IARI, PUSA, New Delhi (INDIA) - EIMA Agrimach PUSA, New Delhi (INDIA) 2017 01 ... Guidelines For Construction & Setting Up Of Stands 12 ... India Tel.: +91-11-26949801-2, 26945898

7 - 9 December, 2017IARI, PUSA, New Delhi (INDIA)

2017

01

Letter to Exhibitor

Dear Exhibitor,

Welcome to Eima Agrimach India 2017!

Enclosed is the exhibitor manual specially designed to address all crucial issues relating to the exhibition in detail, and to provide you with vital information for your successful participation

Please study the contents of this manual carefully to familiarize yourself with deadlines, guidelines, policies, available services and their related costs.

All order forms contained in the manual should be mailed or faxed as directed. Please retain a photocopy of each form for your records, so that queries, if any, can be settled quickly and invoices checked easily and accurately.

Although you may be tempted to skip through pages to focus your attention on specific items that interest you, we strongly urge you to read the Exhibitor Manual in its entirety, to ensure your smooth and successful participation at the Eima Agrimach India 2017 event.

If you have any queries, please phone or fax FICCI, Trade Fair Secretariat. We will revert to you immediately.

We look forward to welcome you at Eima Agrimach India 2017.

Sincerely,

FICCI Trade Fair Secretariat Unacoma Service surl

2017

01

Letter to Exhibitor

Dear Exhibitor,

Welcome to Eima Agrimach India 2017!

Enclosed is the exhibitor manual specially designed to address all crucial issues relating to the exhibition in detail, and to provide you with vital information for your successful participation

Please study the contents of this manual carefully to familiarize yourself with deadlines, guidelines, policies, available services and their related costs.

All order forms contained in the manual should be mailed or faxed as directed. Please retain a photocopy of each form for your records, so that queries, if any, can be settled quickly and invoices checked easily and accurately.

Although you may be tempted to skip through pages to focus your attention on specific items that interest you, we strongly urge you to read the Exhibitor Manual in its entirety, to ensure your smooth and successful participation at the Eima Agrimach India 2017 event.

If you have any queries, please phone or fax FICCI, Trade Fair Secretariat. We will revert to you immediately.

We look forward to welcome you at Eima Agrimach India 2017.

Sincerely,

FICCI Trade Fair Secretariat Unacoma Service surl

02

Important Deadlines 3

Outline of the Exhibition 4

Official Service Providers 5

General Information / Rules And Regulations 7

Guidelines For Construction & Setting Up Of Stands 12

Rules and Regulation For Live Demostration 15

Cargo Movement & Clearance 16

Electrical Services 17

Other Fair Guidelines 19

Fire, Safety And Security Regulations 20

FORMS 30

03

Particulars/Services D eadline for Submission

1 Catalogue Entry Form 10 November 2017

2 Information on Fascia Name 10 November 2017

3 Plan Approval Form 10 November 2017

4 Freight Handling Order Form 10 November 2017

5 Advertisement Order Form 10 November 2017

6 Temporary Power Requirement Form 10 November 2017

7 Total Power Load Application 10 November 2017

8 Security Services Order Form 10 November 2017

9 Additional Furniture/Electrical Order Form 10 November 2017

10 Exhibitor Registration/Stand Personal Form 10 November 2017

11 Telephone/Internet Service Order Form 10 November 2017

12 Exit Pass 09 December 2017

Particulars/Services Deadline

Settlement of dues 12:00hrs: 03 Dec, 2017

Bringing in of Heavy Exhibits 12:00hrs: 03 Dec, 2017

Temporary Power Supply for (Indoor/Outdoor Raw Space) 13:00hrs: 03 Dec, 2017

Stand Possession (Live Demonstration Area) 12:00hrs: 02 Dec, 2017

Stand Possession (Indoor/Outdoor Raw Space) 12:00hrs: 02 Dec, 2017

Stand Possession (Shell /Built-up) 12:00hrs: 05 Dec', 2017

Last Entry for Goods at the venue 13:00hrs: 05 Dec' 2017

Stand Completion 16:00hrs: 06 Dec', 2017

Fair inauguration 10:00hrs: 07 Dec', 2017

Regular Power Supply 10:00-18:00hrs: 7-9 Dec' 2017

Exhibitor Registration 11:00-18:00hrs: 5-6 Dec' 2017

Fair Duration 10:00-18:00hrs: 7-9 Dec' 2017

Distribution of Exit Pass 16:00hrs: 09 Dec'2017

Collection of Exit Pass 18:00hrs: 09 Dec' 2017

Removal of Exhibits 18:00hrs: 09 Dec' 2017

Contents IMPORTANT DEADLINES

20177 - 9 December, 2017

IARI, PUSA, New Delhi (INDIA)

