SAN DIEGO IMPERIAL SWIM MEETING AGENDA MEETING INFORMATION

Date: 11/28/2016 Location: Qualcomm - Building S Cafe

Time: 7:45 PM Meeting Type: House of Delegates

Chairperson: Kevin Lee Secretary: Mary Redmond AGENDA

Agenda Items Name Time

1 Call to Order 7:45

2 Welcome – Introduction – The following athletes introduced themselves: Martine Abouchabla –PS, Natalie Smith- PS and Maria Davila- SBA

7:45

3 Approval of Previous Meeting Minutes - MSA 7:50

4 Consent Agenda – MSA with the exception of those items that were pulled for discussion.

7:50

5 Discussion Topics from Consent Agenda 7:55

a. Presentation of Judy Ortwein Service Awards (2015, 2016) – 2015 Walt Hanford. 2016 Mary Redmond

Kevin 7:55

b. Approval of By-law update – MSA as updated. – Fiscal year will be October 1 – September 30

Kevin 8:00

c. Approval of Policy and Procedures Manual update – MSA – Fiscal year will be October 1 – September 30

Kevin 8:05

d. Treasurer statement – John McGlynn read a statement regarding the findings he discovered after becoming treasurer. See attached document. From Gregg – we need to have strong financial procedures.

John 8:10

e. Approval of New Budget – MSA – Convention reimbursement will be $1,000 max for each non-athlete person. The rest of the budget was MSA.

John 8:20

f. All-Star Meet – Since there has not been communication with AZ Swimming, we are not able to have an All-Star meet as planned. Don Watkins proposed that a task force be appointed to research All Star Meet alternatives.

Sean 8:30

6 Elections

a. Athlete Representatives – Jason is the Senior Athlete Rep. Results of voting for athlete reps- need to add a total of 3 more: Maria Davila, Erin Taggart & Natalie Smith

Kevin 8:40

b. Nominating Committee – There is a disagreement as to when the nominating committee elections are to take place. Motion – elect the Nominating Committee for a one-year term. Motion to Table – to be determined at the January BOD meeting. – Failed

Kevin 8:50

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John – motion to vote now MSA – with athletes being added from the floor. There will be at least 5 members with 2 athletes. – Motion to have 5 members with at least 1 athlete. Nomination from the floor – Jason, Maria, Martine Results – Kate, Lynn, Tim, Dan, Martine MSA to destroy the ballets.

7 New Business – program bid packets will be available online & due Jan 18, 2017 Mike S. – gave a walk down memory lane and a look in the past. We have changed so much over the years. Mike will not be coming to many of the meetings in the future. Thank you and he will remain at a reduced level. - Electronic USA Swim registration: no date when this will begin. - Who is allowed to verify birth certificates for new registrations – SBA is asking for someone on their team to be trained

8 Additions to Agenda: Program mtg after the meeting to discuss a few issues.

10 Adjournment – 9:23 9:00 NEXT MEETING

January 23, 2017, 7:45 PM, Swim Office

OTHER NOTES OR INFORMATION: ATTENDEES- SEE ATTACHED SIGN IN SHEET

Recorded By: Mary Redmond Date: 11/28/16

Meeting Agenda Template © 2013 Vertex42.com

San Diego Imperial Swimming House of Delegates

Consent Agenda - November 28, 2016 Consent Agenda - November 28, 2016

General Chair Report - Kevin Lee Treasurer’s Report - John McGlynn Finance Committee Report - Kevin Lee Membership Report - Deanna Rupp

Administrative Vice Chair - Debbie Baldwin Safe Sport Report - Jolyn Yanez Officials Committee Report - John Smigal Equipment Report - Carlos Davila Operational Risk (was Safety) Report - Kate Thornton

Age Group Vice Chair - Sean Redmond Diversity Committee Report - Krissy Payton Adaptive Swimming - Don Watkinds

Technical Planning Vice Chair - Tom Paradowski Senior Vice Chair - Dave Kilmer Coach Representative - Don Watkinds

General Chair Report - Kevin Lee State of the LSC

I’ve been in office for 11 months, so I thought it would be appropriate to list some of the LSC accomplishments this year

Finance committee established Includes 2 swim parents who are investment professionals Invested our excess cash into a diversified portfolio of ETF’s

New Committee Chairs John Smigal - Officials Jolyn Yanez - Safe Sport Krissy Payton - Diversity and Inclusion Kate Thornton - Operational Risk (Formerly known as Safety)

Diversity Select Camp in Utah Sent 4 athletes and Coach Krissy Payton

NCA won bid for hosting Sectionals in March 2017 LSC won bid for hosting 2018 Diversity Select Camp Chase starts at Long Course JO’s

Reduces duration of prelims allowing a longer break before finals Officials Picnic Social

Good food and company was shared by all! LEAP Level 2 achieved by the LSC!

