I-PAD APPS FOR LAWYERS

By Patricia A. Yevics

Maryland State Bar Association May 30, 2012

pyevics@msba.org 443-703-3039

Got Information??

• iPhone v iPad Apps

• Buying Apps

• Apps for being organized and productive

• Creating and Organizing Documents – A Tip Editing and Sending a Document via Email

• Working with PDF files

• File Storage

• Printing

iPad v iPhone Apps

Currently over 500,000 iPhone apps and all will “work” on iPad

Three “types” of apps from App Store

iPhone only apps

iPad only apps

Universal – work on both iPad and iPhone

How to tell an iPhone Only App You will know an app is a iPhone only

app because it will not take up the entire screen on the iPad

You can get a full view by clicking on the 2X in the right corner although it will be a little blurry

Buying Apps

• Two ways to Buy – Through iTunes to your computer

– Directly to the iPad

– Can also update either through your computer or your iPad but much faster through your iPad

Organization and Productivity

• Calendars and To Do Lists – Many calendar and To Do List apps for iPad

and iPhones

– Consider using the iCal and Reminders that come with iPad before spending money

– Keep it simple

– Find one you like and use only one

– Make sure you sync it with all your devices

Can show by date

Can show by list

Reminders I Pad App

Remember the Milk • Free but Pro version is $25.00

• Syncs easily (once a day with free, unlimited with Pro) with online to do list

• Can access tasks online

• Smart Lists are special lists that are created based on criteria that you define, and are automatically updated as your tasks change.

• Organize by lists, location, Smart Lists

2Do by Guided Way Technologies

• Supports Dropbox and iCloud • $9.99 • Tabs along side

• Good if you need to be

reminded

• Review by AppStorm • http://ipad.appstorm.net/reviews/productivity/2do-easy-elegant-task-management

Fast Calendar and Tasks

• Good FAQ’s

• Tasks are part of the calendar

• Can be landscape or portrait

• Very easy to add events and tasks

• Syncs easily with desktop

Adding Events

Adding tasks

Pocket Informant HD • Looks like a “daytimer” • Brings together calendar, tasks, notes • Currently $6.99 • Very robust • Syncs easily with other calendars • PC Magazine Review • http://www.zdnet.com/blog/mobile-news/maximizing-mobile-productivity-with-pocket-informant-review/7400

• Demo http://www.youtube.com/watch?v=xHm4ypdCVgA

Creating and Organizing Documents

• Still not the best device for creating formatted documents

• Still need laptop or PC

• Best for:

– Editing documents

– Taking notes

– Creating or annotating pdf documents

Docs To Go from DataViz

Works with a variety of Office versions including 2007, 2008, 2010 and 2011.

Can create/edit/email MS Office Docs but best for editing documents

Can view PDF Files

$10 – Standard / $16 Premium

Needs to be on Mac/PC and iPad

Can sync using Dropbox, Google Docs, iCloud, Box.net, iDisk and SugarSync meaning users may not even need to email themselves the documents, spreadsheets or presentations. Desktop synchronization is yet another option.

Review from TechRepublic http://www.techrepublic.com/blog/mac/documents-to-go-premium-enables-ms-office-app-use-on-ipad/989

QuickOffice Pro

Easy to create and edit documents, slideshows, and

presentations.

View PDF files

$19.99

Access, transfer, and manage files on Dropbox, Google Docs, Box, SugarSync, Evernote, and many other cloud-based services.

Mac/PC/Android

Easier to use than Docs to Go

Deep sharing options to Facebook, Twitter, and more.

Review from PC Magazine

http://www.pcmag.com/article2/0,2817,2396440,00.asp

Cloudon from Cloudon, Inc

Newest app Well reviewed by PC Magazine http://www.pcworld.com/article/253620/cloudon_puts_office_on_your_ipad_for_freefor_now.html

Enables remote versions because of seamless integration with the Web-based file storage services Box.com and Dropbox – Can track changes – Currently free

Editing/Sending a Document

1. Message I sent

2. Open the message and press on the attachment with the cursor until you see

3. Click on “Open In” until you see the Word Processing App you are using – in my case Docs to Go

5. Save the changes.

4. The document will open. You can make changes to it. Save the changes.

6. Find the edited document 7. Hit send

8. Send the attachment

Note Taking Apps

• Many apps available

• Find one you like as they are different

• Decide how simple or complicated a device you need.

Penultimate Notes Use stylus or finger, $.99 - easy to use

Can send to Dropbox , add Photos

Can use color

Noteshelf by Ramki • $6.99

• Does not offer is importing and annotating but allows you to export to email, iTunes, Dropbox, Evernote, your iPad album, or printer.

