IEEE Update

R6 Area MeetingsOctober 2010

Leonard BondEdward Perkins

02/26/10

• IEEE News• IEEE Organization• Membership• vTools• SC 2011

Agenda

04/20/23

IEEE News

• Elections– IEEE: Gordon Day– IEEE-USA: Jim Howard– R6 Director-elect: Mike Andrews

• Eta Kappa Nu (KHN)– Now Official IEEE Honor Society 1-Sep– Existing Chapters continue– In 2011 inductees also join IEEE

IEEE Organization

MEMBERS

Board of Directors Assembly

PSPB* IEEE-USA

Standards Assoc.Educational Act.

Member Geographic Act.

Technical Act. Executive Comm.

Regions & Sections Societies & Tech. Councils

Staff & Society Executive Directors

*Publication Services & Products Board

Geographic & Technical Unit Relationship

Technical Activities Board

Parents - WIE, Consultants, GOLD, LMC

IEEE Societies

Member and Geographic Activities

Board

Regions

Areas

Sections

Chapters Affinity Groups

Sub-Sections Student Branches Councils

SB Chapters SB Affinity Groups

Geographic Unit Structure

Membership Statistics

as of August 2010

IEEE Membership By RegionIEEE Membership By Region

R9 – 14,797

R8 – 67,740

R10

80,223R1 to 6 – 199,024

R7 – 15,981

R1 – 34,668

R2 – 30,932

R3 – 29,049

R4 – 22,223

R5 – 27,858

R6 – 54,294

as of August 2010

Total IEEE MembershipTotal IEEE Membership1963 - 20091963 - 2009

Excludes Graduate Student Member (GSM) grade

IEEE Higher Grade MembershipIEEE Higher Grade Membership1963 - 20091963 - 2009

Above data includes Students and GSMs

IEEE Student MembershipIEEE Student Membership1963 - 20091963 - 2009

Region 6 MembershipRegion 6 Membership

• Region 6 is currently the third largest IEEE region and the largest US Region. At the end of August 2010 the Region had 54,294 total members: Region 6 represents 14.4% of IEEE’s membership. The Region has 49,242 Higher Grade Members, 2,388

Graduate Student Members and 2,664 Student Members.

• Membership in the Region is down by 1.8% from August 2009, representing a loss of 985 members.

• Higher grade membership is down by 1.8%, representing a loss of 913 members.

• Graduate Student Membership is down by 0.2%, representing a loss of 4 members.

• Student membership is down by 2.5%, representing a loss of 68 members.

Region 6 MembershipRegion 6 Membership

Regional Snapshot Total this Month

’10 vs. ‘09 % Change2010

Retention Goal

2010 Retention Achieved

2010 New Members

(AUG)

