ICEGATE Presentation RES Users 2010

1 Directorate General of Systems & Data Management 1

DIRECTORATE GENERAL OF SYSTEMS & DATA MANAGEMENTDIRECTORATE GENERAL OF SYSTEMS & DATA MANAGEMENTwww.icegate.gov.in www.cbec.gov.in

CENTRAL BOARD OF EXCISE & CUSTOMS

ice::gate Ver-1.52nd Februarary 2010


What is ICEGATE Portal?

ICEGATE Portal

It is the web site that provides e-filing services to the trade and cargo carriers and other clients of Customs & Central Excise Department (collectively called trading partner).

ICEGATE is an infrastructure portal that fulfils the department's EC/EDI and data communication requirements. Through this facility the department offers a host of services, including electronic filing of Bill of Entry( import goods declaration) and Shipping Bills (export goods declaration) and related electronic messages between Customs and the trading partners.


Services Hosted by ICEGATE Portal

• Registration for ICEGATE Users for E-Filing

• Electronic Filing

• E-Mails (SMTP – Simple Mail Transfer Protocol)

• Web Upload

• FTP (File Transfer Protocol)

• Information Tracking System

• Tracking at ICES

• DTS (Document Tracking System)

• E-Payment and messaging with the bank

• On-Line Information

• License

• IEC (Importer Exporter Code)

• Registration for IPR (Intellectual Property Rights)

• PAN Based CHA (Custom House Agents) Data

• Communication Guidelines With ICEGATE

• Code List / Directories


ICEGATE Help Desk• Provides a reporting and recording system for

all faults, failures and breakdowns.

• Facility to receive, log, assign and track incidents, from the users’ first contact to problem resolution and incident closure

• Generates a knowledge base on all the responses to situations occurring from time to time.

• Builds in accountabilities on the agencies concerned with servicing and trouble shooting.

• 79,000 calls AND 13000 e-mails were handled on ICEGATE Helpdesk in 2009-10.


ICEGATE E Filing details

2009-10 Total 8.3 Million documents handled at ICEGATE.

(4.2 Million SB and 3.2 Million BE)

2008 - 2009

IGM CM SGM TP RA SBs BOEs Total

189100

853726778

93639 65584 3108392

2076408

6304638

2007 - 2008

IGM CM SGM TP RA SBs BOEs Total

169882

827668513

75594

65741

3021756237306

26468840


ICEGATE Architecture 1.5

Service Centre

Application

ICESApplication

ICEGATE

Internet Users

Custom Location

Service Centre

Data Centre


Major Changes

As part of the implementation of CBEC’s IT Consolidation Project, the EDI operations at current EDI location would be shifted to ICES 1.5 from ICES 1.0 and enhanced/ modified version of the application software currently operational. Upgraded software, developed by NIC, would be implemented at CBEC’s National Data Centre at New Delhi. About 62 EDI sites operational under ICES1.5 including 17 ICES 1.0 sites migrated to ICES 1.5.

Advanced RES for ICES 1.5 is available at the NIC Website.

Service Centre Operations will now be through ICEGATE

Authorized Bank will be Communicating through ICEGATE


ICEGATE Help Desk•Header and Trailer Format Changes

•Deliminator level Changes. Comma is replaced by ASCII29 •There are Field Additions to Message.

eg. Location Code added in messages.

•Alteration of Existing length of Field Eg. – BE and SB Length is 7 instead of earlier 6