LSC Evaluation and Achievement Program The LEAP program is designed to help LSC’s become more efficient and

effective This was a true group effort Received a check for $1929.50 We will continue to work towards LEAP level 3

New Vision Statement: San Diego Imperial Swimming is F.I.R.S.T. Fun, Integrity, Respect, Service, Team Fun is First!

Swimposium and Catch the Wave camp Both were huge successes! Swimposium had 4 separate tracks for athletes, parents, coaches and

officials. We hosted multiple guest speakers: Olympians Jason Lezak and Caitlin Leverenz David Benzel - Growing Champions for LIfe Scott Colby - Sports Performance Consultant Ron Van Pool - Former USA Swimming President and Olympic

Trials Official Dan Peck - PS Coach presented on college recruiting

Catch the Wave Camp Led by HSA coach Kevin Eslinger With Krissy Payton - SBA Greg Spire - SSD Niki Lopez - IVDA Chris Yarranton -RSD

Club Leadership and Business Management School 201 Bill Krumm from Western Zone Development came to present the class Saturday, November 12, 2016 at the Mira Mesa Recreation Center 16 attendees from 9 teams including 2 teams from SoCal Well received Fulfills our final LEAP2 requirement

By-laws and Procedures & Procedures Manual Update versions of both documents posted on the website - October 20, 2016 Included summary of changes documents Will be voted on for acceptance at the House of Delegates

House of Delegates Meeting Judy Ortwein Service Award

Winners for both 2015 and 2016 will be awarded Voting

By-laws updates Policy and Procedures updates Budget

Elections Athlete representatives

Maddie Cosgrove has left for college, vacating her athlete representative slot

Roy Perkins was named an athlete representative at the beginning of the year to meet the 20% athlete rule and was not officially elected

If the updated by-laws are approved, I would like to elect three athlete representatives this year

Athlete Representative Candidate Statements Erin Taggart

Hello I’m Erin Taggart and I want to be an athlete representative. I am a sophomore at La Costa Canyon High School where I participate on the varsity swim team. I am on the Senior Team with RSD, and on an all-girl volunteer organization called Female Athlete Volunteers. I started swimming when I was six years old in Houston, Texas. I moved to California in 2010 and I have been a part of SI swimming as well as All-Star and Imperial Zones teams for many years. Also, I was on the Ocean’s Seven team that swam the Catalina Channel in under eight hours and raised twenty thousand dollars for Fresh Start, a charity that gives free surgeries to children who cannot afford them. I have gotten to know many people in San Diego, and it is important to me that athletes get a voice in important matters in the swimming community.

Maria Davila

My name is Maria Davila, and I am hoping to be elected as next year’s athlete rep for San Diego. . For me, being an athlete rep this past year has meant being a role model in and out of the water. I’ve had the chance to showcase this through my 9 years as a South Bay Aquatics swimmer, running the timing system for meets since I was 11 years old, announcing at the past several JOs and Winter Championships, and simultaneously dedicating myself in school--as shown by my 4.32 GPA. Over the past year,

I’ve also had the opportunity to help organize this past Swimposium and attend the USA Swimming National Convention as an athlete rep--with the athlete vote for San Diego. After attending the convention, I walked away with the goal of increasing athlete involvement in our LSC. Most of our athletes don’t realize that there is a governing body of swimming, or that their voice can even make a difference in it. If I am selected as this year’s athlete rep for San Diego, I will help increase athlete involvement as well as educate our athletes on the various things that make up USA Swimming and impact our LSC.

Martine Abouchabki

Hi my name is Martine Abouchabki and I swim on Pacific Swim in the senior group. I've been swimming for 10 years and now compete at the regional senior level. I embody all the characteristics that reflect my team such as persevering, hard working, discipline, commitment, competitiveness, and team work. I have a very strong personality that I use to encourage and lead the team not only during a workout but outside the pool. I strive to be a role model and encourage the younger swimmers to be part of our big family. I want them to have the same memorable experiences as I have. During my summers teaching swim lessons and seeing the fun the children have in the water reminds me of why I still swim today. I would like to be an athlete representative to have a voice for not only my teammates but for all age swimmers in San Diego.

