HSE Manual Issue2 Rev05

HEALTH, SAFETY & ENVIRONMENT DEPARTMENT

Issue 02, Rev 05

ADGAS HSE MANUAL Date: August 2006

CONTENTS AND REVISION Chapter No. 0

Doc. Number Prepared By HSED Approved By

Network Loc. Directory Name HSE MANUAL Page No Page 1 of 448

ABU DHABI GAS LIQUEFACTION COMPANY LIMITED

HEALTH, SAFETY & ENVIRONMENT MANUAL

HEALTH, SAFETY AND ENVIRONMENT DEPARTMENT


Issue 02, Rev 05





HSE MANUAL TABLE OF CONTENTS

0 CONTENTS AND REVISION ................................................................................................................... 5

0.1 RECORD OF REVISIONS ................................................................................................................... 5 0.2 REVISION REQUEST ......................................................................................................................... 7

1 GUIDE TO THE MANUAL ....................................................................................................................... 9

1.1 INTRODUCTION ................................................................................................................................ 9 1.2 USING THE MANUAL ..................................................................................................................... 11 1.3 MAINTENANCE OF THE MANUAL .............................................................................................. 14 1.4 ABBREVIATIONS AND ACRONYMS............................................................................................ 15

2 SAFETY MANAGEMENT ....................................................................................................................... 22

2.1 UNITED ARAB EMIRATES LEGISLATION .................................................................................. 22 2.2 HEALTH SAFETY AND ENVIRONMENT POLICY STATEMENT .................................................. 2.3 RESPONSIBILITIES ......................................................................................................................... 25 2.4 SAFETY COMMITTEES ................................................................................................................... 31 2.5 MEETINGS ........................................................................................................................................ 42 2.6 EMPLOYEE INVOLVEMENT ......................................................................................................... 43 2.7 PLANNED INSPECTIONS................................................................................................................ 44 2.8 QUALITY ASSURANCE .................................................................................................................. 52 2.9 DIVISIONAL STANDING INSTRUCTIONS ................................................................................... 53 2.10 TASK RISK ASSESSMENT ..................................................................................................................... 54 2.11 AREA AUTHORITIES ...................................................................................................................... 71 2.12 MANAGEMENT OF CHANGE ........................................................................................................ 77

3 GENERAL AND PERSONAL SAFETY ................................................................................................. 83

3.1 SAFETY INDUCTION ...................................................................................................................... 83 3.2 VISITORS .......................................................................................................................................... 84 3.3 RESTRICTED AREAS ...................................................................................................................... 86 3.4 HAZARDOUS AREAS AND ZONES ............................................................................................... 86 3.5 HOUSEKEEPING .............................................................................................................................. 90 3.6 WASTE MANAGEMENT ................................................................................................................. 91 3.7 PERSONAL SAFETY ........................................................................................................................ 95 3.8 SAFETY SIGNS AND BARRIERS ................................................................................................... 96 3.9 PERSONAL PROTECTIVE EQUIPMENT ..................................................................................... 100 3.10 MANUAL HANDLING ................................................................................................................... 111 3.11 HEARING CONSERVATION ......................................................................................................... 118 3.12 EYE SAFETY PROGRAMME ........................................................................................................ 123 3.13 VEHICLES AND BICYCLES .......................................................................................................... 125 3.14 HEAT DISORDERS ......................................................................................................................... 129 3.15 SAFE ACCESS AND WORK PLACES ........................................................................................... 133 3.16 OFFICE SAFETY ............................................................................................................................. 137

4 HAZARDOUS SUBSTANCES ............................................................................................................... 145

4.1 INTRODUCTION ............................................................................................................................ 145 4.2 HAZARDOUS SUBSTANCE CONTROL ...................................................................................... 148 4.3 RESTRICTED MATERIALS ........................................................................................................... 150 4.4 RISK AND CONTROLS .................................................................................................................. 152 4.5 CHEMICAL HANDLING ................................................................................................................ 155


Issue 02, Rev 05





4.6 WORK WITH HARMFUL CONTACTS ......................................................................................... 158 4.7 LABELLING HAZARDOUS SUBSTANCES ................................................................................ 166 4.8 COMPRESSED GASES ................................................................................................................... 170 4.9 OTHER DANGEROUS SUBSTANCES .......................................................................................... 180 4.10 RADIOACTIVE SOURCES ............................................................................................................ 187 4.11 PLANT PRODUCT HAZARDS....................................................................................................... 205 4.12 HAZARDOUS SUBSTANCES DISPOSAL .................................................................................... 214

