ICDS Systems Strengthening & Nutrition Improvement … · As part of the project management arrangement, a project monitoring system (PMS) ... A system of periodic reporting is proposed

Revised Draft/CPMU/25.8.14 (Only for comments)

ICDS Systems Strengthening & Nutrition Improvement Project (ISSNIP)

PROJECT MONITORING SYSTEM [PMS]

Central Project Management Unit

Ministry of Women and Child Development Government of India

August 2014

[1]

[2]

ICDS Systems Strengthening & Nutrition Improvement Project (ISSNIP)

Project Monitoring System (PMS)

[D r a f t]

I: Introduction

The ICDS Systems Strengthening & Nutrition Improvement Project (ISSNIP) envisages establishment of a strong monitoring and evaluation system through introduction of periodic assessment of programme outcomes at the district level and enhancing use of data in programme management and supervision. An impact evaluation with baseline and end line surveys is also planned under the project, to be undertaken by the Central Project Management Unit (CPMU), MWCD. M & E activities under ISSNIP include the following:

i. Establishing a project monitoring system to monitor project activities and deliverables at all levels: A project reporting system will be established under the project to specifically capture project specific implementation progress. Most of the primary data for project monitoring will be generated from block/district levels with additional information provided by SPMU. States will prepare a quarterly progress report (QPR) in a pre-designed format and submit to CPMU. A system of reporting of community level initiatives will also be established. Community level outputs and coverage improvements will be monitored by using the already existing ICDS MIS data. Periodic meetings will be held at district, State and central levels for timely review and response. Costs for such activities are provisioned under the CPMU/SPMU budgets.

ii. District level rapid assessments (RAPs) and ongoing-internal assessments at sector level using LQAS approach: In order to track effectiveness of implementation of current and new initiatives that will be introduced within the project, periodic assessments at district level and continuous-ongoing assessments at sector and block levels will be undertaken. In the project areas annual Rapid Assessments (RAPs) of coverage of services and behaviour changes will be undertaken at district level. Within each block through the Supervisors (and additional external support in case of large scale vacancies of Supervisors) a quarterly assessment of programme performance using LQAS sampling method will also be undertaken.

iii. Operations Research (OR) and Evaluations of Pilots: One of the cornerstones of the design of phase 1 is the conduct of a number of pilots to test innovative approaches and generate evidence for the usefulness and feasibility of such approaches for up-scaling. All these pilots are proposed to be evaluated through external agencies following appropriate methodology. While the CPMU/TA Agency will support the State with the study design and data collection tools etc, the State will be primarily undertaking the data collection in all OR studies through external agencies.

iv. Social Assessment/ethnographic studies in SC/ST/minority areas to facilitate development of appropriate communication strategies and materials: With the objective of facilitating universal outreach and addressing any issues of exclusion due to social and cultural differences, State will identify SC/ST/minority/geographically remote areas and conduct ethnographic studies to assess socio-cultural practices among these communities that act as barriers to communication and access to service delivery. Based on the findings of these studies, appropriate strategies and communication materials will be developed to reach out to these communities. This study will form an integral part of the communication action plan to be developed by the State.

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v. Impact Evaluation– Baseline and End line Surveys: Based on the results framework of the project, an impact evaluation will be undertaken through external agencies with base line and end line surveys to measure achievement of intended outcomes/impacts under the project. These surveys will be undertaken by the CPMU. The baseline survey will be completed during phase 1. The end line evaluation of the project will be conducted towards the end of phase 2.

This document outlines the first task of establishing the PMS based on the project requirements, especially keeping in view the Results Framework of Phase 1 of ISSNIP. II: Elements of the PMS

As part of the project management arrangement, a project monitoring system (PMS) has been developed to explicitly capture project specific information which will be over and above the information captured through the existing ICDS MIS. Most of the primary data required for monitoring of the implementation of project activities will be generated from block/district levels with additional information provided at the State level. The key objective of the PMS is to track the implementation progress in respect of the following aspects:

a) Status of administrative actions at the State level;

b) Status of setting up of project management structure up to block level;

c) Physical progress of implementation of activities across the four components against the annual targets; and

d) Financial progress in the prescribed format (IUFRs)

The PMS will also help tracking of achievement of the Project Development Objectives (PDOs), Interim Results (IR) and Triggers as defined under the results framework of ISSNIP (Annex-III). Accordingly, the PMS under ISSNIP will comprise of the following three major components: A: Periodic Progress Reports

A system of periodic reporting is proposed from the district to State (SPMU) and from the State to Central (CPMU) level. Initially, the district has been identified as the first level of reporting; however, later it may be expanded to block/project level. The ICDS DPOs with support of the District Coordinators under ISSNIP will be responsible for collating block level information and add their own inputs from the district level to prepare the district level progress reports. These reports will then be consolidated at the State level by the SPMU Team. Along with additional information from the State level, each State will prepare a progress report for submission to the CPMU. The draft reporting formats of district and State levels are placed at Annex I and II respectively. An outline of the formats is presented in subsequent section.

