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IAC Student ActivitiesUpdate
Michaela A. Martin, P.E., C.E.M.
IAC Student Activities Coordinator
Oak Ridge National Laboratory
IAC Student Activities Coordinator• Michaela Martin, Oak Ridge National Lab (ORNL)
– Student Forum Web Site Development– Student Registry and Exit Interviews– DOE Advisor, Student Steering Committee– Lead, Student Meeting Planning– IAC Certificates of Participation– IAC Student Promotion: Brochures, Professional Organizations, Employer
Networking, Engineering Licensure– Miscellaneous: Resume review, general counseling
Outline of Discussion• Introduction• Web Site• Student Registry and Exit Interviews• Student Certificates and Program Brochure• Student Steering Committee• Professional Conferences
Web Site Update• Web Site Address: www.iacforum.org• New Look, New Features
– New webmaster, transitional bugs to resolve• Home page is experiencing over 1,000 hits per
month• Traffic will dramatically increase this spring when
DOE links to it (DOE’s web traffic is in the millions!)
Web Site Update (cont’d)• Careers- Very Popular with Visitors!
– Resumes: password protected, edit and delete functions available
– Job Opportunities: will be updated more frequently
– Encourage your colleagues to post, or re-post their resumes ASAP! Our career section has great exposure and is used by many companies. They don’t always list positions, most simply look at the resumes!
Web Site Update (cont’d)• Message Boards are back on-line! • AR Exchange
– With Director approval, students may post unique ARs on the web site– Strict limitations on postings, site will be closely monitored– May add password protection in the future
• Newsletter – will produce 2 per year• Requesting students submit materials for the web site and newsletter – U
Dayton Top 10, pictures, success stories, software, etc. Send info to Michaela.
Student RegistryAll IAC students must participate in the Registry
– Link from: www.iacforum.org/registry.htm
– Upon employment, or ASAP
– Information may be updated at any time
– Info provided by student: Name, address, field of study, school, active/inactive, lead status
– Lead student status should be updated frequently – You should have only 1 or 2 students identified as a lead
– Update student status via Lead Student Query
– Rutgers uses this site in their evaluation of center performance, student participation is important!
Note: The registry is now
password-protected!!
IAC Management Access Only
IAC DirectorsAccess Only
Updating Student Status Using the Lead Student Query
Updating Student Status Using the Lead Student Query
Updating Student Status Using the Lead Student Query
Student Exit Interviews
• All IAC students must take the Exit Interview before departing the IAC– Also located at www.iacforum.org/registry.htm– Info provided by student: Name, permanent address, feedback
on experience, short-term career goals– Completion of Exit Interview automatically updates student’s
status to inactive– Critical information for evaluation of center and DOE
program performance, used for the determination of future IAC budgets
Student Participant Reports
• Accessible only by IAC Management
• Identifies numbers of registered students, exit interviews and student certificates issued
• Used by Rutgers for center performance evaluation
• Used by DOE to report level of student participation to congress for budget requests
Student Brochure• Schools should have copies on-hand
• File (pdf) is on student web site under the Marketing link at http://www.iacforum.org/marketing2.htm
• Please distribute to clients, recruiters, potential employers, state boards, etc.
IAC Certificates of Participation• New Look for 2004
• Signed by the Assistant Secretary of Energy
• Requires applicants to meet minimum criteria
– 2 academic sessions, 6 plant visits, 7 of 9 core skills
• Paperwork due by March 1, July 1 and October 1
– Return to Michaela Martin, via email, snail mail or fax
• DOE Certificates are returned to Directors for Distribution to Students within 30-45 days
• Common Problems and Delays
– Incomplete forms: return address and student permanent address are often missing
– Students must be registered in the IAC registry to receive certificates
– Directors forget to distribute certificates to students
Demand for IAC Certificates
Next opportunity for requesting certificates: March 1, 2004
Certificate Request Date
Number of Certificates
Issued
March 2002 41
July 2002 32
October 2002 35
March 2003 32
July 2003 32
October 2003 21
Student Steering Committee
• Committee of IAC Students
• Discusses issues raised by IAC student population, DOE, Directors
• Makes recommendations and reports to DOE
Student Steering Committee• Committee structure
– Lead Students from 7 centers are voting members– 3 non-voting advisors: Larry Ambs, Michaela Martin, Alumnus (tbd)
• Committee Activities– Meet twice per year – student’s meeting and by phone– Gathers input from center colleagues and advisors– Makes formal recommendations to DOE, Directors and Students
• Committee Membership Details– 2 year terms for centers– Each center should appoint a lead student and alternate to participate– Centers will “roll off” in phases, new centers will “roll on” in alphabetical
order
Student Steering Committee Membership
• 2003 Members – Arizona State*– Bradley*– Colorado State*– Georgia Tech– Iowa State– Lehigh– Loyola Marymount
(*to roll off in 2004)
• New Members in 2004– Mississippi State– North Carolina State– Oklahoma State
Student Steering Committee Discussions
• Officers will attend the IAC Directors Meeting
• Results from discussions at the 2003 Directors meeting will be presented this afternoon
• Students will have the opportunity to discuss issues of interest with steering committee members this afternoon
Professional Conferences• Opportunity to present papers and/or attend professional
conferences that are relevant to your IAC experience
• Conference and travel costs were covered by ORNL
• In 2003, 22 students attended conferences including:
– ASHRAE – American Society of Heating, Refrigerating, Air-Conditioning Engineers, January 25-28, 2003
– AEE – Association of Energy Engineers, November 12-14, 2003, Atlanta, GA
– IETC – Industrial Energy Technology Conference, May 13-16, 2003, Houston, TX
– ACEEE – American Council for an Energy-Efficient Economy, July 2003, Rye Brook, NY (with IAC Directors Meeting)
Professional Conferences
• Cuts in the 2004 Budget have severely limited this activity
• Funds are available to cover travel costs for only 3-4 students to attend conferences
– Priority will be given to authors/presenters of technical papers
– Additionally, awarded on a first-come, first-serve basis
• Contact Michaela for more info