Natalie Smith

My name is Natalie Smith and I am a senior swimmer with Pacific Swim. San Diego Imperial Swimming has been a major part of my life. I have been a swimmer in this LSC for over nine years, and throughout this time, I have met and become friends with swimmers, coaches, and officials. One thing that I have learned over the years is that SI swimming is very much a family.

As a swimmer, I have seen the way our LSC works from that perspective. I have competed at every level within and for our LSC. I’ve progressed from C Meets and JO Max, to JOs, All Stars, Zones, and now regional senior meets. I have also had the honor to represent SI swimming as the 2013 Zone Team co-captain, and I am currently a Pacific Swim team captain.

Now, I would love the opportunity to learn how the LSC works from the inside. I am interested in representing athletes in order to continue the good experience and I had growing up in our LSC. As

athlete representative, I would like to work to support and promote a culture of inclusion and acceptance of all swimmers. I would also seek out and listen to swimmers’ feedback, and help to ensure that swimmers’ concerns or suggestions are shared with the LSC leadership.

Thank you for the opportunity to be considered as athlete representative

Billy Yeager

No statement was provided.

Nominating Committee 3 positions need replacement Dan Peck was previously considered an alternate

Dan will become a regular member

Treasurer’s Report - John McGlynn Please see the attached treasurer’s report, final 2015-2016 financial statement and proposed budget for 2016-2017.

Finance Committee Report - Kevin Lee Please see the attached Schwab statement.

SAN DIEGO - IMPERAL SWIMMING ACCOUNTING STATEMENT

2016-2017

Revenue 2016/17 Budget 2016/17 YTD Expenditures 2016/17 Budget 2016/17 YTD

Membership $24,500.00 $8,767.00 National Travel Fund $72,000.00 $0.00

National Travel $4,250.00 $1,326.00 Winter Sectionals $58,000.00 $0.00

Age Group Travel $4,250.00 $1,326.00 Winter Nationals (incl Disability) incl $0.00

General Fund $16,000.00 $6,115.00 Winter Juniors incl $0.00

Summer Sectionals incl $0.00

Meet Splash Fees (Team Hosted) $139,400.00 $16,071.00 Olympic Trials/US Open incl $0.00

National Travel $41,700.00 $4,558.80 Summer Juniors incl $0.00

Age Group Travel $24,300.00 $2,749.55 Futures/Senior Zones incl $0.00

General Fund $73,400.00 $8,762.65 SI Open $12,000.00 $0.00

Miscellaneous $2,000.00 $0.00

Meet Income (SI hosted) $126,000.00 $0.00

Age Group Travel (WAGs) $48,000.00 $0.00 Age Group Travel Fund $85,000.00 $3,255.73

National Travel (SI Open) $30,000.00 $0.00 Zones Meet (SN hosted) $55,000.00 $0.00

Short Course JO's $20,000.00 $0.00 All Star Dual Meet (if held) $8,000.00 $0.00

Long Course JO's $28,000.00 $0.00 Winter Age Group (WAGs) $17,000.00 $3,255.73

Miscellaneous $5,000.00 $0.00

Miscellaneous $30,000.00 $10,808.25 Championship Account $27,000.00 $35.55

National Travel $0.00 $0.00 Short Course JO's $9,500.00 $0.00

Age Group Travel $20,000.00 $7,860.00 Long Course JO's $17,500.00 $35.55

General Fund $10,000.00 $2,873.25

…Official Fines incl $0.00 General Fund $126,000.00 $23,945.42

…Official Gear incl $75.00 Equipment Repair $2,000.00 $0.00

…LPL Dividend incl $0.00 Supplies & Postage $1,000.00 $0.00

Publications & Copy Machine $500.00 $155.40

Office (ie, All Sports) $27,000.00 $4,000.00

Timing System (SBA) $48,000.00 $1,600.00

Officials $12,000.00 $691.08

Equipment Replacement $4,500.00 $1,246.12

USA Swim Convention $10,000.00 $10,099.89

Miscellaneous $21,000.00 $120.69

…Bank Fees / Filing Fees incl $0.00

…SafeSport / Travel incl $0.00

…Gen Chair Discretionary incl $0.00

…Outreach incl $0.00

…Swimposium incl $6,032.24

Total Revenue $319,900.00 $35,646.25 Total Expenditures $310,000.00 $27,236.70

Budget YTD Budget YTD

National Travel Total $75,950.00 $5,884.80 National Travel Total $72,000.00 $0.00

Age Group Travel Total $96,550.00 $11,935.55 Age Group Travel Total $85,000.00 $3,255.73