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Periodicity of Reporting: The districts will prepare and submit the progress reports on a monthly basis to the SPMUs, while the States will submit the same to CPMU on a quarterly basis for preparation of the consolidated progress reports on a quarterly basis. The districts will submit the progress reports within seven days of end of a month and the SPMUs will compile the same within ten days of the end of the month. The State QPRs will be submitted to the CPMU within 15 days of the end of a quarter. These reports will be the basis for review of project implementation both at the States and central level. Community-level Monitoring: A system of reporting of community level initiatives (as and when they happen) will be established with primary responsibility assigned to the Supervisors and the Block Coordinators under ISSNIP. For specific pilots, the States will develop separate reporting formats based on the design of their pilots. The process of developing reporting system for pilots will be facilitated by the State Technical Assistance Team. Community level outputs and coverage improvements will be monitored by using the already existing ICDS MIS data, quality of which will be further improved as part of supervision of the roll-out of revised MIS.

B: Field Visits In order to monitor and support the project implementation, field visits will be made on periodic basis by the Project Management Teams at different levels. Following coverage norms for the field visits are proposed:

CPMU Officials (including Consultants): At least 50 percent of the project States every month (cover all project States once in two months).

SPMU Officials (including Consultants): At least 33 percent of the districts every month (cover all project districts during a quarter).

District Officials: At least 33 percent of the blocks/projects every month (cover all projects once in a quarter).

At all levels, the Technical Assistance Agency members1 will also participate in the field visits.

1 Technical Programme Coordinators at central level, State Team Leaders at State level, and Regional

Managers at the district level

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Note: The budget for travelling expenses for monitoring and supervisory visits has been allocated in the administrative approvals of the States under “Table 10: SPMU Budget”, a summary of which is as follows:

Table 1: Allocations for Monitoring and Supervisory Visits within the State

(Rs. Lakh)

State Year 1 Year 2 Year 3 Total

Andhra Pradesh 2.27 3.02 3.02 8.31

Bihar 4.31 5.74 5,74 15.79

Chhattisgarh 2.49 3.32 3.32 9.14

Jharkhand 2.72 3.63 3.63 9.97

Madhya Pradesh 6.80 9.07 9.07 24.93

Maharashtra 4.53 6.04 6.04 16.62

Rajasthan 4.31 5.74 5.74 15.79

Uttar Pradesh 9.29 12.39 12.39 34.07

C: Period Review Meetings and Dissemination Workshops

The PMS includes a mechanism of periodic review meetings at the district, State and central levels for timely review and feedbacks. Specific structure of these meetings (draft agenda, participants, minutes etc) will be shared with the States in due course. While review meetings at the district and State levels will be organized on a monthly basis, the same will be organized at the central level on quarterly basis. The reviews at the district and State levels should take place within 10 and 15 days from the end of each month respectively after preparation of the project progress reports. At the central level, the same will be organized within 20 days from the end of each quarter, after compilation of the State level QPRs. The district level meetings will be organized by the DPOs with support of the District Coordinator, and the participants will include CDPOs, Block Coordinators and some selected Supervisors. At the State level, the meeting will be organized by the SPMUs under the chairpersonship of the State Project Director, and will be attended by all officials of SPMU, DPOs and District Coordinators. The central level review meetings will be organized by CPMU. All the Project Directors and Nodal officers (Joint Project Coordinators/Select Consultants) from the States will attend the meeting. The members of TA Team will also attend the meetings at various levels, i.e. Regional Managers at district level, State Team Leaders at state level, and Central TA team at the central level.

The review meetings will have a predefined agenda. After each review meeting, action points will be prepared and shared within 15 days of the meetings. The review will be based on a combination of PMS reporting format, observations of field visits, and MIS data. The focus will be on status of achievement of indicators and triggers defined in the Results Framework of ISSNIP.

[6]

Besides review meetings, dissemination workshops will also be organized on a half-yearly basis (or as and when required) at the State/central level to disseminate the learning and information about the progress of the project. The results from ICDS MIS/ISSNIP PMS and assessment/evaluation studies will be shared with the relevant stakeholders including the Health Department and development partners. Some specific districts and blocks that would require special attention can be highlighted during the workshop.

Note: Budget for expenses on conducting review meetings and dissemination workshops has been allocated in the administrative approvals of the states in “Table 10: SPMU Budget” under the sub-head ‘Planning/Review meeting and dissemination workshops at State/district level’, a summary of which is as follows:

Table 2: Allocations for conducting Review Meetings and

Dissemination Workshops in Phase 1 of ISSNIP (Rs. Lakh)

Level Year 1 Year 2 Year 3 Total

Andhra Pradesh State 0.90 1.20 1.20 3.30

District 3.00 6.00 6.00 15.00

Bihar State 0.90 1.20 1.20 3.30

District 5.70 11.40 11.40 28.50

Chhattisgarh State 0.90 1.20 1.20 3.30

District 3.30 6.60 6.60 16.50

Jharkhand State 0.90 1.20 1.20 3.30

District 3.60 7.20 7.20 18.00

Madhya Pradesh State 0.90 1.20 1.20 3.30

District 9.00 18.00 18.00 45.00

Maharashtra State 0.90 1.20 1.20 3.30

District 6.00 12.00 12.00 30.00

Rajasthan State 0.90 1.20 1.20 3.30

District 5.70 11.40 11.40 28.50

Uttar Pradesh State 0.90 1.20 1.20 3.30

District 12.30 24.60 24.60 61.50

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III: Outline of the Reporting Formats The reporting format for State level has been developed based on the four components of the ISSNIP, which are:

Component 1: Institutional and Systems Strengthening Component 2: Community mobilization and behavior change communication (BCC) Component 3: Piloting convergent nutrition actions Component 4: Project management, technical assistance, monitoring & evaluation.

