Automated Human Resource Information System

Using

Biometrics and RFID

A ThesisPresented to

The Academic Faculty

by

M.Muzammal Naseer Janjua(1339/FUIMCS/BBSSE-2004)

In Partial Fulfillmentof the Requirements for the DegreeBachelors in Software Engineering

Department Of Software Engineering And Computer ScienceFoundation University Institute of Management & Computer Sciences

October, 6th 2008

Automated Human Resource Information System

Using

Biometrics and RFID

Approved by:

Professor Dr. Tough, Committee Chair

Professor Dr. Genius, Adviser

Professor Anti-Plagiarism

Professor Originality-Checker(Another Department)

Professor Verifier

Asst. Professor Muaz Niazi(Coordinator Senior Design Projects)

Date Approved

Starting With The Name of Allmighty Allah

Who is Mercifull and Beneficial.

To my wonderful parents with Deepest gratitude,

Whose Love,and prayers have

always been a source of stregnth for me

Who have tolerated my excesses,

and guided and nurtured throughout my live.

& To my honorable faculty members

Whom I hope to please with My show of

year-long efforts!

iii

PREFACE

When Something can be Read without effort,

Great effort has gone into writing

Enrique Jardiel poncela

The present time demands from Universities and Researchers to Develop, to think and to

work on according to most modern and demanded Technology . Especially in Computer

Sciences fields, every day a new technology is coming. And every eve is going to off a

technology . It has been identified that Developing Countries progress, their technology ,

and their approaches are far away from the modern world and modern technologies. In the

19s Century it was a quote that

Developing Countries are far away from Developed Countries from 80 to

100 years

Now the time has been changed. World has become global village. The era of is mov-

ing from wired to wireless to reduce the copper burden. With the emerging technologies

communication is becoming faster and faster reducing the time between data transmission.

From placing one file to another place by hand to Bar Code and now moved to Radio Fre-

quencies to remove the need of line of sight bound.The need to change the old manual system

led us in automation of different system,to give reliablity and user friendly envirnoment to

uers.Thats why it was said that

We are becoming the servants in thought, as in action, of the machine we

have created to serve us. John Kenneth Galbraith

The Purposed Project Automated Human Resource Information System Using RFID and

Biometrice is based upon new and most demanded technology that is Radio Frequency and

thumb identification,these technologies are used for automation and authentication.The

iv

AHRIS has a enormous Software which has got many options for the automation of the

system.The detailed project is dicussed later in this report.

Organization and Overview of Chapters

Chapter 1 Introduction :I start by giving an introductory chapter which talks about

entire work in Introduction Chapter. Starting from basic introduction of project to all

desrciption of project,this chapter covers all modules of the project with their benifits and

feutures.It is tried that main scenarios of the project and main theme of the project should

cover in this chapter.

Chapter 2 Background : This chapter give a detail view of the background behind

developing this software and work on this project.The project is for Defence Housing Au-

thority(DHA),so the whole study,survay and drawback of the systems being used by them

are covered in this chapter.Literature view from different existing projects is also included

in this chapter.

Chapter 3 Requirements and Analysis:For developing and working on project it

is needed to have a very good requirment and project analysis using different Software

Engineering cases.Use cases and Flowchart of the use cases with basic system diagram and

association of diagram is covered in this chapter.

Chapter 4 Design :Designing is the core part of the project,as a project of Software

engineering course,it is highly focused to design the project using UML diagrams.As it is

said Pictures Says All or figures speaks more then words.Different designing techniques

are used,like Squence Diagrams,State chart diagrams,class diagram,component diagram etc.

Chapter 5 Implementation :This chapter describe the tools and technologies used

to make this project happen and implemented in reality.chunks of Algorithms are also

discussed to cover the main implementation of modules.

Chapter 6 Testing :Testing is another core part and critical part of the project,it is

highly recommended for the Final year project.Different testing techniques are used to test

AHRIS.

Chapter 7 Conclusion :This chapter is about what is concluded at the end of this

project.What has been delivered and how it is benificial for the industry.

v

ABSTRACT

The ongoing growth of technology has necessitated the use of more simpler and

effective systems as a replacement to the existing ones.World of communication has long

before migrated from wired to wireless so as to minimize the dependency of copper from

the field of communication. RFID and Biometrice developed thereof are the products of

these migration. These devices are easy to install,and maintain.

AHRIS Using Biometrice and RFID Stands for Automated Human Resource Information

System Using Biometrice and RFID device(Case-Study Of DHAi).Its automated Solution

to the manual management Systems which are still in many organizations and departments.

The first rule of any technology used in a business is that automation ap-

plied to an efficient operation will magnify the efficiency. The second is that

automation applied to an inefficient operation will magnify the inefficiency.Bill

Gates

AHRIS is basically integration of management systems,it is not only Human Resource man-

agement System.It has Employee Management System,Electonic Documents Management

System,Payroll Management System and Attendance System.This system will enable the

managers and the teams working on several projects at different sites to keep themselves

well-versed of the updated information.

RFID and Biometrice Devices are used for Authentication and Automation of Attendance

System of Registered Employees.Both Technologies are very much secured and not easy to

hack or break.By using these as hardware, encourage to develope a software which automate

the entries and departure with real time manner.

AHRIS provides functionality of viewing detailed reports of diverse nature. The system

has a number of reports that are developed in Crystal Reports, which gives the better view

of Employeess progress and activities at any stage. The comprehensive reporting system

facilitates in timely and accurate decision making.

vi

ACKNOWLEDGEMENTS

Above all,thankful to Allah, The All Mighty. It was for Him, that

I choose this project and it is Him, who has to reward me for this effort.

To all those who helped us and

contributed for completion of the project,

our sincere gratitude and appreciation with special thanks goes to:

Mr.Abdullah Bin Qadeer

Mr.Mubashir, Telenor Pakistan

for their intellectual supervision and

absolute guidance in solving all problems and difficulties

Dr Aftab Ahmed, Dean and Director

Foundation University Islamabad Pakistan

for his ethical, administrative, highly skilled leadership and

provision of conducive environment in the University

for project accomplishment.

