stages in professional development. They shall be encouraged specifi-cally to provide a category of student membership. Honorary membership may also be available to individuals outside the profession on the merit of important promotion of, support for or engagement with the profession of landscape architec-ture. (Such membership classes would not be expected to have voting rights within the national associations.)

8.13 - Effective members of IFLA EUROPE may establish alter-native or intermediate membership categories reflecting a variety of stages in professional development. They shall be encouraged specifically to provide a category of student membership. Corporate and honorary membership may also be available to individuals, groups, companies or bodies out-side the profession on the merit of important promotion of, support for or engagement with the profession of landscape architecture. Such membership classes would not be ex-pected to have voting rights within the national or multi-national associations.

8.14 Education programmes within effective member coun-tries are to be regularly monitored, assessed and reviewed by the effective member associations to ensure standards of education and course content are maintained, developed and improved.

8.14 - Education programmes within effective member coun-tries are to be regularly monitored, assessed and reviewed by the Effective member associations to ensure standards of education and course content are maintained, developed and improved.

8.15 Effective members shall be committed to the mainte-nance and improvement of professional standards and com-petences and the promotion of the landscape architecture profession in general.

8.15 - Effective members shall be committed to the mainte-nance and improvement of professional standards and com-petences and the promotion of the landscape architecture profession in general.

31

Or ‘…whether these criteria were … 32

New clause (Tony Williams) 33

New statement (Tony Williams)

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8.16 Full voting members of national associations (effective members) must not have conflicting financial or commercial interests outside the profession that might in any way un-dermine their professional integrity or judgement in all mat-ters. Any potential conflicting interests must be declared to the Executive Council of the Federation for appropriate as-sessment and the avoidance of doubt.

8.16 - Full voting members of national or multi-national asso-ciations (effective members) must not have conflicting finan-cial or commercial interests outside the profession that might in any way undermine their professional integrity or judge-ment in all matters. Any potential conflicting interests must be declared to the Executive Council of IFLA EUROPE for ap-propriate assessment and the avoidance of doubt.

8.17 - MEMBERSHIP APPLICATION PROCEDURES Applications from national or multi-national professional as-

sociations shall include the following:

a. a covering letter in English addressed for the attention of the Vice-president ‘Professional Practice’ signed by the President of the national or multi-national associa-tion confirming the decision of that organisation to ap-ply for membership (at the appropriate level) of IFLA EUROPE;

b. a copy of the national or multi-national association’s constitution, statutes, byelaws, operational rules, and/or regulations (or their equivalent) in the lan-guage(s) of the country(ies) concerned and an appropri-ately translated copy in English;

c. a copy of the specific educational demands and re-quirements placed upon potential professional mem-bers of the national or multi-national association apply-ing for membership both in the language(s) of the coun-

try(ies) and an appropriately translated copy in English;

d. all applications for membership of IFLA EUROPE shall be presented in written to the Vice-president ‘Professional Practice’ via the Secretariat (preferably in electronic format) a minimum of two calendar months prior to the date of the General Assembly at which the applicant wishes to have their membership application assessed;

e. applications for all other categories of membership (i.e. not from national associations) should be presented in written to the Vice-president ‘Professional Practice’ via the Secretariat (preferably in electronic format) in the form of an explanatory covering letter detailing the category of membership applied for and the accompa-nied by supporting documentation that explains in as much detail as possible the reasons for the applica-tion;

34

f. failure to comply with any of the above Regulation and Guidelines shall delay the assessment of the application or at worst negate the application in total.

34

New clause (Nigel Thorne) - modified

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These regulations have been approved by the General As-sembly at its meeting held in Tallinn (Estonia) on 6

th Novem-

ber 2011.

These Regulations have been approved by the General As-sembly at its meeting held in Xxxxxxxxxx, Xxxxxxxxxxxxxxx on

Xxxxxxxxx 00th

, 0000

Under the Signatures of: Under the Signatures of:

President

Nigel Thorne

Secretary General

Marina Cervera

President

Nigel Thorne

Secretary General

Marina Cervera

ON BEHALF OF THE IFLA EUROPE EXECUTIVE COUNCIL

July 18th, 2013