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I B A D A N U R B A N F L O O D
M A N A G E M E N T
P R O J E C T
2nd QUARTER REPORT
APRIL - JUNE, 2018
SECOND QUARTER REPORT (APR – JUN., 2018)
Page 17 of 23
PHYSICAL PROGRESS REPORT
AND MONITORING REMARKS
SECOND QUARTER REPORT (APR – JUN., 2018)
Page 18 of 23
PHYSICAL PROGRESS REPORT AND MONITORING REMARKS
S/N ACTIVITY STATUS AS AT LAST QUARTER
PRESENT STATUS MONITORING REMARKS
1 Construction of 4 Priority
Sites
Works completed;
Defect Liability period.
Under Defect Liability Period
2.
Extension of Flood Control
Works at 4 Priority sites
Awards and signing of Contract
Submission of Letter of Acceptance
Verification of APG (Lot 1 – 3
20% of Advance payment made
3.
Detailed Engineering
Design & Preparation of
Tender document for
Road Extension of 4
Priority sites
Submission of Final Engineering design by the Consultant;
Final Engineering design and Cost estimate forwarded to the Bank for No Objection.
Advertisement for the activity on-
going
4. Construction works for 13
Priority Sites
BER is being finalized; Finalized BER to be sent to the Bank for Clearance.
Submission of APG by the Contractor
Handing over of site in progress
5. Supervision of 13 Priority
Sites
Draft contract is ready Awaiting Bank`s No Objection on
draft contract
6. ESMP + ESIA for the
remaining 13 priority sites &
ESMPs.
Commencement of training for Contractor
& Supervising Consultant.
7. Preparation Of Rap On 6 Out
13 Priority Sites Awaiting Bank’s clearance
8. Preparation of site-specific
safeguard instruments for
first pool of long-term
6 reports received from the Consultant
and currently being reviewed by the WB
SECOND QUARTER REPORT (APR – JUN., 2018)
Page 19 of 23
S/N ACTIVITY STATUS AS AT LAST QUARTER
PRESENT STATUS MONITORING REMARKS
investments
9.
Rehabilitation of Eleyele
Dam
No Objection for the
commencement of
implementation received
Kick off meeting- 8th June, 2018
Survey and Clearing works in progress
Management meeting- 28-29th June,
2018
Submission of Program of work
Though there was delay in
evaluation process, but the
assignment is in progress to
commence.
10.
Supervision of Eleyele
Dam Rehabilitation
In the process of
finalization of Contract
Agreement
Contract Agreement signed
Management meeting held 28-29th
June, 2018
11. ESIA for the Dam Awaiting Implementation Training of Consultant and Contractor
completed.
Report of Training forwarded to the WB
12.
Set up of an Early
Warning System (EWS)
Shortlisted of qualified
firms on-going
Submission date to 5th
March 2018
No Objection received from the Bank
Opening of Consultant Financial
Proposal- 27th June, 2018
13.
Ibadan Integrated Flood
Risk Management Master
Plan
Contour Map sent to
Sustanabiliti
LiDAR data collection
completed
Relevant Specialists to
review the report of LiDAR
data
Revised/Updated Tender Documents
of Lot 1 & 2 submitted to PIU
To be forwarded to the Bank for No
Objection
14.
SESA/Safeguards for
Ibadan Integrated Flood
Risk Management Master
Plan
Second Interim report is
being expected from the
Consultant
Forward comment to the consultant in
order to update report
15. Ibadan City Master Plan Submission of reports on Submission of the revised deliverables
SECOND QUARTER REPORT (APR – JUN., 2018)
Page 20 of 23
S/N ACTIVITY STATUS AS AT LAST QUARTER
PRESENT STATUS MONITORING REMARKS
the following:
o Detailed City Master
plan;
o GIS Capacity Building
report.
Submission of polygoning of the 5 core
LGAs of Ibadan and other acquired
Government layouts
Submission of an updated Geodatabase
and shape files
16.
Ibadan Solid Waste
Management Master Plan
Technical Working Group
working on the impasse on
preparation of Solid Waste
Master Plan.
Meeting of PIU and the Inter-Ministerial
Steering Committee (ISC) on the way
forward on the issue of Solid Waste
Management Master Plan
17. Baseline Studies
Consultant to Share the
methodology with the PIU
and the relevant MDAs
Work in progress on the
Baseline Survey
PIU expecting Revised report of the
baseline Survey study from the
Consultant
The Consultant is not working
according to schedule.
The unit is pushing the
Consultant to conform to the
schedule.
18 M&E MIS
The PIU rejected webEx
training proposed by the
Consultant RMSI of India
Mandate the firm to come
to Nigeria and finalize the
Users training
Different Units of the IUFMP to
complete data entering on modular basis
Some of the Units were
finding it difficult to input
data into the system.