5 PERMIT TO WORK SYSTEM ............................................................................................................. 216

5.1 INTRODUCTION ............................................................................................................................ 216 5.2 GENERAL RESPONSIBILITIES .................................................................................................... 216 5.3 PERMIT AUTHORITIES ................................................................................................................. 217 5.4 WHEN IS A PERMIT REQUIRED .................................................................................................. 218 5.5 PERMIT SUBMISSION ................................................................................................................... 219 5.6 TYPES OF PERMIT ......................................................................................................................... 219 5.7 PERMIT GAS TESTING .................................................................................................................. 222 5.8 TRAINING ....................................................................................................................................... 223 5.9 AUDITING OF THE PERMIT TO WORK SYSTEM ...................................................................... 223

6 HOT AND NAKED FLAME WORK .................................................................................................... 227

6.1 INTRODUCTION ............................................................................................................................ 227 6.2 PRELIMINARY CONSIDERATIONS ............................................................................................ 227 6.3 WELDING, CUTTING, BURNING, BRAZING AND SOLDERING ............................................ 229 6.4 GAS WELDING AND CUTTING ................................................................................................... 232 6.5 ELECTRIC ARC WELDING AND CUTTING ............................................................................... 235 6.6 PLASMA CUTTING SYSTEM ....................................................................................................... 237 6.7 BLAST CLEANING AND PAINTING ............................................................................................ 238 6.8 PORTABLE TOOL IGNITION RISKS ............................................................................................ 242 6.9 STATIC ELECTRICITY .................................................................................................................. 245 6.10 PORTABLE GAS DETECTORS ..................................................................................................... 248

7 CONFINED SPACE ENTRY ................................................................................................................. 273

7.1 INTRODUCTION ............................................................................................................................ 273 7.2 RISK ASSESSMENT ....................................................................................................................... 274 7.3 ISOLATION AND GAS FREEING ................................................................................................. 276 7.4 SAFE WORKING ENVIRONMENT ............................................................................................... 277 7.5 ENTRY REQUIREMENTS.............................................................................................................. 281 7.6 PROTECTIVE AND RESCUE EQUIPMENT ................................................................................. 286 7.7 CANCELLATION OF PERMIT ...................................................................................................... 287 7.8 HOT AND NAKED FLAME WORK HAZARDS ........................................................................... 287

8 PIPELINES, TANKS AND VESSELS ................................................................................................... 295

8.1 PIPELINES ....................................................................................................................................... 295 8.2 TANKS AND VESSELS .................................................................................................................. 304 8.3 SAFETY VALVES ........................................................................................................................... 312

9 MAINTENANCE SAFETY .................................................................................................................... 317

9.1 ELECTRICAL .................................................................................................................................. 317 9.2 LIFTING APPLIANCES AND EQUIPMENT ................................................................................. 332 9.3 SCAFFOLDING AND LADDERS .................................................................................................. 342 9.4 MACHINERY SAFEGUARDS ....................................................................................................... 357 9.5 EXCAVATIONS .............................................................................................................................. 365


Issue 02, Rev 05





9.6 DIVING OPERATIONS ................................................................................................................... 367 9.7 WORK OVER WATER .................................................................................................................... 369 9.8 WORK ON ROOFS .......................................................................................................................... 378 9.9 WORK AT HEIGHT ........................................................................................................................ 384

10 ACCIDENT INVESTIGATIONS........................................................................................................... 389

