IEC - Standards Development > Drafting IEC publications > Writing & editing > Tips & Recommendations > Creating captions for gures and tables

http://www.iec.ch/standardsdev/resources/draftingpublications/writing_editing/tips_recommendations_we/captions.htm[11/24/2013 1:05:33 PM]

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The IEC Editing team Rules from the ISO/IEC Directives IEC-specifc rules Tips & recommendations

Creating captions for fgures and tablesTo create a caption (number + title) for a fgure or a table, we recommend youuse MS Word's Caption feature. This feature automatically attributes sequentialnumbers to fgures and tables, which will enable you to make use of Word'scross-referencing feature. Automatic numbering also ensures that fgure and table numbers can be updatedautomatically whenever a table or fgure is inserted or deleted, or the order isrearranged. This automation reduces the time spent on maintaining fgure & table numbersand the corresponding cross-references as well as the potential for errors. Note: This functionality will only insert a caption, not format it and make itappear in the table of contents. To ensure all your fgures and tables are listed inthe table of contents, apply the style FIGURE-title or TABLE-title from the IECtemplate to each caption. Inserting a fgure or table caption

Word 2010/2007: References > Insert caption

Word 2003/before: Insert > Reference > Caption

In the Caption window that now opens: 1) Enter the title of the table / fgure 2) Select the label (Figure / Table / customised label - if you are working in alanguage version other than English, please see Using customised caption labelsbelow) 3) If the cursor is currently placed in the table or fgure, you can choose whetherto place the caption above or below it (choose above for tables, below for fgures) When you are done, click OK.

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IEC - Standards Development > Drafting IEC publications > Writing & editing > Tips & Recommendations > Creating captions for gures and tables

http://www.iec.ch/standardsdev/resources/draftingpublications/writing_editing/tips_recommendations_we/captions.htm[11/24/2013 1:05:33 PM]

Using customised caption labelsIn the Caption window, you can create customised labels by clicking on NewLabel. If your version of Word is in a language other than English, werecommend you create the labels Figure and Table . The New Label option can also be used to create labels for fgures and tables inthe annex. For instance, creating a new label Figure A. allows you to createfgure captions in Annex A ( Figure A.1, Figure A.2 etc.). Important: A new label is saved ONLY on the computer where it was created(in Word's local Normal template). It cannot be exchanged with the document.This means that everyone who wants to use the label needs to re-create it ontheir local computer. Therefore the decision to use customised labels should betaken on the workgroup level and well communicated to everyone involved. Updating caption numbersCaption numbers are felds that update automatically. However, automaticallydoes not mean spontaneously - you decide when you want felds to update.

To update a feld, select it and press [F9]

To update all felds in a document, select the entire document [Ctrl + A]and press [F9]

Related topics:

Formatting text with styles from the IEC template

Creating the table of contents

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