Total Membership54,294 (985) - 1.8% 46,400 98.1% 5923

Higher-Grade49,242 (913) - 1.8% 42,825 98.1% 2350

Students 5,052 (72) - 1.4% 3,575 97.7% 3573

IEEE Worldwide - Total 377,765 10,152 2.8% 276873 97.7% 85,010

.2010 Retention Dashboard / Benchmark

Cumulative – Through This Month

Professionals Graduate StudentsUndergraduate

StudentsTotal

Region – Total Members 85.5% 74.3% 50.2% 83.2%

Region – 1st -Year Members 40.0% 53.7% 41.2% 42.7%

IEEE – Total Members 82.8% 70.4% 35.5% 76.1%

IEEE – 1st Year Members 39.2% 52.3% 28.0% 36.9%

Region 6 Membership by SectionRegion 6 Membership by Section

as of Sept 2010

Section Name AF AM GSM St M HM LF LS LM F SM M TotalAlamogordo-Holloman Section   1 3       2 3     8 17Alaska Section 23 25 10 38   1 10 17     284 408Albuquerque Section 47 27 54 50   17 34 88 21 116 785 1239Boise Section 17 18 13 24   16 4 33 1 59 346 531Buenaventura Section 38 34 14 39   5 44 105 2 156 461 898Central Coast Section 27 33 79 137   16 40 111 27 45 481 996Central Washington Section 3 4   11   2 5 6 4 5 41 81China Lake Section 7 12   12     2 36 5 4 132 210Coastal Los Angeles Section 121 79 174 110   45 114 324 43 172 1413 2595Eastern Idaho Section 9 5 6 27   1 1 12 1 37 116 215Eastern Montana Section 3 7 1 4     2 10   3 97 127Foothill Section 62 63 75 125   11 49 145 11 65 608 1214Fort Huachuca Section 8 7 4 5   1 13 16   7 75 136Hawaii Section 39 22 28 61   4 16 87 6 28 416 707Las Vegas Section 30 22 19 43   7 16 76 3 9 280 505Los Alamos/Northern New Mexico Section 28 17 4 12   4 14 28 3 33 174 317Metropolitan Los Angeles Section 102 58 217 127   35 42 122 55 110 929 1797Montana Section 4 2 10 43   1 11 6 3 25 72 177Northern Nevada Section 13 21 18 43   2 19 53 1 14 222 406Oakland-East Bay Section 247 171 235 229   48 99 243 69 239 2713 4293Orange County Section 182 134 148 148   24 125 370 34 146 2016 3327Oregon Section 131 138 98 217   31 95 237 32 342 2520 3841Palouse Section 5 4 35 74   1 4 7 9 28 144 311Phoenix Section 138 110 179 116   30 114 352 23 245 2124 3431Richland Section 18 13 6 28   1 19 3 1 44 226 359Sacramento Valley Section 97 75 104 171   18 52 186 17 76 1140 1936San Diego Section 171 142 193 155   46 107 303 46 261 2773 4197San Fernando Valley Section 73 55 44 60   13 57 157 9 96 712 1276San Francisco Section 170 112 40 83 1 28 56 172 6 83 1369 2120Santa Clara Valley Section 457 521 415 238 5 142 221 772 175 910 8700 12556Seattle Section 298 193 137 191   33 106 309 53 365 2795 4480Spokane Section 14 3 5 51   1 15 29   13 182 313Tucson Section 33 25 50 28   17 42 94 9 56 574 928Utah Section 67 40 104 157   12 31 73 11 73 881 1449Western Montana Section 9 9 8 23 2 10 2 5 108 176

2399 1964 2177 2432 6 510 1327 3860 578 3276 31850 50379

MD ResourcesMD ResourcesRegional MD listserv

r6-mdcom@ieee.orgMD Virtual Community

www.ieeecommunities.org/ieee.md.net MD supplies can be requested online

www.ieee.org/mdsuppliesMD reports from IEEE Operations Center

www.ieee.org/web/volunteers/membership_dev/md_reports.html

SAMIEEE www.ieee.org/organizations/vols/samieee/

Membership statistics and charts onlinewww.ieee.org/web/volunteers/membership_dev/

memstats.htmlSection/Chapter Virtual Community

www.ieeecommunities.org/section-chapter_vol

vTools - Voting

Electronic Elections for Sections, Chapters, and Affinity Groups– Support all units for 2010 elections– Piloted in 2007 & 2008 using a vendor– Internal development done to provide

customized tool and be cost effective– Piloted in 2009 and went into production in

Spring of 2010

vTools - Voting

Easy to use Election Process– Wizard-like interface for ballot creation– Available on demand– Accessible via browser - no installation is

required.– No webmaster involvement needed– Uses SAMIEEE to get voter list– Does not reach off-line members – Tutorial availablehttp://voting.vtools.ieee.org

vTools - Meetings

• L31 Meeting reporting (new in 2010)– Replaces former on-line form

• Meeting Scheduling– Feeds meeting information into your web

site (including Webinabox) and myIEEE– Simplifies L31 - only need to add

attendance numbers

• On-line meeting attendee registration– Credit card payments for meeting fees

(pilot, Sections only, need to apply)– Requires Concentration Bank account

• http://meetings.vtools.ieee.org

Sections Congress 2011

Tri-annual event - 2011 is the 10th IEEE Sections congress

Opportunity for IEEE representatives from all over the world to participate in an event which provides them with the tools and training to assist their unit in focusing their activities solely on the member and increase members’ participation in IEEE activities.

Sections Congress is the one major meeting which brings together the IEEE’s grassroots leadership so that they can share ideas, concerns and solutions.