10.1 INTRODUCTION ............................................................................................................................ 389 10.2 DEFINITIONS ................................................................................................................................. 389 10.3 REPORTING .................................................................................................................................... 390 10.4 INITIATING AUTHORITY ............................................................................................................. 391 10.5 MANAGEMENT ROLE .................................................................................................................. 391 10.6 HSED ROLE ..................................................................................................................................... 392 10.7 FOLLOW-UP PROCEDURE ........................................................................................................... 392 10.8 STATUTORY REQUIREMENTS- REPORTABLE ACCIDENTS ................................................ 393 10.9 NOTIFICATION TO OTHER AUTHORITIES ............................................................................... 393 10.10 IN-HOUSE NOTIFICATION ...................................................................................................... 394 10.11 MOTOR VEHICLE ACCIDENTS .............................................................................................. 394 10.12 BOARDS OF ENQUIRY ............................................................................................................. 395 10.13 INSURANCE REPORTING ........................................................................................................ 396 10.14 NEAR-MISS REPORTING ......................................................................................................... 396 10.15 REPORTING OF SERIOUS HSE INCIDENTS TO ADNOC ..................................................... 397

11 LABORATORY SAFETY ...................................................................................................................... 421

11.1 INTRODUCTION ............................................................................................................................ 421 11.2 GENERAL SAFETY ........................................................................................................................ 421 11.3 GLASSWARE .................................................................................................................................. 422 11.4 SAFETY EQUIPMENT AND PPE .................................................................................................. 423 11.5 NAKED LIGHTS ............................................................................................................................. 424 11.6 SMOKING, FOOD AND DRINK .................................................................................................... 424 11.7 CHEMICAL USE ............................................................................................................................. 424 11.8 LABELLING .................................................................................................................................... 426 11.9 ULTRA VIOLET (UV) RADIATION .............................................................................................. 427 11.10 SAMPLE DESPATCH ................................................................................................................. 427 11.11 WASTE DISPOSAL .................................................................................................................... 427 11.12 GAS CYLINDERS ....................................................................................................................... 428 11.13 ELECTRICITY ............................................................................................................................ 429 11.14 FIRST AID ................................................................................................................................... 430 11.15 CRYOGENIC MATERIALS ....................................................................................................... 430 11.16 MERCURY .................................................................................................................................. 430

12 OFF THE JOB SAFETY ......................................................................................................................... 433

12.1 FIRE PRECAUTIONS IN ACCOMMODATION UNITS ON DAS ISLAND ................................ 433 12.2 FIRE PRECAUTIONS AT HOME ................................................................................................... 434 12.3 SAFETY IN THE HOME ................................................................................................................. 436 12.4 SPORT AND RECREATION........................................................................................................... 437 12.5 DRIVING ......................................................................................................................................... 437

13 MANAGEMENT OF HSE IN PROJECTS ........................................................................................... 440

13.1 INTRODUCTION ............................................................................................................................ 440 13.2 SCOPE .............................................................................................................................................. 440 13.3 GUIDANCE ..................................................................................................................................... 440


Issue 02, Rev 05





0 CONTENTS AND REVISION

0.1 RECORD OF REVISIONS

Page Number

Date of issue

REV

Revision Details

ALL August 2006 01 Issue 02. Complete Manual update

25.11.2007 02 ADGAS HSE Policty updated.

All 25.11.2007 02 Replaced Title PROM by PM.

126 25/11/2007 02 Sub-section 3.12.8 updated.

378 25/11/2007 02 Sub-Section 9.9.1 updated.

384 25/11/2007 02 Added figure 10-15 in Sub-section 10.3.

384 25/11/2007 02 Added paragraph on Accidents occurred in non-industrial area in the sub-section 10.3.

388 25/11/2007 02 Added figure 10-16 in both 10.11.1.1 & 2 sub sections.

Chapter 10 25/11/2007 02 Added 3 figures (figure 10-15, 10-16 & 10-17).

Chapter 4 25/11/2007 02 Corrected the word MSV with MSV in the section 4.10.

Chapter 13 31/12/2007 02 Section 13.1.3 completely updated and all of the figures changed with new tables from 13.1 to 13.5.

Chapter 2 08/01/2009 03 Section 2.11.7 changed the area authority for 501/502.

Chapter 10 08/01/2009 03 -Section 10.2 updated the definitions for near miss and incident.

-Section 10.14 title of this section updated.


Issue 02, Rev 05





Page Number

Date of issue

REV

Revision Details

Chapter 2 10/06/2009 04 Section 2.11.7 tables 2.14 and 2.15 HOPL & MGTS titles updated

Chapter 2 10/06/2009 04 ADGAS HSE Policy Update

Chapter 8 18/06/2009 04 Section 8.2.3.2 amended by adding requirement for the area to be cordoned off

Chapter 3 24/06/09 04 Plant manager Title corrected

Chapter 2 21/04/10 05 ADGAS HSE Policy Update

Chapter 10 21/04/10 05 -Section 10.2 definitions of accident and Near miss updated.