The Faculty of Computer Science and staff at FUIMCS

for cooperation and assistance in this project

My beloved parents who,

through their unparallel support,

love & affection, sacrifices and prayers,

provided comforts and care

for completing this project

To above mentioned and to others whome i may have missed to mention, My sincerest

thanks and acknowledgement.

vii

Abbreviations

Abbreviation MeaningRF Radio FrequencyEDMS Electronic Data Management SystemBM BioMetricsPS Payroll SystemAS Attendance SystemAAS Automated Attendance SystemDFD Data Flow DiagramCFD Control Flow DiagramFUIMCS Foundation University institute of Management&

Computer ScienceHRIS Human Resource Information SystemRFID Radio Frequency idnetification SystemUML Unified Modeling LanguageHR Human ResourceDHA Defence Housing AuthorityDEO Data Entry OperatorVB Visual BasicGUI Graphical User InterfaceDBS DataBase Systemmb MegabyteGb Giga byteVLF Very Low FrequencyOOA Object oriented AnaylsisE-R Entity RelationshipDFD Data Flow DiagramPDM Project Domain ModelAM Analysis ModelSDLC Software Develpoment Life CycleSQA Software Quality AssuranceBLL Buisness Logic LayerULL User Logic LayerDLL Data Logic LayerDAL Data Access Layer

Table 1: Abbreviations

viii

TABLE OF CONTENTS

DEDICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii

PREFACE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv

ABSTRACT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi

ACKNOWLEDGEMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

LIST OF TABLES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii

LIST OF FIGURES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv

I INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

1.1 Project in Breif . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

1.1.1 Project Title . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

1.1.2 Project Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

1.1.3 Problem Definition . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

1.1.4 Supervisors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

1.2 Literature Review of existing system from some universities . . . . . . . . 3

1.3 Introduction to Organization(DHA) . . . . . . . . . . . . . . . . . . . . . . 5

1.3.1 Projects of Orgranization . . . . . . . . . . . . . . . . . . . . . . . . 5

1.3.2 Organizational Chart . . . . . . . . . . . . . . . . . . . . . . . . . . 6

1.3.3 Human Resource System . . . . . . . . . . . . . . . . . . . . . . . . 7

1.4 The Project . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

1.4.1 Objectives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

1.4.2 Project Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

1.4.3 Project Scope . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

1.5 Developement Process Model . . . . . . . . . . . . . . . . . . . . . . . . . 12

1.6 Proposed System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

1.6.1 Motivation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

1.6.2 Proposed system benefits . . . . . . . . . . . . . . . . . . . . . . . . 14

1.6.3 Proposed System Features . . . . . . . . . . . . . . . . . . . . . . . 15

1.7 Project Overall Description . . . . . . . . . . . . . . . . . . . . . . . . . . 18

1.7.1 Basic System Diagram . . . . . . . . . . . . . . . . . . . . . . . . . 18

ix

1.7.2 System Operational Modules . . . . . . . . . . . . . . . . . . . . . . 18

1.7.3 System Interfaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

1.7.4 User Interfaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

1.7.5 Hardware Interfaces . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

1.7.6 Software Interfaces . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

1.7.7 Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

1.7.8 Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

1.7.9 Site Adaption Requirment . . . . . . . . . . . . . . . . . . . . . . . 22

1.7.10 User characteristics . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

1.7.11 Software System Attributes . . . . . . . . . . . . . . . . . . . . . . 22

II BACKGROUND . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

2.1 Detailed Study of Existing System . . . . . . . . . . . . . . . . . . . . . . . 24

2.2 Survey of the Existing Systems at DHA isb . . . . . . . . . . . . . . . . . 24

2.2.1 Attendance System . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

2.2.2 Recruitment System(HR Department) . . . . . . . . . . . . . . . . 25

2.2.3 Employees Record System . . . . . . . . . . . . . . . . . . . . . . . 25

2.2.4 Reporting System . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

2.2.5 Documents System . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

2.2.6 Payroll System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

2.2.7 Security System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

2.3 Draw backs in existing system . . . . . . . . . . . . . . . . . . . . . . . . 27

2.3.1 List of Drawbacks . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

2.4 Literature Review of The Existing System and Technologies . . . . . . . . 30

2.4.1 Biometrice Technology . . . . . . . . . . . . . . . . . . . . . . . . . 30

2.4.2 Existing Technologies and need of RFID . . . . . . . . . . . . . . . 33

2.4.3 RFID Technology . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

2.4.4 List of Observed Needs . . . . . . . . . . . . . . . . . . . . . . . . . 36

III REQUIRMENTS & ANALYSIS . . . . . . . . . . . . . . . . . . . . . . . . 38

3.1 Functional Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

3.2 Non Functional Requirements . . . . . . . . . . . . . . . . . . . . . . . . . 39

x

3.2.1 Usability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

3.2.2 Human Factors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

3.2.3 Reliability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

3.2.4 Performance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

3.2.5 Implementation Constraints . . . . . . . . . . . . . . . . . . . . . . 40

3.2.6 Documentation and Help . . . . . . . . . . . . . . . . . . . . . . . . 40

3.2.7 Noteworthy Hardware . . . . . . . . . . . . . . . . . . . . . . . . . 40

3.2.8 Error Handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

3.3 Actors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

3.4 System Diagram . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

3.5 Use Cases Description(flow-chart) . . . . . . . . . . . . . . . . . . . . . . . 43

3.6 Analysis Model . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

3.7 Use Case Diagram . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

3.8 Project Domain Model . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

3.9 Data Flow Diagrams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

3.10 E-R Analysis Diagrams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

3.11 Subsystem Diagram . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

3.12 Block Diagram . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

IV DESIGN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

4.1 System Module Diagram . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

4.1.1 Modules of AHRIS . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

4.2 Database Model Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

4.2.1 Design Strategy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

4.2.2 Normalization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

4.2.3 List of DB Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

4.2.4 E-R Database model Diagrams . . . . . . . . . . . . . . . . . . . . 94

4.3 Software Architecture Design . . . . . . . . . . . . . . . . . . . . . . . . . . 98

4.3.1 Software Architecure Diagram . . . . . . . . . . . . . . . . . . . . . 100

4.4 Sequence Diagrams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

4.5 State-chart Diagrams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

4.6 Collaboration Diagrams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

xi

4.7 Component Diagram . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

4.8 Deployement Diagram . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

V IMPLEMENTATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

5.1 Tools and Technologies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

5.2 Methods Used for Implementation . . . . . . . . . . . . . . . . . . . . . . . 128

5.3 Software Components: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

5.3.1 ULL and BLL Methods: . . . . . . . . . . . . . . . . . . . . . . . . 130

5.3.2 BLL Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

5.3.3 DAL Methods: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

VI TESTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

6.1 Testing Techniques & Strategies . . . . . . . . . . . . . . . . . . . . . . . . 140

6.1.1 Black Box Testing . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

6.1.2 White Box Testing . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

6.1.3 Path Testing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

6.1.4 Regression Testing . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

6.1.5 Unit Testing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

6.1.6 System Testing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

6.1.7 Acceptance Testing . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

6.2 Deriving Test Cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

6.3 Test Cases for AHRIS using RFID and Biometrics . . . . . . . . . . . . . . 142

VII CONCLUSION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

7.1 Pros & Cons of System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

7.2 Software Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

7.3 Hardware Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

APPENDIX A SOME ANCILLARY STUFF(GUI) . . . . . . . . . . . 157

APPENDIX B SOURCE CODE . . . . . . . . . . . . . . . . . . . . . . . 188

REFERENCES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 306

INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 308

VITA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 311

xii

LIST OF TABLES

1 Abbreviations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii

2 Actors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

3 TableHRIS001 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

4 TableHRIS002 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

5 TableHRIS003 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

6 TableHRIS004 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

7 TableHRIS005 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

8 TableHRIS006 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

9 TableHRIS007 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

10 TableHRIS008 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

11 TableHRIS009 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

12 TableHRIS010 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

13 TableHRIS011 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

14 TableHRIS012 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

15 TableHRIS013 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

16 TableHRIS014 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

17 TableHRIS015 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

18 TableHRIS016 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

19 List of DB Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

20 TableTC01 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

21 Table::Test Case 01 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

22 Table::Test Case 02 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

23 Table::Test Case 03 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

24 Table::Test Case 04 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

25 Table::Test Case 05 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

26 Table::Test Case 06 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

27 Table::Test Case 07 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

28 Table::Test Case 08 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

29 Table::Test Case 09 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

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30 Table::Test Case 10 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

