HSH Talent Management System Preferences... · 2 HSH Succession Management Planning Succession Management – CV and Career Preferences User Guide for All Employees 01 / Login to

HSH Talent Management System

Succession Management – CV and Career Preferences

User Guide for All Employees

This user guide provides step-by-step instructions on how to view your organisational

structure, update your CV and career preferences in our Talent Management System.

CONTENTS Page

01 / Login to the Talent Management System (TMS) 2

02 / Navigate around the Talent Management System (TMS) 3

03 / Bio Page 4

Section 3.1 – Organisational Structure 5

Section 3.2 – CV 6

3.2.1 - Education 7

3.2.2 - Professional Qualifications 8

3.2.3 - Work Experience 9

3.2.4 - Special Projects 10

3.2.5 - Language Skills 11

Section 3.3 – Career Preferences 12 – 13

04 / Actions Page 14

05 / Snapshot Page 14

06 / My Account 15

Section 6.1 - Settings 15

Section 6.2 - Upload Profile Picture 16

Section 6.3 - Options 17

6.3.1 – Change Password 17

6.3.2 – Edit Security Questions 18

Welcome

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HSH Succession Management Planning



01 / Login to the Talent Management System (TMS)

For employee with @peninsula.com or @quaillodge.com email

address:

User ID: Business email (e.g. [email protected])

Password: Windows password (password that you use to log on to

your computer)

For employee with a different email address:

User ID & Password will be sent to you by email from [email protected].

What do you need to do upon your first time login?

1. System will prompt you to reset your password

2. Enter the Current Password, New Password and

Confirm Password fields. Click "Save",

3. Answer 2 security questions, e.g.What is your favorite colour and What is your favorite food etc.

mailto:[email protected]

mailto:[email protected]

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02 / Navigate around the HSH Talent Management System (TMS)

Welcome Page

The Welcome page is the Home page for the HSH Talent Management System.

Header

Click the tabs on the header to:

Home Return to the home welcome page and Universal profile.

Performance Access performance review, KRAs and development plan.

User Guides View user guides.

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Click Universal Profile under the tab Home on the header:

Header

Left navigation shows employee name with 3 Sections - Bio, Actions and Snapshot.

03 / Bio Page

Section 3: Bio

This section includes 3 tabs which provides an overview of the organisational structure, your CV

profile and career preferences.

Organisational Structure Shows your Manager and direct report(s) with their profile pictures (if it is

available). You can click on the name to see the next level and

subsequently to the top or the bottom of your organisation.

CV You can view/update your CV details including: Education, Professional

Qualifications, Work Experience, Special Projects and Language Skills.

Career Preferences Specific mobility and career aspiration questions are located in this

section.

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Section 3.1: Organisational Structure

Shows your Manager and direct report(s) with their profile pictures (if it is available). You can click on

the name to see the next level and subsequently to the top or the bottom of your organisation.

Employees can only view the organisational structure of his/her manager, however managers can view

the CV and career preferences of their direct reports.

You can always click “Universal Profile” to go back to your Bio Page.

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Section 3.2: CV

You can view/update your CV details including: Education, Professional Qualifications, Work Experience,

Special Projects and Language Skills.

Step1 : Select CV tab and proceed to enter the required details into the different sections.

Step 2 : Click “+” button to add new record and click Save

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Section 3.2.1: Education

In this section please provide all your post-secondary and above education details. More than one

record can be added by using the + button after you have saved the current record.

Click “+” button to add new record into Education and click Save

Description Description details

Name of School * Enter the full Name of School

e.g. Harvard University

Degree/Diploma* Select the option from the drop-down list

e.g. Bachelors

Education in Progress Check this box if the Degree/Diploma has not yet been

achieved and you are still studying

Graduation Date * Select the Month/Year of your graduation date

e.g. 07/2010

Name of Degree / Course * Enter the full description of your degree/course

e.g. Bachelor of Hotel Management

Major(s) Enter the full description of your Major(s)

e.g. Hotel & Catering, Hospitality Management

* is a compulsory field

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Section 3.2.2: Professional Qualifications

A pre-defined list of professional qualifications have been populated for your selection. Should your

professional qualification not be on the list, please select Other (in Page 4) and indicate your

qualification in the text box provided. Please note that there is no search function for this section and

all qualifications are listed in alphabetical order.