•New Messages Added Eg. Query Reply


Sample SB Message – 1.0•HREC**,ZZ,STRIUMPH,ZZ,INBOM4,5,UN,D,CACHE01,,,01A•SBID/0162509.sb•<RES/E>6.0•<TABLE>SB•162520090713AEZPM6919BCH00103880264480IPCA LABORATORIES LIMITED48, KANDIVLI INDUSTRIAL ESTATE, KANDIVLI(W)MUMBAIMAHARASHTRA400067FP600240051UNIAO QUIMICA FARMACEUTICA NACIONALS.A.RUA CORONEL LUIS TENORIO DE, BRITO90 - EMBU GUACU, 06900-000 SAO PAULO - SP - BRAZILBRINBOM4CGHBRP•<TABLE>INVOICE•1MUM/2009-10/81120090608USDFOBUNIAO QUIMICA FARMACEUTICA NACIONALS.A.RUA CORONEL LUIS TENORIO DE, BRITO90 - EMBU GUACU, 06900-000 SAO PAULO - SP - BRAZILUSD3307.50NDA120•<TABLE>EXCHANGE•USDY•<TABLE>ITEM•110329420090DRUGS: PAROXETINE HCL (PAROXETINE HYDROCHLORIDE USP)KGS175.000630.25000KGS131885.51•<TABLE>LICENCE•11285612007030611465.500175.000M•11285612007030612542.500175.000M•11285612007030613913.500175.000M•11285612007030614437.500175.000M•11285612007030615150.500175.000M•11285612007030616766.500175.000M•1128561200703061796.250175.000M•<END-SB>•TREC**


Sample SB Message – 1.5

•HRECZZNARADELZZINFBD6ICES1_5PCACHE0155200912171348

•<TABLE>SB

•FINFBD65520091217AVAPS6694RCH00105020116960Royale Brass House Pvt. Ltd.,688, Nai Basti, Devli VillageNear KhanpurNew DelhiDelhi110062FP340340011Hamilton Sinkler, Inc45 Board St Carltadt. Nj07072, ,USINFBD6USNYCUS0•<TABLE>INVOICE•FINFBD655200912171HDC 40220091209USDCIFHAMILTON SINKLER. INC31 EAST 32ND STREET11TH FLOORNEW YORK NY10016USAUSD100.00USD14.8510.00000USD1199.91BDA180•<TABLE>EXCHANGE•FINFBD6USDUSA DOLLARS1.0045.850020091201Y•<TABLE>ITEM•FINFBD65520091217111983021090BRASS BUILDERS HARDWARE (HEAT VENT, ORBDOOR STOP, DRAWER PULL, KNOB)ASSORTED ITEM AS PER INV. P/L ATTACHEDLOT1.00011999.05000LOT1605172.68N•<TABLE>DBK•FINFBD6552009121711830201A856.860•<END-SB>

•TREC55


Sample BE Message – 1.0

•HREC**,ZZ,CAPITALBLR,ZZ,INBLR4,5,UN,D,CACHI01,,,01A•BEID/0237209.be•<RES/I>4.0•<TABLE>BE•F23722009NW07010166631AURIGENE DISCOVERY TECHNOLOGIES LTD.PLOT NO. 39 (PART) & 40 ( PART) PHASE II, ELECTRONIC CITY KIADB INDLBANGALOREKARNATAKA560068APNNBRUAABCC1595NCH001BEBEBRUNNNN•<TABLE>IGMS•F23722009NW151972009618640411652009070920090712120.000KGSPKG•<TABLE>EXCHANGE•F23722009USDY•F23722009INRY•<TABLE>INVOICE•F23722009NW120090706M/S. PERKINELMER SINGAPORE PTE LTD28 AYER RAJAH CRESENT#08-01,SINGAPORESINGAPORE80.00FOBUSD20.0000N1.12501.0000SDPRULE 450471320•<TABLE>ITEM•F23722009NW112.000000NOS38220090ULIGHT-POLY GT(INMOL),TRF0100-D21ULIGHT-POLY GT(INMOL),TRF0100-D/ LAB REAGENTSPERKINELMERPERKINELMERTRF0100-DLAB REAGENTSBE38220090S38220090002/200829019/200640.000000NN•<TABLE>DEPB•F23722009NW11052/2003I-9•<END-BE>•TREC**