31 Table::Test Case 11 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

32 Table::Test Case 12 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

33 Table::Test Case 13 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

34 Table::Test Case 14 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

35 Table::Test Case 15 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

36 Table::Test Case 16 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

37 Table::Test Case 17 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

38 Table::Test Case 18 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

39 Table::Test Case 19 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

40 Table::Test Case 20 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

41 Table::Test Case 21 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

42 Table::Test Case 22 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

xiv

LIST OF FIGURES

1 Organization Chart of DHA . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

2 HR Information System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

3 Basic AHRIS System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

4 Spiral Model . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

5 Propose System Basic Diagram . . . . . . . . . . . . . . . . . . . . . . . . . 18

6 System Interface1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

7 System Interface2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

8 Biometrics Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

9 Working of Biometrics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

10 Typical RFID System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

11 Basic System Diagram . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

12 Flowchart1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

13 Flowchart2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

14 Flowchart3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

15 Flowchart4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

16 Flowchart5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

17 Flowchart6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

18 Flowchart7 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

19 Flowchart8 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

20 Flowchart9 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

21 Flowchart10 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

22 Flowchart11 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

23 Flowchart12 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

24 Flowchart13 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

25 Flowchart14 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

26 Flowchart15 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

27 Flowchart16 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

28 Analysis Model . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

29 Use Case Diagram . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

xv

30 Project Domain Model . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

31 Data Flow Diagram level 0.1 . . . . . . . . . . . . . . . . . . . . . . . . . . 78

32 Det Data Flow Diagram level 0 . . . . . . . . . . . . . . . . . . . . . . . . . 79

33 data flow diagram level 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

34 Control Flow Diagram . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

35 E-R Analysis of HR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

36 E-R Analysis of Employee . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

37 E-R Analysis of AHRIS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

38 Subsystem Diagram . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

39 Block Diagram . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

40 Modules of AHRIS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

41 AS AHRIS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

42 ES Modules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

43 PS Modules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

44 HRM Modules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

45 EDMS Modules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

46 E-R Diagram of AHRIS 01 . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

47 Detailed E-R Diagram 02 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

48 Software Architecture Diagram . . . . . . . . . . . . . . . . . . . . . . . . . 100

49 Squence::Login . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

50 Squence::Change Password . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

51 Squence::Registering Employees . . . . . . . . . . . . . . . . . . . . . . . . . 102

52 Squence::Save . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

53 Squence::Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

54 Squence::Edit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

55 Squence::Delete . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

56 Squence::Print reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

57 Squence::Preview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

58 Squence::Attendance manager . . . . . . . . . . . . . . . . . . . . . . . . . . 106

59 Squence::EDMS login . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

60 Squence::Browse . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

xvi

61 Squence::Zooming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

62 Squence::Logout/exit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

63 Squence::Connect . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

64 Squence::Disconnect . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

65 Statechart::Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

66 Statechart::Change-Password . . . . . . . . . . . . . . . . . . . . . . . . . . 111

67 Statechart::Registering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

68 Statechart::Data-handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

69 Statechart::Searching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

70 Statechart::EDMS-Login . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

71 Statechart::Attendance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

72 Statechart::Zoom-Browse . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

73 Statechart::Exit/Logoff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

74 Statechart::Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

75 Collaboration::User Auth . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

76 Collaboration::Change pswd . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

77 Collaboration::Registeration . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

78 Collaboration::Save . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

79 Collaboration::Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

80 Collaboration::Edit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

81 Collaboration::Delete . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

82 Collaboration::Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

83 Collaboration::Preview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

84 Collaboration::Man Attendance . . . . . . . . . . . . . . . . . . . . . . . . . 121

85 Collaboration::EDMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

86 Collaboration::browse . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

87 Collaboration::zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

88 Collaboration::logout/exit . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

89 Collaboration::connect . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

90 Collaboration::Dc . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

91 Component Diagram . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

xvii

92 Deployement Diagram . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

93 Basic implemented Work Flow of AHRIS . . . . . . . . . . . . . . . . . . . 127

94 GUI::CLick . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

95 GUI::Splash . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

96 GUI::authentication1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

97 GUI::authentication2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

98 GUI::main . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

99 GUI::main1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

100 GUI::changePassword . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

101 GUI::changepswd2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

102 GUI::changepswd3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

103 GUI::main11 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

104 GUI::CAlc . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

105 GUI::mainmenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

106 GUI::logoff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

107 GUI::definations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

108 GUI::definations1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

109 GUI::Recruitment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

110 GUI::Applicantions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

111 GUI::main21 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

112 GUI::Applicants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

113 GUI::Selectedapp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

114 GUI::EmpRec . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167

115 GUI::Emprec1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167

116 GUI::Emprec2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

117 GUI::Emprec3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

118 GUI::Leave . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

119 GUI::Leave1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

120 GUI::Attendance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

121 GUI::Attendance1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

122 GUI::EmpPerf . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

xviii

123 GUI::EmpPerf1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

124 GUI::EmpPerf2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

125 GUI::EmpPerf3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

126 GUI::EmpPerf4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

127 GUI::EmpPerf5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

128 GUI::Payroll . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174

129 GUI::Payroll1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174

130 GUI::Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

131 GUI::Search1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

132 GUI::Search2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

133 GUI::Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

134 GUI::Reports1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

135 GUI::Reports2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

136 GUI-Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178

137 GUI-Report3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178

138 GUI-Report4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

139 GUI-Report5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

140 GUI-Report6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

141 GUI-EDMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

142 GUI-EDMS1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

143 GUI-EDMS2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

144 GUI-EDMS3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

145 GUI::Admin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

146 GUI::Admin1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183

147 GUI::Admin2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183

148 GUI::Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184

149 GUI::Help2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184

150 GUI::Help3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185

151 GUI::Help4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185

152 GUI::Help5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186

153 GUI::Attmngt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187

xix

154 GUI::Attmngt1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187

xx

DECLARATIONS !

The Purposed Project Automated Human Resource Information Using RFID and Biomet-

rics is based upon new and most demanded technology that is Radio Frequency Identification

(RFID) and Thumb Identification using Biometrics. That fulfills requirements of Defence Hous-

ing Authority (Islamabad Region) HR,Attendance and Payroll System. DHA may enjoy a lot of

advantages with this technology. One of them is DHA may enhance this technology by using

on their own product, having front of them a model of this project.

This project uses RFID Kit and some other hard wares to successful implementation. So

it has been confirmed and written statement has been got that MINIMUM HARDWARE cost

will be fulfill by the DHA. After completion of Project Hardware would be property of DHA and

software would be freely available ONLY for DHA. It also has been discussed with student (Mr.

Muzammal Naseer Janjua) have copy right reserved for this software. Hardware and general

information about organization would be available as students desire.

