Hyperion Overview - Nov 19 2013

Management Report Harmonization - Support KT Day 1 Project Overview

April 2009

Deepak Khosla Priyya AnandLijo John

2

Overall Approach ● Existing FIT flow for Sales, LE and Variances to remain As-Is.

● New flow to be built for Variance calculation for MRH.

● Hyperion data to be staged separately via SAP-PI for Global Crops, Seeds and lawn & garden

● New BPS layout for Sales Variance/COGS Variance to be built for MRH.

● Users would need to make variance adjustment entries in two layouts- FIT and MRH- till the decommissioning of FIT is undertaken

● Decommissioning of existing FIT flow to be analyzed and finalized.

3

Context: Finance Strategic Agenda (FLT, 2006)

• Reporting and Management Information requires us to ensure efficient and effective delivery of core information to facilitate informed decision making.

• A clear and consistent view of the figures (“everywhere, anytime, automatic”).

• A common language facilitating the finance performance dialogue, promoting understanding, leading to faster decision making and actions.

• A core reporting framework, incorporating standard reports which can be automated to liberate our time to focus on questions and analysis.

4

MRH; Project Objectives and Scope

SEC/Board

Global BD

Regional/BU

Area

Local

Global DB(Hyp/FIT)

Technology and Organisation/Governance/Processes

= Scope of the Project (Phase I)

Objectives:

To harmonise and rationalize financial management reporting across Syngenta by:- implementing a standardized core management KPI-/Reporting-Framework, - the maximum utilization of Business Intelligence automation and- the set-up of a corresponding Governance and Organisational structure (“Centre of Reporting Expertise”)

Scope:

• Management Finance Reporting based on global Systems (e.g. Hyperion, FIT) in modular approach (“consolidated cost/Destination principle”)

• Global BI technology (in particular Front End access layer) to cover all Reporting requirements

• Global Management Reporting Organisation and Governance (incl. related processes)

• Out of Scope at this stage:Reports which are currently not consolidated on global level and thus requires specific Regional/Local dependent data access.

PIKPI

PI

PI

PIPI

KPIPI

PI

PI

5

Our key deliverables in MRH EDWH

Deliverables

KPI-grounded Mgmt. Reporting packs

BI Delivery

BI interface

IS-Landscape

1

2

3

BSG Org. and Process design (Governance)

a b c

what

how

1. Regular Reports2. Standard Ad-hoc queries

PIKPI

PI

PI

PIPI

KPIPI

PI

PI

Working Assumption

Report templates by lead KPI, Business Division/BU and Geography

1. Regular Management reports

2. Standard ad-hoc queries

Data model

BI concept

IS Architecture design/setup

Central Reporting Shared Service Centre Organisation design

Processes/Governance model

KPI set-up to track BSG performance

First Focus: Core set which is standard across the company

Building on existing Framework; only minor adjustments required

Output

Fully embedded in new BSG target operating model (TOM)

Data repository: EDWHFront-End: Business Objects

Hyperion will remain; next 2 years however landscape is prepared for transition

6

ChangeMgmt.

Org./Gov.

The Team (set-up & design phase)

BSC

BSGLT

Finance PSG

MRH Steering Committee

James Halliwell (sponsor), Robert Weltevreden, Mark Patrick, Graham Walker, David Hedley, Kristi Resh, Gabriele Klett-Roettcher

Project ManagementAlex Modrow

• Regular Update Meeting/Calls

• Ad-Hoc

• Regular/Ad-hoc Updates

• Decisions as required

Internal & external Subject matter Experts and support on demand

Business Requirements• Olivier Troude (Business Reporting)

• Louis Kleynhans / Giles Eldred (GS)

• David M., Mischa P., Nicola P. (SE)

Regional Project Leads:

• Marcin Mlezko (EAME)

• John Hincker (NAFTA)

• Eduardo Kaplan (LATAM)

• Franky Lo (APAC)

BI Delivery• Cheryl Andrew (BPA)

• Sandrine Leininger-Heussner (BPA)

• Deepak Khosla (IS lead)

• Phil Richards (Hyperion)

DesignPhase

Dirk Larisch(PwC)

Gualam Sadikot (PWC)

update

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AS – IS System Architecture

SGRSCONSCrop Sched.

