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CONGRESS OFDERMATOLOGYM E L B O U R N E A U S T R A L I A
X I I I I N T E R N A T I O N A L
S P O N S O R S H I P& E X H I B I T I O N
www.icd2021.com.auI N C O R P O R AT I N G T H E A C D A N N U A L S C I E N T I F I C M E E T I N G A N D T H E A U S T R A L I A N D E R M AT O L O G Y
N U R S E S A S S O C I AT I O N M E E T I N G
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E A R L Y B I R D R A T E S B E F O R E 3 0 J U N E 2 0 2 0
S E E P A G E 7 F O R D E T A I L S
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X I I I I N T E R N A T I O N A L C O N G R E S S O F D E R M A T O L O G Y 2 0 2 1
It is with great pleasure that we welcome you to the 13th International Congress of Dermatology (ICD 2021).
It’s a special year for the Congress, as it takes place in Australia for the first time ever - so join us in Melbourne from 10-13 November 2021, at the Melbourne Convention and Exhibition Centre in Victoria, Australia.
The International Society of Dermatology (ISD) is 60 years old and ICD 2021 is expected to attract 3,000 of the brightest minds and experts in dermatology from all over the world.
This prestigious international meeting will be an open forum for the discussion and sharing of latest industry research, including findings in prevention, diagnosis and treatment of diseases of the skin, hair and nails, as well as recent innovations and technological advances in cosmetic dermatology, laser therapy, injectables and skin health.
Sponsors and exhibitors are a valued and integral part of ICD 2021 and we strongly encourage you to include ICD 2021 as part of your marketing strategy. ICD 2021 offers you unparalled opportunities to be seen as a market
leader in the field of dermatology through our specially curated brand positioning selections, invaluable platform for promotion of products & services and superior networking with our delegates. The following pages detail various
levels of investments available for sponsors and exhibitors.
Together with Secretary General of the 2021 International Congress of Dermatology, Rodney Sinclair, we look forward to partnering you in delivering a successful meeting.
P R O F E S S O R R O D S I N C L A I R
Secretary General, 2021 International Congress
of Dermatology
P R O F E S S O R J O H N M C G R AT HChair, International Scientific
Committee, 2021 International Congress of Dermatology
P R O F E S S O R D E D E E M U R R E L L
President, 2021 International Congress of Dermatology
3L O C A L O R G A N I S I N G
P R O F E S S O R D E D E E M U R R E L L President, 2021 International Congress of Dermatology
Professor Dedee Murrell is Chair of the Department of Dermatology at St George Hospital at the University of NSW in Sydney. She studied in the United Kingdom and the United States of America (USA) and holds a doctorate on the pathogenesis of blistering disorders, her main subspecialty interest. Professor Murrell’s current research focusses on the development and validation of clinical outcome measures for Epidermolysis Bullosa (EB) and the autoimmune blistering diseases to enable clinical trials to proceed in these orphan diseases. She has trained over 50 international Fellows and mentees in her department since 1996 from the USA, Canada, England, France, Germany, Netherlands, Colombia, India, Indonesia, Korea, China and the Philippines.
Professor Murrell was elected an International Honorary Member of the American Dermatologic Association in 2008, is President of the 2021 International Congress of Dermatology (ICD) 2021 and is passionate about international collaboration.
P R O F E S S O R R O D N E Y S I N C L A I R Secretary General, 2021 International Congress of Dermatology
Professor Sinclair is a Professor of Dermatology at the University of Melbourne and Director of Epworth Dermatology. He is past-president of the Australasian Society of Dermatology Research, the Australasian Hair and Wool Research Society and the Skin and Cancer Foundation of Victoria.
Professor Sinclair is the co-author of the section on dermatology in the Oxford Textbook of Medicine and lead author of Therapeutic Guidelines – Dermatology. He has written 13 textbooks on dermatology and over 400 research publications to his name. His research is highly cited, and treatment of hair loss receives regular requests for media commentary.
His main research interests are the treatment of hair loss, skin cancer epidemiology, psoriasis, genetic diseases of the skin, autoimmune diseasesof the skin, skin immunology and hair and skin stem cell biology. Professor Sinclair conducts clinical research in psoriasis, hair loss and skin cancer prevention and treatment and laboratory research into stem cell biology, regenerative medicine and gene discovery. He is considered a world leader in hair disease, nail disease, psoriasis and skin cancer diagnosis and treatment.
