IEEE Referencing for Word 2007 + 2010 _ mikemurko

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IEEE Referencing for Word 2007 + 2010

Posted on April 24, 2010

Not a lot of people know how to do proper IEEE referencing in Word 2007 or 2010. The

benefits of doing this are immense both for individuals and teams. It allows automatic

renumbering of references, automatic bibliography creation, as well as providing a collection of

your references in one file even when multiple people work on the same document. This also

works on OS X, you just need to find the corresponding folders. Sounds appealing? Right,

lets get started.

IEEE Reference Style

First things first, download the above file. Its hosted on my server, but the original is created

by Yves at Codeplex. You can check that out as well.

Next, youre going to want to copy the file to:

C:\Program Files\Microsoft Office\Office 12\Bibliography\Style

Depending on your installation it may be in a different location (i.e. 64-bit installation) but Im

sure you can figure this out.

Start up Microsoft Word (or restart it if it was open). Now browse to the References tab on the

ribbon. Under the Citations & Bibliography section (highlighted below), click Style and a new

item should have appeared, choose IEEE.



With this selected we need to start by entering our first reference. So click Manage Sources.

You should be presented with this dialog box. I filled it in with some information from a journal

article but you could just as easily use a website, book, magazine, etc.

After youre done, this reference will show up in your list of sources. As you can see I have

many others (all related to this one word document). My methodology is to add to this list of

sources as I go, rather than all at once at the end of a report. It proves much simpler in the

IEEE Sty le in Word 2007

Creating a source for the first time



end.

Now, when I want to use one of these sources all I have to do is click Insert Citation (from the

Citations & Bibliography section), and choose the citation I want. You should see a number

appear encased in square brackets, [1]. Thats your first IEEE reference. You can repeat this

as many times as you want with the same reference or new ones. When youre done youre

going to want to create a list of references. Scroll down to the bottom of your document and

click Bibliography and then choose either one, it doesnt matter. I usually remove the words

Bibliography and replace it with something less Artsy, like References (sorry Arts students

but you had tons of reference styles to choose from off the bat, so youre lucky!).

List of all sources av ailable in this document



Voil you should be very happy with your new IEEE style referencing in Word.

Id like to mention, but wont go into detail, that with the software, Mendeley (my chosen

research tool), you can get a word plugin that will do all of this as well. Its not as tight, but at

least you dont have to enter in all your references details if it gets it from the citation. But

thats not for this post anyways I will write something up on Mendeley and Word integration

later.

Updated for OS X

In order to get this working on your version of Microsoft Office 2011 on Mac OS X, the folder

location specified above needs to be:

/applications/Microsoft Office 2011

Here are some detailed steps from a random old forum I found online:

Unzip the IEEE_Reference.zip file that you downloaded

Close Word if its open

Open Applications

Create a bibliography from y our list of used sources



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Moi-meme 4 months ago

Thank you so much! This is a whole pack of

help and it worked! Great Job!

yener a year ago

Hi, it is very useful but it has some important

deficiencies. The following question is about

exactly what I mean. Is there anyone who help

about this.

"Is there a possibility that the programm will

make a reference like [1,

6, 16 - 24]? Here it is important to know, that the

references 16-24 are

referenced the first time in this thesis. Thus I

can not just put the

two references into the brace because it would

than look like this: [1,

6, 16 -17]

Secod one: Is there a possibility that it sorts the

references in the brace in numerical order

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Navigate into the Microsoft Office folder

Right click on the file Word.app or just Word if you have the file extensions hidden, click

Show Package Contents

There should now be a folder called Contents, open the folder.

Then open Resources

Then open Styles

Copy the .xml style you want into this folder

Launch the Word application and the styles you copied in should be available.

Happy referencing!

This entry was posted in General and tagged Engineering, IEEE, Office, research, Word

by MikeMurko. Bookmark the permalink [http://mikemurko.com/general/ieee-

referencing-for-word-2007-2010/] .



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automaticaly too? Like [1,6,

16, 17,18,19,20,21,22,23] insteed of [1, 6, 17,

18, 19, 20, 21, 22,

16, 23]"

22

Reply

asif a year ago

Thanks Dear,

It was really useful for me, because i didn't have

IEEE format in My word 2007.

Reply

Nick a year ago

I like this IEEE referencing. But I run into a

problem the other day. I lost about half the

entries I had put in when I opened the word file 4

weeks after I had finished it. Also, all the

associations ("current list" of sources in the

MSWORD source manager) were lost as well.

Any idea what I could have done, during my

usage of MSword without using the IEEE

referencing for 4 weeks, that could have caused

the problem above?

Reply

civil00251 a year ago

Has anyone had a problem where in the

biography the numbers are disjointed? In my doc

double digit numbers are spread over two lines

and I can't work out how to alter it

Reply

Nick a year ago civil00251

if you simply widen the width of the

"numbers" column in the table, the 2 and

3-digit numbers will show in one line.

pikzel a month ago Nick

Wow, thank you! I actually never

thought it was a borderless table,

I have been trying for a good two

hours to solve this problem and

finally found this blog and your

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finally found this blog and your

simple answer. Great :)

Reply

Babar Hussain a year ago

One advantage of using IEEE for referencing

point of view ,over End-note ,I find ,is its

simplicity in use and no objection of Internet for

referencing as it happens in case of End-note.

