Using the School Online Assessment Registration

(SOAR)

20102010

If you are very familiar with SOAR, try these quick links:

• Principal’s SOAR checklist here

• Term 1 tasks – new features in 2010 here

• Term 1 tasks – overview here

• To confirm students’ details for printing test books here

Quick links

If you are a new SOAR user, use this link here

SOAR checklistDate Task

8 -15 March

School ManagementConfirm or amend school details Add the name and contact details of the NAPLAN coordinator

Student ManagementCheck the roll class groupings (Roll class determines the order of

packaging of test books.) Confirm student details (check that the number of students is

approximately correct and the students listed are in the right year)

April - May

Student ManagementRegister new students who enrolled after the data extract Delete students who have left the school

SOAR checklistDate Task

10 May Assessment Roll

Print the assessment roll for each class and for each NAPLAN test Supervising teachers aware of procedures for completing the roll

11-13 May

Assessment Roll Distribute assessment rolls with the test materials Teachers record student name and barcode for any spare book used Collect rolls, confirm absences, exempt, withdraw, special provisions

Student ManagementBefore Check in, ensure you have deleted all students who have left your school, added any new enrolments and added visiting students.Check in

Step 1 - identify all absent, exempt or parent withdrawal students Step 2 - identify barcodes for all students who used a spare book Step 3 - identify all students who accessed special provisions Step 4 - count all completed books and match the number in SOAR

14 May

Check in Step 1 - Update from ‘absent’ to ‘present’ for catch-up students

Check out Complete Check Out, use return labels and Australia Post

New features include:

• Clear visual feedback when the program is loading new window or loading new student data

• Reminder to send email if login fails twice

• Assistance with password problems through automatically generated email

SOAR 2010

Term 1’s tasks – new features include:

Student management

• Visiting students will be indicated in new column

• Confirmation of student details can be arranged, so test books will be printed with correct student information

SOAR 2010

In Term 1 principals or their delegates will use the School Online Assessment Registration (SOAR) to:

• update school details, including the name of the NAPLAN coordinator

• access and check the approximate number of registered students

• amend or delete the roll class groupings (the order in which test books will be packaged)

• confirm the student cohort of data.

SOAR 2010

In Term 1 principals or their delegates MAY use the School Online Assessment Registration (SOAR) to:

• amend, add or delete students who have left the school

• indicate students who are exempt from testing

• register new students who enrol after data is extracted

SOAR 2010

Term 2’s tasks – new features include:

Assessment roll

• Lists of students will include:– enrolled students– visiting students– late registered students

• The rolls will be available in Week 2

SOAR 2010

1. In SCHOOL MANAGEMENTa) check school details –

school name, school addressb) add the name of the

NAPLAN coordinatorc) save the changes.

To have students’ details printed on the NAPLAN test books:

2. In STUDENT MANAGEMENTa) check the number of students

is approximately correctb) check the students are in the

correct yearFor example, if Year 10 are listed instead of Year 9, email naplan.nsw@det.nsw.edu.au

c) check whether test books areto be supplied alphabetically by YEAR or in separate CLASS groups

For example, if Mathematics classes are to be used, the Mathematics class will replace Roll Class

d) confirm the school and student details are correct

If schools have time and they would like to, they can also look at students’ details and amend any errors BEFORE confirming the student details This is the last slide for experienced SOAR users. Please press ESC.

SOAR will run on PCs using Internet Explorer V6 or higher and on Macs using Safari or Mozilla Firefox.

The SOAR URL, school username and school passwords will be sent in a sealed letter to the Principal in early March.

To start, enter the URL into your web browser and type your username and password.

The manual for SOAR is available https://detwww.det.nsw.edu.au/directorates/schoimpro/EMD/naplan_publications.htm

Access

Log in

Enter the school username and school password

If you make an error twice, click on forgotten your password

A navigation menu will appear on the left of the screen.