-Terms of reference for the BOE amended to add the nomination of a member from HR Division.

All 21/04/10 05 Amended the footnote related to the revision No. in all pages.


Issue 02, Rev 05





0.2 REVISION REQUEST

Name Designation Location Date

Text Referred to Chapter Section Page(s)

Revision type Tick one or more

Add _ Delete _ Modify _

Details of suggested change (add sheets if necessary including photocopy of original text with notations Signature - Originator Date

Instructions:

1. Photocopy this page and write in your proposed revision 2. Send completed Revision Request to Manager Health, Safety and Environment

(MHSE) after approval by Division/Department Manager.


Issue 02, Rev 05


GUIDE TO THE MANUAL Chapter No. 01



CHAPTER 1 CONTENTS

1 GUIDE TO THE MANUAL ....................................................................................................................... 9

1.1 INTRODUCTION ................................................................................................................................ 9 1.1.1 OBJECTIVES ................................................................................................................................... 9 1.1.2 SCOPE ............................................................................................................................................. 9 1.1.3 DEFINITIONS ................................................................................................................................ 10 1.1.4 SAFETY STANDARDS ................................................................................................................... 10 1.1.5 SAFE WORKING PRACTICES ...................................................................................................... 11

1.2 USING THE MANUAL ..................................................................................................................... 11 1.2.1 HIERARCHY OF HSE DOCUMENTATION ................................................................................. 12 1.2.2 AVAILABILITY OF THE MANUAL ............................................................................................... 12 1.2.3 ORGANISATION OF INFORMATION .......................................................................................... 12 1.2.4 NUMBERING ................................................................................................................................. 12 1.2.5 GRAPHICS ..................................................................................................................................... 13 1.2.6 FINDING INFORMATION ............................................................................................................ 13

1.3 MAINTENANCE OF THE MANUAL .............................................................................................. 14 1.3.1 RESPONSIBILITY .......................................................................................................................... 14 1.3.2 TRAINING ...................................................................................................................................... 14 1.3.3 REVISIONS .................................................................................................................................... 14

1.4 ABBREVIATIONS AND ACRONYMS............................................................................................ 15


Issue 02, Rev 05





1 GUIDE TO THE MANUAL

1.1 INTRODUCTION

This Health, Safety and Environment Manual (HSEM) details the procedures by which Abu Dhabi Gas Liquefaction Company Ltd. (ADGAS) implements the Companys Health Safety and Environment Policy and HSE Management System (HSEMS). It contains the minimum safety standards acceptable to ADGAS. The manual has been revised to comply with the ADGAS Corporate Policy and Procedure standard. It has also been revised to ensure consistency with the requirements specified in the ADNOC Codes of Practice and Guidelines on Health, Safety and Environment Management, and is now issued as REV No 01, 2006. 1.1.1 OBJECTIVES

The objective of the ADGAS HSEM is to present in a clear and concise form the minimum requirements for Health, Safety and Environment for those responsible for the construction, operation and maintenance of the ADGAS Plant and equipment, and guidance for implementing these requirements. Inevitably this manual does not meet every situation precisely, and special regulations may have to be issued from time to time to deal with particular cases that may arise. It cannot be stressed too strongly that, in a difficult situation, the responsible person must consult higher Management rather than take risks. 1.1.2 SCOPE

The manual covers the Health Safety and Environmental requirements of the company by the provision of information and references to allow all Divisions and Departments of ADGAS in Abu Dhabi and on Das Island to comply with the minimum safe working practices and safety standards required by ADGAS. These requirements are equally applicable to all Contractors, contracted facilities and services. The guidelines contained within this manual are based upon United Arab Emirates legislation, but do not supersede any acts or regulations. If a discrepancy arises between this manual and acts or regulations, then the latter must take precedence. Where specific UAE legislation does not exist and there are no relevant ADNOC Codes of Practice or Guidance, internationally accepted standards will be utilised.