Championship Total $48,000.00 $0.00 Championship Total $27,000.00 $35.55

General Fund Total $99,400.00 $17,825.90 General Fund Total $126,000.00 $23,945.42

Total Revenue $319,900.00 $35,646.25 Total Expenditures $310,000.00 $27,236.70

Other Income $0.00 Other Payments $0.00

Chase Savings Balance - as of 11/21/16 $10,008.23

Chase Checking Balance - as of 11/21/16 $39,529.35

LPL Investment Balance - as of 11/21/16 $74,318.49 Respectfully Submitted on

Charles Schwab Investment - as of 11/21/16 ** $342,078.23 11/21/2016

Pending In/Out Transfers from All Sports $35,347.00 John P. McGlynn

** total deposits to date: $330,000.00 $501,281.30

SAN DIEGO - IMPERAL SWIMMING ACCOUNTING STATEMENT

2015-2016

Revenue 2015/16 Budget 2015/16 YTD Expenditures 2015/16 Budget 2015/16 YTD

Membership $24,500.00 $24,422.00 National Travel Fund $88,500.00 $81,630.52

National Travel $4,000.00 $4,230.00 Winter Sectionals $75,000.00 $9,100.00

Age Group Travel $4,500.00 $4,129.00 Winter Nationals (incl Disability) incl $5,541.67

General Fund $16,000.00 $16,063.00 Winter Juniors incl $8,625.00

Summer Sectionals incl $0.00

Meet Splash Fees (Team Hosted) $139,500.00 $138,866.11 Olympic Trials/US Open incl $19,133.00

National Travel $40,000.00 $40,810.20 Summer Juniors incl $24,433.00

Age Group Travel $23,500.00 $23,804.52 Futures/Senior Zones incl $3,600.00

General Fund $76,000.00 $74,251.39 SI Open $12,000.00 $10,993.15

Miscellaneous $1,500.00 $204.70

Meet Income (SI hosted) $113,000.00 $138,835.40

Age Group Travel (WAGs) $45,000.00 $50,531.95 Age Group Travel Fund $87,000.00 $86,173.48

National Travel (SI Open) $24,000.00 $35,526.45 Zones Meet (Park City) $62,000.00 $50,686.81

Short Course JO's $19,500.00 $21,556.00 All Star Dual Meet (vs SN in SD) $10,000.00 $7,871.78

Long Course JO's $24,500.00 $31,221.00 Winter Age Group (WAGs) $13,500.00 $16,233.89

Miscellaneous $1,500.00 $11,381.00

Miscellaneous $9,000.00 $41,499.81 Championship Account $27,000.00 $22,082.04

National Travel $0.00 $0.00 Short Course JO's $9,500.00 $5,694.79

Age Group Travel $0.00 $28,860.87 Long Course JO's $17,500.00 $16,387.25

General Fund $9,000.00 $4,275.74

…Official Fines incl $2,518.00 General Fund $83,500.00 $103,959.16

…Official Gear incl $2,884.00 Equipment Repair $2,000.00 $0.00

…LPL Dividend incl $2,961.20 Supplies & Postage $1,000.00 $356.12

Publications & Copy Machine $500.00 $450.99

Office (ie, All Sports) $26,000.00 $24,070.19

Timing System (SBA) $35,000.00 $41,184.48

Officials $5,000.00 $11,091.46

Equipment Replacement $2,000.00 $4,760.74

USA Swim Convention $6,500.00 $9,379.60

Miscellaneous $5,500.00 $6,085.00

…Bank Fees / Filing Fees incl $54.00

…SafeSport / Travel incl $0.00

…Gen Chair Discretionary incl $419.18

…Swimposium $0.00 $6,107.40

Total Revenue $286,000.00 $343,623.32 Total Expenditures $286,000.00 $293,845.20

Budget YTD Budget YTD

National Travel Total $68,000.00 $80,566.65 National Travel Total $88,500.00 $81,630.52

Age Group Travel Total $73,000.00 $107,326.34 Age Group Travel Total $87,000.00 $86,173.48

Championship Total $44,000.00 $52,777.00 Championship Total $27,000.00 $22,082.04

General Fund Total $101,000.00 $102,953.33 General Fund Total $83,500.00 $103,959.16