• Good search feature by creating tags

• Can share just individual pages from a note.

• Can use keyboard

• Notebooks are customizable

• Can password protect

• Can create groups

Noteability by Ginger Labs

$ .99

Can record while note taking

Can type notes

Can pull up PDFs and annotate them

Web Clipping feature

Autosync to Dropbox

Remarks by Readdle

$ 4.99

Can annotate pdfs and take notes

Syncs with Dropbox and Google Docs

Can type notes using keyboard

Excellent comparison of Noteshelf, Noteability and Remarks http://www.imore.com/2012/03/19/noteshelf-remarks-notability-ipad-handwriting-app-shootout

And Finally

http://www.notetakerhd.com/

$4.99, Stylus and Finger

Save to pdf

Lots of features

$2.99 Really designed for finger note taking but can use stylus

Lots of features

Working with pdf Files

PDF Expert by Readdle

• $9.99 – Highly rated and recommended • Excellent Manual with App • Sync any folder on Dropbox or any WebDAV storage with a

local folder on the iPad • Use iTunes file sharing to transfer files directly to your iPad via

USB cable. • Syncs changes back to original folder • Typical annotations allow you to write comments, highlight

text, underline etc • Complete fillable PDF Forms • Sign PDF documents. Sign contracts, agreements or

statements with your own handwritten signature.

Easy to create folders and move/copy

documents.

To move a document click EDIT in right hand corner

Click on the document you want moved, and choose

the Move Icon

Choose where you want it moved and click Move

Annotating Documents Pencil icon turns on/off

Annotation Bar

Pens icon turns on/off handwriting

Other icons are for Highlighting Sticky Note Underline Font

Adding a Signature To add a signature, click on the quill icon in the document

It will ask you to sign the document

and click Save

In the document you want to sign, you will “tap and hold to add the signature.

Click on signature and choose whose which signature you want to add

Storing AND

Managing Documents

GoodReader

Can create folders

Can rename folders

Can Preview documents

Can move documents

Can password protect documents

Can open in other apps

Can email directly from Goodreader

File Storage

• Should not store ALL files on iPad (IMHO)

• Need online storage service

• Allows you to access all your files where ever you are

• Dropbox is one of the best but not the only one – Free for 2 GB online storage

Accessing Files Through the Cloud 1. Download at www.dropbox.com onto your desktop and/or laptop.

Can download to Mac and PC. Will allow you to sync all your files online.

Free account for 2GB. 50GB for 9.95 month and 100GB for 19.95 month.

It will create a folder on your computer.

On a Mac it will be on the bar at top

On PC , it will be at the bottom

2. Download the app to your iPad from iTunes

3. Files which you choose will then be available to all the computers that have Dropbox installed

Storing with Dropbox Save your document to the

Dropbox Folder where you

created the document.

If you wish to share the document with others can save in Public Folder

Otherwise save to main folder

NOTE: If you want to save a file on your desktop as well, you need to save it a second time

Finding the Document

• Go to any other device with Dropbox

• Open the App and it will update ALL devices with any changes

• It will show when documents were last updated

Opening the Document • You cannot work on Documents in Dropbox

• It is for storage only but you can open it in other apps to make changes or viewing.

• Open the document you want to work on and choose which app you want to use.

Other Storage Apps www.sugarsync.com 4.99 mo/49.99 yr – 30 MB

6.99 mo/99.99 yr – 60 MB

14.99 mo/149.99 yr – 100 MB

PC/Mac/All Mobile Devices

Access date from anywhere

Edit using Docs to Go or QuickOffice

www.box.net Free

Unlike Dropbox can now view and edit as well as share them

Apps that allow you to print from iPad

http://www.ecamm.com/mac/printopia/

$19.99

Works only with Macs

Printing on Mac and PC

App For both Mac and PC

www.eurosmartz.com

For iPad and iPhone

$8.99

Can print over 3G network in offices where wifi is not available

EuroSmartz has a variety of printing apps

http://readdle.com/

App For both Mac and PC

For iPad and iPhone, $6.99

Can get demo before purchasing

Readdle has many excellent apps

Need more help??

• Use YouTube for excellent tutorials

• Best way to Find Apps – iPhone J.D www.iphonejd.com

– iPad 4 Lawyers www.ipad4lawyers.squarespace.com

– TabletLegal www.tabletlegal.com

• www.twitter.com/msbaloma

• Pat Yevics, pyevics@msba.org

or 800-492-1964, ext 3039