Issue 02, Rev 05





1.1.3 DEFINITIONS

The following terms are standard throughout this manual to define a condition or course of action; SHALL The word 'SHALL' expresses a mandatory requirement for a condition or course of action. SHOULD The word 'SHOULD' expresses a strongly recommended or preferred condition or course of action. MAY The word 'MAY' suggests a possible course of action or condition where other options are available. The following terms are also used within this and other ADGAS documents: QUALIFIED A person is qualified when he has taken a formal course of instruction (or has had equivalent experience) to enable him to carry out the task and has a certificate to show that his work has met the relevant standard. COMPETENT This applies to a person who has thorough training and/or experience, the skills and knowledge required to carry out the task to the satisfaction of ADGAS. AUTHORISED This term is used where a person has permission to carry out the task, both from external authorising bodies and internally by ADGAS or contractor management. RESPONSIBLE A Responsible Person is one who has specific responsibility for a particular type of task or for a worker engaged in that task (but not necessarily as his supervisor). DEPUTY Throughout this manual the use of the full post title is synonymous with the back to back Deputy for that post. 1.1.4 SAFETY STANDARDS

The ADGAS minimum safety standards can be increased at a supervisor's discretion if deemed necessary, but not diminished. Temporary alternative standards must not be implemented without the approval of the PM and the MHSE.


Issue 02, Rev 05





Approval will only be granted if other safeguards are introduced which will maintain the established work management system. If an existing safety standard is to be permanently and significantly diminished, approval must be obtained from the PM and MHSE. 1.1.5 SAFE WORKING PRACTICES

The Permit to Work is the main tool used to assist in coordinating safe working practices on site and is referred to throughout this manual It is not the Permit to Work itself, but the control over the activity and the precautions taken, which will ensure that work is conducted safely. Other necessary elements contributing to safe working include: communication with all work groups to ensure no conflicting work activities effective planning training workers skills supervision performance monitoring

Note The fact that a Permit to Work is issued for a particular job does not relieve, in any way, the person(s) carrying out the work of the responsibility for ensuring that it is conducted safely. If an unsafe condition arises, work should be stopped and the condition reported immediately.

1.2 USING THE MANUAL

The overall hierarchy of HSE Documentation within ADGAS and its relationship to ADNOC is shown in Figure 1-1.


Issue 02, Rev 05





1.2.1 HIERARCHY OF HSE DOCUMENTATION

The Hierarchy of theHSE Management Documentation

ADGASHSE MANUAL

MAINTENANCESIs and PROCEDURES

OPERATIONSSIs and PROCEDURES

ENGINEERING DIVISIONSIs and PROCEDURES

DEPARTMENTALSIs and PROCEDURES

ADGASHSEMS

ADGASHSE POLICY

ADNOCHSE POLICYand HSEMS

Figure 1-1: Hierarchy of HSE Documentation

1.2.2 AVAILABILITY OF THE MANUAL

The Manual is made available in two formats: A microsoft word version of the latest issue posted in the HSED's intranet site A HTML version, mirroring the microsoft word version, and posted in the HSED's

intranet site The HTML version provides a user friendly format in which references, to other parts of the Manual and other documents in the ADGAS intranet, are hyperlinked. The microsoft word version is the definitive version of the manual and is also suitable for providing uncontrolled printed versions of the Manual. 1.2.3 ORGANISATION OF INFORMATION

The Manual is divided into thirteen Chapters, 0 to 13. Chapter 0 contains the overall Manual Contents List and QA Sheets. 1.2.4 NUMBERING

The chapter number identifies the chapters as they appear sequentially in the manual The section number identifies the sections sequentially within the chapter Subject headings and topic headings are also numbered and may be found listed

with their page number in each chapter Table of Contents Pages are numbered sequentially within each chapter, not sequentially through the

manual.


Issue 02, Rev 05





1.2.5 GRAPHICS

Illustrations, tables, forms and colour plates are numbered sequentially within each section and titled Table or Figure. 1.2.6 FINDING INFORMATION

Look in the Manual Table of Contents at the front of the Manual to see if the general subject is covered in the manual and in which chapter it is located. Each chapter within the body of the manual has its own Chapter Table of Contents with subjects and topics listed by page number. 1.2.6.1 WARNING, CAUTIONS AND NOTES

Where it is necessary to highlight potentially hazardous situations, critical procedures or matters of concern which may not be obvious, notation appears in the text as follows:

Warning A warning is used where failure to follow an instruction could result in a major accident

Caution A caution is used where failure to follow an instruction could result in AN ACCIDENT or creation of a serious hazard

Note A note is used to draw attention to any matter of concern that may not be obvious, or to a procedure that enables the job to be performed more safely or effectively.