Total Revenue $286,000.00 $343,623.32 Total Expenditures $286,000.00 $293,845.20

Other Income $0.00 Other Payments $5,033.75

Chase Savings Balance - as of 9/27/16 $10,007.73

Chase Checking Balance - as of 9/27/16 $62,000.10

LPL Investment Balance - as of 8/31/16 $75,253.52 Respectfully Submitted on

Charles Schwab Investment - as of 9/27/16 ** $342,078.23 11/21/2016

Pending In/Out Transfers from All Sports $40,653.80 John P. McGlynn

** total deposits to date: $330,000.00 $529,993.38

2016-2017 SI Swimming Proposed Budget

Revenue 2016/17 BudgetMembership $24,500.00 National Travel $4,250.00 Age Group Travel $4,250.00 General Fund $16,000.00

Meet Splash Fees (Team Hosted) $139,400.00 National Travel $41,700.00 Age Group Travel $24,300.00 General Fund $73,400.00

Meet Income (SI hosted) $126,000.00 Age Group Travel (WAGs) $48,000.00 National Travel (SI Open) $30,000.00 Short Course JO's $20,000.00 Long Course JO's $28,000.00

Miscellaneous $30,000.00 National Travel $0.00 Age Group Travel $20,000.00 National Travel Total $75,950.00 General Fund $10,000.00 Age Group Travel Total $96,550.00 …Official Fines incl Championship Total $48,000.00 …Official Gear incl General Fund Total $99,400.00 …LPL Dividend incl

Total Revenue $319,900.00

Total Revenue $319,900.00

Expenditures 2016/17 BudgetNational Travel Fund $72,000.00 Winter Sectionals (CA) $58,000.00 National Travel Total $72,000.00 Winter Nationals (Greensboro) incl Age Group Travel Total $85,000.00 Winter Juniors (Federal Way) incl Championship Total $27,000.00 July Sectionals (CA) incl General Fund Total $126,000.00 Summer Nationals (TX) incl Summer Juniors (TX) incl Total Expenditures $310,000.00 US Open/Senior Zones (CA) incl SI Open $12,000.00 Miscellaneous $2,000.00

Age Group Travel Fund $85,000.00 Zones Meet (SN) $55,000.00 All Star Dual Meet (if held) $8,000.00 Winter Age Group (WAGs) $17,000.00 Miscellaneous $5,000.00

Championship Account $27,000.00 Short Course JO's $9,500.00 Long Course JO's $17,500.00

General Fund $126,000.00 Equipment Repair $2,000.00 Supplies & Postage $1,000.00 Publications & Copy Machine $500.00 Office (ie, All Sports) $27,000.00 Timing System (SBA) $48,000.00 Officials $12,000.00 Equipment Replacement $4,500.00 USA Swim Convention $10,000.00 Miscellaneous $21,000.00 …Bank Fees incl …SafeSport incl …Gen Chair Discretionary incl … SwimPosium incl … Outreach / Diversity incl

Total Expenditures $310,000.00

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Accounts > Positions

Positions

View Realized Gain/Loss Cost Basis Calculator Rules & AssumptionsTrades made today will not appear until tomorrow.

Market Value$333,571.12

Day Change*+$1,267.57 (+0.38%)

Cost Basis$329,621.52

Gain/Loss+$3,949.60 (+1.20%)

Cash Balance$4,113.64 Details

Symbol Name ( Full | Short ) Quantity Price Market ValueDay Change**

( $ | % ) Cost BasisGain/Loss

( $ | % ) Ratings Next Steps

VEA VANGUARD FTS... 1,526 $35.785 $54,607.91 +$312.83 $56,059.03 $1,451.12 Trade

VWO VANGUARD FTS... 393 $35.65 $14,010.45 +$106.11 $13,192.53 +$817.92 Trade

VUG VANGUARD GRO... 458 $111.3201 $50,984.61 +$393.93 $49,398.30 +$1,586.31 Trade

BIV VANGUARD INT... 230 $83.748 $19,262.04 $7.36 $19,753.76 $491.72 Trade

BLV VANGUARD LON... 177 $89.2001 $15,788.42 +$37.19 $16,494.73 $706.31 Trade

VMBS VANGUARD MOR... 308 $52.72 $16,237.76 $30.80 $16,464.84 $227.08 Trade

BSV VANGUARD SHO... 493 $79.69 $39,287.17 $0.00 $39,604.79 $317.62 Trade

VB VANGUARD SMA... 144 $126.4189 $18,204.32 +$92.00 $16,496.37 +$1,707.95 Trade

Market Value Positions MonitorUnrealized Gain / Loss

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Brokerage Products: Not FDIC Insured • No Bank Guarantee • May Lose Value Account: XXXXX019 Today's Date: 01:40 PM ET, 11/21/2016

Total includes missing cost basis values for one or more lots. You can update missingcost basis values by using the Edit functionality—clicking on the Missing hyperlinks untilreaching the Edit page.

