IDO Business ReviewJune 14, 2018

IDO Business ReviewJune 14, 2018

What is IDO?

What is IDO?

What is IDO?

IDO is one of Six ADOT Divisions• Administrative Services Division• Motor Vehicle Division• Enforcement & Compliance Division• Multimodal Planning Division• Transportation System Management & Operations Division • Infrastructure Delivery & Operations Division• Accounts for 38% of all ADOT personnel (1400/3700)

What IDO does

Design, Construction, Maintenance and Incident Management on ADOT Roads

• Design and Administer Construction of 140 projects per year ($900M)

• Maintain 29,000 Lane Miles • Incident Management includes Road Closures due to Crashes

and Winter Storm Management (Pre-treat Roads and Plowing)

Where is IDO

7 District Offices49 Maintenance Camps1300+ Personnel

• 60% located outside of PhoenixCentralized Program & Project Delivery12 Major Areas

• Project Management-PRO-LPA-JPA

• Roadway-Bridge-Traffic• Environmental-Utilities-ROW• C&S-Construction & Materials

IDO Score Card Performance Metric Titles Custom Field JOP YTD Jan Feb Mar Apr May June

Breakthrough Metrics

Task Order Execution Speed7/1/2017 Target 50 50 50 50 50 50 50

69 Actual 52 34 65 33 51

Contract Execution Speed7/1/2017 Target 90 150 135 120 110 100 90

234 Actual 194 143 91 0 55

Operational / Sustainment Metrics

On-Time Construction Delivery Speed7/1/2017 Target 75% 63% 67% 70% 72% 74% 75%

45% Actual 78% 63% 75% 57% 67%

On-Time Development Delivery Speed7/1/2017 Target 100% 90% 95% 100% 100% 100% 100%

58% Actual 8% 21% 50% 50% 11%

Pavement Treatments (Miles) Speed7/1/2017 Target 3000 0 200 400 400 300 200

2680 Actual 157 213 219 628 390

On-Budget Construction Delivery Cost7/1/2017 Target 90% 90% 90% 90% 90% 90% 90%

72 Actual 78% 75% 100% 100% 67%

Bridge Condition Quality7/1/2017 Target 37% 37% 37% 37% 37% 37% 37%

35.50% Actual 37% 37% 37% 37% 37%

Custom Field Legend Performance to Targets Color Coding:Speed Go Faster (Respond, Decide, Resolve) 100% of TargetQuality Compliance, Customer Satisfaction Within 75% - 99% of TargetCost Dollars Saved Within 0% - 74% of TargetPeople Retain Employees / Safe Employees

Task Order Execution50 Day Target Semi- Steady State

• 10 in May – 51 day Avg• Low 8 Days• High 90 Days• PMG (2) - 33• ROW (4) - 23• Bridge (2) - 87• EPG (2) – 86

44 55 46 36 44 3152

34

65

3351

5050

0

10

20

30

40

50

60

70

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May

136

213237 251

0

182 194143

910 55

240225

210195

180165

150135

120110

100

0

50

100

150

200

250

300

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May

New Contract Execution240 Days to Target of 90 Days

7 Executed in May• 55 Day Average• 5 were Temp PMs• YTD Ave= 176 Days (36)

State Engineer’s ReportMay 2018

$24

$351

$1,589

$0 $200 $400 $600 $800 $1,000 $1,200 $1,400 $1,600 $1,800

Finalized in May

Finalized FY to Date

Active 98 Projects

107 Projects

On-time Construction Delivery

12 of 18 Delivered on Time• One was 3X 155 Contract Days• Shared with AGC monthly

JOP 45% to Target of 75%

44%

82%63%

100% 100%

38%

78% 63% 75%57%

67%

45%48%

51%54%

57%60%

63%67%

70% 72%74%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May

On-time Development Delivery20-30-30-20

100% is Target2 of 18 Delivered on Time• 8 months straight in Defcon 2• 1 Advertised Early• 16 Delayed One Month