Further Information This summarises references to other sections and information.

1.2.6.2 REFERENCES

References, to other parts of the Manual and other documents in the ADGAS intranet are contained throughout the Manual, and references in the Intranet HTML version are hyperlinked. 1.2.6.3 REVISIONS

All revisions will be referenced and detailed in Chapter 0 of the Manual.


Issue 02, Rev 05





1.3 MAINTENANCE OF THE MANUAL

1.3.1 RESPONSIBILITY

The HSE Department (HSED) is the custodian of this manual and is responsible for its maintenance and periodic upgrading. HSED will work closely with divisional and departmental managers and designated manual holders to ensure the following: The establishment and promotion of procedures for maintaining the manual the co-ordination of revisions 1.3.2 TRAINING

Formal training on the HSEM will be conducted as part of the primary safety induction course for all new employees and employees being relocated to Das Island. Sections of this manual will also be periodically discussed at safety meetings and as part of the general training programme. Contractors involved in work activities on Das Island must also be given a briefing on the contents and correct use of the HSEM by the relevant Job Officer and must, before starting work, be able to demonstrate competency in understanding the relevant aspects of the contents and correct application of the manual.

Note When HP and SE-GS require to issue copies of the HSEM to contractors under their control, they should be printed when required and given to the contractor.

Awareness and ongoing compliance with the HSEM's requirements and the validity of the manual will be achieved by regular HSED audits of both ADGAS and Contractors activities. The success of the manual in forming safe work place habits and providing a high level of safety management will only be achieved through referral to the manual and by the application of the listed safe work practices by all employees. 1.3.3 REVISIONS

Personnel may initiate changes or add new text material by: completing a Revision Request form (see Chapter 00 - Revision and Distribution ) attaching the suggested text, graphics or photographs sending the form and new text to the HSED 1.3.3.1 REVISION REVIEW

The HSED will acknowledge, review and consider all new material for inclusion in the manual. The originators will be advised of the outcome of the request. Approved


Issue 02, Rev 05





material will be published as a revision or as a bulletin if the revision is urgent, to be incorporated later into this manual. Types of Revisions The HSED will make required changes to the manual by issuing to manual holders: normal revisions (on a periodical basis) and bulletins (urgent revisions) 1.3.3.2 MANUAL UPDATE

The HSED together with division/department managers and manual holders will periodically revise the manual by incorporating planned revisions with all current bulletins.

Note Where any uncertainties exist regarding the revision of the manual contact HSED for further clarification

1.4 ABBREVIATIONS AND ACRONYMS

ac Alternating Current AFFF Aqueous Film Forming Foam AGT Authorised Gas Tester ANSI American National Standard Institute ATC Alcohol Type Concentrate barg Gauge Pressure in Bars BA Breathing Apparatus/Ball Valve BCF Bromochlorodifluoromethane Extinguishant BDV Blowdown valve BS British Standard BTM Bromochlorotrifluoromethane Extinguishant CABA Compressed Air Breathing Apparatus CAF Compressed Asbestos Fibre CCB Central Control Building CCTV Closed Circuit Television CID Corrosion & Inspection Department CM Commissioning Manager CO Carbon Monoxide CO2 Carbon Dioxide CWS Central Workshop dB(A) Noise Level 'A' scale Decibels dc Direct Current DC Day Controller DECR Das Emergency Control Room