DR BENJAMIN DANIEL
PROF JOHN KELLY
PROF PRASAD KUMARASINGHE
DR GI L L IAN MARSHMAN
A/PROF ROSEMARY NIXON
DR AMANDA OAKLEY
DR MARIUS RADEMAKER
DR MICHELLE RODRIGUES
PROF MAURICE VAN STEENSEL
DR CLARE TA IT
PROF INGRID WINSHIP
DR CELEST INE WONG
PROF JOHN MCGRATH (CHAIR)United Kingdom
PROF DEDEE MURRELLAustralia
PROF RODNEY S INCLAIRAustralia
DR JORGE OCAMPO-CANDIANIMexico (ex-officio)
DR PEGAH CER IC -DEHDARIUnited Arab Emirates
PROF OL IV IER CHOSIDOWFrance
PROF NCOZA DLOVASouth Africa
DR NEJ IB DOSSTunisia
PROF CHARLES EL L ISUnited States of America (USA)
DR MARGARITA LARRALDEArgentina
DR QUIN LUChina
PROF BRANKA MARINOVIC Croatia
PROF THOMAS RUZICKA Germany
DR REKHA SHETH India
DR JACEK SZEP IETOWSKI Poland
DR KENNETH TOMECKIUnited States of America (USA)
DR SHYAM VERMAIndia
PROF EL I SPRECHERIsrael
To view the biography of the local organising committee members, please visit the Congress website at www.icd2021.com.au/organisingcommittee/
I N T E R N A T I O N A L S C I E N T I F I C
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T O P I C S & A R E A S F O R
The Local Organising Committee and Scientific Committee are developing a program that will feature international plenary speakers, thought-provoking sessions, digital posters, interactive workshops and networking opportunities at the social functions.
A key objective of the Congress is to engage young scientists and emerging nations, given the dermatology workforce is projected to be in critical shortage by 2030 – and so your involvement would help us to achieve that.
ICD 2021 will provide an open forum for the discussion and sharing of ideas for training and advances in technology on the following themes:
P R E V I E W O F P R O G R A M
C O M M O N D E R M A T O S E S
T R A N S L AT I O N A L D E R M AT O L O G Y
C O S M E T I C S & I N N O VAT I O N S
G L O B A L H E A L T H
D E R M AT O L O G I S T S (clinical, aesthetic, paediatric)
S U R G E O N S (dermatology)
D E R M AT O L O G Y N U R S E S
A C A D E M I C S
R E S E A R C H E R S in dermatology
G E N E R A L P R A C T I T I O N E R S
A L L I E D P R O F E S S I O N A L S from across the world
J O I N T H E I N T E R N AT I O N A L S O C I E T Y O F D E R M AT O L O G Y ( I S D ) T O E N J O Y R E D U C E D D E L E G AT E R E G I S T R AT I O N F E E S !
W H O W I L L B E T H E R E ?
Hosted by the International Society of Dermatology (ISD) and the Australasian College of Dermatologists (ACD), ICD 2021 will be attended by an expected 3,000 dermatologists, including:
Upwards of 7 5 % of all Australian and NZ dermatologists are expected to be present, plus 9 0 % of the Registrars in training.
E S TA B L I S H E DD E R M AT O L O G I S T S
I S D A N D A C D F E L L O W S
E A R LY C A R E E RD E R M AT O L O G I S T S
R E G I O N A L & I N T E R N AT I O N A L
D E L E G AT E S
5A B O U T
Melbourne is the second largest city in Australia and is renowned as Australia’s knowledge and cultural capital. Melbourne offers a sophisticated multi-cultural lifestyle, hidden laneways abundant with arts, museums, festivals, sporting events, food, wine, shopping and much more. We will be encouraging attendees to explore Melbourne beyond the Congress, including some of the highlights the
city has to offer.
R O YA L B O TA N I C G A R D E N S V I C T O R I A
N AT I O N A L G A L L E R Y O F V I C T O R I A
M E L B O U R N E R E C I TA L C E N T R E
T H E A R T S C E N T R E
H A M E R H A L L
F E D E R AT I O N S Q U A R E
YA R R A R I V E R D I N N E R C R U I S E
M E L B O U R N E Z O O
M E L B O U R N E C R I C K E T G R O U N D ( M C G ) T O U R
Q U E E N V I C T O R I A M A R K E T
& S O M U C H M O R E !
