IDP Conference 2004 “Developmental Governance in Action” SESSION 7: Integrated Governance: > Provincial-Municipal Engagement - A Provincial Perspective

IDP Conference 2004“Developmental Governance in Action”

IDP Conference 2004“Developmental Governance in Action”

SESSION 7:SESSION 7:

Integrated Governance:Integrated Governance: >> Provincial-Municipal EngagementProvincial-Municipal Engagement

- A Provincial Perspective - A Provincial Perspective- - Carel du PreezCarel du Preez Head of Dept: Local Government Head of Dept: Local Government Western Cape Province Western Cape Province

5 March 20045 March 2004

------------------------------------------------------------------------------------------------------------------“Developmental Local Government through Partnerships and Co-responsibility”

Department of Local Government, Western Cape

CONTENT

1. Background

2. Issues for engagement

3. Towards provincial-municipal engagement

4. Conclusion



1. Background

• Intergovernmental planning and budgeting is problematic• Not all national and provincial departments have targeted

its investment into municipal areas in line with IDP priorities• Municipalities have difficulty in sourcing funding for IDP

initiatives from national & provincial dept’s• Lack of engagement with parastatals and private sector• Development priorities are not shared between spheres• ‘Sector plans’ did not have desired result• Provincial growth strategy underdeveloped and has not yet

assisted in alignment with IDP’s: IDP drafted in a vacuum• Existing inter-governmental structures do not assist in

achieving synergy



The challenge …

A mechanism: to address the disjuncture between prioritisation,

resource allocation and implementation within & between spheres

which allows input into each others planning and budgeting processes

which allows us to respond and shift resources between the spheres for effective implementation

NationalSphere

Support National

Government Prioritiesand Objectives

ProvincialSphere

Local Sphere

Prioritisation

ResourceAllocation

Implementation

3 MAIN ACTIVITIES DRIVING INTEGRATION

* Municipal Systems Act, 32 of 2000

Municipal planning in co-operative government *

24. (1) .. planning by a municipality must be aligned with the development plans & strategies of other municipalities and organs of state

11

22

33

44

(2) Municipalities must participate in national and provincial development programmes …

(3) Where municipalities must comply with national or provincial planning requirements,the responsible organs of state [nat/provincial], must(a) align … with the IDP chapter;(b) in such implementation- (i) consult with the affected municipality; and

(ii) take reasonable steps to assist the municipality to meet the time limit of completion/review of the IDP [March each year].




• Shared development priorities

• Continual engagement between spheres

• Geographic focus to investment

• Underpinning planning and budgeting process




• Shared priorities

• Engagement

• Geographic focus

• Planning & budgeting

Shared informationShared planning process

Clear process: priorities, resources & performance

Align service delivery:boundaries & priorities per municipal area

Strategic mngt ability:planning and budgeting

3. Towards Provincial-Municipal engagement

• Highlight the role of province and the responsibility of each sphere.

1. Shared priorities: information and planning

2. Clear engagement process: priorities, resources & performance

3. Geographic focus: Align service delivery boundaries & priorities per municipal area

4. Strategic management ability: planning & budgeting



1. Shared priorities: information & planning

• Effective information flow between spheres

• Content of documentation: IDP and provincial strategic documents

• Tools to assist: IDPSummary

Report

IDPAlignment

ReportFor engagement

IDP NerveCentre

For constant info sharing

• IT need: provincial wide area network (pWAN)



2. Clear engagement process:priorities, resources & performance

• Focused agenda for engagement• Planning cycle in spheres (see slide*)

• Budgetary cycle in spheres (see slide**)

• Tools: IDP summary & alignment reports

• Use of selected structures



Intergovernmental planning

NATIONAL

PROVINCE

DISTRICT MUN

LOCAL MUN

PrioritiseDevelopment

Needs IDP

ProvincialGrowth & Dev.