CP Sched.

BD Sched.

Seeds Sched.

Group Sched.

PP Sched.

EDWH (SPOT, DM & BPS) BVA Calculations

SynPro

SGRSCP data

CRISP

Seeds data

Group data

PP data

CRISP

Bex & Web Reports

SYNCROP – PP & CP Seeds 2005

Sales, COGS & Inventory data

CP + PP consolidated sales + cogs

in USD

CP sales + cogs+ inventory by PLS in

local currency

All DataSEEDS “S” form data by

product in local currency & USD

CP + PP Function expenses and working cap

ital by destination USD

Finance Users - Reporting Front End

HOL Reports

Sales + COGS & Inventory in USD & Local Currency for CP & PP

XL Consolidation

BPS

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Hyperion Architecture

9

Hyperion System Data Flows

ALL

SGRS

GROUP CP PP CRISP SEED

S

ALL DATA

HOL

SE PP CP

SGRSCONS

GROUP CP PP CRIS

PSYNPRO

SEEDS

SEEDS “S” form databy product in local currency

SYNPRO

CONSOLIDATEDCRISP

SALES COGS INVENTORY

SALES, COGS,

INVENTORY

CP + PP Function expenses and working cap italby destination USD

CP + PP consolidatedsales + cogs in USDCP

sales + cogs+ inventoryby pls in local currency

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To – Be System Architecture

SGRSCONSCrop Sched.

CP Sched.

BD Sched.

Seeds Sched.

Group Sched.

PP Sched.

EDWH (SPOT, DM & BPS) BVA Calculations

SynPro

SGRSCP data

CRISP

Seeds data

Group data

PP data

CRISP

Seeds 2005

Sales, COGS & Inventory data

CP + PP consolidated sales + cogs

in USD

CP sales + cogs+ inventory by PLS in

local currency

All DataSEEDS “S” form data by

product in local currency & USD

Sales + COGS & Inventory in USD & Local Currency for CP & PP

Business Objects

OASIS / SAP PI

BPS

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Dash-board

(Xcelsius)

Fixed Formatted Reports

(Crystal Reports)

Adhoc-Query ,reporting and analysis

(WebIntelligence)

Reports with „slice and dice“ functionality supporting flexible reporting requirements and detailed analysis

Fixed reports enabling global/country/region performnce dialouge with one set of numbers and commenting functionality(modular approach)

High level summary overview, „KPI‘s at a glance“

Frontend Reporting Suite (Business Objects)

Function Expense -by Function[Business Unit], [Geography], [Period]

[Currency]

Total [Geography]1

by FunctionMS&D

Marketing▼ Selling

Fixed SellingVariable Selling

▼ DistributionFixed DistributionVariable Distribution

BDDPOther MS&D

DevelopmentRegulatory affairsField DevelopmentOther

R&T(global only)General & Admin.

FinanceITHRGen. Magmt.Legal&TaxOther xx.x x.xpx.xx.xx.xpx.xx.x

[Frequency]

ACT BUD ACT Vers. PY Vers. BUD2007 2008 2008 CER CER

$'m % sales $'m % sales $'m % sales $'m % % sales $'m % % sales(%point) (%point)

xx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xp

xx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xp



xx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.xxx.x xx.x xx.x xx.x xx.x

x.x

x.xx.x x.xp x.x x.x x.xp

x.xpxx.x x.x x.x x.xp x.x

x.x

x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x

x.xpx.x x.x x.xp

xx.x xx.x xx.x xx.x xx.x xx.x x.x x.xp x.x x.x

xx.x xx.x xx.x xx.x xx.x

x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xp

x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x




FE Analysis (Vers. PY) [Geography], [Period]