The key activities identified under each component have been included in the format. While identifying the activities and indicators, the Results Framework of ISSNIP has also been taken into consideration. The PMS has been broadly divided into three sections:

Section I: Administrative Section II: Status of implementation of activities/interventions Section III: Financial Status

Section I: Administrative: This section captures the information on the project structure, particularly in respect of procurement of goods and hiring of project consultants. The source of information under this section will be the SPMU. Most of the activities in this section are one-time activities, i.e. once they are completed there is no need to report them in the next quarter. However, the staffing position may change during the period. Section II: Status of implementation of activities/interventions: This section is aimed at capturing the status of implementation of activities under each of component. The activities are further divided into sub-activities for the monitoring of progress under each activity. As indicated in the column of ‘Source of Data’, some information will be obtained from the district levels, while the other information will be included from the State level. While filling-up the format, ‘Targets’ should be taken from the administrative approval of the Annual Action Plan of the State for ISSNIP, and the ‘Achievement’ should be mentioned as per the actual completion during the reporting quarter. For pilots being implemented by the States, the States will prepare separate reporting format (s) as per the design of pilot and the activities to be carried out under the pilot. The State TA Team will facilitate designing of such reporting formats. Section III: Financial Status: The financial status also needs to be reported for major activity-heads under each of the four components. The allocated budget should be taken from the approved Annual Action Plan (AAP) of the State. The expenditure during the quarter should be reported on actual basis. The cumulative should be the total expenditure from quarter-I till the end of reporting quarter.

Sr. No ActivitySource of

DataIndicator

Status/

UnitTarget Achievement

COMPONENT 1 - INSTITUTIONAL AND SYSTEMS STRENGTHENING

1.2 Strengthening and expanding ICDS monitoring

systems

1.2.1 Support to roll-out of revised MIS

Induction training at level 2 District Level 2 training complete Yes/No

Induction training at Level 1 District Level 1 training completed Yes/No

Submission of MPR in revised format Block No. of blocks reporting in revised

MPR format

No.

1.2.2 Piloting mechanisms to ensure AWC services to

migrants

Implemenation of pilot Distritct Implementing pilot Yes/No

1.2.3 Support for computerizing MIS till the block level District No. of blocks supplied with new

computers under ISSNIP

Yes/No

1.2.4 Training of ICDS functionaries on using web-based

MIS and data analysis

Training of CDPOs and Supervisors on web-based MIS data

entry and analysis

District CDPOs/supervisors trained Yes/No

Coding for web-based entries District Completed coding Yes/No

Online submission of MPRs at the block level Block Number of blocks submitting

webbased MPRs

No.

1.3 Strengthening training and capacity building systems

1.3.2 Incremental leaning approach for ongoing capacity

building of ICDS functionaries

DRG formed Yes/No

No. of BRGs formed Yes/No

First orientation of DRG

completed

Yes/No

First orientation of BRGs

completed

No. of

BRGs

Quarterly orientation of

DRG/BRGs on next months'

themes

Yes/No

At district level Yes/No

At block level No. of

blocks

At Sector level No. of

sectors

1.4 Strengthening convergence with NRHM

District Have district convergence

committees

Yes/No

Block Number of blocks having block

convergence committees

No.

1.4.2 Piloting/phased scaling up of sub-centre level meetings

of ASHA, AWW and ANM

Implemenation of pilot Districcts Have pilot on subcentre level

meetigns of ASHA, AWW and

ANM

Yes/No

1.4.3 Joint training of Health and ICDS functionaries on

common themes

Disrict Had joint training Yes/No

District Number of health functionaries

participated in joint training

No.

1.4.4 Engagement of PRIs for strengthening convergence District Number of orientation

programmes held

No.

District Number of PRIs oriented No.

1.4.5 Piloting successful models of convergence

Implemenation of pilot District Implementing convergence

activities as per pilot design

Yes/No

1.5 Innovations and specific pilots

1.5.1 Development of an urban strategy and designing and

implementation of urban pilots in ICDS

Strengthening/formation of State, district and block

level convergence committees

1.4.1

Annex-1

Draft/CPMU/25.8.14

ISSNIP: District level Progress Report

Name of State________________ Name of District___________

For the Month: ____________ Date of Submission___________

Formation of District and Block Training Resource Groups District/

Block

Monthly/quarterly Incremental Learning events/sessions

Orientation training of BRG and DRGs


DataIndicator

Status/


Implemenation of pilot District/

Block

Implementing activities as per

urban pilot design

Yes/No

1.5.2 Piloting stimulation and cognitive activities for pre-

school children at AWCs


Blocks

Implementing pilot on PSE Yes/No

1.5.3 Untied funds for 'high-burden' districts to undertake

context specific innovations in ICDS

1.5.4 Piloting second worker model


Block

Implementing activities as per

pilot design

Yes/No

2.1 Activities to enhance community mobilization and

participation

2.1.2 Piloting models of community engagement

Implementation of pilot District/

Block

Implementing pilot on

community engagement

Yes/No

2.1.3 Designing and Piloting Social Agreements

Signing of MoU for social agreement District/

Block

Number of CBOs engaged in

social agreemnt

No.