Come and see for yourself why Melbourne is regularly named the most liveable city in the world.
M E L B O U R N E C O N V E N T I O N & E X H I B I T I O N C E N T R E
The Congress is being held at the Melbourne Convention and Exhibition Centre (MCEC) - 1 Convention Centre Pl, South Wharf VIC 3006.
MCEC is superbly located on the banks of the Yarra River, close to the heart of the CBD and just 30 minutes from Melbourne’s International Airport. The venue is an easy walking distance from a range of accommodation options, which will be available
to delegates to book when registering for the Congress. It is in the Southbank precinct, a vibrant zone along the riverfront with restaurants, coffee shops and small bars. Before the meeting starts on each day, walk along the riverbank tracks on either side of
the river, jog or cycle and generally join in with the locals in this picturesque precinct!
FLYING TO MELBOURNE? QANTAS IS THE OFFICIAL CONGRESS AIRLINE PARTNER
Qantas provides exclusive discounts to ICD 2021 delegates who book their travel through the Congress website along with complimentary membership of the Qantas Frequent Flyer program valued at A$90.00.
Qantas flies non-stop to Melbourne from Hong Kong, Singapore, Tokyo, Auckland, Wellington and Los Angeles. There are also direct flights from Dallas to Sydney as well as London to Perth. Qantas have plans for additional non-stop flights from Perth to Paris,
Frankfurt and Johannesburg. Jetstar fly direct to Melbourne from Denpasar, Honolulu, Osaka, Phuket and Zhengzhou.
Qantas is a member of the One World Alliance. One World partner airlines fly direct to Melbourne from Santiago de Chile, Kuala Lumpur, Doha and Colombo. Qantas has a partnership with Emirates direct to Melbourne from Dubai.
6
Branding rights to official Congress App or President’s Dinner (allocated based on first-come-first-served basis)
√
Naming rights to plenary session 1 1
Lunchtime-sponsored Symposia (opportunity for sponsor to nominate the topic and presenter subject to Organising Committee approval)
1
Concurrent-sponsored Symposia (opportunity for sponsor to nominate the topic and presenter subject to Organising Committee approval)
1 1 50% discount 25% discount
Naming rights to concurrent session 1
VIP table(s) at Congress Dinner 2 tables 1 table
Complimentary Congress Dinner tickets 10 6 4 2
Complimentary choice of brand positioning sponsorship (items with POA pricing excluded)
1 1
Exhibition space6x6m
(first choice premium location)
9x3m (premium location)
6x3m (premium location)
6x3m (premium location)
3x3m (premium location)
Vendor registrations (including tickets to Welcome Reception) 15 8 6 4 2
Delegate List (Subject to privacy laws and consent indicated by delegate)
4 weeks prior and post Congress
2 weeks prior and post Congress
2 weeks prior and post Congress
1 week prior and post Congress
1 week prior and post Congress
Profile in Congress App 300 200 150 100 50
Venue branding priority selection (production cost borne by sponsor)
First priority selection of 1
venue branding option
Priority selection of 1 venue
branding option
M A J O R S P O N S O R S H I P O P P O R T U N I T I E S
Price quoted in Australian Dollars and inclusive of Goods & Services Tax (GST)
Sponsors will receive the following standard entitlements in addition to those outlined in the individual packages:
• Top tier prominent recognition as a major sponsor (with organisation logo) in the Congress pocket program, mobile app, website and official sponsor acknowledgement signage onsite at the Congress
• Use of the Congress logo until the end of November 2021 to align with ICD 2021
Major Sponsorship EntitlementsOpal
2 available $275,000
Platinum $110,000
Gold $85,000
Silver $55,000
Bronze $27,000
EARLY BIRD OFFER – Book by 30 June 2020 for discounted rate! $250,000 $100,000 $75,000 $50,000 $25,000
CONTINUED OVERLEAF
7S U P P L E M E N TA RY S P O N S O R S H I P O P P O RT U N I T I E S
Price quoted in Australian Dollars and inclusive of Goods & Services Tax (GST)