It is also declares that as software is developed as Senior Design Project,So there will be no

cost or sale of this project.DHAs data is used for analysis purpose,the software is not only used

in single Organization.It is a general Software which can be implemented by any organization.

xxi

CHAPTER I

INTRODUCTION

In this chapter first of all i will introduce system and its brief overview and objectives.After

that proposed system will describe and the scope of the project. Then the implementation

methodology, adopted throughout the development cycle will be explained.

1.1 Project in Breif

1.1.1 Project Title

Automated Human Resource Information System(AHRIS) Using RFID and Biometrice.

1.1.2 Project Area

This project belongs to the broad area of Software developement and Engineering . More

specifically it lies in the domain of Wireless Communication,Security and Database Man-

agement.

1.1.3 Problem Definition

This Project is a case study of well known organization DHA Islamabad.To create a soft-

ware which automate the different systems and provide high level authentication to the

firms and organization.It focuses on the main systems of any organization

1)Human Resource Manager

2)Employee Record Manager

3)Payroll System

4)Authentication and Security

5)Automated/manual Attendance System

6)Reporting

1

1.1.4 Supervisors

External Supervisor:

Mr.Abdullah Bin Qadeer

(Doing Phd(in progress))

Head of Nettech Technologies pvt limited.

Contact No: 0323-6388324

2

1.2 Literature Review of existing system from some uni-versities

In this section literature review from some of the projects from universities,these projects

have a co relation with this proposed project.

Project 1 : ATTENDANCE & PAYROLL SYSTEM FOR MIA ENTER-PRISES THROUGH RFID(MCS FYP)

Developed by:

Muhammad Abid(Reg. # 998-CS/MCS/05) Khurram Nazir(Reg. # 987-CS/MCS/04)

Department of Computer Science,Faculty of Applied Sciences,

International Islamic University Islamabad (2007)

Abstract : Authenticate and manage Attendance and Payroll through RFID.OnlyRFID !

Project 2 : Record Management System of Shah Traders (MCS FYP)

Developed By:Rafhan Quereshi

Amir Murtaza

Department of Computer Science,Allama Iqbal Open University, H-8, Islamabad 2006

Abstract : To keep and manage record of a orgranization.No Authentication !

Project 3 : ACCESS CONTROL AND SECURITY SYSTEM USINGRFID

Submitted by

G.GOVARDHAN REDDY, M.PRASHANTH, P.SURESH RAJ, P.VINOTH,

3

Department of E & computer Science,ANNA university chennai.2006

AbstracT:To allocate RF tags and identify Users.

Proposed project is....

Automated HR information System Using RFID and Biometrics

Submitted by

M.Muzammal Naseer Janjua

(1339-FUIMCS-BSSE04)

Department Of Software Engineering And Computer Science Foundation University

,Pakistan

AbstracT:To Automate Flow of information system in organization of HR depart-ment with authentication using RFID and Biometrics.To organize automation of At-

tendance System with Recruitement department,Employees,Electronic Data organi-

zation.

For Further Detail : Refer to Abstract Section [Page Vi] of this Document.

4

1.3 Introduction to Organization(DHA)

An Housing and Engineering base Organization DHA(Defence Housing Authority) a Pri-

vate Limited Company incorporated in 2002 as DHI.It became authority in 2005,so its

known as DHA now. Organization has different branches in different cities of Pakistan and

also in Middle East. Its corporate office exists in Islamabad.

DHA islamabad concerned with developing an applying different approach in the field

of Housing and Plotting disciplines. It provides the solution and fulfills the most demanded

and valuable contemporary demands of public.

An Housing & Plotting based organization provides total solutions for Residential, Com-

mercial as well as Industrial Livings,with all necassary needs of living.DHA Have a healthy

amount of skilled workers, brilliant team of professionals dedicated to Business Manage-

ment, Finance and Engineering Services.

DHAs Vision

To be a dynamic and Leading Organization with Vision & Strengths of quality.

To be an ultimate choice of the customer with reliable product at affordable cost.

A total customer satisfaction, is pre-determined goal, focused by the management,to make it thus attainable.

In order to ensure full utility and comfort to the customers, a team of qualified &factory trained Engineers are working.

1.3.1 Projects of Orgranization

1. Phase-1 Compromize of....2000 plots

2. Pahse-2 Compromize of....8000 plots

3. Phase 1 ext

4. Phase 2 ext

5. Overseas Sector

5

Recently launched Project by DHA

1. DHA Villas

2. DHA Valley

3. DHA Valley overseas Sector

4. DHA Homes

5. DHA Buisness Bay

DHA has established different department to fulfill the desired needs of Organization.So

to manage all the need of mainpower,HR department was established for smooth functioning

of organization.

1.3.2 Organizational Chart

Figure 1: Organization Chart of DHA

This is the Main Departments Organizational chart of DHA,in this project we are only

covering automation of HR department.

6

1.3.3 Human Resource System

The Human Resources Management (HRM) includes a variety of activities, and key among

them is deciding what staffing needs you have and whether to use independent contractors or

hire employees to fill these needs, recruiting and training the best employees, ensuring they

are high performers, dealing with performance issues, and ensuring your personnel and

management practices conform to various regulations. Activities also include managing

your approach to employee benefits and compensation, employee records and personnel

policies. Usually small businesses (for-profit or nonprofit) have to carry out these activities

themselves because they cant yet afford part- or full-time help. However, they should

always ensure that employees have and are aware of personnel policies which conform

to current regulations. These policies are often in the form of employee manuals, which all

employees have.[7]

Figure 2: HR Information System

The HRM have undergone tremendous change over the past 20-30 years. Many years

ago, large organizations looked to the Personnel Department, mostly to manage the pa-

perwork around hiring and paying people. More recently, organizations consider the HR

Department as playing a major role in staffing, training and helping to manage people so

that people and the organization are performing at maximum capability in a highly fulfilling

manner.

HR in DHA

Currently HR dept in DHA has manual system or Excel management system.This de-

partment need automation for quick process of work and smooth functioning to the orga-

nization regarding multiple aspects.HR Department as playing a major role in staffing,

7

training and helping to manage people so that people and the organization are performing

at maximum capability in a highly fulfilling mannener.

So, to achieve all the required needs of this department which are discussed in Back-

ground chapter,AHRIS using RFID and BM is proposed and it works on

1. Applications

2. Applicants

3. Employee Manager

4. Leave Manager

5. Payroll Manager

6. Attendance Manager

7. Desicpline Manager

8. Reporting Manager

8

1.4 The Project

1.4.1 Objectives

The objective of this project is to develop a Automated management system which im-

plements the ideology of different Management System and the most advance Electronic

Documents Management System with Automation of Attendance System to produce more

reliability to organizations . It will be an easy to use management tool to help todays man-

agers to successfully built record and monitor Employees. Main objective of the projects

are:

Human Resource Management System,which enroll new employees and also checkwhether the employee is still in organization or resigned.

EDMS , which stands for Electronic Documents Management System.All scannedorginal Documents are kept in this management system.

Payroll System , Daily,Weekly and Monthly report of Employees generated.PayrollSystem will ensure the exact calculation for the monthly salary of Employees.

