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IAMSLIC: How We Get Things Done
A Panel DiscussionWednesday, October 10th
33rd Annual IAMSLIC ConferenceSarasota, Florida, USA
Lisa Raymond, IAMSLIC Archivist
Steve Watkins, Member of the Web and Resource Sharing Committees
Kristen Metzger, Membership Database Coordinator
Janet Webster, IAMSLIC-FAO Cooperative Activities Committee
Joan Parker (Moderator), IAMSLIC President on IAMSLIC Calendar and Committees
IAMSLIC Archives
Lisa RaymondWoods Hole Oceanographic Institution
Please send any IAMSLIC related:
•Correspondence
•Executive Board and committee meeting minutes, reports, memos
•Budgets and financial statements
•By-laws, policy manuals, handbooks, etc.
•Events, awards, and activities documentation
•Photographs and digital images
•Memorabilia
Publication files are monitored: •We do have all the proceedings and all the newsletters except for number 27 (1987 or 1988).
Weak areas of the collection:•Committee reports and minutes•Regional groups
Guidelines:•Review files before sending.•Label files – inclusive dates, subject or folder name, etc.•Paper is the preferred format, but we do accept digital files.
Send material that meets the goals of the archives:•Enduring historical, legal, fiscal and/or administrative value to warrant permanent preservation.
IAMSLIC Web and Resource Sharing Committees
Steve WatkinsCalifornia State University, Monterey Bay
IAMSLIC Resource Sharing Goals
• Equitably distribute the burden of interlibrary lending across all types and sizes of libraries
• Help smaller facilities share their unique or geographically distinct collections with our global community
• Simplify searching and borrowing
• Incorporate libraries without online catalogs into the Union List of Marine and Aquatic Serials so their collections are accessible
• Free resource sharing for all IAMSLIC Members
IAMSLIC Z39.50 Distributed Library• Launched in July 2002
• 398 potential borrowers
• 100 participating lending libraries
• 15,000 ILL requests processed to date (roughly 60 per week or 3,000 per year)
• During 2006-2007:
– 110 libraries made resource sharing requests
– 44 countries were served
– 77 libraries in 22 countries supplied documents
How to Participate
As a borrower: Simply join IAMSLIC!
As a lender:
Those with Z39.50 server capability should send the following information to [email protected]
1. Catalog server IP address or Internet name(e.g. 207.62.129.121 or voyager.csumb.edu)
2. Z39.50 server port number for incoming queries(often 210, 7090 for Endeavor, 2200 for SIRSI, etc.)
3. Internal database name for Z39.50(e.g. Voyager, UNICORN, MARION, INNOPAC, etc.)
Alternatives for Participation
Don’t have Z39.50 capability?
You can join the Union List of Marine and Aquatic Serials which is also searched as part of the IAMSLIC Z39.50 Distributed Library:
– Add your library’s serial holdings to existing records
– Enter new journal titles not already in the Union List
– Records are exported periodically and indexed for Z39.50 retrieval in the IAMSLIC Distributed Library system
– Direct input of titles or input of tab delimited text or spreadsheet files
Interlibrary Loan Transaction
Z39.50Server
Z39.50Server
Z39.50Server
IAMSLIC Z39.50Distributed LibraryBroadcast Search
Interface
ParticipatingLibrary Catalogs
Z39.50Server
MembershipDatabase
XMLUSMARC Union ListDatabase
LibraryProfiles
Catalog Record
ILLTransaction
Copy toRequestor
EmailBorrowing
Request
Authentication
The IAMSLIC Website
The Members Area of the website provides access to additional resources and services for IAMSLIC members. Members must first log in for access to these member-only resources:• Annual Reports• Aquatic Commons• Conference Planning information• Conference Presentations• Decision Notebook• Executive Handbook• Meeting Minutes• Membership Directory• Resource Sharing
The user name and password were distributed to all members during the most recent membership renewal process. Please contact Kristen Metzger, IAMSLIC Membership Database Manager, for more information.