5000

200

100

5270

5

50 -30

4'800

4'900

5'000

5'100

5'200

5'300

5'400

ACT PY MS&D Dev. R&T G&A Curr. ACT

FE Analysis (Vers. BUD) [Geography], [Period]

5000

200

100

5270

5

50 -30

4'800

4'900

5'000

5'100

5'200

5'300

5'400



[Currency]

Total [Geography]1

by FunctionMS&D




BDDPOther MS&D




[Frequency]








x.x



x.x


x.xpx.x x.x x.xp









5000

200

100

5270

5

50 -30

4'800

4'900

5'000

5'100

5'200

5'300

5'400



5000

200

100

5270

5

50 -30

4'800

4'900

5'000

5'100

5'200

5'300

5'400



[Currency]

Total [Geography]1

by FunctionMS&D




BDDPOther MS&D




[Frequency]








x.x



x.x


x.xpx.x x.x x.xp









5000

200

100

5270

5

50 -30

4'800

4'900

5'000

5'100

5'200

5'300

5'400



5000

200

100

5270

5

50 -30

4'800

4'900

5'000

5'100

5'200

5'300

5'400


Common Datamodel

BI interface

IS-Landscape

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Deep dive „Matching issues DVII vs. MRH“

Local ERP

Account mapping(e.g. Upstream) Account mapping

EDWH

SGRS

SGRSCONS

SYNCROP

=

Issues causing mismatching numbers:

1. Mapping (different logics applied); e.g. „Dempsey lines“

2. Adjustments (post submission)

3. Destination principle (different granularity applied)

4. Variance analysis (on different aggregation levels)

5. Exchange rate methodology (tbc)

„MRH“ „DVII“

Concerning Destination principle in DVII:

• CH030 Dielsdorf big issue

• Destination Sales/Cost only picked up within EAME G-SAP entities (not APAC, L-SAP, N-SAP nor SCALA entities) ; hence will never have a truly globally rolled up destination (as in Hyperion); DVII = “approximated destination“ within EAME

Session Cheryl, Piotr, Alex

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OVERALL DATA MODEL

MASTER DATA2

1

CP & Seeds HYPERION

CUBES

3

L&G allocation expenses to seller biz

9

MULTICUBE LAYER10

BVA & load + add. Calc. + rolling avrg.

8

COA

BUD/ LE INVENTORY

LOADS

7

6

New MRH SALESCUBE

4

NEW MRH VARIANCE

CUBE

5

SALES/ COGS/ INVENTORY TRANSFERS

Mapping Tables

MRH: Overall Data Model

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MRH Scope● Reporting Process:

The following reporting processes are covered as part of MRH reporting solution:

● KPI’s The following reporting KPI’s are provided as part of MRH data model and reporting solution:- EBITDA- Invested Capital- Business Value Added - ROIC - Business Cash Flow- FTE- Gross Profit and Sales Variance analysis by Product for CP

15

MRH Scope● Business Divisions and Function Areas:

The following Business Divisions are covered as part of MRH reporting solution:

Business Divisions:- Crop Protection- Seeds- Lawn & Garden- Business Development

Function Areas- R&D- SBS- CP Global Supply

● SEEDS INTERCOMPANY ELIMINATIONSThere are multiple organization structures in Seeds2005 but the reporting in MRH will be restricted to the three key hierarchies used for Management Reporting.

- AllCrops- AllCrops by Region- All Units

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MRH: Other Requirements● Availability of Data

Data should be available in both the EDWH cubes and the Business Objects Reports within 2 hours of the completion of a consolidation in Hyperion system and/or within 2 hours of the initiation of the load of Synpro data to EDWH . This process may take longer for Budget / LE and LP loads as it is recognised that the volumes of data are significantly larger.

● Availability of Historic Data The Data Model should contain data for a minimum of :

- Current Year +1- Current Year- Current Year - 1- Current Year – 2

In addition historic data should be kept for 8years in the MRH cubes.