Block

CBOs involved as per social

agreemnt

Yes/No

2.1.5 Implementation of Social audit and other community

monitoring pilots

Selection of CBOs, CSOs District Selection of CBOs completed Yes/No

Training of selected CBOs/CSOs District Number of CBOs trained in social

audit

No.

Implementation of pilot District Implementing social

audit/monitoring

Yes/No

2.1.6 Organization of Community based events

Organization of community based events District/

Block

Organizing events regularly Yes/No

District/

Block

Number of events organized No.

2.1.7 Partnership with local NGOs and CSOs for supporting

community mobilization and behaviour change

Finalization of plan for community mobilization District Plan developed and finalized Yes/No

Implementation of community mobilization activities by

NGOs

District/

block

Having partnership with local

NGOs/CSOs

Yes/No

Evalution of interventions District Evaluation of partnership

activities done

Yes/No

2.1.8 Implementation of PPP Pilots

Training of identified stakeholders District Organized training of

stakeholders

Yes/No

Implementation of PPP Pilot processes District/

block

Implementing PPP pilot Yes/No

2.2 Behaviour Change Communication

2.2.2 Strengthening home contacts

Orientation of functionaries District

/Block

Had orientation of functionaries Yes/No

Implement pilot on incentives for home visits District/

block

Increase in level of home visits

Home visits for IPC based on BCC plan District/

Block

Implmenting IPC based on BCC

plan

Yes/No

2.2.3 Design, pretest, and implement some multimedia

intiatives

Identification of NGOs/CBOs/troups District Identified NGOs/CBOs/troups Yes/No

Pre testing of the material developed District Pretesting done Yes/No

Performances of folk/other mid media shows on thematic

messages

District/

Block

Organizing performances on

thematic messages

Yes/No

2.2.4 Pilot testing use of ICT for Communication in ICDS


Block

Implementing pilot for ICT Yes/No

2.2.5 Advocacy and Knowledge Sharing

COMPONENT-2: COMMUNITY MOBILIZATION AND BEHAVIOUR CHANGE COMMUNICATION


DataIndicator

Status/


Organization of conferences/meetings with MLAs/DCs District Had conferences/Meetings with

MLAs/DCs

Yes/No

3.1 Piloting Convergent Nutrition Action

3.1.2 Strengthening inter-departmental coordination

mechanisms

Orientation workshop for inter-departmental coordination

committees at state

District Had orientation workshops Yes/No

Quarterly review and planning meetings of these committees District Organising regular quarterly

review meetings

Yes/No

3.1.3 Implementation and documentation of pilot

Implementation of activities as per pilot design District/

Block

Implementing multisectoral pilot Yes/No

4.3 Monitoring and Evaluation

4.3.1 Establishment of a project monitoring system to

monitor project activities and deliverables at all levels

(budgeted under SPMU costs)

Estalishement of project monitoring system District/

Block

Submitting report regularly Yes/No

Periodic review meetings District/

Block

Have review meetings regularly Yes/No

4.3.2 District Level Rapid Assessments and ongoing internal

assessments at sector level using LQAS approach

Periodic Conduct of Rapid Assessment District Conducted rapid assessments Yes/No

Training of functionaries (block coordinators) on LQAS

method and tools

District/

Block

Have functionaries treained in

LQAS

Yes/No

Implementation of LQAS District/

Block

Have regular LQAS Yes/No

4.3.3 Conducting operations research studies; including

documentation and dissemination of effective pilots

Implementation of OR District Implementing OR Yes/No

4.3.4 Social Assessments and ethnographic studies in

SC/ST/minority areas

Implementation of Studies District Conducted social assessment

studies

Yes/No

COMPONENT-3: PILOTING CONVERGENT NUTRITION ACTION

COMPONENT 4: PROJECT MANAGEMENT, TECHNICAL ASSISTANCE, AND MONITORING & EVALUATION

Sl.

No.

Actions Source of

data

Indicator Status Achievement Remark

1 Setting up of SPMU State SPMU notified Yes/No

2 Orientation workshop at State level on ISSNIP State Orientation workshop

conducted

Yes/No

3 Training on World Bank procurement methods State Training completed No. of Officials

attended

Procurement

State Procurement plan prepared Yes/No

State Plan approved by the state Yes/No

State Plan approved by GOI/WB Yes/No

Procurement of Furnitute

State level State Procurement done All/ Partical/

No

District level State Procurement done All/ Partical/

No

Block Level State Procurement done All/ Partical/

No

Procurement of Computers

State level State Procurement done All/ Partical/

No

District level State Procurement done All/ Partical/

No

Block Level State Procurement done All/ Partical/

No

7 Other Procurements State Procurement done All/ Partical/

No

Hiring of Project Consultants

Approval of Project Consultants positions State Approval done Yes/No (date)

Finalization of ToRs State ToRs finalized Yes/No (date)

Advertizement of Consultants positions State Positions Advertized Yes/No (date)

Shortlisting State Shortlisting done Yes/No (date)

Final Selection State Selection completed Yes/No (date)

Project Management Team No.