20177 - 9 December, 2017

2017

02

Important Deadlines 3

Outline of the Exhibition 4

Official Service Providers 5

General Information / Rules And Regulations 7

Guidelines For Construction & Setting Up Of Stands 12

Rules and Regulation For Live Demostration 15

Cargo Movement & Clearance 16

Electrical Services 17

Other Fair Guidelines 19

Fire, Safety And Security Regulations 20

FORMS 30

03

Particulars/Services D eadline for Submission

1 Catalogue Entry Form 10 November 2017

2 Information on Fascia Name 10 November 2017

3 Plan Approval Form 10 November 2017

4 Freight Handling Order Form 10 November 2017

5 Advertisement Order Form 10 November 2017

6 Temporary Power Requirement Form 10 November 2017

7 Total Power Load Application 10 November 2017

8 Security Services Order Form 10 November 2017

9 Additional Furniture/Electrical Order Form 10 November 2017

10 Exhibitor Registration/Stand Personal Form 10 November 2017

11 Telephone/Internet Service Order Form 10 November 2017

12 Exit Pass 09 December 2017

Particulars/Services Deadline

Settlement of dues 12:00hrs: 03 Dec, 2017

Bringing in of Heavy Exhibits 12:00hrs: 03 Dec, 2017

Temporary Power Supply for (Indoor/Outdoor Raw Space) 13:00hrs: 03 Dec, 2017

Stand Possession (Live Demonstration Area) 12:00hrs: 02 Dec, 2017

Stand Possession (Indoor/Outdoor Raw Space) 12:00hrs: 02 Dec, 2017

Stand Possession (Shell /Built-up) 12:00hrs: 05 Dec', 2017

Last Entry for Goods at the venue 13:00hrs: 05 Dec' 2017

Stand Completion 16:00hrs: 06 Dec', 2017

Fair inauguration 10:00hrs: 07 Dec', 2017

Regular Power Supply 10:00-18:00hrs: 7-9 Dec' 2017

Exhibitor Registration 11:00-18:00hrs: 5-6 Dec' 2017

Fair Duration 10:00-18:00hrs: 7-9 Dec' 2017

Distribution of Exit Pass 16:00hrs: 09 Dec'2017

Collection of Exit Pass 18:00hrs: 09 Dec' 2017

Removal of Exhibits 18:00hrs: 09 Dec' 2017

Contents IMPORTANT DEADLINES

20177 - 9 December, 2017

2017

04

l Exhibitor Move In (Live Demonstration Area) - 12.00 hrs - 02 Dec, 2017

l Exhibitor Move In (Indoor/ Outdoor Raw Space) - 12.00 hrs - 03 Dec', 2017

l Exhibitor Move In (Shell Space) - 12.00hrs - 05 December, 2017

l Exhibitor Registration - 11.00 hrs - 1800 hrs - 5-6 December, 2017

l Exhibitor Stand Completion (Bare / Shell) - 16:00 hrs - 06 December 2017

l Exhibition - 7 to 9 December, 2017

l Registration (Business Visitor) - 10:00hrs - 18:00hrs

l Exhibitors' Gala Dinner - 7 December, 2017 (by invitation)

Gala Dinner will be organized at 1900hrs on 7th December, 2017 (for exact time and venue

please refer to the invitation card).

l EXIT PASS - 9 December, 2017

All Exhibitors must take duly signed and stamped Exit Pass from the organizers by 1600hrs

On 9th December, 2017

l Exhibition Teardown (Dismantling) - 9 December, 2017

Exhibit dismantling or removal will be allowed after 1800 hrs on 09th December 2017 and all

material should be completely removed from the Halls latest by 1800 hrs on 10th December 2017.

05

OUTLINE OF THE EXHIBITION OFFICIAL SERVICE PROVIDERS

Audio-visual agency

Modern Stage Pvt. Ltd.

F-27/5 Okhla Industrial area phase -II New Delhi-110020

Tel.: 011-49503015 / 41030462

E-mail: [email protected]

Mob.:+91-9310076017

Contact Person: Mr. Sunil Basnuwal

Fire Services

UFS Fire Services Pvt. Ltd

133, Vardman Charve Plaza, Plot No.23 KP Block 1st

Floor Pitampura Delhi-88

Contact Person : Mr. P.S Aneja

Mob.: +91-9810297721

Email: [email protected]

Host/ Hostesses

Gurdasmal Hospitality & Consultancy Services Pvt Ltd

C - 2 / 83 , Sector - 36 , Noida - 201301

Uttar Pradesh , India

Mob.: + 91-9873548997 , 8826104422

email : [email protected] ,

[email protected]

Contact Person : Mr. Dalip Chopra

Material Handling at the Exhibition Site:

A) R.E. ROGERS INDIA PVT. LTD.

1, Commercial Complex, Pocket H & J, Sarita Vihar

New Delhi-110044, India

Tel.: +91-11-26949801-2, 26945898 / 5899

Fax : +91-11-26949803, 5900

Contact Person : Mr. Surjeet Singh, Sr. Mgr

Email : [email protected]

B) P S BEDI & CO LTD

D-10, South Extension-II, New Delhi-110049

(M) 9810075066

Tel.: +91-11-46055205

Fax : +91-11-11-41552911

Contact Person : Mr.Kuldeep Razdan

Stand Construction Company

N. K. Kapur & Co. (Pvt.) Ltd.N-14/09, L.G.F., DLF City, Phase-II, GurgaonHaryana-122002.Ph.: +91-124 256 1666, 124 256 2525Fax:+91-11-124-256 2526e-mail: [email protected], [email protected] Person: Mr. Jatinder KapurMob:+91-9810016473

Special Customized Stand Designing AgencyJ R Group India7/5, West Patel Nagar, New Delhi - 110 008Ph.: +91-11-25884667, 65482107, 25882107Fax : +91-11-25884667Mob.: +91-9810068804Email: [email protected] Person: Mr. S S Bhatia, Director

Travel Agency

Easy Connect Travel Private Limited

709, 7th Floor, New Delhi House, Barakhamba Road,

New Delhi 110001

Mob.: +91-9818413056

E-mail: [email protected],

[email protected]

Contact Person: Mr. Himanshu Srivastava

Conservancy

Pragati Enterprises A-18, Sanjay Park, ShakarpurNew Delhi - 110092, IndiaTel.: +91-9582438249, +91-9212867092Mob: +91-9899309864Email: [email protected] Contact Person: Mr. Radhey Shyam