To develope Automated Attendance System,When a registered user entered in theprimises of the organization he / she may have to authenticate him/her self through

Biometrice and RFID device.

To provide GUI (Graphical User Interface) to help users to easily use the software tomanage their projects.

9

1.4.2 Project Overview

This system is designed and developed based on the following organizational requirements.

The software will be only be used by authorized person. i.e. administrator or usercreated by the administrator.

Attendance can be marked with or without RF cards.

The reports which produce not only be automatic but the user will be able to selecta choice for the report generation.

The software will be capable of having Encrypted information of an employee.

Having manual and automatic Attendance options

Computer generated reports

No need to show/Swap RF cards, no need more registers. *(Depends H/W Range)

The System will have a single centralized database and all of its module will be connected

with each other through that database.

Figure 3: Basic AHRIS System

10

1.4.3 Project Scope

The scope of this project Automated HR Information System using RFID and Biometrice is

very immense.This system will enable the managers and teams working on several projects

at different sites to keep themselves well-versed of the updated information.This System

has many capabilities to resolve different scenarios in a well organized envirnoment.

Also using wireless and Thumb identification technology make the project more industrial

and worth keeping.The System Also provide Different reports of recorts on Daily,weekly

and monthly bases by using the most advanced tool Crystal Reports.So Reporting is easily

available for Admins.When an employee enters will show his card then attendance will mark

with time , date etc and also application will show the status of the employee. (Either this

will IN or OUT, while first time when employee show his card then status will IN and at

the second time this will OUT).

AHRIS is capable of

1-Software

i -Automated Attendance System.

ii -More Secured using Thumb identification.

iii-Human Resource Management System(HRMS).

iv -Payroll System(PS).

v -Electronic Documents Management System(EDMS).

2-Hardware

i - RFID for Authentication and Enrollment.

ii - Biometrice(Thumb Identification) for Authentication.

11

1.5 Developement Process Model

The process model used for the development of HRIS using RFID and Biometrics System is

Spiral Model. The Spiral Model was designed to include the best features from the Waterfall

and Prototyping Models, and introduces a new component - risk-assessment. The term

spiral is used to describe the process that is followed as the development of the system

takes place. Similar to the Prototyping Model, an initial version of the system is developed,

and then repetitively modified based on input received from customer evaluations. Unlike

the Prototyping Model, however, the development of each version of the system is carefully

designed using the steps involved in the Waterfall Model. With each iteration around the

spiral (beginning at the center and working outward), progressively more complete versions

of the system are built. [14]

Figure 4: Spiral Model

Risk assessment is included as a step in the development process as a means of evaluating

each version of the system to determine whether or not development should continue. If

the customer decides that any identified risks are too great, the project may be halted. For

example, if a substantial increase in cost or project completion time is identified during one

phase of risk assessment, the customer or the developer may decide that it does not make

sense to continue with the project, since the increased cost or lengthened timeframe may

make continuation of the project impractical or unfeasible.

The Spiral Model is made up of the following steps:

Project Objectives. Similar to the system conception phase of the Waterfall Model.Objectives are determined, possible obstacles are identified and alternative approaches

are weighed.

12

Risk Assessment. Possible alternatives are examined by the developer, and associ-ated risks/problems are identified. Resolutions of the risks are evaluated and weighed

in the consideration of project continuation. Sometimes prototyping is used to clarify

needs.

Engineering & Production. Detailed requirements are determined and the soft-ware is developed.

Planning and Management. The customer is given an opportunity to analyzethe results of the version created in the Engineering step and to offer feedback to the

developer.

Throughout the development of this Project spiral model has been followed after ana-

lyzing its benefits in use and problems it addresses.

1.6 Proposed System

1.6.1 Motivation

21st Century make a great change in the technology and to live in this world,one have to

keep in touch with emerging technologies round the globe.In Computer Science and Software

Engineering field changes are not on daily bases they are on millisecond bases.So,keeping in

mind this motivate to automate the manual system and to provide more secure and reliable

systems to clients.With reliablity one has to keep in mind to make it validity and availibility

very long.

Though the globalization has change the world in many aspects,but still implementation is

the main need to improve old systems.Manual Systems are changed in to Dynamicity but

still not reliability.Bar Codes,touch screen and many other technologies are now converted

into wireless and Softwares are more intelligent,they interact with the hardware and catch

the changes provided by hardware.

Old manual systems though they are computerized but still not automated motivate me

to develope this projectAutomated Human Resourse information System Using Biometrice

and RFID which resolve many problems which are faced by organizations.This covers the

13

Wireless technology with thumb identification and covers a huge area of Software Science

which is used to develope a integrated Management System.

1.6.2 Proposed system benefits

In AHR & MS Biometrice & RFID all the tasks are being completed in manual system will

be able to perform in computerized fashion. This automated system has lots of benefits as

compare to manual system. Some of these major benefits are,

User friendly automated environment

RFID Layers are not dangerous for Health

Double Authentication System

Thumb Identification System for Biometrice

Short Listing of Selected Candidates

Easy to Installation of hardware

Abstract Data Security

An Evolvable/Portable/Verifiable Standard Long life Hardware/Software

A Completely Robust Software

A Complete Reliable Auto Attendance Management System

Every time Updated Information available

A 100% Reliable System

Having Manual and Automatic Attendance options

User defined pay cycles for time card entry

User defined voluntary deductions and taxable status

14

User defined deduction schedule and yearly progress

Detailed employees history

Less Electricity (Power )Consumption

No more Signatures / files and 2nd time Attendance Registers

A Standard/valuable/new technology meeting software

No need to Show/Swap cards, No need more registers

1.6.3 Proposed System Features

These are only software related features,(excluding Automation of Attendance features)

Security Manager

login

Password

Definations

Religion

Sector

Rank

Qualification pay

Allownces

Leave types

Cources

Appoinments

15

Domicile

Performance pay

Directorates

Applications Manager

Job Applications

Short-list Applicants

Selected Applicants

Employee Manager

Personal Details

Education History

Employee ID card

Employement Record

Employee contract

Leave/Attendace Manager

Leave Application

Attendance

Employee Performance Manager

Verification

Descipline

Suitability Report

16

Employee Performance review

Search Manager

Employee general query

Leave query

EDMS Manager

Electronic Data Management System

Reporting Manager

Appoinment

Applicants

Employee personal record

Employee report

No of years Report

Employee service calculator

Leave reports

Attendance reports

17

1.7 Project Overall Description

This section describe Project overall description as well as with software specification of the

system.The idea of the whole system is shown in basic system diagram.

1.7.1 Basic System Diagram

Figure 5: Propose System Basic Diagram

1.7.2 System Operational Modules

Module #01: Receptionist View

RF reader has embedded antenna that transmits radio rays continuously, whenever em-

ployees with RF tag enters in the organization. He/She passes card from RF reader. Dumb

devices (Reader/Monitors) would be in working condition at main entrance/Reception or

any place as well in HR department. Readers antenna read these numbers. And Update

statuses of employees by displaying IN/OUT title with speaking facility according to his/her

18

enter/exit status.All process is automatically done.

