International Energy Science Course, Graduate school of Energy Science, Kyoto University (2017)

International Energy Science Course – Master's and Doctoral Program

APPLICATION TO OFFER (2 months+)

International Energy Science Course - Master's and Doctoral Program

OFFER TO ENROLLMENT (6 months)

BEFORE YOU APPLY

APPLICATION SUBMISSION DEADLINE

Cycle I (Apr.intake) - Jun - Jul Cycle II (Oct. intake) - Jan -Feb

APPLICATION FEE PAYMENT PERIOD

Cycle I (Apr. intake) - Mid Jul Cycle II (Oct. intake) - Mid Feb

IN-PERSON / SKYPE INTERVIEW PERIOD

Cycle I (Apr. intake) - Mid/Late Aug Cycle II (Oct. intake) - Mid Mar

ADMISSION OFFER NOTIFICATION

Cycle I (Apr. intake) - Early Sep Cycle II (Oct. intake) - Early Apr

OFFER NOTIFICATION Cycle I (Apr.intake) - Early Sep Cycle II (Oct. intake) - Early Apr

ADMISSION FEE PAYMENT PERIOD

Cycle I (Apr. intake) - Nov- Dec Cycle II (Oct. intake) - May-Jun

OFFER ACCEPTANCE/ PAYMENT DEADLINE Cycle I (Apr.intake) - Mid Dec Cycle II (Oct. intake) - Mid Jun

IMMIGRATION PROCEDURES

Eligbility Certificate & Visa Cycle I (Apr.intake) - Jan-Mar Cycle II (Oct. intake) - Jul-Sep

ARRANGING ACCOMMODATION

Cycle I (Apr.intake) - Feb-Mar Cycle II (Oct. intake) - Aug-Sep

RELOCATION ARRANGEMENTS Cycle I (Apr. intake) - Mar Cycle II (Oct. intake) - Sep

ORIENTATION PROGRAM# & COURSE STARTS

Cycle I (Apr. intake) - Beginning Apr Cycle II (Oct. intake ) - End Sep /Oct

SUBMISSION OF SIGNED PAPER DOCUMENTS Please return filled and signed documents to the GSES office. -Financial statements (Form D&E)-Enrolment forms (Form F, G & H)-Bank receipt of admission fee-Graduation/Degree certificate-Final transcripts (only for recent graduates)*Students who applied via online must submitthe original copy of Form B, C, ) degreecertificate & final transcripts, and Disclaimer)

ENROLLMENT PACAKGE To successful candidates, we will enclose an enrolment package with the offer letter.

STUDENT TO-DOs GSES

ACCOMMODATION 1. INTERNATIONAL HOUSE(DORMITORY) APPLICATION Those who are newly arriving in Japan or those who lived in Japan for less than one year can apply for the International Houses, university accommodation. Please apply for a 'draw' according to the instructions and forms which will be emailed to new students about 3 months before enrolment.

#The details of orientation meetings will be announced nearer the time.

IMMIGRATION PROCEDURES International students are responsible for getting a student visa before enrolment. 1.Return the filled application for the "Eligibility

Certificate" (Excel) to the GSES*. 2.Receive the issued Certificate by post .

(Allow 6 to 8 weeks including mailing time)3.Go and apply for a student visa at the Japan

consulate. Eligibility Certificate and formaladmission certificate must be attached.

*MEXT students do NOT need an EligibilityCertificate for visa application.

JOINT- GUARANTOR SYSTEM FOR KU INTERNATIONAL STUDENTS’ HOUSING If students are unable to find a guarantor to let a flat or room, the university can act as their Joint Guarantor. (Subject to landlord’s or estate agency’s policy) Students must follow the procedures of the ‘International Service Office’ and GSES office. Only in-person application will be accepted.

ELIGIBILITY CERTIFICATE The university will apply for an ‘Eligibility Certificate’ as a proxy with the documents provided by the student. It typically takes 4-7 weeks for the immigration to process. The issued certificate will be sent to the student's updated address by registered mail.

ADMISSION FEE PAYMENT By domestic or international bank transfer *MEXT scholars have the fee waived.

DECISION-MAKING If you have received an offer letter, please carefully check: - Standard course duration- Research field and location of the assignedresearch group- Solid financial planning to study in Kyoto- Admission fee payment- Timing of your scholarship award/ scholarshipstart date if any- Deadline of IESC offer-acceptance

PAYMENT NOTICE Please email when you have completed payment of the admission fee

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APPLICANT TO-DOs GSES

DECISION LETTER Post & email to all applicants

APPLICATION ACCEPTANCE & PRIMARY ELIGIBILITY CHECK We will confirm our receipt of the application documents by email. Further contact will be made about missing or incomplete documents/ information if any.

DOCTORAL SUPERVISOR Doctoral applicants must contact a prospective supervisor to discuss application and a potential research/thesis title. (Not applicable for applicants to the Master’s degree.)

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TOEFL/IELTS TEST SCORE You should submit an official TOEFL/IELTS score report via the testing agencies unless your first language is English. Please apply at the ETS/British Council's website. If you have not taken these tests in the last two years, please book a test as early as you can.

INTERVIEW ARRANGEMENTS Selected applicants will be invited to an interview session, either in-person or via Skype. Please reply to the admissions team's email to arrange an interview. Applicants who will be interviewed via Skype should submit their Skype Name. Applicants to the doctoral degree programme may be requested to submit a PowerPoint-style summary (in PDF) for the interview.

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PAYMENT NOTICE Please email a PDF of payment receipt to the GSES office.

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APPLICATION FEE PAYMENT The following options are available: -Domestic bank transfer-Online (credit card) payment-International bank transferSee Guide, G3-5.

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APPLICATION SUBMISSION Please send all required documents to the GSES Office by post or via online system. See Guide, MII-7/DII-7/DI-7

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REFERENCE FORMS It may take you some time to receive a completed reference form in a sealed and signed envelope from your referees. It is advisable to allow sufficient time to get these references.

FEE PAYMENT CONFIRMATION We will send a confirmation by email.

INTERVIEW NOTES Suggested date & time of interview will be sent to the candidates by email.

TIMETABLE Please make sure if it is the right admission cycle of the right year for you to apply. Also please check the date of notification/offer-acceptance.

Cycle I: April enrolment Cycle II: October enrolment

INTERNATIONAL HOUSE We will email application information and forms to new students, receive the application and forward to the accommodation office.

ATTEND INTERVIEW Skype interviewees should attend a test call session prior to the admissions interview. For on-campus interviews, it is the applicant's responsibility to cover the travel fees and other costs to visit the university and apply for a short-tem visa if necessary.

⑤ 2. PRIVATE ACCOMMODATIONTo live outside of the university, students will have to search for and find a flat or house themselves, by visiting the Univ. Co-op or local real estate agents or on the internet.

IMMIGRATION FORM Application forms for ‘Eligibility Certificate’ (MS Excel) will be emailed to overseas, non-Japanese students.

KU TUITION EXEMPTION APPLICATION http://www.kyoto-u.ac.jp/en/education-campus/campus/tuition/tuition_exemption.html Waiver application period falls in mid September and March each semester. Please ask the Student Affairs Section of the GSES.

Cycle I: April enrolment Cycle II: October enrolment

PAYMENT CONFIRMATION & FORMAL ADMISSION CERTIFICATE (入学許可証) Upon confirming the payment and signed documents, we will send a confirmation and a formal admission certificate in PDF.

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TRAVEL ARRANGEMENTS Booking of a flight to Japan and temporary accommodation etc.

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