Stand Security

Hi-Secure Security Services Pvt. Ltd.304-305 Durga ComplexLocal shopping center, Mayur vihar, Phase-2New Delhi - 11 00 92, IndiaTel.: +91-11- 42801006, Mob.: +91-8130745009Contact Person: Mr. Amandeep SinghEmail: [email protected]

20177 - 9 December, 2017

2017

04

l Exhibitor Move In (Live Demonstration Area) - 12.00 hrs - 02 Dec, 2017

l Exhibitor Move In (Indoor/ Outdoor Raw Space) - 12.00 hrs - 03 Dec', 2017

l Exhibitor Move In (Shell Space) - 12.00hrs - 05 December, 2017

l Exhibitor Registration - 11.00 hrs - 1800 hrs - 5-6 December, 2017

l Exhibitor Stand Completion (Bare / Shell) - 16:00 hrs - 06 December 2017

l Exhibition - 7 to 9 December, 2017

l Registration (Business Visitor) - 10:00hrs - 18:00hrs

l Exhibitors' Gala Dinner - 7 December, 2017 (by invitation)

Gala Dinner will be organized at 1900hrs on 7th December, 2017 (for exact time and venue

please refer to the invitation card).

l EXIT PASS - 9 December, 2017

All Exhibitors must take duly signed and stamped Exit Pass from the organizers by 1600hrs

On 9th December, 2017

l Exhibition Teardown (Dismantling) - 9 December, 2017

Exhibit dismantling or removal will be allowed after 1800 hrs on 09th December 2017 and all

material should be completely removed from the Halls latest by 1800 hrs on 10th December 2017.

05

OUTLINE OF THE EXHIBITION OFFICIAL SERVICE PROVIDERS

Audio-visual agency

Modern Stage Pvt. Ltd.

F-27/5 Okhla Industrial area phase -II New Delhi-110020

Tel.: 011-49503015 / 41030462

E-mail: [email protected]

Mob.:+91-9310076017

Contact Person: Mr. Sunil Basnuwal

Fire Services

UFS Fire Services Pvt. Ltd

133, Vardman Charve Plaza, Plot No.23 KP Block 1st

Floor Pitampura Delhi-88

Contact Person : Mr. P.S Aneja

Mob.: +91-9810297721

Email: [email protected]

Host/ Hostesses

Gurdasmal Hospitality & Consultancy Services Pvt Ltd

C - 2 / 83 , Sector - 36 , Noida - 201301

Uttar Pradesh , India

Mob.: + 91-9873548997 , 8826104422

email : [email protected] ,

[email protected]

Contact Person : Mr. Dalip Chopra

Material Handling at the Exhibition Site:

A) R.E. ROGERS INDIA PVT. LTD.

1, Commercial Complex, Pocket H & J, Sarita Vihar

New Delhi-110044, India

Tel.: +91-11-26949801-2, 26945898 / 5899

Fax : +91-11-26949803, 5900

Contact Person : Mr. Surjeet Singh, Sr. Mgr

B) P S BEDI & CO LTD

D-10, South Extension-II, New Delhi-110049

(M) 9810075066

Tel.: +91-11-46055205

Fax : +91-11-11-41552911

Contact Person : Mr.Kuldeep Razdan

Stand Construction Company

N. K. Kapur & Co. (Pvt.) Ltd.N-14/09, L.G.F., DLF City, Phase-II, GurgaonHaryana-122002.Ph.: +91-124 256 1666, 124 256 2525Fax:+91-11-124-256 2526e-mail: [email protected], [email protected] Person: Mr. Jatinder KapurMob:+91-9810016473

Special Customized Stand Designing AgencyJ R Group India7/5, West Patel Nagar, New Delhi - 110 008Ph.: +91-11-25884667, 65482107, 25882107Fax : +91-11-25884667Mob.: +91-9810068804Email: [email protected] Person: Mr. S S Bhatia, Director

Travel Agency

Easy Connect Travel Private Limited

709, 7th Floor, New Delhi House, Barakhamba Road,

New Delhi 110001

Mob.: +91-9818413056

E-mail: [email protected],

[email protected]

Contact Person: Mr. Himanshu Srivastava

Conservancy

Pragati Enterprises A-18, Sanjay Park, ShakarpurNew Delhi - 110092, IndiaTel.: +91-9582438249, +91-9212867092Mob: +91-9899309864Email: [email protected] Contact Person: Mr. Radhey Shyam

Stand Security

Hi-Secure Security Services Pvt. Ltd.304-305 Durga ComplexLocal shopping center, Mayur vihar, Phase-2New Delhi - 11 00 92, IndiaTel.: +91-11- 42801006, Mob.: +91-8130745009Contact Person: Mr. Amandeep SinghEmail: [email protected]

20177 - 9 December, 2017

2017

06

Name of Event

Eima Agrimach INDIA 2017

Venue

IARI, Pusa, New Delhi, India

Dates & Times

10: 00 AM - 6:00 PM daily (December 7-9, 2017)

Organizing Team

Organizers

07

Participant Profile

l Agri Machinery & Farm Technologies

l Agri Inputs

l Agri Services

l Agri Machinery & Component Companies

l Agro Processing Industry

Furniture / Fixtures in Built Up Stalls

GENERAL INFORMATION / RULES AND REGULATIONS

Federation of Indian Chambers of Commerce & Industry (FICCI)

Trade Fair Secretariat

Federation House, 1 Tansen Marg,

New Delhi - 110 001, India

Tel : +91 9718393922 , 9654384812, 9891444339

Fax : +91 11 23359734 (D), 23721504, 23320714

Email: [email protected] / [email protected] /

[email protected]

FEDER UNACOMA SURL

Via Venafro, 5

00159 Rome, Italy

Tel: 39 06 43 2981

Fax: 39 06 4076370

Email: [email protected] /

[email protected]

Co - Organiser

l Ministry of Agriculture & Farmers Welfare, Government of India

l Indian Council of Agricultural Research

Exhibitor

A company / organization / association booking space for participation will be called exhibitor.