Sample BE Message – 1.5•HRECZZJAGUARDELZZINSTT6ICES1_5PCACHI013329200912171401•<TABLE>BE•FINSTT6332920091209H05960632110LG ELECTRONICS INDIA PVT LTD.PLOT NO.51, SURAJPUR KASNA ROAD, GREATER NOIDAUTTAR PRADESHNLPNNCNSHAAAAFJ0020DCH001CNCNCNSHAYNNN•<TABLE>EXCHANGE•FINSTT6332920091209USDY•FINSTT6332920091209INRY•<TABLE>INVOICE•FINSTT6332920091209120091118M/S. ANHUI TIANDA (GROUP) CO., LTD.ZHENXING RD., TONGCHENG, TIANGCHANGCITY ANHUICHINA10440.00FOBUSD55896.00YINR226.00INR1.0000SOTHRULE 4TDGF09093•<TABLE>ITEMS•FINSTT6332920091209113600.000000PCS84145990FAN ASSEMBLY CROSS FLOW (102X850) (PART NO.:5901AR2441L) (CAPTIVE CONSUMPTION)FAN ASSEMBLY CROSS FLOW (102X850) (PART NO.:5901AR2441L) (CAN.A.N.A.N.A.CN84145990S84145990002/200862019/20062.900000NN•<TABLE>IGMS•FINSTT63329200912092002544200912162009121634120091209INNSA1552632053200911232403908.000KGSCTNAS ADDRESS•<TABLE>CONTAINER•FINSTT6332920091209200254420091216FMAEU6241194MLCN455948•<END-BE>•TREC3329

© 2009 Wipro Ltd - Confidential13

LInk of Updated Documents

Web Site – WWW.ICEGATE.GOV.IN

Navigation Path – Home Page – Guidelines – Message Implementation Guidelines – Message Formats for ICES 1.5 – Message Guidelines

Documents – BE Message Format Ver1.5 SB Message Format Ver1.4

© 2009 Wipro Ltd - Confidential14•CONFIDENTIAL© Copyright 2007 Wipro Ltd •14

New Facilities in ICES 1.5

Query Reply can be Filed through ICEGATE

Amendment of Documents allowed through ICEGATE

DTS 1.5 launched on ICEGATE Website

Tracking at ICES – Tracking of document at ICES level

Challan Print file on E-Mail

© 2009 Wipro Ltd - Confidential15 •15

RES New Version

•RES is available for download from http://ices.nic.in/ (as per ICES Version 1.5). The packages facilitates preparation of flat files for both 1.0 and 1.5 formats.. Existing RES User will only be required to update their packages for version 1.5 from site.

•The site also provides facility for helpdesk and users can place their queries/problems for help.

•The RES users can also write at below e-mail Id in case of any issues- .

Support E-Mail ID – [email protected]


Sample Query Reply Message – 1.5

HRECZZCIRCLECARGOZZINPPG6ICES1_5PCACHI06296201006021414FINPPG6207378720100531120100602MANUFACTURE INVOICE AND CATLOGUE SHOWN TO YOU PLEASE ASSESS THE B/ETREC296

New Facility has been added for User to file Query Reply from Service Centre and Internet Both for the paper filed from Internet.

User can observe the job status for query in Tracking at ICES and DTS


Tracking Query Message – Contd.


Tracking Facilities of Jobs Filed through ICEGATE

•Link -- http://www.icegate.gov.in/web/CBEC_ICES15_DTS/DTS/tp_home_1_5.jsp?


Tracking Facilities of Jobs Filed through ICEGATE


Tracking at ICES – Tracking of document at ICES level

•Link -- http://www.icegate.gov.in/web/tracking_ices/


Tracking at ICES – Tracking of document at ICES level -Result


Tracking Query Message


Tracking of Query at ICES level

•Link http://www.icegate.gov.in/web/CBEC_ICES15_DTS/DTS/BE_query_input.jsp?Message=BE










Inquiries at Service Centre

• ICEGATE has provided Inquiries at Service Centre for selected business attributes –


IGM Inquiry at Service Centre

1. Enter Site Id, IGM Number, IGM Date2. Enter Site Id, SMTP Number, SMTP Date, Gateway

Port3. Enter IGM Date


BE Inquiry at Service Centre

1. Enter Site Id, Be Number, BE Date2. Enter Job Number, Site Id, Job Date, CHA Number


BL Inquiry at Service Centre

1. Enter MAWB Number


SB Inquiry at Service Centre

1. Enter SB Number and SB Date


Not Available in ICES 1.5

• LST file not available in ICES 1.5

User can refer the details from ICEGATE DTS on website for referring the details of filing.