The Term 1 menu items are:

1. Notice Board

2. School Management

3. Student Management

4. Update Password

Term 1

The Notice Board is used to provide information to schools participating in NAPLAN.

Notices

This screen allows you to see and update school details, including nominating or changing the NAPLAN contact person at your school.

School Management Screen

School details

Navigate through the School Management sections by:

* selecting them from the menu

* using the previous, next buttons.

Navigation

School details

School contact

Please add the name and phone of the NAPLAN coordinator here

Please note that only street addresses can be entered into the address field…

NAPLAN test papers cannot be delivered to P.O. Boxes.

School address

School address

Student details are available in the Student Management Screen. When you enter this screen, first choose the Year group (cohort).

Student Management Screen

Student details

Cohort

If Display all students is chosen (ticked) then all students’ names in that Year group are shown on the screen, rather than the default of 10 students per page.

Use the scroll bar on the right to navigate down the page.

Display all

Display all

If a student’s details are incorrect (e.g. name is spelled incorrectly or the gender is wrong), use the Edit option to open a student’s record and amend the details.

When you open a student record it will be shown below the full list of names displayed on your screen.

Use the scroll bar on the right hand side of the screen to navigate down to the individual student’s details.

Edit student details

Edit student details

The Delete option will remove a student completely from your school records.

This should only be used for individual students who have left the school permanently.

Delete student

Delete student

Underneath the student details are the buttons:

• Add a Student• Visiting Students• Reject all Students• Delete all Roll Class Data• Update all Roll Classes.

Changing details

Changing details

allows you to provide details of newly enrolled students not registered in the SOAR system.

Again, note that the Add a student section opens below the other information on your screen.

Add a student

Add a student

Note that country of birth, main language and parent details fields have auto-complete drop down menus to assist you.

Auto complete

Auto complete

allows you to enter details of students who visit your school to complete NAPLAN tests but who are not enrolled in your school.

Visiting students

Visiting students

is used to indicate that the entire data set for a Year group is incorrect

i.e. students not from your school or the wrong Year group.

Reject students

Please email naplan.nsw@det.nsw.edu.au to notify us of the error, so we can arrange to fix it.

You will see this alert if you choose to Reject All Students:

Reject students

If Reject All Students is used mistakenly, there is a restore option available.

The restore option becomes visible only after students have been deleted and you filter for Deleted students.

Reject students

and

are used to indicate how you want your test books sorted for delivery. If no roll class data is entered, test books will be sorted alphabetically by Year group. If roll class data is present, test books will be sorted alphabetically within roll classes. If your school uses vertical roll classes which would result in many packages of books with only a small number on them, you will see a message alerting you to this and asking you to change the data.

Roll class

You will also receive an alert when you choose Delete All Roll Class Data.

Delete all

1. In SCHOOL MANAGEMENTa) check school details –

school name, school addressb) add the name of the

NAPLAN coordinatorc) save the changes.

To have students’ details printed on the NAPLAN test books:

2. In STUDENT MANAGEMENTa) check the number of students

is approximately correctb) check the students are in the

correct yearFor example, if Year 10 are listed instead of Year 9, email naplan.nsw@det.nsw.edu.au

c) check whether test books areto be supplied alphabetically by YEAR or in separate CLASS groups

For example, if Mathematics classes are to be used, the Mathematics class will replace Roll Class

d) confirm the school and student details are correct

If schools have time and they would like to, they can also look at students’ details and amend any errors BEFORE confirming the student details This is the last slide for experienced SOAR users. Please press ESC.

Information on

using SOAR in

Term 2 will be

distributed with test

materials.

Term 2

Term 2

Resources

A copy of the SOAR training manual, this PowerPoint presentation

and other resources can be found on the

EMSAD NAPLAN website

https://detwww.det.nsw.edu.au/directorates/schoimpro/EMD/naplan.htm

You can also email any queriesnaplan.nsw OR naplan.nsw@det.nsw.edu.au