Reply

bvfcv a year ago

thank you

Reply

edu a year ago

woow this is what i've been looking for! thanks

alot alot alottt! ::D

Reply

Rika a year ago

The references appear as underlined, i.e. the 2

in [2] is underlines etc. I can remove the

underline but as soon as the field is updated it's

there again. Any way to change this?

1

Reply

D. a year ago



Reply

21, 22, 16, 23] and [24].

Now I have two questions:

Is there a possibility that the programm will

make a reference like [1, 6, 16 - 24]? Here it is

important to know, that the references 16-24 are

referenced the first time in this thesis. Thus I

can not just put the two references into the

brace because it would than look like this: [1, 6,

16 -17]

Secod one: Is there a possibility that it sorts the


automaticaly too? Like [1,6, 16,

17,18,19,20,21,22,23] insteed of [1, 6, 17, 18,

19, 20, 21, 22, 16, 23]

7

Reply

Kirill Salita a year ago

This is very helpful, thank you so much! I only

have one problem with it: when i cite a

document from web page it doesn't display the

date the document was accessed in the

bibliography. And for my work it is required. Can

this be changed?

Reply

mikemurko a year ago

Mod Kirill Salita

I think it does allow a date of publication

... but probably not date of access. I don't

think date of access is part of the IEEE

reference spec. Don't quote me on that.

If you need to do some custom citation to

appease a prof, then I would use this

method until the end - then copy and

paste the text into a new bibliography and

fill in your date of access for each web

reference.

Lat a year ago

If I have a more papers talking about the same,

how to cite multiple like [1]-[4]? If I update the

bibliography it automatically changes to [1]-[2]

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and changes the position of the [4] reference in

the Bibliography to [2].

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mikemurko a year agoMod Lat

I think IEEE referencing style requires

you do something like this at the end of a

sentence before ending punctuation [1]

[2][3][4]. Double check, but basically you

just insert citations sequentially where

you need them.

Reply

Manish a year ago

Wow, very helpful thanks!!

Reply

Handaya a year ago

Thanks, it did help a lot! :)

Reply

Raghbendra 2 years ago

Thanks, i was looking for this feature and got it :)

Reply

Denduje 2 years ago

just wat I was looking for! thanks a lot!

Reply

Mhhh 2 years ago

thanks a lot. it was useful and complete

Reply

Jared 2 years ago

this is awesome thanks alot really helped and

instructions were easy to follow! cheers

2

Reply

Guest 2 years ago

My word already has IEEE 2006 installed by

default?.

2

Renuavinaash 2 years ago

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Renuavinaash 2 years ago

hey it was informative and made things quiet

easy

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Qmthiyane 2 years ago

thank you!!!!!!!!!!!!!!!!!!!!!! #iv been getting bad

marks for assigments due to bad referencing !!

Reply

randil49 2 years ago

thanks a lot. this made my thesis writing very

easy.

1

Reply

Andrewarsenal2020 2 years ago

Thank you bro! It was very helpful!

Reply

Faa13 2 years ago

very helpful and easy to manage. Will report any

bug in case I found one but hope I don't

encounter one

Reply

Jordan Lui 2 years ago

Admin: Please delete this post. Thx

Reply

Jupiter 2 years ago

very helpful thanks

Reply

Mercedes 2 years ago

is there an easy way to re-order the citations

after I add them? (i.e. I want to add all my

sources then put them into my paper and re-

order so they are [1] then [2] then [3], not [3] then

[1] then [2])

1

Jordan Lui 2 years ago

Mercedes

The sorting of entries in the bibliography

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will be dictated by either alphabetical

order or order of appearance. When you

generate the bibliography at the bottom

of the document, the references will be

properly numerated in 1, 2, 3 order.

See http://bibword.codeplex.com/re... for

the alphabetical IEEE Reference

Standard.

You should not manually re-order your

citations because they are meant to be

ordered in one of two ways. That is the

idea of the IEEE Reference Standard. If

you really want to, you could modify the

bibliography table that is auto-created but

your manual changes are overwritten

each time the document is refreshed

because the bibliography table

repopulates.

Reply

Irina Ivanova 2 years ago

Consulting with official guide from IEEE this

referencing sheet unfortunatelly makes

numerous mistakes, for example, technical

reports are not displayed properly neither are

thesis. I am not sure if is Word problem or the

referencing sheet problem, but it's there

nonetheless.

Reply

mikemurko 2 years ago

Mod Irina Ivanova

Yes you might be right. Probably a

referencing sheet problem, but I don't

feel like digging through the .xsl file to fix

things. Can you give a specific example

of the IEEE spec, and then what this

plugin outputs? Maybe it's an easy fix.

1

Juvenal 2 years ago

It does not work for MS word 2010, when I try to

put a references it comes up:

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put a references it comes up:

[ HYPERLINK "" \l "JRo11" 1 ]

1

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Jordan Lui 2 years ago Juvenal

Works fine for me. Want to specify more

information if you're still having this

problem? What steps are you taking to

add sources and generate the

bibliography table?

Reply

Mercuron 2 years ago Juvenal

do you have a .doc or a .docx? It did

work after converting my doc to a docx.

Reply

Lada 2 years ago

Thank you very much, it works excellent in office

2007

Kaitlyn Waldie 2 years ago

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IEEE Referencing for Word 2007 + 2010 _ mikemurko