The value reported for this security may not reflect the current market price.

Data for this holding has been edited. Total excludes securities for which price is not available.

Cash may include bank deposits and nonbank balances. Bank deposits are held at CharlesSchwab Bank, or one of their banking affiliates, each a member FDIC. Nonbank balances arecredit balances which may be held at Charles Schwab & Co., Inc. and its affiliates. Nondepositinvestment products are held by Charles Schwab & Co., Inc., member SIPC, and its affiliates andARE NOT FDIC INSURED, MAY LOSE VALUE, AND ARE NOT BANK GUARANTEED.

*The Total Day Change ($) and (%) are based on the sum of the Day Changes for all positionsand do not include cash balances. Total Day Change will be available until one hour prior to thenext market open.

Please view the Cost Basis Disclosure Statement for additional information on costbasis methods choices and how Schwab reports adjusted cost basis information to theIRS.

**The Position Day Change value is calculated as: Price Change x theshares/bonds/units/contracts held in the account currently. It assumes no change in quantityfrom the prior day and will be available until one hour prior to the next market open.

Symbol Name ( Full | Short ) Quantity Price Market ValueDay Change**

( $ | % ) Cost BasisGain/Loss

( $ | % ) Ratings Next Steps

BNDX VANGUARD TOT... 724 $54.4175 $39,398.27 +$27.15 $39,562.59 $164.32 Trade

VTV VANGUARD VAL... 585 $90.48 $52,930.80 +$286.65 $49,448.70 +$3,482.10 Trade

VSS VGRD FTSE AL... 137 $93.864 $12,859.37 +$49.87 $13,145.88 $286.51 Trade

Total $333,571.12 +$1,267.57 $329,621.52 +$3,949.60

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Membership Report Deanna Rupp

November 2016

Athlete 2044

Athlete Season 1

Athlete Outreach 110

Athlete Total 2154

Individual 91

Family 1

Family 2

Life 4

NonAthlete Total 95

Club 7

Organization

Club Total 7

Administrative Vice Chair Debbie Baldwin

Safe Sport Report Jolyn Yanez

Committee members:

Jolyn Yañez

lub Leadership and Kristyn Evans

Sally Taggart

1. The incident from the Freestyle Festival North Event #003 addressed by the

Safe Sport, Diversity & Inclusion, and Board of Directors reached conclusion. An announcement by SDI was posted to our website and Facebook page and was intended to reach the parents of our membership. The purpose of putting out a statement from the LCS was to show that the SDI did not approve of what happened and we will support anyone who feels they have been mistreated while participating as a member of SDI.

2. Attached to this report is the Safe Sport Scenario for November . Please share with your athlete members in your next team meeting.

3. Teams are bringing on new staff members for the fall as team membership during these months as teams grow. Visit USA Swimming online for the following member resources:

Deal with a Safe Sport concern Initiate a background check Complete a preemployment screening Put Safe Sport policies in place Access Safe Sport training materials Fill my club’s toolkit Learn more about USA Swimming Safe Sport Find out what Safe Sport is up to

a. Use the USAS tools provided on the Safe Sport page when hiring new staff for your team.

4. The Safe Sport Shield logo can be found on the Safe Sport page (look for the toolkit link) of the USAS website. If your team has not done so already, please update your team’s websites to include a link to the USAS Safe Sport page by Friday, December 2, 2016.

Read this scenario to your athletes : You see a bunch of social media posts by one of your teammates. The posts are about another teammate, and they’re really mean about how they look and their other hobbies. You know that these teammates don’t really talk at practice, but you didn’t think they hated each other. Looking at these social media posts really bothers you. Discussion Questions :

What do you do?

Kids might say, “I don’t know.” They might want to tell someone, but they don’t know who to tell. >Safe Sport says: You can do a few things. First, show your support for the teammate who is the target of the posts. Let him/her know that they are a valued member of team. Next, you can let the coach know that this is happening, especially since it’s involving two teammates and could impact the team environment.

Should you respond to the post online?

>Safe Sport says: You could respond by commenting on your support for the target, but you could also tell your teammate who posted the mean things how it looked/felt in person at practice.

Does it change how you respond if the person who posted the mean stuff is a good friend of yours?

Kids might say that they would be more comfortable confronting a friend versus confronting a teammate with whom they’re not close. >Safe Sport says: If you’re comfortable talking to your friend about it, do it! Let him/her know that what they did was out of line. If you’re not comfortable talking with them, tell your coach.