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When & Where

Dates: 19 – 22 August 2011

City: San Francisco, CA, USA

Hotel: San Francisco Marriott Marquis

Rate: $225 USD + taxes*

Airports: San Francisco (SFO) – 13 miles/21 km

Oakland (OAK) – 19 miles/30 km

San Jose, CA (SJC) – 45 miles/72 km

Mass Transit to downtown SF is available

* IEEE has rate protection clause in contract. If a lower rate is offered over dates of SC2011, the IEEE rate would be adjusted

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02/26/10

Section Participation

• Each Section has a Primary Delegate• Registration fee and Hotel paid by MGA• Section responsible for travel (air, etc)• MGA funds to Region to defray travel; $13,500

for R6• Section can send more than one person; but at

Section Expense• Sections requested to provide Financial

Support; $1 per member suggested; min. $25• Region SC Coordinator: Rhonda Schennum• Region Coordinator to mange process of

developing set of Recommendations to IEEE

SC 2011 InitiativesKeynotes to focus on innovation, solving world

problems and training the next generation of technologists – work with Program Committee

Include Societies in various ways (Program, Table tops/reception on Sunday night)

Incorporating family friendly activities into the program

Perhaps include in the partners program- possible work with Maker Faire on one of these

Enlarge the GOLD member presence.

Local Committee Activities• Interacting with local council and sections to

support and promote participation in SC2011: San Francisco Bay Area Council & Sections: San Francisco, Santa Clara Valley, Oakland East Bay, Monterey Bay sub-section

• Student chapter activity identified and student coordinator identified (K. Doniger): Stanford, UC Berkeley, UC Santa Cruz, San Jose State, Univ. of Santa Clara, Cogswell Local Chapters Need 20-30 student volunteers from local sections We will have a competition for out of local area students

—choose 2 to be supported by Region 6 to attend SC 2011

Other student volunteers will need to find other means to support their volunteer work at SC 2011

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Program is in Development

The three track chairs have been appointedEnrique Alvarez – Lima, Peru (R9)

Dee Fultz – Anchorage, Alaska, USA (R6)

Bill Gruver – Vancouver, Canada (R7)

Loretta Arellano is Program Chairperson

Formed three ad hoc committeesEnhancing MGA award recognition during the congress (Fultz

chair)

Developing poster session (Gruver chair)

Improving recommendation process (Alvarez chair)

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IEEE Honors Ceremony

• The IEEE Board of Directors has agreed to conduct the 2011 IEEE Honors Ceremony with IEEE Sections Congress.

• The ceremony highlights the accomplishments of each year's IEEE Award and Medal recipients.

• All participants will be invited to attend the ceremony on Saturday, 20 August 2011.

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Sunday Night Event at CHM• In the past, Sunday night has been an open night

as part of the Sections Congress schedule.

• The MGA Board has agreed to have an optional event on Sunday night at the Computer History Museum in Mountain View Renovated, comprehensive and interactive computer

exhibit will open in December 2010 Attendees will have a chance to see the exhibit and

enjoy a reception It is proposed to have table top exhibits for each of the

technical societies and affinity groups Table tops would be manned primarily by volunteers from

those groups that come from the SF Bay sections

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Fund Raising PlansGoal for SC2011 is $125,000 (USD)Targeting corporations Offering a range of opportunities

Levels – 5,000, 10,000 and 15,000Also individual events: breaks, meals, etcSeparate lower cost sponsorships also

available for Sections and small/medium companies

Fundraising brochure distributed to Region 6 Sections

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Fund Raising, IEEE Entities

Open to Region/Section FundraisingSCV Section donating $10,000 to Sunday night event, $5,000

donated to general SC 2011

SF Bay Area Council donated $5,000 to Sunday evening event

Region 6 is donating $25,000 to SC 2011

Phoenix Section is donating $2,000 to SC 2011

Other Region 6 sections expected to donate to SC 2011 as well

Paul Kostek put in $25k grant requests to both the Life Members and IEEE Foundation

TAB could sponsor TAB event at SC 2011 (Sunday evening?)

Sections Congress 2011 Recommendation ProcessRegions should be prepared to submit up to 4

recommendations by July 2011In the past these recommendations were accepted at Sections Congress

Recommendations will be categorized & distributed in advance of SC2011

At SC2011, delegates will discuss merits of recommendation rather than specific language used in the recommendation.

The template for submitting a recommendation is currently being revised by SC ad hoc committee.

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SC2011 Web Site

Updated to include the following informationHotel information

Local Tourism links

Weather/Climate information

Latest information SC 2011 Program

Link to update on SC08 Recommendations

Request for an individual to apply for a letter of invitation to the SC2011

www.ieee.org/sc2011

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