Visitor Admission

- Visitors must register at the registration counter at the entrance area of the hall.

- Admission is free for professionals, invited guests, trade and business visitors only.

- The Organizer reserves the right to refuse admission to any person in the event without specifying any reason.

- Minors under 18 years of age are not allowed into the exhibition halls.

Facilities

An International buyer's lounge as well as a press centre of local and international media will be made available

throughout the opening hours to assist members of the press. Exhibitors may like to deposit press materials with the

duty staff to pass on to the media covering the show.

Cafeteria / Restaurants

A variety of coffee shops, snack bars and restaurants are available on-site or directly adjacent to the fairground.

Two/Three side walls with

laminated vinyl infill

panels, fascia with

company name with vinyl

computer cut-out

lettering, synthetic

carpet.

Raw Space

Exhibitors opting for raw space Indoor / Outdoor or Live Demonstration area will be given an open area. Exhibitors will

have to organise their own stall designing, electricity requirement, etc. Organiser will not provide any other facilities to

the exhibitor opting for raw space. Various fair services that are being offered by the organiser can be availed at an

additional charge. The stall dimension will be approved by the organizer before finalizing the layout of the exhibition.

Participation Payment Terms

The prospective Exhibitors should apply on the Application for Participation form along with payment. Allotment will be

on first-come-first served basis subject to receipt of payment. All payments should be made by Demand Draft payable to

Federation of Indian Chambers of Commerce & Industry, payable at New Delhi, India. Application for Space towards

raw & built-up booths may be made in combinations/multiples of contiguous plots/booths. For a combination of

contiguous, furnished indoor standard booths allotted, provision of partitions with the area would be optional.

Overseas Payment Terms

Overseas companies willing to participate in the exhibition should contact the Organisers directly for the booking of

space at the address given in this manual.

For Overseas Participation, remittances may be made through electronic transfer

20177 - 9 December, 2017

2017

SIZE OF STALL TABLES CHAIRS SPOTLIGHTS DUSTBINS POWER SOCKETS COMMON TO ALL

9 sq.m. One Two Three One One 5 amp

12 sq.m. One Two Four One One 5 amp

18 - 21 sq.m Two Four Six Two Two 5 amp

24-30 sq.m Two Four Eight Two Two 5 amp

40-56 sq.m Three Six Ten Three Three 5 amp

60 -80 sq.m Four Eight Sixteen Four Four 5 amp

120 sq.m. Eight Sixteen Thirty Two Eight Eight 5 amp

06

Name of Event

Eima Agrimach INDIA 2017

Venue

IARI, Pusa, New Delhi, India

Dates & Times

10: 00 AM - 6:00 PM daily (December 7-9, 2017)

Organizing Team

Organizers

07

Participant Profile

l Agri Machinery & Farm Technologies

l Agri Inputs

l Agri Services

l Agri Machinery & Component Companies

l Agro Processing Industry

Furniture / Fixtures in Built Up Stalls

GENERAL INFORMATION / RULES AND REGULATIONS

Federation of Indian Chambers of Commerce & Industry (FICCI)

Trade Fair Secretariat

Federation House, 1 Tansen Marg,

New Delhi - 110 001, India

Tel : +91 9718393922 , 9654384812, 9891444339

Fax : +91 11 23359734 (D), 23721504, 23320714

Email: [email protected] / [email protected] /

[email protected]

FEDER UNACOMA SURL

Via Venafro, 5

00159 Rome, Italy

Tel: 39 06 43 2981

Fax: 39 06 4076370

Email: [email protected] /

[email protected]

Co - Organiser

l Ministry of Agriculture & Farmers Welfare, Government of India

l Indian Council of Agricultural Research

Exhibitor

A company / organization / association booking space for participation will be called exhibitor.

Visitor Admission

- Visitors must register at the registration counter at the entrance area of the hall.

- Admission is free for professionals, invited guests, trade and business visitors only.

- The Organizer reserves the right to refuse admission to any person in the event without specifying any reason.

- Minors under 18 years of age are not allowed into the exhibition halls.

Facilities

An International buyer's lounge as well as a press centre of local and international media will be made available

throughout the opening hours to assist members of the press. Exhibitors may like to deposit press materials with the

duty staff to pass on to the media covering the show.

Cafeteria / Restaurants

A variety of coffee shops, snack bars and restaurants are available on-site or directly adjacent to the fairground.

Two/Three side walls with

laminated vinyl infill

panels, fascia with

company name with vinyl

computer cut-out

lettering, synthetic

carpet.

Raw Space

Exhibitors opting for raw space Indoor / Outdoor or Live Demonstration area will be given an open area. Exhibitors will

have to organise their own stall designing, electricity requirement, etc. Organiser will not provide any other facilities to

the exhibitor opting for raw space. Various fair services that are being offered by the organiser can be availed at an

additional charge. The stall dimension will be approved by the organizer before finalizing the layout of the exhibition.

