Protecting the Great Lakes by conserving the forests, lakes & streams of Northeast Michigan since 1973 | huronpines.org

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Engineering Services: Request for Proposals Road/Stream Crossing Improvements—Cheboygan, Montmorency and Presque Isle Counties, MI May 23, 2016 Huron Pines is requesting engineering services for the improvement of six (6) road/stream crossings within the Cheboygan River Watershed in Cheboygan, Montmorency and Presque Isle counties. Proposals are due June 10th, 2016 by 4:00pm and should be emailed to Watershed Coordinator, John Bailey at john@huronpines.org. I. Project Background The Cheboygan River Watershed drains roughly 1,500 square miles to comprise one of the largest watersheds in Northeast Michigan. As part of a targeted effort to protect the high-quality resources within this watershed, Huron Pines is managing the replacement of degraded road/stream crossings that pose a barrier to aquatic organism passage, degrade water quality and are a threat to local infrastructure. Through prioritization by the Technical Steering Committee and selection by Huron Pines, six (6) road/stream crossings in Cheboygan, Montmorency and Presque Isle counties are targeted for replacement in 2016 and 2017. Improving these crossings will restore key aquatic habitat connections and natural hydrologic processes throughout the watershed. II. Description of Proposed Work This proposal request is for engineering, design and construction oversight for the replacement of the six (6) crossings identified in the Cheboygan River Watershed. Each site is identified by a unique site ID (ex: PR051) and name of each road and stream crossing. It is expected that the engineer selected for this project will complete all elements required for the removal of the existing structures and replacement with a new structure as outlined in Section III Roles and Responsibilities. Essential elements for each replacement crossing include:

1. Sized appropriately to pass a 100-year storm event. 2. Span will meet bankfull width at the normal water surface. 3. Designed to suit the needs of the respective County Road Commission while being as cost-

effective as possible. 4. Construction practices must consider the existing road grade, proximity of private

residences to the crossing and detour/emergency routes during construction. 5. Structure is designed using loading specified by respective County Road Commissions. 6. All exposed and impacted areas will be vegetated with native seed and biodegrading

mulch. The engineer will be responsible for construction oversight at select sites including construction staking, verifying new invert elevations and being readily available to the respective County Road Commissions during construction. The engineer does not have to be present 100% of the time but

Protecting the Great Lakes by conserving the forests, lakes & streams of Northeast Michigan since 1973 | huronpines.org

Huron Pines will be present during key elements or when requested. It is very important that the engineer be readily available to answer questions and provide guidance to Huron Pines and the construction contractors when not on site. III. Roles and Responsibilities A. Huron Pines Huron Pines is the project owner and is responsible for the overall management of each road/stream crossing improvement. All correspondence about the project shall be made directly between Huron Pines and the selected engineer. Huron Pines is responsible for all contractual obligations as related to work completed during this project. Funding for the project originates from a multitude of sources including in-kind contributions from the county road commissions, the National Fish and Wildlife Foundation’s Sustain Our Great Lakes Program and local townships. Huron Pines is responsible for managing the funds of the project as well as monthly and quarterly reporting to funders. Huron Pines will enter into a direct contract with the selected engineer. The engineer may request reimbursement no more than monthly. A description of work completed must accompany each invoice. B. Cheboygan, Montmorency and Presque Isle County Road Commissions Respective County Road Commissions are responsible for the maintenance of each crossing. These organizations will communicate their needs from a road and infrastructure safety perspective to Huron Pines, review the plans developed by the selected engineering firm, submit the appropriate permit applications for each project and invest in the project by completing construction to the greatest extent possible. Each County Road Commission will also meet and communicate their abilities to complete construction tasks. Any tasks that are outside of their abilities will be completed by a third party contractor with bid requests and construction oversight provided by the selected engineering firm. C. Engineer The engineer is responsible for all services related to the installation of each road/stream crossing. The engineer will provide individual cost estimates for each road/stream crossing. The following breakdown of specific tasks is required for each individual crossing. All work should be completed in the timeline put forth in Section V Project Timeline. It is expected that the engineer be in regular and direct contact with Huron Pines during all aspects of the process listed below.

Protecting the Great Lakes by conserving the forests, lakes & streams of Northeast Michigan since 1973 | huronpines.org

Huron Pines Scope of Work: Please submit your engineering proposal including a breakdown of costs associated with each item listed below: 1. Survey work and field-based data collection for each site. Soil borings may be necessary depending on proposed structure 2. If necessary, perform hydraulic modeling for water flow through proposed structure(s) 3. Preliminary designs with cost estimates to be discussed with Huron Pines and each County Road Commission. Please note the design considerations listed below for each site. 4. Final designs and detailed cost estimates for each individual site (1 hard copy and electronic copy) 5. Permit preparation for improved crossing construction for MDEQ Joint Permit Application and County Soil Erosion and Sediment Control permit 6. Preparation of contractor bid documents on behalf of Huron Pines if appropriate (Huron Pines will enter into direct agreements with all contractors) 7. Attendance at three (3) project meetings 8. Construction oversight during key elements of construction at sites requested by each County Road Commission 9. Final site visit and letter of release for all project sites at conclusion of the project IV. Request for Proposals Timeline May 23, 2016 Engineering Services: Request for Proposals announced

June 10, 2016 Request for Proposals due. Huron Pines is the single point of contact for

this project. Late proposals will not be accepted.