Sancationed

No. in place Remark

State Project Director (SPD) State In place

Joint Program Coordinators State In place

Technical Consultants

Nutrition & Child Development State In place

Social Development & Community Mobilization State In place

BCC & Capacity Building State In place

M & E and Decentralized Planning State In place

Financial Management State In place

Procurement State In place

District Coordinators State In place

Block Coordinators State In place

Project Associates State In place

Accounts Officer State In place

Secretarial Assistant State In place

Data Entry Operator State In place

Annex-2

ISSNIP - State level Quarterly Progress Report (QPR)

Section 1 : Administrative

Preparation of procurement plan4

Draft/CPMU/25.8.14

Name of State_______________ Quarter:From________to_________ Date of Submission___________

5

6

Sr.

No

Activity Source of

Data

Indicator Status/Unit Target Achievement

1.1

Adaption of national guidelines, framework and

strategies to suit state context

State Number of guidelines adapted

and translated

No.

Dissemination of guidelines to appropriate level

(district/block/sector/AWC)

State Number of guideliens

disseminated to approriate

level

No.

Formation of Taskforce for ICDS State Taskforce constituted Yes/No

1.2

1.2.1 Support to roll-out of revised MIS

Registers/formats printing State All registers printed Yes/No

Induction training at Level 3 State Level 3 Training Completed Yes/No

Induction training at level 2 District No. of districts having level 2

training complete

No.

Induction training at Level 1 District Number of districts having

level 1 training completed

No.

Submission of MPR in revised format District Number of blocks reporting in

revised MPR format

No.

1.2.2 Piloting mechanisms to ensure AWC services to

migrants

Design of pilot with implementation guideliens State Design and guidleines

prepared

Yes/No

Situational analysis done for pilot State Situation analysis done Yes/No

Implemenation of pilot Distritc Number of Districts

implementing pilot

No.

Evaluation of pilot State Evaluation of pilot done Yes/No

1.2.3 Support for computerizing MIS till the block level District Number of blocks provided

with new computers

No.

1.3

Training needs assessment

ToR for training needs assessment adapted State ToR for training needs

asessment finalized

Yes/No

Hiring of external Agency State Hiring of Agnency Yes/No

Conduct of TNA State TNA report submitted Yes/No

1.3.2

Adaptation of IL guidelines and modules State Adaptation of guidelines and

modules done

Yes/No

Formation of DRGs/BRGs District Number Districts having

DRG/BRG formed

No.

Number of districts conducted

first orientation of DRGs

No. of DRGs

Number of districts conducted

first orientation of BRGs

No. of BRGs

District No. of districts oragnized

planned sessions

No. of dists.

District No. of blocks oragnized

planned sessions

No. of blocks

Block No. of sectors oragnized

planned sessions

No. of sectors

Number of districts

implementing IL system in all

blocks/sectors

Inter and Intra-State exposure/learning exchange

visits

State Number of exposure visits to

best practice sites organised

No.

Section 2: Status of Implementation of Activities/Interventions

COMPONENT 1 - INSTITUTIONAL AND SYSTEMS STRENGTHENING

Review and refinement/development of guidelines, standards, protocols and procedures

Strengthening and expanding ICDS monitoring systems

Strengthening training and capacity building systems

Monthly/quarterly Incremental Learning

events/sessions

Piloting incremental leaning approach for ongoing capacity building of ICDS functionaries

Orientation training of BRG and DRGs District

1.3.3

1.3.1

State Number of officials

participated

No.

1.3.4 Implementation of mechanisms for building

programme management and leadership among

ICDS Officials

State Number of officials who

attended and completed

program management

trainings

No.


Strengthening/formation of State, district and

block level convergence committees

State State convergence committee

formed

Yes/no

District Number of districts having

district convergnece

committees

No.

District Number of blocks having block

convergence committees

No.

Number of district having

organized subcentre level

meetigns of ASHA, AWW and

ANM

No. of districts

Number of HSC level meetings

held as per plan

No. of HSC

meetings

Disrict Numbr of districts having joint

training

No.

District Number of health functionaries

participated in joint training

No.

1.4.4 Engagement of PRIs for strengthening

convergence

District Number of orientation

programmes held

No.

District Number of PRIs oriented No.

Piloting models of convergence


prepared

Yes/No


Implemenation of pilot District Number of Districts/blocks

implementing convergence

activities as per pilot design

No.



Development/adaption of urban strategy for state State Urban Strategy in place Yes/No


prepared

Yes/No


Implemenation of pilot District Number of Districts/Block

implementing activities as per

urban pilot design

No.


Piloting stimulation and cognitive activities for pre-

school children at AWCs


prepared

Yes/No


Implemenation of pilot District Number of Districts/blocks

implementing pilot on PSE

No.


1.5.3 No. of pilots approved

No. of pilots under

implementation

2.1

Assessment of Capacities of CSOs and CBOs State

Finalization of ToR for for hiring Ageny State ToR finalized/adapted Yes/No

Hiring of Agency State Agnecy on borad for capacity

assessment

Yes/No

COMPONENT-2: COMMUNITY MOBILIZATION AND BEHAVIOUR CHANGE COMMUNICATION

Piloting/phased scaling up of sub-centre level

meetings of ASHA, AWW and ANM

District1.4.2

Development of an urban strategy and designing and implementation of urban pilots in ICDS

1.4.1

1.3.3

1.4.3

Untied funds for 'high-burden' districts to

undertake context specific innovations in ICDS

1.5.2

1.5.1

Joint training of Health and ICDS functionaries on

common themes

1.4.5

District

2.1.1

Activities to enhance community mobilization and participation

Completion of Capacity Assessment State Capacity Assessment report

developed

Yes/No

Piloting models of community engagement

Mapping of CBOs and CSOs State Mapping completed Yes/No

Adaptation of pilot model State Pilot model adapted in state

context

Yes/No

Training of identified stakeholders State Number of stakehodlers

trained/Number of training

programms organized

No.