Participation Payment Terms

The prospective Exhibitors should apply on the Application for Participation form along with payment. Allotment will be

on first-come-first served basis subject to receipt of payment. All payments should be made by Demand Draft payable to

Federation of Indian Chambers of Commerce & Industry, payable at New Delhi, India. Application for Space towards

raw & built-up booths may be made in combinations/multiples of contiguous plots/booths. For a combination of

contiguous, furnished indoor standard booths allotted, provision of partitions with the area would be optional.

Overseas Payment Terms

Overseas companies willing to participate in the exhibition should contact the Organisers directly for the booking of

space at the address given in this manual.

For Overseas Participation, remittances may be made through electronic transfer

20177 - 9 December, 2017

2017

SIZE OF STALL TABLES CHAIRS SPOTLIGHTS DUSTBINS POWER SOCKETS COMMON TO ALL

9 sq.m. One Two Three One One 5 amp

12 sq.m. One Two Four One One 5 amp

18 - 21 sq.m Two Four Six Two Two 5 amp

24-30 sq.m Two Four Eight Two Two 5 amp

40-56 sq.m Three Six Ten Three Three 5 amp

60 -80 sq.m Four Eight Sixteen Four Four 5 amp

120 sq.m. Eight Sixteen Thirty Two Eight Eight 5 amp

08

Electronic Bank Transfer Details:

Account No.-00030350015219 (Account Name : Federation of Indian Chambers of Commerce & Industry); Bank Name

& Address- HDFC Bank Ltd, G-3-4, Surya Kiran Building, 19, Kasturba Gandhi Marg, New Delhi - 110001, India; Swift

Code- HDFCINBBDEL, Through JP Morgan Chase Bank, New York, A/c. No. 001-1-406717, SWIFT-HDFC0000003

Right to Participation

There is no legal right of participation accruing to anybody. The Organisers, in their sole discretion may deny participation

to any applicant without disclosing the reasons there of.

Permitted Exhibits

Organisers have the right not to allow the display products, which are not included in the application forms submitted to

the Organisers. Permission of the Organiser must be obtained to alter the Exhibits

Allocation of Space

UNACOMA/FICCI will have sole discretion in allocation of space. However, due consideration will be given to the choice

and requirement of applicant.

Refundable Security Deposit (payable only for exhibitors booking raw space)

A refundable security deposit amounting to 10% of the participation charges will be payable by all exhibitors. The

amount shall be payable along with the participation form. The deposit will be utilized by FICCI to adjust outstanding

amount, if any. In the event of no outstanding, the amount will be refunded within 45 days from the date of close of the

exhibition. Foreign exhibitors are exempted from paying security deposit.

Free Entry in the Exhibitors Directory

Every Exhibitor is entitled to a free entry in the Exhibition Directory, based on the information provided by the Exhibitor

as per the Exhibitor Information Form. This form will have to be submitted before 10th November, 2017. Forms received

after 10th November 2017 may not to be included in the Exhibitors' Directory.

Goods & Service Tax

Government of India has levied Goods & service tax on all exhibition services. The GST is payable on the stall rentals,

electrical charges, advertisement charges and other fair services for the exhibition, to be paid by all exhibitors. The GST

payable on the captioned fair will be 18% on the billing amount, which shall be payable over and above the rates for

rentals, advertisement and other services. Please note that FICCI's Goods & Service Tax No. 07AAACF1282E1Z1 . Goods

& Service Tax is not applicable on refundable security deposit.

Electricity & Power Connection and Consumption

Available at 230 V Single Phase and 400V three Phase A.C. 50 Cycles. While general lighting in the hall and the booth is

free of cost, Exhibitors would be required to pay electricity consumption charges for additional connected load for

demonstration of machinery and equipment at the rate specified in the exhibitor manual. The Exhibitors booking Indoor

Raw Space and Outdoor Raw live demonstration space will have to give their exact requirement of connected load in KW,

in advance by 10th November 2017. Please refer Form No. 3 for booking and details.

09

The Organisers will provide electricity at a suitable point in the stand. Internal distribution to the machinery/equipment

will have to be arranged by the Exhibitors' electrical contractor at their own cost, keeping in view the electricity system

norms.

Shell stand exhibitors will not be charged extra upto a maximum load of 1 KW single phase per 9 sq m stand. Those who

require additional power will have to pay Rs. 3000/US$ 85 per KW. Exhibitors opting for raw space have to pay for

electricity/power connection and consumption at the rate of Rs.3000 / US$ 85 per KW.

Other Services and Facilities

A host of other services and facilities can be availed on payment. Please refer to various FORMS enclosed at the end of

this manual.

Possession of Space

For Exhibitors taking built-up space, Exhibits for display should be brought to the Fair Grounds on 05 December, 2017.

Exhibitors taking indoor / outdoor raw space or live demonstration area should take possession on 02 December 2017.

No entry of goods will be allowed after 1300 hrs on 06th December 2017

Construction of Stands

The interior design of the stand will have to be within the architectural controls laid down by FICCI and design of the stand

will be approved from FICCI before 10th November 2017. Exhibitors who do not comply with these guidelines and

regulations will have to pay a penalty of Rs 5,000/- / US$ 125 and will run the risk of closure of the stand by FICCI. All

construction material, waste and empties etc. will be removed by 1600 hrs on 10th December 2017. Work regarding

construction of stands will be permitted within the stand area only or outside the hall and in no case in the walkways in

the Halls.

Completion of Stand Construction and Display

Stands Shall be completed by 18:00 hrs on 06th December 2017

Operation of Stands

No stand will remain unattended. All stands must open at least half an hour before the exhibition and shall remain open

till half an hour after exhibition time on each day.