June 14, 2016 Engineering Proposal selected

June 16, 2016 Contract with engineer and Huron Pines Huron Pines and the selected engineer will enter into a contract for the scope of work listed above. The engineer must have sufficient liability insurance, name Huron Pines as an additional insured and agree to terms of our independent contract agreement.

Protecting the Great Lakes by conserving the forests, lakes & streams of Northeast Michigan since 1973 | huronpines.org

Huron Pines V. Project Timeline June 2016 Agreement finalized between Huron Pines and selected engineering

firm

July 2016 Survey work and field based data collected for all road/stream crossings and preliminary designs completed for CC01, M03 and MCM01

August 2016 Final designs complete and all necessary permit applications complete and submitted for CC01, M03 and MCM01

Fall 2016 Construction at CC01, M03 and MCM01

March 2017 Preliminary designs completed for CC07, MB017 and TC02 for review

by Huron Pines and the respective County Road Commission.

May 2017 Final designs complete and all necessary permit applications complete and submitted for CC07, MB017 and TC02

Summer 2017 Construction on CC07, MB017 and TC02

September 2017 Final site visit, letter of release and final invoice submitted to Huron Pines

VI. Required Proposal Information Selection of the engineer will be based on thoroughness of the proposed services, demonstrated understanding of scope of work, experience in stream restoration and crossing construction, value of the engineering services and the ability to meet the proposed timeline. Additional consideration may be given to consultants with the ability to provide in-kind services as match to the project. Please clearly outline and estimate the value of in-kind match if it is to be provided. The following elements should be clearly defined and included in the completed engineering proposal:

1. Cost breakdown with scope of work tasks in the same format as listed in Section III Roles and Responsibilities. Please include costs by each scope of work element and total cost.

2. Preliminary conceptual dimensions for an improved structure at each location 3. Engineer’s opinion of probable costs for materials only 4. Firm’s qualifications and examples of projects completed with similar scope of work. 5. Identify the anticipated project lead, other key staff and their qualifications. 6. List three references with contact information for projects completed with similar scope. 7. Firm’s rate sheet

Protecting the Great Lakes by conserving the forests, lakes & streams of Northeast Michigan since 1973 | huronpines.org

Huron Pines Huron Pines, a non-governmental, not-for-profit organization is an equal opportunity provider. Huron Pines reserves the right to accept or reject any or all proposals, to add or delete quantities, to waive irregularities, and award the proposal deemed to be in the best interest of Huron Pines and the project considering all factors including qualifications and performance history. VII. Location Detail Pictured below is a map of general project locations.

Site Information: CC01: Rouse Road over Packer Creek CC07: Canada Creek Road over Oxbow Creek M03: Crump Road over Mullett Creek MB017: Cope Road over Sturgis Creek MCM01: Clarks Bridge Road over Little McMasters Creek TC02: Millersburg Road over Tomahawk Creek

Protecting the Great Lakes by conserving the forests, lakes & streams of Northeast Michigan since 1973 | huronpines.org

Huron Pines CC01: Rouse Road over Packer Creek, Montmorency County, Briley Township, T31N, R2E, Section 17. Lat/Long: 45.075, -84.21542 Problem: Undersized culverts, impounding water upstream

CC07: Canada Creek Road over Oxbow Creek, Presque Isle County, Allis, T33N, R2E, Section 29. Lat/Long: 45.21693, -84.21556 Problem: Undersized culvert, plunge pool formation, velocity barrier, minimal road fill

Protecting the Great Lakes by conserving the forests, lakes & streams of Northeast Michigan since 1973 | huronpines.org

Huron Pines M03: Crump Road over Mullett Creek, Cheboygan County, Munro Township, T37N, R3W, Section Line 35,36. Lat/Long: 45.550356, -84.630049 Problem: Velocity barrier, degraded structure, limited hydraulic capacity, short embankments

MB017: Cope Road over Sturgis Creek, Cheboygan County, Forest Township, T34N, R1E, Section 14. Lat/Long: 45.33685, -84.27943 Problem: Poor alignment, perched outlet, degraded structure

Protecting the Great Lakes by conserving the forests, lakes & streams of Northeast Michigan since 1973 | huronpines.org

Huron Pines MCM01: Clarks Bridge Road over Little McMasters Creek, Cheboygan County, Forest (South) Township, T33N, R1E, Section 30. Lat/Long 45.221181, -84.352842 Problem: Inadequate structure(s), impounding water, limited road fill

TC02: Millersburg Road over Tomahawk Creek, Montmorency County, Montmorency Township, T32N, R2E, Section 2. Lat/Long: 45.18777, -84.15173 Problem: Multiple culverts, limited hydraulic capacity, poor alignment