Add your New Book List
Publications > New Book Lists
AWI Library, Alfred Wegener Institute for Polar and Marine ResearchBremerhaven / Germanyhttp://www.awi.de/en/infrastructure/library/new_books_list/
California Academy of SciencesSan Francisco, California USAhttp://www.calacademy.org/research/library/newacq/index.html
Fisheries-Oceanography Library, University of WashingtonSeattle, Washington USAhttp://www.lib.washington.edu/fish/newbook.html
Guin Library, Hatfield Marine Science Center, Oregon State UniversityNewport, Oregon USAhttp://osulibrary.oregonstate.edu/guin/booklist.php
Harbor Branch Oceanographic InstitutionFt. Pierce, Florida USAhttp://www.hboi.edu/downloads/pdf/newbooks.pdf
IAMSLIC Membership Database Coordinator
Kristen L. MetzgerCSA International, Inc.
Stuart, Florida USA
Alternate Working Title:
Why you lazy bunch of losers should be glad someone is willing to
do this crap for nothing
PAYMENT OPTIONS
• Check in U.S. dollars
• Credit Cards
(MasterCard & Visa)
• Electronic Bank Transfer
IAMSLIC-FAO Cooperative Activities Committee
Janet WebsterHatfield Marine Science Center
Oregon State University
History of the MOU
• 2004 – Opportunity to formalize the informal• Why?
– strengthen the capacity of fisheries and aquatic sciences institutions
– support the development and improvement of information bases and information management tools
– support global, regional and local networks for information sharing
• Signed in 2004 by Watkins and Nomura
• Some highlights from 2004-2005– Webster’s sabbatical at FAO Fisheries– IAMSLIC Conference at FAO 2005– Latin American Union List of Serials
• MOU reviewed and renewed Oct 2005
2006-2007 Highlights
• Investigate the creation and development of an IAMSLIC subject repository and metadata harvester.
– The Aquatic Commons– FishCode brochure on The Aquatic Commons
• Develop guidelines to facilitate digital integration and preservation of literature from developing countries.
– Guidelines on Digital Publishing by Wilkinson & Collins• Improve resource sharing in developing countries
– African Union List of Serials• Promote collaboration and networking between fisheries and
aquatic science libraries– Collins’ work as membership committee chair
• Increase coverage of information from developing countries in ASFA
– IAMSLIC members became ASFA partners: Centre National des Sciences Halieutiques de Boussoura, Guinéa; Living Aquatic Resources Research Centre, Vientiane, Lao PDR
What’s next?
• Review the last two years.
• Reaffirm that we work well together.
• Plan activities for 2008-2009
IAMSLIC CalendarAnd
IAMSLIC Committees
Joan Parker, IAMSLIC PresidentMoss Landing Marine Laboratories/
Monterey Bay Aquarium Research Institute
IAMSLIC Calendar (part one) October: Annual IAMSLIC Conference
Executive Board ratifies decisions of the yearIAMSLIC Annual Business Meetings
November: Membership renewal reminder (first)President confirms Executive Board decisions and compiles task plan President confirms committee membership and charges (updates web)Newsletter issued with reports and minutes from conference
December: Conference proceedings final submission date (1 Dec)
New Treasurer begins dutiesInterim report (Oct - Dec) filed by outgoing TreasurerMembership renewal reminder (second)
January: Membership renewal reminder (final)
Jan. 31 cut-off to Distributed Library for delinquent members
February: Membership census (1 February)Regional Group financial report due (1 February 2008)Newsletter issued with updates on committees and chargesGrant cycle 1 announced (15 February)
March: Regional Group annual plans due (1 March)
Site Selection Committee presents proposalsGrant Cycle 1 decisions (15 March)Allocation to regional groups
IAMSLIC Calendar (part two) April: Conference Final Account presented
Grant Cycle 2 announced (if funds available) May: Grant Cycle 2 decisions announced
Newsletter June: Site Selection decisions announced
Nominations Committee formedConference Registration opens
July: Ballots formulated (elections and Bylaws changes)
Dues in excess of Regional Group allocation forwarded to IAMSLIC August: Newsletter September: Committee Reports submitted to EB and Secretary
Conference final registration deadline announcedExecutive Handbook updated by President and circulated to board
Standing Committees•Aquatic Commons Board •Bylaws •Conference (Includes Sponsorship and Exhibitors) •Membership (Includes Membership Database) •Nominating •Resource Sharing •Web Committee
Special Committees and Taskforces (as needed) •IAMSLIC Conference Site Selection Taskforce•IAMSLIC Grant Finding Taskforce•IAMSLIC Cooperative Activities (FAO, IOC)•RegOnline