19. GIS Portal
Final report submitted
Review of the final report
by the WB
Preparation for a 3-day training on online
data capturing for all the department
Under the training, transition from
personal e-mail to official e-mail
Submission of Final Report
20. Construction of IUFMP
Project Office
Roof covering completed &
plastering work in progress
Engineering Team to certify
The Project is 76% completion
Interlocking Concrete Pavement in
progress
SECOND QUARTER REPORT (APR – JUN., 2018)
Page 21 of 23
S/N ACTIVITY STATUS AS AT LAST QUARTER
PRESENT STATUS MONITORING REMARKS
the roofing Wall finishes in progress
Mechanical/Plumbing
21.
Implementation of RAPs
on 2 out of 13 priority
sites
Provided guidance on
required avoidance
measures on Believer’s
Stream Bridge to minimize
impact of engineering
works on existing land use
and associated livelihoods.
Prepared Believer’s Stream
RAP update for disclosure.
Preparation of updated RAP for
disclosure
Preparation of brief for the Project
Steering Committee’s input into the
final RAP report
22.
Implementation of RAPs
on 2 out of 13 priority
sites
Notification of identified
Project Affected Persons
(PAPs) of entitlements
Update of RAP completed
All compensation payment completed
Disclosure verification of names of
eligible PAPs
23.
Rehabilitation of
Consultant’s site office at
Eleyele Dam
In the process of
Procuring Services for
the Contractor for the
assignment.
Work in Progress about to be
completed
24.
Dredging of Rivers and
Streams and Clearing of
Blocked Drains
Compilation of sites for
the dredging and clearing
of drains
Award of Contract
Contract Agreement signed
Letter of acceptance submitted
Mobilization to site
The activity suffered delay
due to some Social Safe
guard observations; Some
livelihood would be affected
by the dredging
25.
Document Archiving Submission of NEEDS
analysis report and EDMS
solution
Training on the accessibility by the
user conducted
Training on Uploading of document by
each Units was conducted
SECOND QUARTER REPORT (APR – JUN., 2018)
Page 22 of 23
S/N ACTIVITY STATUS AS AT LAST QUARTER
PRESENT STATUS MONITORING REMARKS
26.
Recruitment of Staff to
IUFMP PIU Vacant Positions
Advertisement for REOI from qualified
applicants:
o M&E Consultant
o GIS Consultant
o IT Consultant
o Hydraulic Consultant
27. Operation Keep Ibadan Clean
(OKIC) & FF
Advocacy/Campaign was going
on in the Markets
Visits to Markets completed.
Cleanest market shortlisted
28. Ibadan Flood Emergency
Response Team (iFERT)
Planning Stage Stakeholders Engagement meeting with
the LGAs and the LCDAs
iFERT Equipment supplied
29.
Synergy among All the ICT
compliance activities of the
IUFMP to be on the same
Platform.
Identifying the ICT related
activities
Awaiting other related IT compliance
assignment for synergy.
SECOND QUARTER REPORT (APR – JUNE., 2018)
Page 23 of 23
5.3. Challenges and Immediate Actions Taken
SN CHALLENGES IMMEDIATE ACTION TAKEN
1. Activities that were supposed to
commence in the quarter under review
didn’t start as a result of approval not
granted on time and the back and forth of
some processes that were involved in
consultancy.
Reminders were sent from both end .i.e.
from the Bank’s end and from the PIU’s end.
2. Response from some Consultant were
delayed as a result of clarity sorted for
from the PIU or from their Banks.
At times, payment document from the
IUFMP Bank were scanned to the referenced
Bank of the Consultant for quick
interference.
3. Supervising Consultant on Eleyele Dam
was not responding on time
Letters were sent to the Consultant to
expedite actions on the schedule of
supervision because the Construction
company in charge of the rehabilitation is
ready to commence works.
CONCLUSION
In Conclusion, the PIU might not attained her target due to circumstances that were
beyond their reach, but the Project is making Progress at a pace that is commendable. With
the Civil work that is about to begin, the progress of performance of the Project would
increase and there would be remarkable achievement before the mid-term in 2018.
ANNEXURE FOR 2018 Q2 REPORT (APRIL – JUNE)
PICTURES SHOWING ACTIVITIES OF THE IUFMP
Handing over of site to the Community Handing over of site to the Community
Eleyele Dam Rehabilitation - Handing over of site to the Contractor- 6th April, 2018
Construction of IUFMP Project Office - External as well as other finishing works
June 2018 WB Mission – Inspection to
Eleyele Dam with WB Team, Tractabel
Consultants and DAR (Drainage MP
Consultant)
Inspection of the Intake Tower –
Explanation by the Consultant
Meeting with the Steering Committee Site Inspection to identify sites for the
Drainage MP
WB INSPECTION MISSION OF JUNE 2018
INAGURAL MEETING ON iFAST FOR LGAs & LCDAs
PROJECT COORDINATOR ADDRESSING THE ABONDE
COMMUNITY
THE PC IS HANDLING OVER THE CONTRACTOR TO
ABONDE COMMUNITY
PEADESTRIAN CONSTRUCTED BY THE
CONTRACTOR - IDMON
HANDING OVER OF CONTRACTOR BY THE IUFMP TO EBENEZERI COMMUNITY