Cancellations

In case of non-participation / withdrawal from the exhibition, the entire amount paid towards the cost of participation in

the event by the exhibitor would stand forfeited and hence there will be no refund of money.

Settlement of Dues

Any / all expenses chargeable to the Exhibitors must be settled before the closure of the Fair to ensure smooth removal of

goods from the fair site.

Storage of Exhibits & Empties

No exhibits or empties will be stored behind the exhibition stands. Exhibitiors can store the empties with the official

freight forwarding agency in a nomial cost.

20177 - 9 December, 2017

2017

08

Electronic Bank Transfer Details:

Account No.-00030350015219 (Account Name : Federation of Indian Chambers of Commerce & Industry); Bank Name

& Address- HDFC Bank Ltd, G-3-4, Surya Kiran Building, 19, Kasturba Gandhi Marg, New Delhi - 110001, India; Swift

Code- HDFCINBBDEL, Through JP Morgan Chase Bank, New York, A/c. No. 001-1-406717, SWIFT-HDFC0000003

Right to Participation

There is no legal right of participation accruing to anybody. The Organisers, in their sole discretion may deny participation

to any applicant without disclosing the reasons there of.

Permitted Exhibits

Organisers have the right not to allow the display products, which are not included in the application forms submitted to

the Organisers. Permission of the Organiser must be obtained to alter the Exhibits

Allocation of Space

UNACOMA/FICCI will have sole discretion in allocation of space. However, due consideration will be given to the choice

and requirement of applicant.

Refundable Security Deposit (payable only for exhibitors booking raw space)

A refundable security deposit amounting to 10% of the participation charges will be payable by all exhibitors. The

amount shall be payable along with the participation form. The deposit will be utilized by FICCI to adjust outstanding

amount, if any. In the event of no outstanding, the amount will be refunded within 45 days from the date of close of the

exhibition. Foreign exhibitors are exempted from paying security deposit.

Free Entry in the Exhibitors Directory

Every Exhibitor is entitled to a free entry in the Exhibition Directory, based on the information provided by the Exhibitor

as per the Exhibitor Information Form. This form will have to be submitted before 10th November, 2017. Forms received

after 10th November 2017 may not to be included in the Exhibitors' Directory.

Goods & Service Tax

Government of India has levied Goods & service tax on all exhibition services. The GST is payable on the stall rentals,

electrical charges, advertisement charges and other fair services for the exhibition, to be paid by all exhibitors. The GST

payable on the captioned fair will be 18% on the billing amount, which shall be payable over and above the rates for

rentals, advertisement and other services. Please note that FICCI's Goods & Service Tax No. 07AAACF1282E1Z1 . Goods

& Service Tax is not applicable on refundable security deposit.

Electricity & Power Connection and Consumption

Available at 230 V Single Phase and 400V three Phase A.C. 50 Cycles. While general lighting in the hall and the booth is

free of cost, Exhibitors would be required to pay electricity consumption charges for additional connected load for

demonstration of machinery and equipment at the rate specified in the exhibitor manual. The Exhibitors booking Indoor

Raw Space and Outdoor Raw live demonstration space will have to give their exact requirement of connected load in KW,

in advance by 10th November 2017. Please refer Form No. 3 for booking and details.

09

The Organisers will provide electricity at a suitable point in the stand. Internal distribution to the machinery/equipment

will have to be arranged by the Exhibitors' electrical contractor at their own cost, keeping in view the electricity system

norms.

Shell stand exhibitors will not be charged extra upto a maximum load of 1 KW single phase per 9 sq m stand. Those who

require additional power will have to pay Rs. 3000/US$ 85 per KW. Exhibitors opting for raw space have to pay for

electricity/power connection and consumption at the rate of Rs.3000 / US$ 85 per KW.

Other Services and Facilities

A host of other services and facilities can be availed on payment. Please refer to various FORMS enclosed at the end of

this manual.

Possession of Space

For Exhibitors taking built-up space, Exhibits for display should be brought to the Fair Grounds on 05 December, 2017.

Exhibitors taking indoor / outdoor raw space or live demonstration area should take possession on 02 December 2017.

No entry of goods will be allowed after 1300 hrs on 06th December 2017

Construction of Stands

The interior design of the stand will have to be within the architectural controls laid down by FICCI and design of the stand

will be approved from FICCI before 10th November 2017. Exhibitors who do not comply with these guidelines and

regulations will have to pay a penalty of Rs 5,000/- / US$ 125 and will run the risk of closure of the stand by FICCI. All

construction material, waste and empties etc. will be removed by 1600 hrs on 10th December 2017. Work regarding

construction of stands will be permitted within the stand area only or outside the hall and in no case in the walkways in

the Halls.

Completion of Stand Construction and Display

Stands Shall be completed by 18:00 hrs on 06th December 2017

Operation of Stands

No stand will remain unattended. All stands must open at least half an hour before the exhibition and shall remain open

till half an hour after exhibition time on each day.

Cancellations

In case of non-participation / withdrawal from the exhibition, the entire amount paid towards the cost of participation in

the event by the exhibitor would stand forfeited and hence there will be no refund of money.

Settlement of Dues

Any / all expenses chargeable to the Exhibitors must be settled before the closure of the Fair to ensure smooth removal of

goods from the fair site.

Storage of Exhibits & Empties

No exhibits or empties will be stored behind the exhibition stands. Exhibitiors can store the empties with the official

freight forwarding agency in a nomial cost.

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2017

10 11

Removal of Exhibits

All materials need to be removed by 18:00 hrs on 10th December 2017

Damages to Fair Ground

Exhibitors will be required to make payment for the damages incurred to the Fair Ground facilities / buildings etc also

during set up and dismantling period.