Module #02: Biometric Authentication

When a registered Employee enters into the arena,he/she may have to authenticate him/herself

through Biometrics Thumb identification device.This device uses database of registered em-

ployees at backend,it identify the thumb and allow the employee to enter into arena.

Module #03: Allocation of RF Tags

Processed Form by the DEO is available for HR work. HR verified/match the enter

data with form. He may reject a form for again DEO phase. In-case of allocation of RF tag

HR can assign a valid RF tag to this form. He can allocate an Encrypted Tag id to this

form (for feature addition).

Module #04: EDMS Hall

Newly entered employee get there job/department by the Administrator.Electronic Data

Management System (EDMS) scan their images and upload it into database.This hall has

scanner available for this purpose,Only administrator can view,edit and scan these images.

Module #05: HR Server Room

This server has got almost all the available options,all subsytem are directly connected to

this system to perform their desired actions.Employees records,Payroll,deductions,attendance,desciplanary

cases etc are available here.All automation is updated in this server room.At any time or

at the end of a month a user can check his attendance and pay details.

Module #06: Data Entry Halls

Data Entry operators are available in Data entry halls,all data related to employ-

ees,applicants etc will be entered by Data entry operators.DEO have limites access to the

database and have only those rights which are assigned by the Administrator.

19

1.7.3 System Interfaces

The product has the following system interfaces:

A system interface for launching the application at the server side. In the screenshotbelow the application can be launched by clicking the PjHRIS icon.

Figure 6: System Interface1

A system interface after launching the application. In the screenshot below the appli-cation can be launched by clicking the PjHRIS icon.

Figure 7: System Interface2

20

1.7.4 User Interfaces

For Detailed User interfaces Refer To Section User Manual Starting from Page : 155

1.7.5 Hardware Interfaces

Following are the hardware interfaces of our system:

Thumb Identification: Biometrics use Thumb identification,as every person will haveits own thumb identification.

RF ID: A unique RF ID will be assigned to each User.

RFID Card: A Radio Frequency identification card is a punch card which connectsto a RFID system,it connects with reader wirelessly.

1.7.6 Software Interfaces

The system will consist of a software interface that will provide connectivity with the

database management system (MS Access or ORACLE). The database will used for storing

user information, user records,etc.

1.7.7 Memory

The memory requirements for the server and client are as follows:

Server

The server should have at least 256mb of primary memory for efficient working and20mb of secondary memory (excluding Database memory requirements).

40 Gb of Harddisk.

1.7.8 Operations

The basis operations of the system are as follows:

All basic operations like authentication,automation of attendance,payroll,employeesrecord,employee history,Cases etc.

21

All basic Searching operations like Searching by name,searching by ID etc.

Records saving on the server.

1.7.9 Site Adaption Requirment

Since the communication in the project is based on Radio Frequency waves, so it is necessary

to have a site which is free of RF noise.

An environment having high voltage power lines, high voltage transformer,boosters or

generators will generate a lot of RF noise which might lead to problems in communication

between the users and the authentication server.

1.7.10 User characteristics

The product is aimed for users who have enough knowledge of using a Desktop Applications

or a Database applications .As this product is specifically for DHA,so it is required for them

to hire desired persons.

1.7.11 Software System Attributes

Reliability

To provide reliable communication and avoiding noise, we will not use the wireless carrier

to its full capabilities in terms of range.Mark attendance and also manage record should be

handled automatically as well as manually and data will be consistent.

Availability

To make all the features of the system available to the legitimate user, we will limit the

number of simultaneous rights. This will ensure the availability of all the services to the

active user. Again the number of simultaneous rigthts can be increased by the administrator

at any time.

Security

Following are the points which will ensure security of the system:

22

Each user will be authenticated with a help of a username and password.

The built in security facility of the Thumb identification will also be used.

Since the availability of the service is limited to an organizational users, so this factalso reduces the security threats to the system.

Maintainability

The system will be designed and implemented on the principles of Object Oriented Software

Engineering. Following the Paradigm will increase System Maintainability.

23

CHAPTER II

BACKGROUND

2.1 Detailed Study of Existing System

The detail study of the Existing System was carried out through a series of meetings with

the manager and staff workers of the departments of the organization.Beside that also

the existing system documents was thoroughly studied to understand the existing manuals

systems of DHA islamabad .

To understand the complexity of the existing system, not only adopted the functional

analysis approach, but the entity analysis considerations were also applied. This combina-

tion of modern analytical techniques provides in depth understanding of the existing system.

Following are the guiding principle of the methodology:-

Interaction with the managers and the related persons handling the manual system.

Observations of actual working in the office.

Inspection of routine documentation and records.

2.2 Survey of the Existing Systems at DHA isb

Afterwards,keeping in mind the background of the company a survey of the existing system

is arranged.This survey was taken for different departments to fullfill the required need of

the company.

Although the DHA Islamabad is a big company with different departments,every de-

partment need different softwares to manage the system.But due to less time,i focused on

their some systems,whih require a need to meet the ongoing technology.SO,in this survey

following systems were focused and observed .

24

2.2.1 Attendance System

Manual Attendance system,which itself leads to many problems. Manual system is dif-

ficult to manage as will as difficult to maintain.A register was placed on reception ta-

ble and every employee has to mark his attendance with signature,which is very old sys-

tem.Beside that,there is no security else the availabity of the person on the reception table

is must.otherwise attendance can be marked by other person very easily.

So,the need was to computerize the Attendance system,but also make an Automated

Attendance System which fullfill the requirment of the security with automation of the

attendance.which may or maynot require any operator to authenticate the users.

2.2.2 Recruitment System(HR Department)

Human Resource Department plays very important role in any organization or company.Many

Tasks depends on this department.Current sytem in DHAs HR department has manual sys-

tem for taking Applications from the applicats and processing them.The manual process is

very slower. All the processes including approval takes a handsome amount of time.

Though it is computerized in Excel sheet ,but its not reliable nor sufficient.So the need

was to develope a application which is user friendly to the department and which is able

to fulfill all the needs.So some meetings are taken with the department and different works

are observed to come across some good solution.

2.2.3 Employees Record System

Moving to the Record system of employees,all employees were listed in a register and in a

excel sheet files.There was no secure managed system for the record,so in case of physical

damaged to the data, which is most precious, asset of an organization, there is no mean

(backup and recovery procedure) to recapture the damaged data. All employees Personal

Details,Educational history etc was manually stored somewhere,and The data stored is

insecure in files and ledgers. Anyone can modify the entries in the Vouchers or Ledgers

in manual system. Data can be stolen from files or files can physically be misplaced or

damaged.

25

2.2.4 Reporting System

In manual system reports preparation is very laborious job. Moreover adhoc reports required

by the organization in certain situations, manual system gives no provision for adhoc re-

ports.Reporting is very essential for managers and heads to keep in track all the employees

but in manual system is very difficult job.So a need was to have a very good reporting

system which have daily,weekly and monthly reporting system.

2.2.5 Documents System

The current manual system is not efficient. A lot of time is being spent for searching even

a single record. General and high priority documents that need frequently attention are

also treated haphazardly. No one can find out the desired document easily without the

concerned person. It is because that each record has to be checked. Moreover, if a report is

needed to generate, it takes a long time due to manual searching and processing of records.

