IEEE Robotics and Automation Society Xiaoping Yun Tony MaciejewskiBarcelona April 23, 2005 Financial Activities Report Barcelona, Spain April 23, 2005

IEEE Robotics and Automation Society

Xiaoping Yun – Tony MaciejewskiBarcelona April 23, 2005

Financial Financial ActivitiesActivities Report ReportBarcelona, SpainBarcelona, Spain

April 23, 2005April 23, 2005

Xiaoping YunXiaoping YunTreasurerTreasurer

Tony MaciejewskiTony MaciejewskiVP for FinanceVP for Finance



OutlineOutline

Financial Status – Xiaoping Yun

2006 Budget – Tony Maciejewski

Financial Impact of Initiatives – Tony Maciejewski



2004 Budget

2004 Actual

2004 Budget

2004 Actual

2004 Budget

2004 Actual

Investment Return 280.8 280.8Membership 103.6 95.4 95.4Periodicals 740.5 774.5 544.7 616.2 195.8 158.3Conferences 1,128.9 1,555.9 755.7 840.5 373.2 715.4IEEE Administration 0.0 0.0 345.4 317.8 (345.4) (317.8)AdCom and Related 0.0 0.0 162.0 129.2 (162.0) (129.2)Others 1.6 (0.8) 3.8 5.3 (2.2) (6.1)T-Mech Distributions 295.6 295.6Total 1,974.6 3,001.4 1,811.6 1,909.0 163.0 1,092.4

Income Expenses Net Surplus

Summary of Income and Summary of Income and ExpensesExpenses

(All numbers in $1,000)(All numbers in $1,000)



2004 Budget 2004 ActualsSubscriptions -- Member 38.7 31.6Subscriptions -- Nonmember Individual 149.9 155.1Subscriptions -- All-Society Periodical Package 282.0 308.5Voluntary Page Charges 6.5 13.2Mandatory Overlength Page Charges 36.0 29.4Other 3.2 9.0

Subtotal: 516.3 546.8T-ASE

Subscriptions -- Member 3.6 3.4Subscriptions -- Nonmember Individual 2.4 0.2Subscriptions -- All-Society Periodical Package 0.0 0.0Voluntary Page Charges 1.2 0.0Mandatory Overlength Page Charges 3.6 0.0Other 2.4 0.6

Subtotal: 13.2 4.2Magazine

Subscriptions -- Nonmember Individual 27.0 26.1Subscriptions -- All-Society Periodical Package 140.6 151.3Advertising 41.2 33.7Others 0.0 10.8

Subtotal 208.8 221.9

2.2 1.6740.5 774.5

T-ROPeriodicals Income

Total Periodicals IncomePeriodicals Related



2004 Budget

2004 Actual

2004 Budget

2004 Actual

2004 Budget

2004 Actual







2004 Budget 2004 ActualsT-RO 249.9 267.1

T-ASE 116.4 92.2

Magazine 217.0 258.0

Periodicals Related (38.6) (1.1)

Total Periodicals Expenses 544.7 616.2

Periodicals Expenses



Periodicals Income and Exp Periodicals Income and Exp SummarySummary


2004 Income 2004 Expenses 2004 Net

T-RO 546.8 267.1 279.7

T-ASE 4.2 92.2 (88.0)

Magazine 221.9 258.0 (36.1)

Total 772.9 617.3 155.6



2004 Budget

2004 Actual

2004 Budget

2004 Actual

2004 Budget

2004 Actual







Conference Name Surplus

ICRA 2003 80.7IROS 2003 26.8HUMANOID 2003 18.3CIRA 2003 5.3AIM 2003 3.0MMAR 2003 1.5MFI 2003 0.7ISATP 2003 10.2MEMS 2003 5.1G&A fees and others 0.6

Subtotal 152.2

Book Broker/IEL 563.2

Total 715.4

Conference Net Surplus



2004 Budget

2004 Actual

2004 Budget

2004 Actual

2004 Budget

2004 Actual







AdCom and Other Committee Expenses

AdCom 89.3Travel to TAB meetings 3.6Awards Committee 20.0Awards HQ Expeneses 8.6Technical Committee 2.3Membership 1.7Others 3.7

Total 129.2



2004 Budget

2004 Actual

2004 Budget

2004 Actual

2004 Budget

2004 Actual







Historical Financial DataHistorical Financial Data(All numbers in $1,000)(All numbers in $1,000)

1997 Actual

1998 Actual

1999 Actual

2000 Actual

2001 Actual

2002 Actual

2003 Actual

2004 Actual

Operation Net 243.2 382.8 380.4 321.9 333.3 460.3 415.7 567.5

Investment Return 70.8 59.4 160.5 (14.7) (99.0) (382.8) 396.2 280.8

IEEE Tax (235.8) (631.7)

Adjustment (4.1) (39.1) 59.3 (10.1) (34.1) (216.7) 174.3 (51.5)

T-Mech Distribution 295.6

Net Surplus 309.9 403.1 600.2 61.3 (431.5) (139.2) 986.2 1,092.4

Reserves 786.9 1,190.0 1,790.2 1,851.5 1,420.0 1,280.8 2,267.0 3,359.4



Historical Financial DataHistorical Financial Datawith Book Broker/IEL Infowith Book Broker/IEL Info


1997 Actual

1998 Actual

1999 Actual

2000 Actual

2001 Actual

2002 Actual

2003 Actual

2004 Actual

Op Net minus Book Broker/IEL 227.1 329.7 247.7 205.8 184.9 289.7 75.5 4.3

Book Broker/IEL 16.1 53.1 132.7 116.1 148.4 170.6 340.2 563.2Investment Return 70.8 59.4 160.5 (14.7) (99.0) (382.8) 396.2 280.8IEEE Tax (235.8) (631.7)Adjustment (4.1) (39.1) 59.3 (10.1) (34.1) (216.7) 174.3 (51.5)T-Mech Distribution 295.6Net Surplus 309.9 403.1 600.2 61.3 (431.5) (139.2) 986.2 1,092.4