Sponsors will receive the following standard entitlements in addition to those outlined in the individual packages:
• Top tier prominent recognition as a major sponsor (with organisation logo) in the Congress pocket program, mobile app, website and official sponsor acknowledgement signage onsite at the Congress
• Use of the Congress logo until the end of November 2021 to align with ICD 2021
S O C I A L A N D N E T W O R K I N G E V E N T S P O N S O R S H I P
C O N G R E S S D I N N E R
$35 ,000
• Reserved VIP table of your selection
• 5 dinner tickets
• 3-minute speech opportunity
P R E S I D E N T ’ S D I N N E R
$20 ,000
• Reserved VIP table of your selection
• 5 dinner tickets
• 3-minute speech opportunity
W E L C O M E R E C E P T I O N
$20 ,000
• 3-minute welcome address
• 8 tickets to networking function
• Logo on Welcome Reception tickets
I N - P R O G R A M / E D U C AT I O N A L S P O N S O R S H I P
S P O N S O R E D S Y M P O S I A
$20 -35 ,000
• Lunchtime (1 per day) - $35,000 (Sponsor may provide catering)
• Concurrent -$20,000
P L E N A R Y S E S S I O N
$15 ,000
• Logo/message on AV screen at commencement & conclusion of session
• Verbal acknowledgement by session chair
C O N C U R R E N T S E S S I O N
$8 ,800
• Logo/message on AV screen at commencement & conclusion of session
• Verbal acknowledgement by session chair
B R A N D P O S I T I O N I N G S P O N S O R S H I P
C O N G R E S S A P P
$20 ,000
• One (1) text or image push notification per day of Congress and hyperlinked to sponsor’s nominated website
• Custom icon on main menu page
• Banner at the bottom of selected pages
L A N YA R D
$20 ,000
• Logo on all delegate lanyards (with Congress logo)
• OR sponsor may provide own branded lanyards
N E T W O R K I N G L O U N G E
$15 ,000
• Exclusive sponsor of the exhibition networking lounge area or Foyer networking lounge
• Sponsor may exclusively brand the lounge and display marketing collateral
• Basic furniture provided. Fees apply for any additional furniture
8S U P P L E M E N TA RY S P O N S O R S H I P O P P O RT U N I T I E S
B R A N D P O S I T I O N I N G S P O N S O R S H I P (CONTINUED)
S AT C H E L
$15 ,000
• Sponsor to provide own branded satchel to all delegates
• One (1) complimentary satchel insert
• Ability to assist in distribution of satchels
P O C K E T P R O G R A M
$10 ,000
• Sponsor logo on front cover
• Full page advert on rear cover
e S P E A K E R & S P E A K E R L O U N G E
$10 ,000
• Sponsor logo on speaker prep screens
• Exclusive branding of speaker lounge
R E F R E S H M E N T B R E A K S
$8 ,000/DAY
• Logo on small table signs on catering stations
• Opportunity to display pull-up banner & promotional material in catering area during sponsored break
e P R E S E N T E R
$10 ,000
• Sponsor logo on ePresenter terminals
• Exclusive branding of e-poster display area
N O T E PA D S O R P E N S S P O N S O R
$5 ,000 EACH
• Branded pads / pens provided by sponsor
• Opportunity to include Congress logo on notepads/pens
W I F I I N T E R N E T
$ TBA
• Sponsor may nominate password
• Sponsor logo acknowledgement included with WiFi details in pocket program book
M O B I L E C H A R G I N G S TAT I O N
$ TBA
• Opportunity for sponsor to brand standalone mobile phone charging station located in exhibition hall
SELF SERVE REG ISTRAT ION SPONSOR
$5 ,000
• Sponsor logo featured on kiosk screen home page
• Sponsor logo printed on kiosk
CONTINUED OVERLEAF
9V E N U E B R A N D I N G O P P O R T U N I T I E SSTRATEGICALLY LOCATED BRANDING IN PROMINENT AREAS OF THE VENUE
M A I N F O Y E R B R A N D I N G ( V I C I N I T Y O F P L E N A R Y R O O M )
P I L L A R W R A P F O Y E R B U L K H E A D(2570mmW X 2500mmH) (8850mmW X 2400mmH)
A$3,000 EACH A$ 8,000 plus rigging costs
W I N D O W D E C A L S (MAIN CONGRESS FOYER) S TA I R & E S C A L AT O R D E C A L S(1920mmW X 3600mmH) EACH PANEL ESCALATOR GLASS DECAL PER ESCALATOR A$6,000
A$2,000 PER PANEL STAIRS MAIN FOYER – A$15,000
CONTINUED OVERLEAF
10V E N U E B R A N D I N G O P P O R T U N I T I E SSTRATEGICALLY LOCATED BRANDING IN PROMINENT AREAS OF THE VENUE