Issue 02, Rev 05





DIFS Das Island Fire Service DV Deluge Valve ECS Engineering Commissioning Superintendent EFR Earth Fault Relay EPPM Emergency Plans and Procedures Manual ES Emergency Stop ESCR Emergency Services Control Room (Fire Service) ESD Emergency Shutdown ESLO Emergency Services Liaison Operator E&TSM Engineering & Technical Services Manager ETSD Engineering & Technical Services Department Ex. Explosion Proof Ex. 'd' Flameproof Certification Ex. 'i' Intrinsically Safe Certification F&G Fire and Gas HAZOP Hazard and Operability Study HAZAN Hazard Analysis HC&I Head of Corrosion & Inspection HED Head of Engineering Department HDE Head of Development Engineering HDO Head of Das Operations HEE Health and Environment Engineer HF High Frequency HMO Head of Materials Operations HMSD Head of Medical Services, Das HO Head of Operations HOM Head of Maintenance HOPL Head of Shutdown and Planning HOW Head of Workshops HP Head of Projects/High Pressure HPE&T Head of Process Engineering & Technology HPO Head of Process hp Horsepower HSEE (Trng) Health, Safety and Environment Engineer (Training) HSE Health and Safety Engineer HSED Health, Safety and Environment Department HSEM Health, Safety and Environment Manual HSEMS Health, Safety and Environment Management System H2S Hydrogen Sulphide HVAC Heating, Ventilation, Air Conditioning Hz Hertz (frequency) ION Ionising ID Internal Diameter IDLH Immediately Dangerous to Life and Health IR Infrared Radiation IS Intrinsically Safe


Issue 02, Rev 05





ISRS International Safety Rating System ISS Installations Shift Supervisor JSA Job Safety Analysis kPa Kilopascal I Litre/s LA Legal advisor LC50 Lethal Concentration for 50% exposed population LD50 Lethal Dose for 50% exposed population LEL Lower Explosive Limit LNG Liquefied Natural Gas LP Low Pressure LPG Liquefied Petroleum Gas LS Lab Supervisor LSM Lead Safety Man MDI(S) Manager Das Island (Services) MHSE Manager HSE DEpartment mm Millimetres MOLSA Ministry of Labour and Social Affairs MPa Megapascal MPI Magnetic Particle Inspection MRU Mercury Recovery Unit MSDS Material Safety Data Sheet MV Medium Voltage N2 Nitrogen NDT Non Destructive Testing Non-IS Non Intrinsically Safe NPS National Pipe Straight Thread NPT National Pipe Taper Thread NTF New Tank Farm NRV Non Return Valve O2 Oxygen OC Operations Co-ordinator OD Operations Division/ Outside Diameter ODS Ozone Depleting Substance(s) OMO Operations & Maintenance Office OP Operator OSS Operations Shift Superintendent P&ID Piping & Instrument Diagram P&TM Personnel & Training Manager PA Public Address System PABX Private Automatic Branch Exchange PC Production Controller/Portable Computer PCV Pressure Control Valve PCS Permit Co-ordination Supervisor PFD Process Flow Diagram Perc Powered Emergency Release Coupling


Issue 02, Rev 05





PGI Planned General Inspections pH Acidity and Alkalinity Measure PLC Programmable Logic Controller POSSUM Personnel Offshore Supervisory Management system PP Production Programmer PPE Personal Protective Equipment ppm Parts Per Million PMED Plant Maintenance and Engineering Division PM&EM Plant Maintenance & Engineering Manager PPE Personal Protective Equipment MP Plant Manager PSCE Process Shift Charge Engineer PSS Power Shift Supervisor PSV Pressure Safety Valve QMB Quarry Maintenance Base RPS Radiological Protection Supervisor rpm Revolutions Per Minute SAE Society of Automotive Engineers SAP System Application Products SAVER Self Activated Valve Escape Respirator SCBA Self Contained Breathing Apparatus SC Superintendent of Contracts SDV Shutdown Valve SE Safety Engineer sec. Second (time) SEE Senior Electrical Engineer SEGS Senior Engineer General Services SES Storage & Export Superintendent SF&RS (D) Supdt. Fire & Rescue Services (Das) SG Specify Gravity SHEE Senior, Health and Environment Engineer SHSEE(Ops) Senior Health, Safety and Environment Engineer (Operations) SHSEE(Tech)Senior Health, Safety and Environment Engineer (Technical)

SI Standing Instruction/Systme Internationale d'Units (Metric System)

SIE Senior Instrument Engineer SME Senior Mechanical Engineer SMF Synthetic Mineral Fibre SMOD Senior Medical Officer, Das SOV Solenoid Operated Valve SRR Self Rescue Respirator. SSE(D) Senior Safety Engineer (Das) ADMA-OPCO ST Safety Technician SPC Supreme Petroleum Council SPE Senior Process Engineer SPIE Senior Plant Inspection Engineer.


