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What Physicians Need To Know
• Claims for ambulatory and physician services provided on or after 10/1/2015 must use ICD-10-CM diagnosis codes.
• Hospital inpatient claims for discharges occurring on or after 10/1/2015 must use ICD-10-CM diagnosis codes.
• CPT Codes will continue to be used for physician inpatient and outpatient services and for hospital outpatient procedures.
• ICD-10-PCS – a NEW procedure coding classification system, must be used to code all inpatient procedures on Facility Claims for discharges on or after 10/1/15.
• ICD-9-CM codes must continue to be used for all dates of services on or before 9/30/2015.
• Further delays are not likely.
ICD-9 vs ICD-10 Diagnosis Codes
ICD-9-CM Diagnosis Codes ICD-10-CM Diagnosis Codes
3 to 5 digits 7 digits
Alpha “E” & “V” – 1st Character Alpha or numeric for any character
No place holder characters Include place holder characters (“x”)
Terminology Similar
Index and Tabular Structure Similar
Coding Guidelines Somewhat similar
Approximately 14,000 codes Approximately 69,000 codes
Severity parameters limited Extensive severity parameters
Does not include laterality Common definition of laterality
Combination codes limited Combination codes common
Number of Codes by Clinical Area
Clinical Area ICD-9 Codes ICD-10 Codes
Fractures 747 17,099
Poisoning and Toxic Effects 244 4,662
Pregnancy Related Conditions 1,104 2,155
Brain Injury 292 574
Diabetes 69 239
Migraine 40 44
Bleeding Disorders 26 29
Mood Related Disorders 78 71
Hypertensive Disease 33 14
End Stage Renal Disease 11 5
Chronic Respiratory Failure 7 4
Right vs. left
accounts for nearly ½
the increase in the #
of codes.
The Importance of Good Documentation
• The role of the provider is to accurately and specifically document the nature of the patient’s condition and treatment.
• The role of the Clinical Documentation Specialist is to query the provider for clarification, ensuring the documentation accurately reflects the severity of illness and risk of mortality.
• The role of the coder is to ensure that coding is consistent with the documentation.
• Good documentation….• Supports proper payment and reduces denials• Assures accurate measures of quality and efficiency• Captures the level of risk and severity• Supports clinical research• Enhances communication with hospital and other providers• It’s just good care!
Inadequate vs. Adequate Documentation Example 1: Acute Myocardial Infarction
Inadequate Documentation Required ICD-10 Documentation
Received in transfer from Medical Center A with AMI. Hx tobacco use and obesity.
Received Alteplase prior to transfer.Coded upon arrival.
Received in transfer from Medical Center A with LAD STEMI. Hx tobacco dependence with cessation x 6 months, morbid obesity d/t excess calories, BMI of 42.5.
Received Alteplase 6 hrs prior to transfer.Cardiac arrest on arrival secondary to MI.
Needed improvements:
Site, clot buster
administration, contributory
history, type, cause, and
complication(s).
Inadequate vs. Adequate Documentation Example 2: AIDS/HIV
Inadequate Documentation Required ICD-10 Documentation
38-year-old male with pneumonia and Kaposi’s sarcoma.
38-year-old male with P. carinii pneumonia & biopsy proven papular cutaneous Kaposi’s sarcoma both secondary to AIDS. HIV positive for 1 year.
Needed improvements:
HIV status, manifestation(s),
and linkage to secondary
condition(s).
Inadequate Documentation Required ICD-10 Documentation
42-year-old with chronic kidney disease, HTN, & diabetes.
Hbg & Hct decreased, transfuse 2 units PRBCs.
42-year-old on transplant list with ESRD on dialysis, HTN, IDDM type 2 with nephropathy & neuropathy.
Chronic kidney disease related iron deficiency anemia, transfuse 2 units PRBCs.
Inadequate vs. Adequate Documentation Example 3: Chronic Kidney Disease
Needed improvements: Stage, transplant status, and
related or contributing disease.
E11.21 Type 2 diabetes mellitus with diabetic nephropathyI112.0 Hypertensive End Stage Renal DiseaseN18.6 Chronic Kidney Disease requiring chronic dialysisZ99.2 Dependence on Renal DialysisE11.40 Type 2 diabetes mellitus with diabetic neuropathy, unspecifiedD63.1 Anemia in chronic kidney diseaseZ76.82 Awaiting Organ Transplant Status
I12.9 Hypertensive Chronic Kidney Disease, NOSE11.9 Type 2 Diabetes Mellitus Without ComplicationsN18.9 Chronic Kidney Disease, Unspecified (Stage)
Inadequate Documentation Required ICD-10 Documentation
BRIEF HISTORY:
43 year old positive for tobacco use and markedly positive family history of coronary artery disease. EKG showing old MI and atrial flutter. He has had episodes of angina and coronary angiography has been recommended.
BRIEF HISTORY:
43 year old with chewing tobacco dependence currently having withdrawal and markedly positive family history of coronary artery disease. EKG showing old anterior septal MI and atypical atrial flutter. He has had episodes of unstable angina and coronary angiography has been recommended.
Inadequate vs. Adequate Documentation Example 4: Dysrhythmias
Needed improvements:
Site, type, and tobacco
status.
Key Requirements for Documentation
• The acuity of the disease (e.g., acute, chronic)
• Disease specificity and granularity (e.g., contact dermatitis due to a detergent)
• The cause-and-effect relationship (e.g., hypertensive heart disease, diabetic retinopathy)
• The specific location/laterality (e.g., right lower lobe)
• The site of the manifestation (e.g. the specific coronary vessel affected by atherosclerosis and whether or not a bypass or stent has occurred at this site in the past.)
• The infectious agent (e.g. Streptococcus, Trichomoniasis)
• Alcohol, tobacco, or drug use, abuse, or dependence and their impact on other disease processes that are being treated.
With ICD-10, the need for specific and accurate documentation is increased significantly.
Using Sign/Symptom and Unspecified Codes
• Sign/symptom and “unspecified” codes have acceptable, even necessary, uses.
• If a definitive diagnosis has not been established by the end of the encounter, it is appropriate to report codes for signs and/or symptoms in lieu of a definitive diagnosis.
• When sufficient clinical information is not known or available about a particular health condition, it is acceptable to report the appropriate “unspecified” code.
• It is inappropriate to select a SPECIFIC code that is not supported by the medical record documentation.
Training for Physicians
Dates Method Content
Nov 2014 – Jan 2015 Department Meetings
Introduction/Overview
Jan 2015 – Mar 2015 Web-based OverviewService Specific DocumentationFuture Order EntryDiagnosis Assistant
Mar 2015 – Jun 2015 Classroom Documenting for ICD10 using the Electronic Health Record
Jun 2015 – Sep 2015 Web-based OverviewDocumenting Operative and Procedure Notes for ICD-10-PCS