IC Billing Cust

8/17/2019 IC Billing Cust

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© RGL Consultancy jun. 2010 IC Billing Customizing v0 www.rglconsultancy.nl

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IC Billing Customizing

CONTENTS: Page

1) Introduction 2

2) Sales area 2

3) Bill-to partner(IC customer) 3

4) Vendor 4

5) Tax code and Tax rate 4

6) Program Parameters ( document type, posting keys etc.) 5

7) G/L account and company code, financial invoice 6

8) Additional account assignment data 7

9) Partner profile Bill-to and Vendor partner

8

10) Posted documents 10


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1) Introduction The IC process which will be discussed here, is one where a sales organisation sells to its own customer

from a plant belonging to a different company code.In order to perform the IC billing in a full automatic way certain customizing and master data settings must

be in place. This document will illustrate what is required as a minimum.

2) Sales area

To create the IC billing document the system determines the sales area from the delivering plant(i.e.plant=1200):

Call up the customizing transaction as follows:

Menu Path IMG→ Sales and Distribution→ Billing→ Intercompany Billing → Assign

Organizational Units By Plant→ Assign Organizational Units to the Plants

Tr. code / Table - / T001W

As indicated in the table above this customizing data can also be found by querying table T001W.Alternative customizing path to find or enter the sales area data is:

Menu Path IMG→ Materials Management→ Purchasing→ Purchase Order→ Setup

Stock Transport Order → Define Shipping Data for Plants

Tr. code / Table - / T001W

In table T001W one can find in addition the following data : Customer no. – plant, Vendor number plant,

Purch. Organization and the Shipping Point/Receiving Pt.

Check assignment of IC billing document type(i.e. type IV) to sales order type(i.e. OR).


Menu Path IMG→ Sales and Distribution→ Billing→ Intercompany Billing → Define

Order types For Intercompany Billing

Tr. code / Table - / TVAK

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3) Bill-to partner(IC customer) The selling sales organisation will act as a customer in the intercompany process, so it needs to be

represented by a customer master no. in the system.

We have sales organisation 2200 assigned to CC=2200, which sells from plant=1200 which is assigned toCC=1000.


Menu Path IMG→ Sales and Distribution→ Billing→ Intercompany Billing → Define

Internal Customer Number By Sales Organization

Tr. code / Table - / TVKO

Alternative path is:Menu Path IMG→ Enterprise Structure→ Definition→ Sales and Distribution → Define,

copy, delete, check sales organization→ Define Sales Organization

Tr. code / Table - / TVKO

In table TVKO the system will also find the company code which is assigned to the sales organisation .


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4) VendorThe delivering plant will act as a vendor in the intercompany process, so it needs to be represented by a

vendor master no. in the system. In addition the EDI system needs to be informed what the vendor no. of thedelivering plant is and in which company code the financial invoice needs be posted.

Therefore following customizing setting:

Menu Path IMG→ Sales and Distribution→ Billing→ Intercompany Billing →

Automatic Posting To Vendor Account (SAP-EDI) → Assign vendorTr. code / Table -WEL1 / EDILOGADR

This entry is made up as follows:

Logical address 10000000022000 consists of delivering company code 1000(coloured red) and bill-to partner22000(coloured blue). But because the bill-to partner no. is numeric, the total length of the entry must be 14

digits long, so the difference is padded with zeros in between.

The Sending company is queried from table T001K using the delivering plant( or tx OX18), while the

Destination company is queried from table TVKO using the selling sales organisation.For maintaining this entry the Vendor no. can be queried from table T001W using the delivering plant.

5) Tax code and Tax rateFor the financial invoice posting the system needs to have a tax code and a tax rate. This data iscustomized in this step:

Menu Path IMG→ Materials Management → Logistics Invoice Verification → EDI→

Assign Tax codes Tr. code / Table - / T076M

Note: Tax type == Tax code of output tax or VAT if the output tax code is irrelevant.


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6) Program Parameters ( document type, posting keys etc.)For the invoice posting additional parameters must be set like invoice document type and posting keys. This

is done in this customizing step:

Menu Path IMG→ Materials Management→ Logistics Invoice Verification→ EDI→ Enter

Program Parameters

Tr. code / Table - / T076S

Select first entry and than click on button

More data is found in customizing path:

Menu Path IMG→ Financial Accounting (New)→ Accounts Receivable and Accounts Payable→ Business Transactions→ Incoming Invoices/Credit Memo→ EDI→ EnterProgram Parameters for EDI Incoming Invoice

Tr. Code / Table OBCE / T076S


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Select the entry and than click on button

7) G/L account and company code, financial invoice In this customizing step we define in which company code the invoice must be posted and which G/L account

must be debited.


Menu Path IMG→ Financial Accounting (New)→ Accounts Receivable and Accounts Payable

→ Business Transactions→ Incoming Invoices/Credit Memo→ EDI→ Assign G/LAccounts for EDI Procedures

Tr. Code / Table - / T076I


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8) Additional account assignment dataOne can define additional account assignment data in this step.


Menu Path IMG→ Financial Accounting (New)→ Accounts Receivable and Accounts

Payable→ Business Transactions→ Incoming Invoices/Credit Memo→ EDI→ Assign Additional Account Assignments for EDI Procedure

Transaction Code OBCC


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9) Partner profiles for Bill-to and Vendor partner

At last some partner data needs to be setup for the EDI to work.

A) Bill-to partner 22000, Outbound parameters

Call up the transaction as follows:

Menu Path Tools→ ALE→ ALE Administration → Runtime Settings→ Partner Profiles

Tr. Code / Table WE20 / EDP12, EDP13


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B) Vendor partner 10000, Inbound parameters


Menu Path Tools→ ALE→ ALE Administration → Runtime Settings→ Partner Profiles

Tr. Code / Table WE20 / EDP21


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10) Posted documents In this paragraph some screenshots are shown of a posted billing document and invoice.

A) Billing document

Display of the billing document 90037705.


Menu Path Logistics → Sales and Distribution→ Billing→ Billing Document → Display

Tr. Code / Table VF03 / VBRK

Enter bill. Doc. No. and then click on button


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Price condition MWST on item level:

Select line and than click on button


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B) Financial Invoice document


Menu Path Accounting → Financial Accounting → General Ledger→ Document→ FB03 -Display

Tr. Code / Table VF03 / VBRK

Enter document no., company code, fiscal year and then click on button

Click on button


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Click on one of the buttons to leave this screen.

Then click on button

Click on button to leave the Tax data screen.

Next double click on the line with G/L account 607010.

In the new screen click on button


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Click on one of the buttons to leave the Additional data pop-up screen.

Click on button

Double click on the line with account 10000


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Click on button

Click on one of the buttons to leave the Additional data pop-up screen.

Click on button to leave the transaction.

Documents

IC Billing Cust