Sale of Exhibits

Counter sales are not allowed during the Fair. However, negotiations for sale may be conducted. Removal of any Exhibit

during the fair period is strictly prohibited.

Handling of Exhibits, Customs & Imports

Customs, clearing & forwarding services would be available at the Fair Grounds at extra cost. The Organiser has

appointed M/s. R E Rogers Pvt. Ltd. and M/s P S Bedi & Co Ltd as Clearing and Forwarding Agents, who would assist in the

handling and completing customs formalities, if required. Please refer to enclose FORM No 09 for further details and

tariff. The Exhibitor would be required to contact them directly for such assistance. Movement of Exhibits in the Fair

Grounds by agencies other than the official clearing and forwarding agents is prohibited.

Service Agencies

Service agencies/provider like security, cleaning, phones, catering, courier etc. empanelled with organisers will only be

allowed to provide services to exhibitors. Other agencies will not be allowed to enter/operate in the exhibition.

Photography

The organisers reserve the exclusive right to take photographs and films of the Exhibition stalls. Prior permission of the

Organisers will be essential for taking photographs and films by the Exhibitors and others.

Insurance

Against all ascertainable risks from transportation to display and removal should be done by the Exhibitors at their cost.

Organisers will not be responsible for any claim.

Entry / Exit

Entry into Fair Ground will be on the basis of exhibitor passes issued by Organisers. The exhibitor badges can be procured

from the site office during the construction period. Badges will be issued to the exhibitor as per the following table:

Entry of vehicles in Fair Ground will not be permitted during exhibition hours and other hours specified separately. Exit

passes will be necessary for exhibits / material to be taken out of the Fair Ground.

Vehicle Passes

The Organisers would be making arrangements for Parking of vehicles for exhibitors near fair ground. For this parking

labels will be issued by the Organisers from the site office.

Violation of Rules

In the event of violation of any rules, organisers will have the right to close down the stall of the exhibitor.

Dispute Resolution and Governing Law

All unresolved matters, questions, disputes or differences whatsoever arising between the Exhibitor and Organisers shall

be settled by arbitration in accordance with the rules of the Arbitration and Conciliation Act 1996. The arbitration

proceedings shall be conducted in English language in New Delhi, India. The arbitration agreement contained in this

paragraph shall be solely and exclusively governed by the laws of India.

Force Majeure

If the exhibition is abandoned, cancelled or suspended in whole or - in part by reasons of war, fire, national emergency,

and labour, non-availability of exhibition premises or re-allocation of exhibition premises or any other cause not within

the control of organizers. Organizers shall be under no obligation to refund such rental or part thereof and shall be under

no liability for any actions, claims or losses.

Space No. of Exhibitor Badges

9 sq.m. 3

12 sq.m. 4

18 - 27sq.m 6

36 and above sq.m 10

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2017

10 11

Removal of Exhibits

All materials need to be removed by 18:00 hrs on 10th December 2017

Damages to Fair Ground

Exhibitors will be required to make payment for the damages incurred to the Fair Ground facilities / buildings etc also

during set up and dismantling period.

Sale of Exhibits

Counter sales are not allowed during the Fair. However, negotiations for sale may be conducted. Removal of any Exhibit

during the fair period is strictly prohibited.

Handling of Exhibits, Customs & Imports

Customs, clearing & forwarding services would be available at the Fair Grounds at extra cost. The Organiser has

appointed M/s. R E Rogers Pvt. Ltd. and M/s P S Bedi & Co Ltd as Clearing and Forwarding Agents, who would assist in the

handling and completing customs formalities, if required. Please refer to enclose FORM No 09 for further details and

tariff. The Exhibitor would be required to contact them directly for such assistance. Movement of Exhibits in the Fair

Grounds by agencies other than the official clearing and forwarding agents is prohibited.

Service Agencies

Service agencies/provider like security, cleaning, phones, catering, courier etc. empanelled with organisers will only be

allowed to provide services to exhibitors. Other agencies will not be allowed to enter/operate in the exhibition.

Photography

The organisers reserve the exclusive right to take photographs and films of the Exhibition stalls. Prior permission of the

Organisers will be essential for taking photographs and films by the Exhibitors and others.

Insurance

Against all ascertainable risks from transportation to display and removal should be done by the Exhibitors at their cost.

Organisers will not be responsible for any claim.

Entry / Exit

Entry into Fair Ground will be on the basis of exhibitor passes issued by Organisers. The exhibitor badges can be procured

from the site office during the construction period. Badges will be issued to the exhibitor as per the following table:

Entry of vehicles in Fair Ground will not be permitted during exhibition hours and other hours specified separately. Exit

passes will be necessary for exhibits / material to be taken out of the Fair Ground.

Vehicle Passes

The Organisers would be making arrangements for Parking of vehicles for exhibitors near fair ground. For this parking

labels will be issued by the Organisers from the site office.

Violation of Rules

In the event of violation of any rules, organisers will have the right to close down the stall of the exhibitor.

Dispute Resolution and Governing Law

All unresolved matters, questions, disputes or differences whatsoever arising between the Exhibitor and Organisers shall

be settled by arbitration in accordance with the rules of the Arbitration and Conciliation Act 1996. The arbitration

proceedings shall be conducted in English language in New Delhi, India. The arbitration agreement contained in this

paragraph shall be solely and exclusively governed by the laws of India.

Force Majeure

If the exhibition is abandoned, cancelled or suspended in whole or - in part by reasons of war, fire, national emergency,

and labour, non-availability of exhibition premises or re-allocation of exhibition premises or any other cause not within

the control of organizers. Organizers shall be under no obligation to refund such rental or part thereof and shall be under

no liability for any actions, claims or losses.