Bonus Question : What if you see a post on social media of one of your teammates wearing a team shirt and doing something that is against the rules/law?

Kids might say that they would confront their teammate or brush it off. >Safe Sport says: How your team is represented matters. If your team code of conduct includes athlete behavior while representing the team, this should extend to social media. Talk with the team about what the expectations are when they’re wearing the team shirt, traveling, or competing with the team.

Wrap It Up : How do we show respect for one another on this team?

You’re not always going to like everyone on the team, and that’s okay. You don’t have to be best friends, but you DO have to respect each other and get along. Everyone contributes to the team in some way, and it is not good for the team environment when someone puts down another teammate or bullies. >How do we build each other up and hold each other accountable for our actions with teammates?

*For Coaches: for more information on team culture, visit www.usaswimming.org/toolkit. To report concerning behavior, contact Safe Sport at (719) 866-4578 or safesport@usaswimming.org.

Officials Committee Report John Smigal No report submitted.

Equipment Report Carlos Davila I. Meets:

We have had 5 meets since the last board meeting. In general, the timing system equipment was working fine for all of them.

a. Equipment 1. We had no big problems with the equipment; just one of the start boxes had low power on the batteries and we used the backup start box. We recharged the one that had the low battery, everything worked fine. 2. Pads: Still no solution for the slippery surface problems on the touch pads that SBA replaced and we use them due to the double meets of the 2016 long course season. We will be trying a clear anti slippery spray to see if we can solve the problem. The sand paper company that was thinking in using us as testers got an order from Germany headquarters that they should not show the product before they have all the patterns and legal rights, in few words no solution in this way yet.

II. PA: The new PA system was bought and we tested it at the MRA meet on Sunday and also at the Swimposium; it worked great and we are ready for the LSC Championship Meets.

III. Next meets: Everything is ready for the December meets.

Operational Risk (was Safety) Report Kate Thornton No report.

Age Group Vice Chair Sean Redmond Meets

Zones –Hotel reservations have been made in Roseville for the 2017 AG Western Zone meet.

All‑star meet ‑ I still have not heard back from the Age Group Chair of AZ swimming about a potential dual meet. What would the group like to do?

Diversity Committee Report Krissy Payton Still would like a couple more people for our committee. From the North county would be nice. Wanting to work on Scholarships for meet entries and possibly a D & I Catch the Spirit camp in the

future. The Western Zone D& I committee discussed what other LSC's are doing towards Helping promote

Diversity within their own areas. Many ideas out there.

They are discussing a D&I Swim Meet. We told them to come to San Diego, all meets are Diversity and Inclusion.

Adaptive Swimming Don Watkinds No report.

Swimposium and Catch the Spirit Camp Report Mary Redmond A special thank you goes out to the following team who without their assistance this event would not

have happened: Rich Cosgrove, Maria Davila, Tim Marsh, Jason Ornelas, Lynn Fazen, Andrea Hoff,

Dan Peck and John Smigal. Lynn was instrumental in providing our guests with goodie baskets and

obtaining our volunteer athletes who assisted with registration, getting the coaches, officials and

parents to their respective sessions and assisting our Olympians with the in water session. Thanks to

Dan Peck for volunteering to give a parent session on swimming and college.

The Catch the Spirit camp was headed up by Kevin Eslinger who with the staff of Krissy Payton, Greg

Spire, Niki Lopez and Chris Yarranton put on an amazing clinic. The athletes were engaged the entire

time with games, talks and inwater technique session. Kate Thornton was the guest speaker and

shared her personal experience as an athlete with the parents and athletes.

Please see attached financial statement.

Some of the comments received from the parents: This was a wonderful event. Thanks for the opportunity to parcipate. The whole day seem well organized. The group was not too big. Everything great‐ we need more, more, more I loved the concept of the camp. My daughter was thrilled to be able to aend

Some of the comments received from the athletes: I know how to enjoy swimming more. I learned how to use self‐ talk. It made me realize how much l love it. They told me that even if the person in the lane might beer than me, but if I have a lane, I have

a chance Due to the success of the event a Swimposium has been requested for Fall 2019. LSC’s are allowed to host one every 3 years. There has been a request for addional Catch the Spirit camps. We are allowed to host 4 per year. USA Swimming will be changing the camps and we will be informed what the changes will be in 2017. The following was written by Maria Davila and it could not have been said better. This was also on

the website.