E X H I B I T I O N C O N C O U R S E B R A N D I N G
C O N C O U R S E B U L K H E A D ( E X H I B I T I O N C O N C O U R S E )
SIDE A: Visible on approach from Registration Desk and Plenary Foyer
(7000mmW X 4200mmH)
A$7,000 plus rigging costs
SIDE B: Visible on approach from a key entrance into the venue (Clarendon Street)
(5400mmW x 4200mmH)
A$6,500 plus rigging costs
C O N C O U R S E B U L K H E A D B L A D E ( E X H I B I T I O N C O N C O U R S E )
SIDE A: Visible on approach from Registration Desk and Plenary Foyer
(6500mmW x 1850mmH)
A$4,000 plus rigging costs
SIDE B: Visible on approach from a key entrance into the venue (Clarendon Street)
(4900mmW X 1850mmH)
A$3,500 plus rigging costs
CONTINUED OVERLEAF
11V E N U E B R A N D I N G O P P O R T U N I T I E SSTRATEGICALLY LOCATED BRANDING IN PROMINENT AREAS OF THE VENUE
E X H I B I T I O N C O N C O U R S E B R A N D I N G ( C O N T I N U E D )
W I N D O W D E C A L S ( E X H I B I T I O N C O N C O U R S E )
(2460mmW x 910mmH) each panel
Single Sided A$ 990
O V E R H E A D B A N N E R S ( E X H I B I T I O N C O N C O U R S E )
Choice of one or two banners per rod
(2600mmW x 4000mmH) per banner
Double-sided A$3,500 per banner plus rigging costs
C S R S P O N S O R S H I P O P P O R T U N I T I E S 12
E A R LY C A R E E R D E R M AT O L O G I S T S / R E S I D E N T S / T R A I N E E S S C H O L A R S H I P
$P.O.A
This exclusive sponsorship will provide invaluable opportunities for promising early career dermatologists/residents/trainees (under 35 years old) from developing countries to attend the Congress. This is in line with the Congress’ objective of creating a legacy of contributing towards the advancement of dermatology in developing countries through the transfer of knowledge.
Eligibility criteria and selection of recipients are managed by the Education Committee of the International Society of Dermatology.
• Exclusive naming rights to the Scholarship program (<The company name> Scholarship)
• Dedicated scholarship application section within the official Congress website exclusively featuring the sponsor logo
• Sponsor logo in sponsors’ section in the Congress website
• Acknowledgement on recipient name badges
R E H Y D R AT I O N S P O N S O R
$15,000
• Sponsor has exclusive rights to provide branded, reusable water bottles
• Sponsor has exclusive right to place marketing collateral around water station
• Sponsor logo on Congress website and mobile app
• Acknowledgement as a Sponsor on signage situated onsite the Congress
R E U S A B L E C U P S P O N S O R
$10,000
• Sponsor has exclusive rights to provide branded, reusable cups
• Sponsor logo on Congress website and mobile app
• Acknowledgement as a Sponsor on signage situated onsite the Congress
FA M I LY F R I E N D LY R O O M
$8,000
This exclusive sponsorship will offer delegates with infants and young children the ability to attend the Congress by providing a comfortable and private space for feeding, resting and playing whilst remaining connected to the plenary presentations via live video stream.
• Sponsor logo on Congress website and mobile app
• Acknowledgement as a Sponsor on signage situated onsite the Congress
• Exclusive rights to provide room branding at Sponsor’s expense
• Ability to provide up to two pull up banners at the entrance to the family room
• Ability to provide product samples available in the room for delegates (venue and organising committee approval may be required)
13
Exposure in the Congress publications is determined by confirmation of sponsorship prior to print deadlines.
To maximise exposure, please confirm your participation by the earliest date possible.
Banner advertisement specifications will be provided after the confirmation of booking.
A D V E R T I S I N G O P P O R T U N I T I E S
P O C K E T P R O G R A M B O O K
Full Page Advertisement
$4,000 EACH
S E S S I O N R O O M
Screen Advertisement
$2,500 EACH
M O B I L E A P P PA G E B A N N E R
Limited available
$1,500 EACH*Image is an example only.