100%

50%81%

17%

45%

8%21%

50% 50%

11%

60%65%

70%75%

80%85%

90%95% 100% 100%

0%

20%

40%

60%

80%

100%

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May

On-time Development Delivery20-30-30-20

Countermeasures• Does not appear to be a Clearance challenge

• 123 ROW Clearances FYTD• 94 Utility Clearances FYTD• 102 CE’s FYTD (CE = Categorical Exclusion-Kismet)

• Communication between C&S and PMG• Late Scope Changes

• Perceived inability to say “no” to Districts and Local Agencies• Visual Management Good (Boards)• 40 Projects left (12 State and 28 CA) – Add Temp Supplemental

Staff?• (4 Projects per week)

Pavement Treatments2086 miles treated in 2017

3000 miles is target for 2018• Crack Sealing• Flushes

107% of YTD Target Met• 2878/2700 Total = 107%• Outstanding Progress• 122 in June will hit target

84 31 61

451

490

154 157

213 219

628

390200

300

400400

200

0 0

200

400 400

200

0

100

200

300

400

500

600

700

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May

Pavement Treatments

On-Budget Construction Delivery

• 67% (12/18) did not exceed 5% threshold

• Same project that went 3X over on time had 25% increase

80% 72%

25%

100% 100%

37%

78% 75%

100% 100%

67%

90% 90%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May

Project Utilization • UT continues to increase• 3% over April

IDO Design Groups, Project Management, C&S, EPG, and Districts Utilization - FY182017 2018

Unit July Aug Sept Oct Nov Dec Jan Feb Mar Apr MayRoadway 43% 46% 45% 44% 47% 43% 38% 52% 51% 49% 51%

Eng Survey 40% 42% 39% 41% 56% 42% 37% 36% 43% 42% 31%Bridge 54% 57% 49% 49% 52% 49% 43% 51% 57% 48% 51%Traffic 52% 50% 53% 46% 50% 51% 37% 47% 51% 53% 53%RofW 44% 42% 42% 39% 44% 44% 29% 25% 33% 38% 42%U&RR 39% 41% 61% 58% 57% 49% 41% 44% 55% 49% 47%PMG 44% 51% 55% 55% 61% 53% 53% 68% 57% 57% 60%C&S 64% 65% 65% 63% 58% 58% 55% 61% 63% 56% 65%EPG 22% 29% 29% 28% 35% 35% 32% 37% 35% 38% 35%

NW Dist 45% 50% 40% 38% 42% 39% 32% 39% 43% 42% 51%NC Dist 65% 70% 67% 67% 63% 53% 39% 45% 51% 63% 70%NE Dist 57% 53% 47% 46% 43% 35% 31% 36% 44% 51% 54%SE Dist 40% 44% 35% 35% 36% 32% 32% 44% 44% 34% 52%SC Dist 54% 61% 51% 57% 56% 51% 44% 55% 58% 54% 56%SW Dist 52% 58% 63% 60% 60% 50% 46% 51% 60% 57% 59%C Dist 57% 65% 63% 57% 64% 61% 57% 64% 69% 66% 70%

Const&Mat 46% 46% 47% 46% 42% 43% 36% 37% 39% 47% 54%

Monthly Avg UT% 48% 51% 50% 49% 51% 46% 40% 47% 50% 50% 53%YTD Avg UT% 49%

2016 Long-Range Transportation Plan Revenues ($1.09 billion/yr.)

$320

Pavement Preservation/MaintenanceDedicated Regional Projects

$520

Non-Capacity Federal Program

Total $1 billion/yr.

Inter-Regional State Road Funding

$389 No funding for Greater ArizonaNew Capacity as of 2028

Average ADOT Funding Allocation(Millions of dollars)

$91

Constrained Funding OutlookAnnual Capital Improvement Program

IDO Out

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