Space No. of Exhibitor Badges

9 sq.m. 3

12 sq.m. 4

18 - 27sq.m 6

36 and above sq.m 10

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2017

12 13

Eima Agrimach INDIA 2017 is being held in the temporarily constructed hanger structure based halls in the open ground

and also outdoor raw space at IARI, Pusa. The superstructure will be made of mild steel/Aluminum frame sections. The

roof of the structure will be a covering made of SRF Polypropylene. The flooring will be made of wooden platform. The

pitch roof type superstructure will have a maximum height of 10 m at the centre and the side eave 4 m. The Platform in the

hanger will have a load bearing capacity of 200 kg / sq m.

Dimension of halls

Specific Architectural Control and Guidelines

l Exhibitors are advised to follow guidelines specified by the organisers for the exhibition. The organisers would

particularly like to emphasize on the following points.

l Woodwork in the halls is prohibited. Platforms / panels and other decoration for the interiors must be

brought in pre-fabricated condition for assembly and finishing inside the hall. Use of systems will be

encouraged to result in timely completion of stalls. Passage area is to be kept clear of packing cases,

construction material etc.

l The exhibitors should leave minimum 30% of the stall area free for movement of visitors.

l Stalls should be completed in every respect by 1600 hrs. on December 06, 2017 with all exhibits in position.

l The exhibitors who have booked indoor / outdoor raw space can construct an office / cabin provided the

area covered is 25% of the total booked area and the balance space should be kept open. Height of the

sidewalls that open onto the passage area has to be of 1.5 m. The wall touching the adjacent exhibitor's

stall or the back wall has to be of 2.5 m in height, whichever is applicable.

For island positions, the openings on all sides of the stall / space will have to be maintained. The height of the

sidewalls should not be more than 1.5 mtrs. The display within the stall could go till 3 m. Exhibitor booking

outdoor raw space can go up to a height of 5 m.

Exhibitors should note that the partition wall between the two stalls / space in the indoor / outdoor raw space

categories will not be provided by the organisers. Exhibitors will have to finish the partition / sidewalls from both the

sides so that the attire exhibition is maintained. Exhibitors are advised to follow this guideline strictly.

It is mandatory for exhibitor to maintain the stand types in terms of openings of a stall / space. Exhibitor may like to

have an entry / exit point on the sides. Organiser can ask exhibitors, anytime, to follow the above guidelines.

Organisers decision in this regard is final and binding.

Use of any kind of cloth banner and tent structure in the stall/exhibition site is prohibited.

Exhibitors should advise their display and advertising agents about the rules and guidelines for stall decoration,

permissible size of display material, partition / side / back wall height restrictions, load bearing capacity, wall finish

from both sides, panels, office cabins etc. Organisers would not correspond with the advertising agents engaged

by the company / exhibitor. However, if the exhibitors themselves require any information or clarification, the same

can be obtained from the organisers.

The above height of features and their locations is subject to approval of plans from the organizers (FEDER

UNACOMA & FICCI)

No construction shall be permitted in front of emergency doors, service doors, electric distribution boards, switch

rooms, toilets, and other fair facilities. The unauthorized construction undertaken in front of such facilities would be

removed at the expense of defaulter participants and the organisers (FICCI) would also levy penalty as deemed fit.

Exhibitors booking indoor / outdoor raw space are required to submit their design drawings at least one month

before start of the exhibition and the plans would be scrutinized within 7 days after their submission to the

organizers (FEDER UNACOMA & FICCI). All exhibitors have to strictly follow the architectural guidelines laid down in

the manual. Any deviations will not be permitted.

GUIDELINES FOR CONSTRUCTION & SETTING UP OF STANDS

Hall no Maximum Door Height at the centre of Height of a stall Load bearing Type of structure /

Opening (h x w) the hall/hanger capacity of floor material of the roof

A & B 7' x 8" 10 m 2.5 m 200 M.S. Tubular

(Usable height 3 m due kg /sq m Structure with Steel/

to the placement of fans) Aluminum frame

section and Covered

With Fire retardant,

PVC coated Fabric

with Virtually nil

penetration of light

Flooring

All exhibitors opting for indoor space for Raw or shell stand, a wooden platform slighted or raised from the ground

made of ply board is provided as the base. This platform has a load bearing capacity of 200 kg / sq m. Heavy machines

of more than this load cannot be placed on this base. Exhibitors have to compulsorily opt for brick or paver floor,

which can take more loads. Organisers will try their best to provide flooring, which has uniform level for enabling

exhibitors to place & demonstrate sensitive machines but since the event is held in a temporarily created

infrastructure organisers cannot guarantee a quality, which can be compared with that of concrete floors of

permanent exhibition halls.

Procedure for taking possession of Stands

l Possession of Built up and Raw space area will be given to the exhibitor only after full payment of all dues

including the security deposit and service tax.

l The exhibitor must give a letter of authorization to the FICCI official at site office for obtaining possession of

their stand in the name of representative mentioned in the letter.

Time schedules for taking Possession of Stands

Possession of Built up stalls and raw space will be given as follows:

Indoor / Outdoor Raw Space : On December 02,2017 from 12:00 am onwards

Live Demonstration Area : On December 02,2017 from 12:00 am onwards

Built Up Stall : On December 05, 2017 from 12:00 am onwards

No entry of goods will be allowed after 1300 hrs on December 06, 2017. The exhibitors should complete the stall

construction and decoration by 1600 hrs on December 06, 2017.