Implementation of pilot District Number of Districts/Blocks

implementing pilot

No.

Evalution of pilot State Evalution of pilot done Yes/No

Capacity building of CBOs for engaging in ICDS

Mapping of CSOs and CBOs State Mapping completed Yes/No

Assessment of capaciaites of CBOs/CSOs State Capacity Assessment report

developed

Yes/No

Organization of capaciaty building programmes State Number of capacity building

programmes organized

No.

State Number of CSOs/CBO

representatives trained

No.

Selection of state sepecific pilot State Selection and adaptationof

pilot done

Yes/No

Adaptation of guidelines/tools and manuals State Adaptation of guidelines/tools

done

Yes/No

Selection of CBOs, CSOs State/distri

ct

Selection of CBOs completed Yes/No

Training of selected CBOs/CSOs State/distri

ct

Number of CBOs trained in

social audit

No.

Implementation of pilot State/distri

ct

Number of District/blocks

implementing social

audit/monitoring

No.

Organization of Community based events

Adaptation of guidelines for community based events Sate Adaptation of guideliens done Yes/No

Organization of community based events District No. of AWCs organized events No

District Number of events organized No.

Identification of NGOs for partnership State Nunber of NGO partners

identified

No.

Finalization of plan for community mobilization District Plans developed and finalized No.

Implementation of community mobilization activities by

NGOs

District Number of districts/blocks

having partnership with local

NGOs/CSOs

No.

Evalution of interventions District Evaluation of partnership

activities done

Yes/No


Formative study to identify contextual dimentions State Formative study completed Yes/No

Adaptation of BCC strategy for the state State Adaptation of BCC strategy

done

Yes/No

Consultation for development of BCC plan State Consultation done for

development of BCC paln

Yes/No

Finalization of State BCC plan State BCC plan document finalized Yes/No

Strengthening home contacts

Adaptation and printing of tools State Tools adapted and printed Yes/No

Orientation of functionaries District Number of districts/blocks

haivng orientation of

functionaries

No.

Implement pilot on incentives for home visits District Increase in level of home visits

2.1.3

2.1.4 Implementation of Social audit and other community monitoring pilots

Partnership with local NGOs and CSOs for supporting community mobilization and behaviour

change

2.1.2

Adaptation of national level BCC strategy and development of state specific BCC Plans

2.1.1

2.1.4

2.1.5

2.2.1

2.2.2

Adaptation and printing of common BCC material for

ASHA and AWW

State Common BCC material

adpated and printed

Yes/No

Home visits for IPC based on BCC plan District Number of districts/blocks

implmenting IPC based on

BCC plan

No.

Organization of orientation and design workshops with

local performers

State Workshops organnized with

local performers

Yes/No

Organization workshops to review and finalize the

content

State Workshop organized Yes/No

Identification of NGOs/CBOs/troups District Number of districts identified

NGOs/CBOs/troups

No.

Pre testing of the material developed District Numner of districts had

pretesting done

No.

Performances of folk/other mid media shows on thematic

messages

District Number of districts/blocks

organizing performances on

thematic messages

No.

Advocacy and Knowledge Sharing

Development /Adaptation of advocacy material State Advocacy materials ready Yes/No

Organization of conferences/meetings with MLAs/DCs District Number of districts having

conferences/Meetings


Designing the pilot based on National Guidelines State Pilot design finalized Yes/No

Consultations at State State Consultations held in state and

all identified districts

development of convergent nutrition action plans State Convergent Nutrtion Action

Plan developed

Yes/No

Strengthening inter-departmental coordination

mechanisms

Orientation workshop for inter-departmental

coordination committees at state

State Orientation workshop held in

state

Yes/No

Orientation workshop for inter-departmental

coordination committees at state

District Nunber of districts having

orientation workshops

No.

Quarterly review and planning meetings of these

committees

District Number of district organising

regular quarterly review

meetings

No.

Implementation and documentation of pilot

Adaptation of design of multisectoral pilot State Design of pilot finalized Yes/No

Implementation of activities as per pilot design District Number of districts/blocks

implementing multisectoral

pilot

No.

Evaluation of pilot State Evaluation done with report

available

Yes/No

4.3 Monitoring and Evaluation

Estalishement of project monitoring system State Project Monitoring System

established

Yes/No

District Number of districts/block

reporting regularly

Periodic review meetings district Number of districts/block

having review meetings

regularly

No.

Hiring of external ageny for Rapid Assessment State Agency for RA hired Yes/No

Periodic Conduct of Rapid Assessment District Number of districts conducting

rapid assessments

Yes/No

Training of functionaries (block coordinators) on LQAS

method and tools

District Numer of districts/blocks

having functionaries treained

in LQAS

No.

Implementation of LQAS District Number of districts/Blocks

having regular LQAS

No.