San Diego Imperial Swimming had a very successful Swimposium and Catch the Spirit camp this past October. During Saturday’s Swimposium, athletes had the opportunity to meet and swim with Olympians Jason Lezak and Caitlin Leverenz. In the water acvies included technique and stroke work. Swimmers even

had the chance to race against Leverenz in all four strokes. Coaches, parents, and Officials also benefied from talks and clinics given throughout the day by Ron Van Pool, David Benzel, Sco Colby, and our own Dan Peck. Sunday’s Catch the Spirit camp proved beneficial to our swimmers. Led by Coach Kevin Eslinger and other local coaches, athletes learned new drills and ways to approach their starts and turns. Friendships developed in athletes across the county as they became united and gained a greater love for the sport of swimming. Overall, the weekend ended in triumph and showed the future is great for San Diego Imperial Swimming. A huge thanks to those who parcipated and an even greater thanks to those who gave up their me and made the event possible. Included are some photos from the event taken by one of our athlete volunteers, Chris E.

Technical Planning Vice Chair Tom Paradowski The bid packet for Long Course 2017 should be available by the HOD meeting.

Senior Vice Chair Dave Kilmer No report submitted.

Coach Representative Don Watkinds See attached meeting minutes.

2016 Swimposium & Catch the Spirit

Program # of Athletes Amount SWIMPOSIUM CATCH THE SPIRT Total TOTAL EXPENSESSwimposium AM 80 $2,800.00 Income $6,585.00 $1,275.00 $7,860.00 5 BASKETS FOR SPEAKERS,ATHELTES $171.63Swimposium PM 92 $3,220.00 Expenses $5,983.77 $1,265.27 $7,249.04 David Benzel(Swimposium) $1,000.00Catch the Spirit 51 $1,275.00 Profit $601.23 $9.73 $610.96 Food(Swimposium) $911.50Coaches & Officials ABOUT 60 $565.00 Food (Catch the spirit) $201.27TOTAL $7,860.00 Lunch w/David Benzel(Swimposium) $81.90

Pool(Swimposium) $1,064.00Team Amount Pool(Catch the Spirit) $1,064.00CAST $400.00 Classroom rental(Swimposium) $2,650.30CNSA $525.00 Copy Costs(Swimposium) $104.44FAST $630.00 HSA $455.00 TOTAL $7,249.04ICAC $300.00IVDA $1,260.00MRA $430.00NCA $65.00PAC $80.00PS $500.00 RAQ $445.00RSD $550.00RST $430.00SBA $570.00SDY $325.00WAVE $345.00WSST $540.00Bob Horne $10.00TOTAL $7,860.00

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - The Coaches Association provides awards and equipment for Novice events, awards for Age Group

Swimmer of the Month and Senior Swimmer of the Quarter, and helps outfit LSC All Star Teams.

SAN DIEGO-IMPERIAL COACHES ASSOCIATION

Meeting Minutes – Nov 1, 2016 – 8:00PM (Round Table, Rancho Bernardo)

Call to Order – at 8:03PM. Coaches present were): Don Watkinds (WAVE), John McGlynn

(RAQ), Tom Paradowski (SBA), Scott Lawson (ICAC), Dan Peck (PS), Chris Yarranton (RSD).

Treasurer Report – none provided

All-Star Meet – No response from AZ as to one being held in spring. If held, swimmers will be

selected based on seasonal best times.

LSC Bylaws – Important that clubs are represented at the 11/28 HOD meeting (at Qualcomm).

Zones Report – none provided

Novice Events – We need teams to host!

SwimPosium & Catch the Spirit – Well received by coaches, swimmers, and parents; coaches

first session ended a bit earlier than expected; registration/selection process seemed rushed;

let’s get more help for Mary and her committee and get word out to teams.

Meet Reviews – We need novice events so swimmers can experience and to eliminate

sessions with 200+ DQs (which contributed to 2.5 hour extension of Mini meet); minimize pre-

seeding meets – too many empty lanes; distribute timelines earlier (Wed preferred).

Swimmer of the Month –

October Ederick Wong – 8 (PS) ** Mason Morris – 13 (RSD)

New Business – Discussion on timelines and changes to what is announced prior to meet –

meet manager and meet ref have latitude to modify! What is posted is NOT an obligation.

SI Office Requests – Please use correct name on checks: San Diego Imperial All Sports (no

abbrev).

Upcoming Meetings – LSC-HOD Monday, 11/28/16 7:45PM (Qualcomm). Next Coaches

Meeting will be Jan 18, 8:00 at Giovanni’s (Kearney Mesa)

Adjournment – Meeting adjourned at 9:33PM.