W E B S I T E B A N N E R
$4,000 EACH
E D M B A N N E R
$3,500 EACH
E X H I B I T I O N P A C K A G E S 14
P R E M I U M 3 M X 3 MShell Scheme or Space Only
$7,250 (incl. GST)
S PA C E O N LYPackage includes the following:
• Marked out 3m wide x 3m deep (9m2) space. All additional stand requirements such as walls, furniture, floor coverings and electricity are available at an additional cost to exhibitors.
• Two vendor passes
• A comprehensive exhibition manual
• Organisation name listed on exhibition page of Congress website
• 50-word profile per organisation in the Congress Mobile App
• Lead scanning via App
• Delegate list (subject to privacy laws and consent)
S TA N D A R D 3 M X 3 MShell Scheme or Space Only
$6,250 (INCL. GST)
S H E L L S C H E M EPackage includes the following:
• Shell scheme stand 3m wide x 3m deep (9m2)
• White octanorm panels 2.4m high
• Organisation name in vinyl lettering on fascia board
• Two (2) x 150 watt spotlights
• One (1) x 4 amp power point
• Two vendor passes
• A comprehensive exhibition manual
• Organisation name listed on exhibition page of Congress website
• 50-word profile per organisation in the Congress Mobile App
• Lead scanning via App
• Delegate list (subject to privacy laws and consent)
P R O D U C T A N D P U B L I C L I A B I L I T Y I N S U R A N C EIt is a requirement of the Congress Managers and venue that all exhibitors have adequate Public and Product Liability Insurance cover. This cover is to be in the amount of no less than $20 million for both product and public liability insurance. This refers to damage or injury caused to third parties/visitors on or in the vicinity of an exhibition stand. Exhibitors are required to submit a copy of their Public and Product Liability Insurance Certificate to the Congress Managers at the time of submitting their exhibition booking form.
P R E L I M I N A R Y E X H I B I T I O N T I M E TA B L E
Tuesday 9 November 2021 Exhibitor move-in and set-up 13:00 – 17:00Wednesday 10 November 2021 Welcome Reception in Exhibition 18:00 – 19:00Saturday 13 November 2021 Exhibition closed and pack down 15:30 – 17:30Sunday 14 November 2021 Exhibition move-out 07:00 – 17:00
Note: this is a preliminary schedule and is subject to change.
O F F I C I A L S TA N D C O N T R A C T O R Exponet is the appointed exhibition stand and furniture hire contractor for ICD 2021. To ensure you stand out from the crowd contact Exponet for stand design advice and consultation. Company logo may be included on the shell scheme fascia panels at an additional cost. For further details and costs contact:
EXHIBITOR SERVICES DEPARTMENT: +61 2 9645 7070 +61 2 9645 5300 [email protected]
Please mention ICD 2021 and your stand number (if available) in any correspondence.
To view the furniture hire catalogue go to: www.exponet.com.au
Location preference is subject to availability at the time of booking. The Congress Managers reserve the right to change the floor plan. Should a change occur exhibitors will be notified in writing. Catering station locations are not final and subject to change.
E X H I B I T I O N F L O O R P L A N 15
Entrance
NetworkingLounge
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ICD 2021 ENVIRONMENTAL SUSTAINABILITY POLICY
The Local Organising Committee and Arinex respect our relationship with the environment and we openly acknowledge the adverse effects events can have on this. Thus, sustainability is at the fore of every decision we make in order to minimise our environmental footprint in all we do. We are committed to reducing our material waste through the events we manage, and we are committed to using sustainable design and, where financially possible, carbon offsetting. We aim to work with partners and suppliers who have strong sustainable policies and we encourage environmental discussions and awareness throughout our industry. We encourage you where possible to make environmentally friendly choices where possible.
C O N G R E S S M A N A G E R SArinex Pty Ltd has been appointed as the official Professional Congress Organiser (PCO) and looks forward to delivering an inspiring experience.
S P O N S O R S H I P & E X H I B I T I O N S A C C O U N T M A N A G E R - X I I I I N T E R N AT I O N A L C O N G R ES S O F D E R M ATO LO GY 2 0 2 1
Arinex Pty Ltd
91 – 97 Islington Street, Collingwood, VIC 3066 Australia
+ 61 3 8888 9500
+ 61 3 9417 0899
www.icd2021.com.au
This document is subject to copyright. Exploitation or use of any of the materials or ideas contained in this document, without the prior consent of Arinex Pty Ltd, may result in legal action being taken against those parties in breach of the copyright.
Copyright in all materials contained in this document is vested in and owned by Arinex Pty Ltd.
