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ICHEP 2016 ChicagoStatus Report

Young-Kee Kimthe University of Chicago

IUPAP C11 meetingAugust 18, 2015

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Dates: August 3 – 10, 2016

• Other conferences near the ICHEP 2016 time

– LHCP 2016, June 13 – 18, Lund, Sweden– Neutrino2016, London: July 4 – 9, London, U.K.– BOOST 2016, July 18 – 22, Europe

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Conference Location: Sheraton Hotel

Plenary session (~1,000 seats)9 Parallel sessions (50 – 400 seats)

a few small meeting rooms (20 – 30 seats)500 rooms for participants reserved

Agreement between “Sheraton Chicago Hotel and Towers” and “The University of Chicago” signed in October 2013

Chica

go R

iver

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Sheraton Hotel

The Chicago shoreline of Lake Michigan

Museum campusParks

Concert halls Beach

Sailing walking distance

Conference Location: Sheraton Hotel

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Lodging• Sheraton Hotel (conference location)

– 500 rooms per night (199 US$ / night)

• Club quarters (two hotels near Sheraton)– 300 rooms per night (130 ~ 150 US$ / night)– ~10’ walk to the Conference location

• https://www.google.si/maps/dir/Club+Quarters+Hotel,+Wacker+at+Michigan,+East+Upper+Wacker+Drive,+Chicago,+IL,+United+States/Sheraton+Chicago+Hotel+%26+Towers,+East+North+Water+Street,+Chicago,+IL,+United+States/@41.888714,-87.6248453,17z/data=!4m14!4m13!1

• About 100 rooms have two beds– Two people can shared one room– Sheraton Hotel is working to increase this number.

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Venue• Interactions among participants are critical!

– Interact and discuss work.– The venue facilitates these interactions

• Hotels and meeting locations: close to each other• Restaurants: next hotels and meeting rooms

• Satellite meetings– ICHEP hosting institutions (Chicago) are willing to host satellite

meetings before or after ICHEP 2016

• Interactions with industry– Exhibition (next to the poster session)– Booth– Session on career opportunities for students and postdocs

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Program at a Glance

http://ichep2016.org/program/

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Committees

http://ichep2016.org/committees/

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Visas• Big concern

– Russia, China, India, …

• Preparation– Had a meeting with the visa subcommittee– Visa information on the ICHEP2016 web (Dec. 2015)– Added Heidi Schellman (IUPAP US Liaison) to the visa

subcommittee– Communication with APS DPF chair

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Registration fee and travel grants• Depends on the outcome of fund-raising

– Goal of the registration fee (as low as possible)• 450 – 550 US$ (general)• 250 – 350 US$ (students)

– Travel support for ~100 people• ~1,500 US$ / person 150k US$

– Young scientists– Scientists from developing countries– Level of support ranging from the registration fee to

the the full travel

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Sponsors• Committed:

• IUPAP, C11 (pending)• American Physical Society, DPF

• KEK, Japan• Kavli IPMU, Japan• IBS Center for underground physics,

Korea• IBS Center for Axion and Precision

Physics Research, Korea• IHEP, China• TRIUMF/AAPS, Canada• CERN, Europe• DESY, Germany

• U.Chicago, NIU, IIT, Argonne, Fermilab, …

• Current and future efforts• Submit a proposal to NSF

(August 2015)• Submit a proposal to DOE

(FY2016: after Oct. 2015)• Contacting companies,

publishers, other institutions.

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Social events

Sheraton Hotel

The Chicago shoreline of Lake Michigan

Museum campusParks

Concert halls Beach

Sailing walking distance

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Millennium Park Summer Music Festival – Free(every evening from Wed., August 3 to Sat., August 6)

https://www.google.si/maps/dir/Sheraton+Chicago+Hotel+%26+Towers,+East+North+Water+Street,+Chicago,+IL,+United+States/Jay+Pritzker+Pavilion+at+Millennium+Park,+201+East+Randolph+Street,+Chicago,+IL+60601,+United+States/@41.8861232,-87.6251668,16z/data=!3m

10’ walk from the Conference location

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Timeline between now and ICHEP2016

http://ichep2016.org/timeline/

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Int. Advisory Committee: Proposal Need C11 endorsement