● Local Currency Reporting RequirementsAs a general principle all values in the data model will be held USD. Nevertheless the architecture will be designed for

enabling currency conversion to all local currencies in stage 2 of the project (currently on-going).

17

MRH: Data Sources● Sales Analysis, COGS and Inventory data for CP

● All other data viz; COA, BVA, inter-company eliminations, master data

18

MRH: General Principles● Sign convention for accounts

Data in Hyperion SGRSCONS and Hyperion SGRSFCSTCONS is not held with this sign convention and a transformation is applied to the data as it is loaded to EDWH.

Account Type SignIncome “+”Expense “-”Asset “+”Liability “-”FTE “+”Positive Cash Flow “+”Negative Cash Flow “-”Volumes “+”

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MRH: General Principles● Frequencies

● Calculated Values in EDWH- 12 Month Rolling Values for Sales- 12 Month Rolling Averages for Net Working Capital- Business Value Added (BVA)- Reporting Variances- Year to Data Averages for Net Working Capital

Account

Freq.

MTD YTD QTD- Rolling

Income Statement Full Months Full months from beginning of the year

Sum of the last 3 months

Flow Account Full Months Full months from beginning of the year

Sum of the last 3 months

Balance- Sheet Account

Month- End Values Month end values for the current month

sum of the last 3 months – as an average ??.

FTE’s Month- End Values Month end values for the current month

sum of the last 3 months – as an average ??.

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AuthorisationFor data access the following dimensions are identified as authorization relevant:CP Dimensions:

Reporting Unit

Destination

Destination Hierarchy

PLS

Additional dimensions for Seeds will be:

Seeds elimination hierarchies

BU/ Crop

Reporting Unit

Global Supply

Reporting Unit

Access to the different KPIs will not be secured in the data model but will be secured by limiting access to Schedule packs in Business Objects. This assumes that Analysts using the Free Analysis queries in Bex would generally have access to all KPIs.

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Confidentiality Agreement

● We need to sign NDA with Syngenta.

● We would be having access to highly sensitive Syngenta Data, at all times ensure appropiate controls.

● Report Mock ups, etc should not be shared outside this project.

● Try & keep very less MRH project specific documents on Infosys Laptop.

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Important Links● MRH Share-Point

http://ts1.pro.intra/sites/SBSFINMRH/BI%20Delivery/Forms/AllItems.aspx

● MRH Issue Tracker

http://ts1.pro.intra/sites/SBSFINMRH/MRH%20Issue%20Log/Forms/AllItems.aspx

● MRH Data model Documents

http://ts1.pro.intra/sites/SBSFINMRH/BI%20Delivery/Forms/By%20work%20stream%20incl%20archive.aspx- Data Model

MRH - Variance calculation Approach

FIT data model architecture_AS IS

MRH Data Model URS Approach

MRH Data Model Business Signoff

MRH Variance Calc Business SignOff

http://teamspace/sites/SBSFINMRH/BI%20Delivery/Forms/AllItems.aspx

http://teamspace/sites/SBSFINMRH/MRH%20Issue%20Log/Forms/AllItems.aspx

http://teamspace/sites/SBSFINMRH/BI%20Delivery/Forms/By%20work%20stream%20incl%20archive.aspx-

http://teamspace/sites/SBSFINMRH/BI%20Delivery/MRH%20-%20Variance%20calculation%20Approach.ppt

http://teamspace/sites/SBSFINMRH/BI%20Delivery/FIT%20data%20model%20architecture_AS%20IS.doc

http://teamspace/sites/SBSFINMRH/BI%20Delivery/MRH%20Data%20Model%20URS%20Approach.ppt

http://teamspace/sites/SBSFINMRH/BI%20Delivery/MRH%20Data%20Model%20Business%20Signoff.ppt

http://teamspace/sites/SBSFINMRH/BI%20Delivery/MRH%20Variance%20Calc%20Business%20SignOff.ppt

http://teamspace/sites/SBSFINMRH/BI%20Delivery/MRH%20Variance%20Calc%20Business%20SignOff.ppt

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