COMPONENT-3: PILOTING CONVERGENT NUTRITION ACTION

Design, pretest, and implement some multimedia intiatives

Development of State-specific convergent nutrition action plans and designing a pilot

Conducting operations research studies; including documentation and dissemination of effective

pilots

COMPONENT 4: PROJECT MANAGEMENT, TECHNICAL ASSISTANCE, AND MONITORING & EVALUATION

Establishment of a project monitoring system to monitor project activities and deliverables at all

levels (budgeted under SPMU costs)

District Level Rapid Assessments and ongoing internal assessments at sector level using LQAS

approach

2.2.3

2.2.4

3.1.1

3.1.2

3.1.3

4.3.3

4.3.2

4.3.1

2.2.2

Identification of issues State Issues identified No. of issues

ToRs ToRs finalized Yes/No

Hiring exteranal agency for OR studies State Agency hired Yes/No

Implementation of OR District Number of districts

implementing OR

No.

Documentation State Process and evaluation

document developed

Yes/No

Dissemination State Dissemination workshop

conducted

Yes/No

Development and finalization of ToR of studies State ToR of studies finalized Yes/No

Hiring exteranal agency for Social assessment studies State Agency on borad for social

assessment

Yes/No

Implementation of Studies District Number of districts conducted

social assessment studies

No.

Finalization of report of social assessment State Report of social assessment

available

Yes/No

Allocations Expenditure

during

Quarter

Cummulative

Exp.

(Rs. Lakh) (Rs. Lakh) (Rs. Lakh)

1 COMPONENT 1 - INSTITUTIONAL AND SYSTEMS STRENGTHENING

1.1 Review and refinement/development of guidelines, standards, protocols and procedures

1.2 Strengthening and expanding ICDS monitoring systems

1.3 Strengthening training and capacity building systems



1.6 Implementation support at district and block level

Subtotal of Component 1

2 COMPONENT-2: COMMUNITY MOBILIZATION AND BCC

2.1 Activities to enhance community mobilization and participation


2.3 Subtotal of Component 2

3 COMPONENT-3: PILOTING CONVERGENT NUTRITION ACTION



4 COMPONENT 4: PROJECT MANAGEMENT, TA and M&E

4.1 Project Management

4.2 Staff Capacity Strengthening and Project Review

4.3 Incremental Operating Cost

4.4 Evaluations/Studies


Grand Total

Block (Project) level

Section 3 : Financial Status

District level

Social Assessments and ethnographic studies in SC/ST/minority areas4.3.4

4.3.3

Sr.

No.

Project Component/Sub-Component

[9]

Annex III: Results Framework for Phase 1 of the ISSNIP

2 N.B. PDO indicators for Phase I measure the outcomes of the interventions being supported in this phase (i.e.,

strengthening of nutrition policies, systems, capacities and community engagement, and piloting of promising

sector-specific and multi-sectoral interventions/approaches, per the PDO), rather than nutritional outcomes,

which will be addressed in the proposed Phase 2 of the APL.

Unit of

Measure

Cumulative Target Values**

Data Source/ Methodology

Description (indicator definition etc.)

YR 1 YR 2 YR 3

A. Performance Monitoring Indicators (PDO Indicators)2

Indicator 1: Percentage of project blocks reporting information using the revised ICDS management information system

Project blocks

25 50

APL Trigger

(1)

80 CPMU and SPMU records

The revised ICDS MIS entails routine data collection at the AWC/ICDS Project levels using the revised versions AWC Registers and report formats. The indicator is a percentage calculated as the number of project blocks that have transitioned to and are reporting information through the revised ICDS MIS divided by the total number of project blocks multiplied by 100.

Indicator 2: Percentage of project districts that have implemented the “incremental capacity building” system

Project districts

0 40 80 CPMU and SPMU records

Incremental capacity building is a proposed new system that entails: a) Ongoing training of AWW, supervisors and CDPOs using available opportunities within regular work schedules for such training, b) Combination of training with supervision and monitoring, and c) a focus on the quality of care and feeding of under-threes. SPMUs will submit annual plans/reports listing number of rounds planned in each district. Implementation is defined as completion of at least two-thirds of the planned rounds. The indicator is calculated as the number of project districts that have implemented the capacity building system divided by the total number of project districts (162) multiplied by 100

Indictor 3:

Number of project States that have implemented and evaluated at least one community engagement pilot

Project States


Pilots may be restricted to a few ICDS project blocks (two or more) in a district. The evaluation may be an interim one, providing sufficient evidence to determine whether the piloted approach is worth considering for wider application with or without further evaluation. The indicator measures the total number of project states that have evaluated a community engagement pilot, as described in the PIP.

[10]

B. Intermediate Results (IR) Indicators

Indicator 4:

Percentage of Anganwadi Centers (AWCs) implementing the Inter-Personal Communication (IPC) activities focused on IYCF practices, as defined in the state BCC Action Plans

AWCs 0 40 70 CPMU and SPMU records - through periodic Lot Quality Assurance Sampling (LQAS) or equivalent approach

IYCF refers to infant and young child feeding. The indicator is calculated as the number of AWCs that have implemented IPC activities as defined in the BCC Action Plans of the concerned state divided by the total number of AWCs supported through the project multiplied by 100

Indicator 5:

Number of project states in which pilots of “convergent nutrition action” have been implemented and evaluated in at least one district

Project States


Convergent nutrition action implies development of district level multi-sectoral action plans that impact the underlying causes of malnutrition beyond ICDS and the health sector. The evaluation may be an interim one, as long as it provides sufficient evidence to determine whether the piloted approach is worth considering for wider application with or without further evaluation. The indicator measures the total number of project States that have evaluated a convergent action pilot, as described in the PIP

Unit of

Measure

Cumulative Target Values**

Data Source/ Methodology

Description (indicator definition etc.)