Reserves 786.9 1,190.0 1,790.2 1,851.5 1,420.0 1,280.8 2,267.0 3,359.4



Impact of IEEE 2004 Finances on 2006 Impact of IEEE 2004 Finances on 2006 Budget Budget

IEEE 2004 Net Surplus of $22M

$12M operational surplus

$10M market fluctuation

2004 reserves of $124.5M

Society budgets must be break even or better

Excludes market fluctuation

Excludes up to 3% of reserves for initiatives



2006 Publication Rate Principles2006 Publication Rate Principles

Member rates - recover incremental costsMember rates - recover incremental costs

Student rates - 1/2 of regular member ratesStudent rates - 1/2 of regular member rates

Non-member rates - 2/3 of market valueNon-member rates - 2/3 of market value

Page counts based on quality/servicePage counts based on quality/service



2006 Magazine Rates2006 Magazine Rates Keep membership rates same as 2005Keep membership rates same as 2005

– Regular - $21 – incremental cost $16.9 in 2004– Student - $11

Non-member rates at IEEE suggested ratesNon-member rates at IEEE suggested rates– $315 (up 10% from $285 in 2005)

Increase page count 12% to 360 from 320Increase page count 12% to 360 from 320



2006 Trans. Robotics Rates2006 Trans. Robotics Rates Keep membership rates same as 2005Keep membership rates same as 2005

– Print - $19 ($10) – incremental cost $17.8 in 2004– Electronic - $15 ($8)– Combo - $21 ($11)


Increase page count 20% to 1291 from 1076Increase page count 20% to 1291 from 1076– Plan to print 1291 in 2005



2006 Trans. Automation Science & 2006 Trans. Automation Science & Engineering RatesEngineering Rates

Keep the membership rates the same as 2005Keep the membership rates the same as 2005– Print - $15 ($8) - incremental cost $14.2 in 2004– Electronic - $10 ($5)– Combo - $17 ($9)

TASE with TRO – 25% discount on combination, same as 2005TASE with TRO – 25% discount on combination, same as 2005– Print - $25 ($13)– Electronic - $18 ($9)– Combo - $29 ($15)


Increase page count 3.8% to 440 from 424Increase page count 3.8% to 440 from 424



Publications Motions for 2006 Publications Motions for 2006 BudgetBudget

Approval of 2006 rates for all publications Approval of 2006 rates for all publications

Rollover of TRO Manuscript Central budget - $19K

Increase in Magazine budget - extra $3K for electronic Increase in Magazine budget - extra $3K for electronic management system (Papercept) and extra $4.4K for management system (Papercept) and extra $4.4K for travel ($14.5K total in Magazine editorial budget) travel ($14.5K total in Magazine editorial budget)



Additional Motions for 2006 Additional Motions for 2006 BudgetBudget

Increase in Conference Board budget from $13K to Increase in Conference Board budget from $13K to $15K$15K

Award for Technology Transfer and Commercialization - $1K

Young Professional Lunch $5K per yearYoung Professional Lunch $5K per year



Types of InitiativesTypes of Initiatives Society Internal InitiativesSociety Internal Initiatives

– Less than $50K (else requires TAB approval)– Total less than 3% of Society reserves ($100K)

Forecasting InitiativeForecasting Initiative– Not within original budget but can be

implemented if forecast is favorable TAB InitiativesTAB Initiatives IEEE Initiatives (abstract due April 25)IEEE Initiatives (abstract due April 25)



Conditional Approval of Initiative Conditional Approval of Initiative ProposalsProposals

Initiatives for 2006 must be included in Society budget given to TAB on May 6

Conditional Approval

Approve concept of proposal

Address questions from FinCom

Full proposal circulated to AdCom in next three months

Budget approved by AdCom at fall meeting



Conditionally Approved Initiative Conditionally Approved Initiative ProposalsProposals

Industrial Activities Board

Robotics Technology Roadmap - $25K (2 yrs)

Standards Initiative - $20K (2 yrs)

Conference software development - $10K

Electronic Services - $105K (3 yrs)



Financial Impact of Approved Financial Impact of Approved InitiativesInitiatives

Industrial Activities Board

Innovation and Entrepreneurship Forum - $12.25K, $7.25K (2 yrs)

Technical Activities Board

Make $500 available to each technical committee for web presence - $30K (3 yrs)

IEEE EAB tutorials CD (XELL) - $20K (forecast initiative)





Award for Technical Transfer and Award for Technical Transfer and CommercializationCommercialization

Good visibility of RAS conferences to industry. An incentive for Good visibility of RAS conferences to industry. An incentive for industry to participate in RAS conferences. industry to participate in RAS conferences.

Nominated papers must have been presented at RAS Nominated papers must have been presented at RAS sponsored/cosponsored conferences.sponsored/cosponsored conferences.

Nominated commercial products must be based on papers Nominated commercial products must be based on papers presented at RAS sponsored/cosponsored conferences.presented at RAS sponsored/cosponsored conferences.

Authors of paper that presented the first idea and of the paper Authors of paper that presented the first idea and of the paper that described the final product will be awarded based on the that described the final product will be awarded based on the committee’s selection.committee’s selection.

Boards involved: Membership, Industry, Technical, ConferenceBoards involved: Membership, Industry, Technical, Conference

Documents

IEEE Robotics and Automation Society Xiaoping Yun Tony MaciejewskiBarcelona April 23, 2005 Financial Activities Report Barcelona, Spain April 23, 2005