ICT Application to Technical Report Writing, Record

8/4/2019 ICT Application to Technical Report Writing, Record

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NATIONAL CENTRE FOR TECHNOLOGY MANAGEMENT

ICT APPLICATION FOR PROPOSAL WRITING AND ANALYSIS

June 13th 17th, 2011

By

O.W. Olowa

Wednesday28/07/11

9 a.m.-10.00 a.m

10:00 a.m 11:00 a.m

ICT Application to Technical ReportWriting, Record and Data Management


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Introduction What is ICT? ICT is an acronym that stands for Information

Communications Technology

However, apart from explaining an acronym,there is not a universally accepted definition ofICT? Why? Because the concepts, methods and

applications involved in ICT are constantlyevolving on an almost daily basis. Its difficult tokeep up with the changes - they happen so fast.


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Lets focus on the three words behind ICT:

- INFORMATION- COMMUNICATIONS

- TECHNOLOGY

A good way to think about ICT is to consider all theuses of digital technology that already exist to helpindividuals, businesses and organisations useinformation.

ICT covers any product that will store, retrieve,manipulate, transmit or receive information

electronically in a digital form. For example,personal computers, digital television, email, robots.


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So ICT is concerned with the storage, retrieval,manipulation, transmission or receipt of digitaldata. Importantly, it is also concerned with the waythese different uses can work with each other.

In business, ICT is often categorised into two broadtypes of product: -

(1) The traditional computer-based technologies(things you can typically do on a personal computer

or using computers at home or at work); and

(2) The more recent, and fast-growing range of

digital communication technologies (which allowpeople and organisations to communicate and shareinformation digitally)


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Let's take a brief look at these two categories to demonstratethe kinds of products and ideas that are covered by ICT:

(1) Traditional Computer Based Technologies

These types of ICT include:

Standard Office Applications - Main Examples

Word processing

E.g. Microsoft Word: Write letters, reports etc

Spreadsheets

E.g. Microsoft Excel; Analyse financial information;

calculations; create forecasting models etc Database software

E.g. Oracle, Microsoft SQL Server, Access; Managing data inmany forms, from basic lists (e.g. customer contacts through

to complex material (e.g. catalogue)


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Presentation software

E.g. Microsoft PowerPoint; make presentations, eitherdirectly using a computer screen or data projector.Publish in digital format via email or over the Internet

Desktop publishing

E.g. Adobe Indesign, Quark Express, Microsoft

Publisher; produce newsletters, magazines and othercomplex documents.

Graphics software

E.g Adobe Photoshop and Illustrator; Macromedia

Freehand and Fireworks; create and edit images suchas logos, drawings or pictures for use in DTP, web sitesor other publications.


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Specialist Applications - Examples (there are many!)

Accounting package

E.g. Sage, Oracle; Manage an organisation's accountsincluding revenues/sales, purchases, bank accounts etc. Awide range of systems is available ranging from basicpackages suitable for small businesses through tosophisticated ones aimed at multinational companies.

Computer Aided DesignComputer Aided Design (CAD) isthe use of computers to assist the design process.Specialised CAD programs exist for many types of design:architectural, engineering, electronics, roadways

Customer Relations Management (CRM) Software that allows businesses to better understand their

customers by collecting and analysing data on them suchas their product preferences, buying habits etc. Oftenlinked to software applications that run call centres and

loyalty cards for example.


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(2) Traditional Computer Based Technologies

The C part of ICT refers to the communication of data

by electronic means, usually over some distance. Thisis often achieved via networks of sending andreceiving equipment, wires and satellite links.

The technologies involved in communication tend to becomplex. You certainly don't need to understand themfor your ICT course.

However, there are aspects of digital communicationsthat you needs to be aware of. These relate primarily tothe types of network and the ways of connecting tothe Internet. Let's look at these two briefly.


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Internal networks

Usually referred to as a local area network (LAN), thisinvolves linking a number of hardware items (input and

output devices plus computer processing) togetherwithin an office or building.

The aim of a LAN is to be able to share hardwarefacilities such as printers or scanners, softwareapplications and data.

This type of network is invaluable in the officeenvironment where colleagues need to have access to

common data or programmes.


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External networks

Often you need to communicate with someone outsideyour internal network, in this case you will need to be

part of a Wide Area Network (WAN). The Internet is theultimate WAN - it is a vast network of networks.


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Technical Reports

Definition of Report - a report is, a form of written

communication, that is, a collection or a record of data,information, statistics, researches, investigations, analysisand studies of facts, situations, potentialities, consistencies,opportunities and threats,

designed in a formal and structured piece of writing thatusually presents the findings of some research or an enquiryor an information gathering process for interested persons oraudiences,

which aids in decision making and achieving individual andorganizational goals, and is prepared by surveying, fieldworking, estimating and auditing, which requires effectivecommunication and design skill and often a group or teamwork.

Examples Research Report, Proposal etc


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ICT Applications Used in TechnicalReport Writing

Microsoft Word

Microsoft Excel

Adobe Photoshop and Illustrator

Microsoft Publisher email or the Internet

Microsoft Excel


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Record and Data Management

This covers how data is captured, verified and storedfor effective use; the manipulation, processing anddistribution of information; keeping informationsecure; designing networks to share information.

ICT applications used in Record and Datamanagement are:

Oracle,

Microsoft SQL Server, Access


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Thank You

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ICT Application to Technical Report Writing, Record