In manual system the same information is stored at more than one place. Same data

are recorded at many different places. This not only leads to invalid data processing but

also consumes the data storage place. The data can be updated at one place while there

is another place where same data is placed but not updated. This causes weaknesses in

system.

2.2.6 Payroll System

Payroll System has many mathematical calculations and also depends on other factors,for

example on attendance basis etc.But in manual systems All the mathematical calculations

are carried out manually that can cause errors. The result complied by the individuals have

errors that, when detected take a lot of time for corrections and chance of errors increases

with the increment of data.

2.2.7 Security System

DHA Islamabad has army personnels which act as security,but what about security of

departments?What if the right person is entering in wrong department?These questions

cause insecurity in manual system. The security is very poor in the manual system. There

26

is no security to protect the illegal users to the secret and important data, even the data

storing files of paper can physically be misplaced or damaged.

Authentiation is the necassity of the deparments,so that only the registered persons can

entered into their departments.All deparments need some sort of secured enteries,and for

that hardware an automated software is needed which act accordingly and managed the

system.

2.3 Draw backs in existing system

2.3.1 List of Drawbacks

The following are the major drawback of existing system.

2.3.1.1 Exhaustive and time consuming system

DHA has a healthy amount of employees that are divided into different Departments. Nor-

mally labours located in Warehouse department while other remains in Engineering,IT,

Managements and Finance departments. Managing Human Resource ,Payroll and Atten-

dance in all departments is really a very critical and exhaustive job.

2.3.1.2 Not detailed system

DHA has its manual Employee Attendance System. An employee must have to sign on a

particular register for proving his availability in the Organization. There is no proper check

and balance system (Coming and Out going time) for an employee.

2.3.1.3 Manual system

DHA has health amount of employees. Organization also has friendly atmosphere with

different options for their employee to late sitting, voluntarily sitting and late with paid

sitting. In Contemporary situation managing pays and attendance is being performed into

to TWO Registers or Excel Sheets. One Register is reserved for morning attendance and

other one is for after noon (after Lunch).

27

2.3.1.4 Does not maintains history

There are different categories of employees in the organization few one are technical and

others are in finance/management. Monthly salary is being paid by manuals system. There

is a standard amount that is being paid by hand to its employee. And other one is getting

paid by their banks after deduction of taxes, sur-charges and etc. Existing system does not

provide ordinary checks/slips and monthly details.

2.3.1.5 Employees availability problem

According to Organization internal departments a Staff may be available at different time

on different departments or even out of Organization. Often seeker/visitor faces problems

to meet with particular employees.

2.3.1.6 Not proper check and balance

Different departments have different kind of staff some one have Only Contractual and some

one are Permanent. DHA has its manually Employee Attendance System. According to

Job status person are being paid. While contractual employees in/out time Organization

demands critically. Still there is no proper check and balance system just having few

registers.

2.3.1.7 Does not satisfies organization standard

DHA has well name in the name of national and International Organizations. So Orga-

nization must meet with its Standard. Like Auto Attendance/Online product/Employee

Management System.

2.3.1.8 More chances of errors

There may be mathematical errors while generating bills manually therefore customers and

department may suffer. In manual system errors are very common.

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2.3.1.9 Inconsistent Data

Due to redundancy inconsistency arises when data item is changed at one place and this

change is not reflected at all other redundant places.

2.3.1.10 Not Online/web supported

Existing system is exhaustive/time consuming, Not web supported and not detailed.

2.3.1.11 Un-reliable/Obsolete system

Obsolete/un-reliable i.e. old system managing user data/attendance on Registers/Papers.

29

2.4 Literature Review of The Existing System and Tech-nologies

Before moving forward,it is better to have a quick literature review of the existing systems

and technologies.

2.4.1 Biometrice Technology

Biometrics refers to two very different fields of study and application. The first, which is the

older and is used in biological studies, including forestry, is the collection, synthesis, analysis

and management of quantitative data on biological communities such as forests. Biometrics

in reference to biological sciences has been studied and applied for several generations and

is somewhat simply viewed as biological statistics. [12]

More recently and incongruently, the terms meaning has been broadened to include the

study of methods for uniquely recognizing humans based upon one or more intrinsic physical

or behavioral traits. Biometrics are used to identify the input sample when compared to a

Figure 8: Biometrics Chart

template, used in cases to identify specific people by certain characteristics.

possession-based

using one specific token such as a security tag or a card

knowledge-based

the use of a code or password.

A biometric system can provide the following two functions:

30

Verification

Authenticates its users in conjunction with a smart card, username or ID number. The

biometric template captured is compared with that stored against the registered user either

on a smart card or database for verification.

Identification

Authenticates its users from the biometric characteristic alone without the use of smart

cards, usernames or ID numbers. The biometric template is compared to all records within

the database and a closest match score is returned. The closest match within the allowed

threshold is deemed the individual and authenticated. [12]

Figure 9: Working of Biometrics

Uses and initiatives

Biometric technology was first used at the Olympic Summer Games in Athens, Greece in

2004. On registering with the scheme, accredited visitors will receive an ID card contain-

ing their fingerprint biometrics data that will enable them to access the German House.

Accredited visitors will include athletes, coaching staff, team management and members of

the media.

Wolfgang Schuble in the March 2008 edition of its magazine Datenschleuder. The maga-

zine also included the fingerprint on a film that readers could use to fool fingerprint readers.

Several banks in Japan have adopted palm vein authentication technology on their

ATMs. This technology which was developed by Fujitsu, among other companies, proved

to have low false rejection rate (around 0.01%) and a very low false acceptance rate (less

than 0.00008%).

31

The Nigerian Government has now rolled out fingerprint recognition throughout its

airports in fights to reduce passport fraud. All new passports distributed now have a

biometric chip containing the individuals characteristic in encrypted template form.

The United States government has become a strong advocate of biometrics with the

increase in security concerns in recent years, since September 11, 2001. Starting in 2005, US

passports with facial (image-based) biometric data were scheduled to be produced. Privacy

activists in many countries have criticized the technologys use for the potential harm to

civil liberties, privacy, and the risk of identity theft. Currently, there is some apprehension

in the United States (and the European Union) that the information can be skimmed and

identify peoples citizenship remotely for criminal intent, such as kidnapping. There also are

technical difficulties currently delaying biometric integration into passports in the United

States, the United Kingdom, and the rest of the EU. These difficulties include compatibility

of reading devices, information formatting, and nature of content (e.g. the US currently

expect to use only image data, whereas the EU intends to use fingerprint and image data

in their passport RFID biometric chip(s)).

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2.4.2 Existing Technologies and need of RFID

We have seen the security personnel checking the employees identification cards at the

entrances to avoid illegal entry. The employees sign a register at the entrance before getting

in. This is still being practiced in most of the companies.

However, the disadvantages are that, when there is a necessity of providing control at

many locations inside the company, a person at each point will not be an economical way

of implementing it.

Then came were the punch cards. Employees possess cards, which are punched when

they enter into the building. But it had disadvantages. Workers started to practice buddy

punching, for their co-workers.