Click “+” button to add new record into Professional Qualification and click Save


Qualification * Click the page icon located on the right and select the qualification

from the drop downlist, only one qualification can be selected per

record

e.g. Certified/Chartered Accountant - CA

Please complete if you have

selected other

Enter your qualification / additional details in this field if you cannot

find your qualification in the drop-down list

e.g. Certified Facility Manager

Date Achieved * Select the Month/Year of the qualification date achieved

e.g. 12/2010


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Section 3.2.3: Work Experience

Please indicate the most recent three positions you have held.

Click “+” button to add new record into Work Experience and click Save


Company * Enter the Company Name

e.g. The Peninsula Hong Kong

Dates * Select the month/year of the Start date and t End date of your

employment e.g. 02/2010 to 12/2014

Position * Enter the last position held in the company

e.g. Finance Manager

Job Responsibility Enter the job responsibility of the last position


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Section 3.2.4: Special Projects

This section should include any cross exposure or special projects you have been involved in with HSH

or with your previous companies in the last five years.

Click “+” button to add new record into Special Projects and click Save


Cross exposure / Project * Select the option from the drop-down list

e.g. Pre-opening

When (Month/Yeaer) * Select the month/year of the Start date and End date of the

project

e.g. 01/2014 to 05/2014

Name of Company / Property * Enter the name of the Company or Property

e.g. The Peninsula Paris

Location (City) Enter the city of the project

e.g. Paris


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Section 3.2.5: Language Skills

Please select one language at a time and indicate the level of proficiency in Speaking, Reading and

Writing. To add another language simply press the “+” button after you have saved the current record.

Click “+” button to add new record into Language Skills and click Save


Language * Click the button at the right and select the languague from the

drop-down list

e.g. English

Native Language (Primary) Check this box if it is your Native language

Speaking Proficiency * Select your speaking proficency from the pre-defined drop-down list

e.g. High

Reading Proficiency * Select your reading proficency from the pre-defined drop-down list

e.g. High

Writing Proficiency * Select your writing proficency from the pre-defined drop-down list

e.g. High


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Section 3.3: Career Preferences

Mobility and career aspiration questions are found in this section.

Click the pen button to answer to the Career Preferences questions and click Save. You can click the

pen button to edit the answers.

Question Details

Are you willing to relocate * Select the option from the drop-down list

e.g. Yes

To which location would you be

willing to relocate

Click the button at the right to select the drop-down list

e.g. Anywhere

When would you be willing to

transfer (MM/YYYY)

Select the month/year of the Start date

e.g. 06/2015

Whet is your medium and long term

career aspiration? (3-5 years)

Enter details of your medium and long term career aspiration


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04 / Actions Page

This section shows all Actions that have to be completed or has already been completed by the userin

the Talent Management System e.g. Performance Review. The actions can be grouped by Due Date,

assignment date, priority and Type.

05 / Snapshot Page

This section gives a quick dashboard view of your details in the Performance Management module.

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06 / My Account

Click at the top right corner and select “My Account” to change your own Preferences in the Talent

Management System.

Section 6.1: Settings

You can set your basic preferences and click Save.

Time Zone Select your local time zone from the drop-down list.

This affects how time is displayed to you in the system.

Select Signature

Select your desired signature font from the drop-down list, This

will appear in the electronic signature in the Talent

Management System that require your sign off

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Section 6.2: Upload Profile Picture

You can upload your profile picture and change/delete it at any time.

Step 1: Click on the photo and a drop-down Step 2: Click on “Change” button

button will show up

Step 3: Click “Browse” button to select your Step 4: Click “Upload” button

photo from your computer directory

Step 5: Use the cropping and focus tool to adjust the view of the photo and click Save.

You can select “Change” or “Delete” of your uploaded photo.

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Section 6.3: Options

There are 2 options for you to:

- Change Password

- Edit Security Questions

Section 6.3.1: Change Password

Enter your new password to match the specific criterias listed below and click Save. You will not be

allowed to re-use previous passwords.

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Section 6.3.2: Edit Security Questions

Step 1: Enter your current password and click Submit

Step 2: Select the secuity questions from the drop-down list and enter details “Answer” and “Confirm

Answer”, and click Continue. User should remember the answers to their security questions as this will be

used to verify the user when resetting password if forgotten.

Step 3: It returns to the Preferences page and click Save

Documents

HSH Talent Management System Preferences... · 2 HSH Succession Management Planning Succession Management – CV and Career Preferences User Guide for All Employees 01 / Login to