•CONFIDENTIAL© Copyright 2007 Wipro Ltd •33


Helpdesk Support


Navigation Path – Home Page – Helpdesk – Use HelpdeskDetails – End users can log a call with icegate by sending E-mail to [email protected] with full particulars. The e-mails are monitored and necessarily replied. Normal reply period : 2 hours. Thereafter escalate to [email protected] (Helpdesk Manager)

End users can also log a call at the helpdesk by making a phone call to Helpdesk analysts sitting at ICEGATE location and other custom locations. The Helpdesk phone Numbers- 23379020, 23370133. ( Delhi Based Numbers )


Expectations from CHA’s


Upgrade the ICEGATE Registration for New Message Type or location

[email protected] . Upgrade the Software being used to be in sync with document on website.

Testing with ICEGATE for at least one Message for each Message Type

Refer DTS1.5 and Tracking at ICES 1.5 for the Tracking of Document.

Contact Helpdesk in case of any issues.


FAQ Available at ICEGATE Website

Microsoft Word Document


Difference from ICEGATE in ICES 1.0

• Service Centre : No longer directly interacting with ICES application : No facility to use floppy/ CD/ Pen-drives/ portable

HDD at Service Centre : DTS also through ICEGATE

• All Trading Partners (such as banks, custodians, shipping lines, CHA etc.) interact with ICES through ICEGATE

• All Interactions between Central Servers to Central Server – Hops Reduced.

• Upfront validations in messages; Some Functions of ICES now at ICEGATE e.g. DTR.

• Extended Messaging– No movement of physical Duty payment Challans; Multiple authorized banks

can operate; Credit of DBK to Any Bank A/C– Messages from: Shipping Lines / Carriers ( Arrival/ Departure of containers)

: Custodians (Gate module, Arrival of Goods) : Banks ( Duty payment and reconciled Challans

messages)– Messages to Customers such as queries and reply through ICEGATE– Print of Some Documents available at doorsteps of RES users– Challan, query

• Some C to C messages no more relevant – e.g. TRA, TP, License utilization etc.

• Filing services now include amendments, query reply on the internet.• Various options for Message formats – XML, EDIFACT, Flat File.


Any Questions

• Q and A• I am already a registered user of ICEGATE and want to

add more services on my registered ICEGATE ID can I do the same?

• Can I get my profile modified / updated at ICEGATE?• I have prepared a job using RES package and got

message from ICEGATE saying File Format is wrong. What should I do?

• Is it necessary to file documents through registered mail id?

• What if I am not sending file in correct format?• What if I am not getting query?• How can I check the status of my submitted

documents?• .lst file



Most Frequent Errors in the file formats for ICEGATE Users in ICES 1.5

• Tags Not in Order. • Please refer Message format guidelines for correct order• Wrong field Separators ---- Please refer Message format guidelines for correct

Separators• Mandatory Field Missing. ----Please refer Message format guidelines for Mandatory

Fields• Filing in ICES 1.0 Format. ----- Need to follow ICES 1.5 message format.• Extra Field in Record. ---- Space in End of Record in File • Header Format not upto the mark. • Registration not done for location.

Need to send request from User registered mail ID with Location code and message type on [email protected]

• Shipping line not found-- missing from the directory• Missing Sender Id ---- Need to mention in sender id in jobs as per guidelines• Need to fill required Fields only in job as per guidelines• Date Format Mismatch-- Date format should be as per message guidelines • Conditional Valid Values from the List ---- The only accepted values are as per the list

of values contained in the message guidelines acceptable to the ICES 1.5 software and the file should be modified to contain values as per message guidelines

• Please refer Message format guidelines for correct format• Please refer Message format guidelines for Mandatory Fields



THANKTHANK YOUYOU