16
SPONSORSHIP & EXHIBITION BOOKING FORM 17
Sponsorship & Exhibitions Account Manager
XIII International Congress of Dermatology 2021
Arinex Pty Ltd
91 – 97 Islington Street, Collingwood, VIC 3066 Australia
+ 61 3 8888 [email protected]
A. SPONSORSHIP PACKAGE(S) REQUESTED COST A$1: | A$:
2: | A$:
B. EXHIBITION BOOTH REQUESTED
Please reserve the following booth type (please tick): Premium Standard
3m x 3m (9sqm) single booth ● A$7,250 (incl.. GST) ● A$6,250 (incl.. GST)
● We intend to install a custom stand therefore will not be requiring a shell scheme.
* Please note should you require power for your custom stand, please organise through the official stand builder.
Preferred Booth Position(s) (refer to floor plan): | Total A$:
Please indicate companies you do not wish to be placed near:
AMOUNT PAYABLE A & B 50% DEPOSIT PAYABLE 30 DAYS FROM DATE OF INVOICE | A$:
FULL PAYMENT/BALANCE DUE: 10 AUGUST 2021 (incl. GST) | A$:
CONTACT DETAILS Organisation name (for marketing purposes):
Organisation name (for invoicing purposes):
Address:
City: | Postcode:
State: Country:
Main Sponsor / Exhibitor contact: ● Mr ● Mrs ● Ms ● Other:
Name: |Position:
Tel: |Fax:
Email: |Website:
● Yes I have read and agree to the booking terms and conditions on the following page.
Authorised by: |Signature:
Date: |
PAYMENT DETAILS (PLEASE TICK)
● We wish to pay via company cheque. Note all cheques must be made payable to: Arinex Pty Ltd on behalf of ICD 2021, andshould be forwarded to the Congress Managers at the above address.
● We wish to pay via EFT. Bank details will be provided by the Congress Managers with your tax invoice.
● We wish to pay via credit card. (Please note – a separate booking form will be provided for you to include our credit card information)
PLEASE NOTE, for all bookings up to $5,000 and paid via credit card, the full amount will be charged.
SPONSORSHIP BOOKING TERMS & CONDITIONS 18
1. Where appropriate, Goods & Services Tax (GST) is applicable to all goods and services offered by the Congress Managers and all prices in this document are inclusive of the GST. GST is calculated at the date of publication of this document. The Congress Managers reserve the right to vary the quoted prices in accordance with any movements in the legislated rate of the GST.
2. Sponsorship will be allocated only on receipt of a signed Booking Form and Booking Terms & Conditions. A letter of confirmation will be provided to confirm the booking, together with a tax invoice for the required 50% deposit. The deposit is payable 30 days from the date of the tax invoice. The balance is due and payable by 10 August 2021. Applications received after 10 August 2021 must include full payment.
3. All monies are payable in Australian dollars. Cheques should be made payable to Arinex Pty Ltd for and on behalf of ICD 2021 and must be drawn on an Australian bank.
4. All monies due and payable must be received (and cheques cleared) by the Congress Managers prior to the event. No organisation will be listed as a sponsor in any official Congress material until full payment and a booking form have been received by the Congress Managers.
5. CANCELLATION POLICY: In the event of cancellation, a service fee of 50% of total fees applies for cancellations prior to 10 May 2021. No refunds will be made for cancellations after this date and full payment will be required. Should a cancellation be made prior to payment being made, the appropriate cancellation fee will be applicable and the Congress Managers will issue an invoice which will be payable within seven (7) days. After Sponsorship has been confirmed and accepted, a reduction in Sponsorship is considered a cancellation and will be governed by the above cancellation policy.
6. No sponsor shall assign, sublet or apportion the whole or any part of their sponsorship package except upon prior written consent of the Congress Managers.
7. Sponsorship monies will facilitate towards the successful planning and promotion of the Congress in addition to subsidising the cost of management, communication, invited speakers, program and publications. Sponsorship monies are not expended on any entertainment incurred which is incidental to the activities of the Congress.
8. Sponsorship entitlements including organisation logo on the Congress website and other marketing material will be delivered only after receipt of the required deposit or full payment.
9. Nomination of speakers will be subject to written approval by the speaker and program committee. Furthermore, at the discretion of the program committee, sponsored speakers may be asked to speak at additional keynote and concurrent sessions. Sponsors may provide concurrent session speakers on similar terms.