Concerns about buddy punching-the practice where employees fraudulently clock their

co-workers in or out to give them credit for time that wasnt actually worked-led Continental

Airlines to implement a fingerprint ID system to augment their automated employee time

and attendance recording system. The company expanded the system from Control Module

after it saved an estimated $100,000 in the first year. This led to the bar code readers.

It is a much common sight to see a bar code reader in the companies. These are used to

check with the employees identification. The employees swipe the card in the provided slot.

Then the access is given after checking the authenticity of the card. This was a substitute

to the security and emerged as a new technique in access control. This acted as a starting to

the automation of the access control. But, the bar code readers are contact readers where,

the cards are required to touch the readers.

With growth of technology and giant leap in the field of Radio frequency transmission,

a requirement for the same application using RF is desired.

A further improvement is the RF ID card technology, which uses contact less card

readers. Bringing the card nearer to the reader suffices for the reader to read the contents

of the card. This simplifies the usage for the employees. This technology is crawling into

the companies and has the potential to substitute the preceding technologies.

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2.4.3 RFID Technology

RF technology is used in many different applications, such as television, radio, cellular

phones, radar, and automatic identification systems. The term RFID (radio frequency

identification) describes the use of radio frequency signals to provide automatic identification

of items.

Radio frequency (RF) refers to electromagnetic waves that have a wavelength suited

for use in radio communication. Radio waves are classified by their frequencies, which are

expressed in kilohertz, megahertz, or gigahertz. Radio frequencies range from very low

frequency (VLF), which has a range of 10 to 30 kHz, to extremely high frequency (EHF),

which has a range of 30 to 300 GHz. [1]

RFID is a flexible technology that is convenient, easy to use, and well suited for auto-

matic operation. It combines advantages not available with other identification technologies.

RFID can be supplied as read-only or read / write, does not require contact or line-of-sight

to operate, can function under a variety of environmental conditions, and provides a high

level of data integrity. In addition, because the technology is difficult to counterfeit, RFID

provides a high level of security.

RFID is similar in concept to bar coding. Bar code systems use a reader and coded

labels that are attached to an item, whereas RFID uses a reader and special RFID devices

that are attached to an item. Bar code uses optical signals to transfer information from the

label to the reader; RFID uses RF signals to transfer information from the RFID device to

the reader. Radio waves transfer data between an item to which an RFID device is attached

and an RFID reader. The device can contain data about the item, such as what the item

is, what time the device traveled through a certain zone, perhaps even a parameter such as

temperature. RFID devices, such as a tag or label, can be attached to virtually anything -

from a vehicle to a pallet of merchandise. [5]

RFID technology uses frequencies within the range of 50 kHz to 2.5 GHz. An RFID

system typically includes the following components:

An RFID device (transponder or tag) that contains data about an item

34

Figure 10: Typical RFID System

An antenna used to transmit the RF signals between the reader and the RFID device

An RF transceiver that generates the RF signals

A reader that receives RF transmissions from an RFID device and passes the data toa host system for processing

35

2.4.4 List of Observed Needs

In this section all the required needs are listed to develope a good new software from existing

system.The whole list is generated after a large survey of the existing systems.

Following is the list of Managers required

Attendance Manager

Daily Attendance

Weekly Report

Monthly Report

Leave Application

Recruitment Manager

Job Applications Handling

Short Listed Candidates

Selected Candidates

Employee Record Manager

Personal Details Management

Employee Record

Education History

Employee ID Card

Employee Contract

Employee Performance Manager

Verification

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Discipline

Employee New Status

Employee Performance Review

Record Searching

Search By Name

Search By ID

Search by Document ID

Reporting Manager

Employee Reports

Performance Reports

Attendance Report

Payroll Manager

Weekly Calculations

Allownces

Monthly Payrolls

EDMS

Electronic Documents System

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CHAPTER III

REQUIRMENTS & ANALYSIS

Requirements are capabilities and conditions to which the system must conform. A prime

challenge of requirements work is to find, communicate, and record what is really needed,

in a form that clearly speaks to the client.

Analysis emphasizes an investigation of the problem and requirements, rather than a

solution. Analysis is best qualified, as in requirements analysis that means investigation

of the requirements. Object-Oriented Analysis is an emphasis on finding and describing the

objects or concepts in the problem domain.

This chapter describes the Actors involved in the system,use cases,flow chart, analysis

model of the system. It explains the problem domain, requirements of the software, use-

cases and actors, and association Diagram of the system.

The requirements are divided into two parts.

3.1 Functional Requirements

Functional requirements are explored and recorded in the Use-Case model. Functional

requirements express the functions of the system that should be efficient, robust and simple

to use.

System Provide a form for Data Entry Operator (DEO)

On the basis of this form DEO will enter data.

After DEO work, Human Resource (HR) will assign a RFID Tag to this form.

DEO and HR can skip (a Scanned Image) form if form is not well Scanned or incorrectdata entered by DEO.

Form skip by DEO can be Re-set or Deleted by the Scanner.

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Administrator assign jobs, Controls authorized users, Manage salary, and change jobstatus; manage advance, allowances, leave etc (almost all work).

Systems particular account will be providing ability to mark attendance throughRFID chip embedded card.

Authentication can be taken place by thumb identification system using Biometricedevice.

System generate different type of reports as required by the department,e.g dicipla-nary,daily attendance,record etc.

Data is scanned and managed through EDMS tool.

Provide ability of display attendance with speaking ability when employee entered orexit.

Provide ability to employee to login and can check his/her history.

3.2 Non Functional Requirements

It is helpful to use supplementary specification of the system to reduce the risk of not

considering some important fact of the system. Some of these requirements are non func-

tional requirements or quality requirements. These requirements have a strong influence on

the architecture of a system. Some non functional requirements of AHRIS using RFID &

Biometrice are as under:

3.2.1 Usability

Speed, ease, and error-free processing should be paramount in OAHRIS using RFID &

Biometrice of DHA islamabad.

3.2.2 Human Factors

Text should be easily visible for the user.

Should be avoided colors associated with the forms of color blindness

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Special training should not be required for user; every user who is familiar with thedatabase can use this software.

3.2.3 Reliability

Mark attendance and also manage record should be handled automatically as well as manu-

ally and data will be consistent.Automation and Datawaring is also automatic,for example

if employee has resign, the search will automatically show his absence.

3.2.4 Performance

Employees management and Short listing of applicants should be done quickly.Users want

to complete payroll processing very quickly. System should be quick responsive for different

types of operations like calculation of overtime payments, Tax calculation and accessing

data from remote location.

3.2.5 Implementation Constraints

AHRIS using RFID & Biometrice insists on Microsoft Visual technologies and powerful

DBMS like Oracle 9i with Microsoft Acces, predicting this will improve portability and

supportability in addition to ease of development.

3.2.6 Documentation and Help

Documentation regarding the working of software, user manual, installation and adminis-

tration should be provided.

3.2.7 Noteworthy Hardware

Pentium IV or above is proposed for AHRIS using RFID & Biometrice of DHA is-lamabad.

128 MB Ram or above is proposed for AHRIS using RFID & Biometrice of DHAislamabad.

3.2.8 Error Handling

System should handle errors by