Framework

MediumTerm Strategic

Framework

Alignspending

Adjustbudget

Annual engagement before September

SEPT OCT NOV FEBDEC JAN MAR APR/MAY JUN JUL

Cluster-level Integration Cabinet determine MTSF choices MTEF process

Depar

tmen

tal P

lannin

g

Clust

er R

evie

w

FOSAD dra

ft M

TSF

State

of t

he Nat

ion A

ddress

* Con

solid

ation

of s

trate

gic

pr

ioritie

s by C

luste

rs &

Cab

inet

Budget D

ay

* Bus

iness

Plan

s and

bud

gets

Execu

te P

rogr

amm

es

Cabine

t Mid-

term

Rev

iew

AUG

MUNICIPALPRIORITIES

MUST GET IN BY

SEPTEMBER

• Consider national MTEF implications on municipal resourcing (budgets)• Advise municipalities on macro indicators• Establish Base line for 3 year MTEF• Amend & cost IDP’s resource constraints



3. Align service delivery:boundaries & priorities per municipality

• Alignment of provincial service boundaries with municipal boundaries

• Engage on specific priorities – drawn from MTSF, PGDS & IDP– Strategic priorities of iKapa elihlumayo:

Human capital (HR dev), Micro-economic Strategy,Social Capital, Strategic Infrastructure Plan, Spatial Development Framework, Co-ordination & Communicationimproving financial governance, provincialisation of functions

– e.g. targeted programmes supported in municipal IDP’s• geographic targeting



West Coast DM

Eden DMEden DM

Central Karoo DMCentral Karoo DM

Overberg DMOverberg DM

Boland DMBoland DM

Engagement per ‘metro’ and ‘district’Engagement per ‘metro’ and ‘district’

MetroMetro

1. Human capital2. HR-skills3. Infrastructure4. Micro-economic

strategy5. Spatial framework



4. Strategic management ability:planning & budgeting

• A strategic management ability in each sphere:– drafting and implementing strategic plan,– project manage across the municipality,– generate strategic information,– Liason with stakeholders,– performance management,– preparing budgetary inputs, and – assisting in engagement with other spheres

Note: The information ability extends to capturing socio-economic information

STRATEGIC INFORMATION

Pointers to ‘Strategic Management’ ability

ORGANISATIONAL(HR ,resources)

ORGANISATIONAL(HR ,resources)

PROCUREMENT &CONTRACT MNGT(incl. Partnerships)

PROCUREMENT &CONTRACT MNGT(incl. Partnerships)

INTEGRATEDFINANCIAL

(Performance & impact)

INTEGRATEDFINANCIAL

(Performance & impact)

PROJECTSPROJECTS

PERFORMANCE(plan > budget

> service delivery)

PERFORMANCE(plan > budget

> service delivery)COMMUNICATION

& COMMUNITY(any engagement

processes)

COMMUNICATION& COMMUNITY

(any engagementprocesses)

Monitor & evaluate

STRATEGICPLANNING

(e.g. stratplan/IDP)

STRATEGICPLANNING

(e.g. stratplan/IDP)



4. Conclusion

• A collaborative attitude

• A engagement framework taking shape– Clear elements presented

• Responsibilities of each sphere



Elements of Engagement Framework 1. Alignment of service delivery between the

spheres - including the alignment of provincial service boundaries with the metropolitan and district municipal boundaries – to establish a common planning base

2. Establish proper strategic management ability within every provincial department and every municipality

3. Establish effective information flow between the spheres - such information to be continuously updated



Elements of Engagement Framework

4. A computer tool to capture strategic information, which may also be used to generate progress reports

5. Ensuring sufficient information technology hardware to allow the flow of information (pWAN)

6. Strategic presentation of municipal IDPs in a suggested IDP Summary Report format



Elements of Engagement Framework

7. The generation of an annual report on provincial-municipal alignment which could be known as a Provincial Alignment Report

8. A structured annual engagement process between the provincial government and municipalities which utilises

• co-operative structures for engagement as agreed with municipalities

• appropriate internal provincial focus (within province)

• a clear timeline for engagement events • a metropolitan-district logic to align key provincial

priorities • linkage to provincial budget process



Responsibilities of each sphere• National?

– Clear allocation of resources (via MTSF and MTEF),– clear spatial logic (NSDP),– clear development priority setting and communication,– enabling inter-governmental agreement

• Provincial?– Clear provincial growth strategy, with a supportive

spatial logic,– resource allocation (via PGDS and MTEF),– enabling provincial-municipal engagement through

appropriate mechanism and forums• Municipal?

– IDP with supportive budget and spatial logic,– to participate with other municipalities and spheres



THANK YOU

Documents

IDP Conference 2004 “Developmental Governance in Action” SESSION 7: Integrated Governance: > Provincial-Municipal Engagement - A Provincial Perspective