YR 1 YR 2 YR 3

Intermediate Result (Component One): ICDS Institutional and Systems Strengthening

IR 1.1: Guidelines for the identified key strategic areas of ICDS systems strengthening developed by MWCD and disseminated to the participating States

# strategic areas

2 4

APL Trigger

(2)

6 CPMU and SPMU records

The six identified strategic areas for which guidelines are to be developed are: a) Decentralized (district) annual planning; b) HR Reform; c) Special strategies for urban areas; d) Engagement of Civil Society Organizations in ICDS; e) Public-Private Partnerships in ICDS; and f) Strengthening Supplementary feeding. The indicator measures the number of these strategic areas for which guidelines are developed and disseminated.

IR 1.2: Percentage of project districts generating estimates of caring/feeding behaviors using a system of periodic rapid, population-level assessments

Project districts

0 20 30 Estimates of prevalence of caring/feeding behaviors from CPMU and SPMU reports

The system could involve LQAS or other innovative population survey tools. The indicator is calculated as the number of project districts that are using population-level assessments to estimate caring/feeding behaviors divided by the total number of project districts multiplied by 100

IR 1.3: Number of project states that have adopted the operational guidelines, including a set of facilitators manuals, developed by

Project States

3 6 8 CPMU and SPMU reports

“Adopted” implies adaptation (with or without piloting), translation and reproduction of materials for use by districts. The indicator measures the total number of project states that

[11]

MWCD for incremental capacity building

have adopted the operations guidelines for incremental capacity building

IR 1.4: Percentage of project districts with district resource groups established and trained to implement the incremental capacity building system

Project districts

25 50

APL Trigger

(3)

80 CPMU and SPMU reports

The indicator is calculated as the number of project districts that have established and trained the district resource groups that will implement the incremental capacity building system divided by the total number of project districts multiplied by 100

IR 1.5: Number of project States that have conducted at least one pilot to test the effectiveness of a system of joint planning and review by AWW, ASHA and ANM at the Health sub-center level in improving quality and coverage of health and ICDS services

Project States

0 4

APL Trigger

(4)


Conducting a pilot includes design, implementation and rigorous monitoring and evaluation of the pilot. Pilots may be restricted to a few blocks (two or more) in a district. The indicator measures the total number of project states that have conducted a joint planning and review pilot

IR 1.6: Number of project States that have conducted at least one pilot to test the impact of introducing a second worker at the Anganwadi level in improving the quality and coverage of ICDS services

Project States


ICDS services include: growth monitoring and promotion, IFA supplementation for pregnant/nursing mothers and children, Inter-Personal Communications for behavior change, appropriate management of malnourished children, and ECE. Conducting a pilot includes design, implementation and rigorous monitoring and evaluation of the pilot. The indicator measures the total number of project states that have conducted a pilot on the impact of introducing a second Anganwadi worker

Intermediate Result (Component Two): Community Mobilization and Behavior Change Communication

IR 2.1: Percentage of project districts that are working with a CSO partner on community engagement activities

Project districts


There may be more than one CSO partner per district, but usually not more than one district per CSO partner. The indicator is calculated as the number of project districts that have been working with a CSO on community engagement divided by the total number of project districts multiplied by 100

IR 2.2: Number of project States that have adopted the IPC guidelines and materials developed by MWCD for use by Anganwadi workers (AWWs)

Project States

0 4


“Materials” include newly produced or approved lists of messages and communication materials meant for IPC, in the state language. “Guidelines” include instruction manuals, training materials, etc that lay out how the materials should be used by frontline communicators. See definition of adoption above. The indicator measures the total number of project states that have adopted the IPC guidelines for AWWs

[12]

Intermediate Result (Component Three): Convergent Nutrition Actions

IR 3.1: No. of project States in which convergent nutrition action plans for piloting at district level have been developed

Project States

0 4

APL Trigger

(5)


Convergent nutrition action plans must be approved by relevant district administration(s). The indicator measures the total number of project States that have developed an action plan for district-level convergent nutrition actions.

Intermediate Result (Component Four): Project Management and M&E

IR 4.1: Percentage of proposed project staff at Central, State and district level that are in position and trained

PMU/ SPMU Staff


Project Directors, M&E, FM and procurement staff must be in position at all times. The indicator is calculated as the number of project staff (excluding those named above) that are in position at different levels and have received the required training divided by the total number of staff proposed at these levels multiplied by 100

IR 4.2: Baseline data collection for Phase 2 of the project completed in all project states

Baseline data for Phase 2

APL Trigger

(6)

Independent M&E agency report

Achievement of this indicator requires that the baseline indicators are identified, sampling design finalized, data collection outsourced and data collection completed by agency, as planned

Documents

ICDS Systems Strengthening & Nutrition Improvement … · As part of the project management arrangement, a project monitoring system (PMS) ... A system of periodic reporting is proposed