10. Speaker’s contract will make it clear that these speakers must present leading edge non-commercial papers with no obvious product endorsement and they must act ethically, not commenting on other speakers their presentations or sponsors’ products.
11. Following approval from the scientific program committee, sponsors will be expected to negotiate directly with their nominated speaker and cover all costs relating to their attendance at ICD 2021.
12. Sponsors may use the speaker at breakfasts, optional workshops and commercial sessions during the Congress but at no other public, external or by invitation appearances pre or post the Congress for a period of 30 days.
13. After the speaker has committed to the program and associated costs have been negotiated, the Congress Managers will then take on the speaker liaison in relation to obtaining abstracts, papers, copyright waiver and speaker A/V requirements.
14. Sponsors entitled to host an endorsed private function, do so at their own expense and at a time and date approved by the Congress Managers and ICD 2021.
15. The Delegate List may be used by the sponsors up to and not beyond 2021 for the purposes of contacting 2021 Congress delegates. The list must not be used in conjunction with any other non-related Congress matters nor is the list to be used for future Congress marketing, or transferred in whole or in part to any third party.
16. Privacy Statement – YES I consent to my details being shared with suppliers and contractors of the event to assist with my participation, being included in participant lists and for the information distribution in respect to other relevant events organised by Arinex Pty Ltd.
● NO, I do not consent.
EXHIBITION BOOKING TERMS & CONDITIONS 19
1. Where appropriate, Goods & Services Tax (GST) is applicable to all goods and services offered by the Congress Managers and all prices in this document are inclusive of the GST. GST is calculated at the date of publication of this document. The Congress Managers reserve the right to vary the quoted prices in accordance with any movements in the legislated rate of the GST.
2. Exhibition space/booths will be allocated only on receipt of signed Booking Form and Booking Terms & Conditions. A letter of confirmation will be provided to confirm the booking, together with a tax invoice for the required 50% deposit. The deposit is payable 30 days from the date of the tax invoice. The balance is due and payable by 10 August 2021. Applications received after 10 August 2021, must include full payment.
3. All monies are payable in Australian dollars. Cheques should be made payable to Arinex Pty Ltd on behalf for and on behalf of ICD 2021 and must be drawn on an Australian bank.
4. All monies due and payable must be received (and cheques cleared) by the Congress Managers prior to the event. No exhibitor will be allowed to begin move-in operations or be listed as an exhibitor in the on-site publications until full payment and a booking form have been received by the Congress Managers.
5. Public and Product Liability insurance to a minimum of A$20 million must be taken out by each exhibitor at their own expense. A copy of the organisation’s public and product liability certificate must be submitted to the Congress Managers at the time of submitting their booking form or by no later than 10 May 2021.
6. CANCELLATION POLICY: In the event of cancellation, a service fee of A$1,000.00 applies per 9 square metre space or shell scheme stand booking to cancellations on or before 10 May 2021. No refunds will be made for cancellations after this date. Should a cancellation be made prior to payment being made, the appropriate cancellation fee will be applicable, and the Congress Managers will issue an invoice which will be payable within seven (7) days. After space has been confirmed and accepted, a reduction in space is considered a cancellation and will be governed by the above cancellation policy. Reduction in space can result in relocation of exhibit space at the discretion of the Congress Managers. Any space not claimed and occupied before 10 November 2021 will be reassigned without refund.
7. The Congress Managers reserve the right to rearrange the floor plan and / or relocate any exhibit without notice. The Congress Managers will not discount or refund for any facilities not used or required.
8. If the exhibitor intends to install a custom-built stand, the Congress Managers must be advised, and such advice must include full details and stand dimensions. This information must be received no later than 10 August 2021. All display construction requires the approval of the Congress Managers and venue management. A pro rata fee will apply if any construction occupies space outside the specified space as indicated on the floor plan.
9. No exhibitor shall assign, sublet or apportion the whole or any part of their booked space except upon prior written consent of the Congress Managers.
10. Delegate List may be used by the Exhibitor for the purpose of contacting ICD 2021 Congress delegates only. The list must not be used for the purpose related to future Congress and shall not be transferred in whole or in part to any Third party.
11. Privacy Statement – YES I consent to my details being shared with suppliers and contractors of the event to assist with my participation, being included in participant lists and for the information distribution in respect to other relevant events organised by Arinex Pty Ltd.
● NO, I do not consent.