Issue 02, Rev 05





SSS Steam Shift Supervisor STEL Short Term Exposure Limit SWAF Spiral Wound Asbestos Fibre SWL Safe Working Load t Tonne T&DC Training and Development Co-ordinator TFCR Tank Farm Control Room TLV-C Threshold Limit Value-Ceiling TLV-STEL Threshold Limit Value-Short term Exposure Limit TLV-TWA Threshold Limit Value - Time Weighted Average TSS Train Shift Supervisor UEL Upper Explosive Limit UHF Ultra High Frequency UPS Uninterruptible Power Supply US Utilities Superintendent USCE Utilities Shift Charge Engineer UV Ultraviolet (Radiation) V Volts Vac Volts Alternating Current. Vdc Volts Direct Current VDU Visual Display Unit VHF Very High Frequency W Watts WBGTI Wet Bulb Globe Temperature Index WG Water Gauge (pressure)


Issue 02, Rev 05


SAFETY MANAGEMENT Chapter No. 02



CHAPTER 2 CONTENTS

2 SAFETY MANAGEMENT ....................................................................................................................... 22

2.1 UNITED ARAB EMIRATES LEGISLATION .................................................................................. 22 2.1.1 INTRODUCTION ........................................................................................................................... 22 2.1.2 FEDERAL LAW No.8, YEAR 1980 (As amended 1986) ................................................................. 22 2.1.3 MINISTERIAL DECISION NO.32 OF 1982 .................................................................................. 22 2.1.4 ADDITIONAL MEASURES ............................................................................................................ 23 2.1.5 ARABIC AUTHORITATIVE VERSION .......................................................................................... 23

2.2 HEALTH SAFETY AND ENVIRONMENT POLICY STATEMENT ........ ERROR! BOOKMARK NOT DEFINED. 2.3 RESPONSIBILITIES ......................................................................................................................... 25

2.3.1 INTRODUCTION ........................................................................................................................... 25 2.3.2 GENERAL MANAGER ................................................................................................................... 25 2.3.3 PLANT MANAGER ........................................................................................................................ 25 2.3.4 DIVISIONAL AND DEPARTMENTAL MANAGERS ..................................................................... 25 2.3.5 MANAGER HEALTH, SAFETY and ENVIRONMENT .................................................................. 26 2.3.6 SUPERINTENDENTS/SUPERVISORS .......................................................................................... 26 2.3.7 EMPLOYEES ................................................................................................................................. 27 2.3.8 CONTRACT EMPLOYEES ............................................................................................................ 28

2.4 SAFETY COMMITTEES ................................................................................................................... 31 2.4.1 INTRODUCTION ........................................................................................................................... 31 2.4.2 HSE WORKPLACE COMMITTEE MEETINGS ............................................................................ 32 2.4.3 ADGAS PROJECTS SAFETY COMMITTEE ................................................................................. 38 2.4.4 ADNOC SAFE PRACTICE COMMITTEE ..................................................................................... 39 2.4.5 ADMA-OPCO SAFETY COMMITTEE .......................................................................................... 40 2.4.6 EMERGENCY COMMITTEE ......................................................................................................... 40 2.4.7 HAZARDOUS AREA CLASSIFICATION COMMITTEE ............................................................... 41 2.4.8 MAJOR OVERHAUL SAFETY COMMITTEE ............................................................................... 42

2.5 MEETINGS ........................................................................................................................................ 42 2.5.1 WORKPLACE HSE TALK MEETINGS ......................................................................................... 42 2.5.2 SAFETY PROJECTS MEETINGS .................................................................................................. 42 2.5.3 TASK RISK ASSESSMENT MEETINGS ........................................................................................ 42 2.5.4 DEPARTMENTAL MEETING ....................................................................................................... 42

2.6 EMPLOYEE INVOLVEMENT ......................................................................................................... 43 2.6.1 NEAR MISS REPORTING and HSE SUGGESTION SCHEME ..................................................... 43 2.6.2 HSE QUIZ ...................................................................................................................................... 43 2.6.3 HSE MAN OF THE MONTH ......................................................................................................... 43 2.6.4 SPOTLIGHT ON HSE / HSE Flash ............................................................................................... 44 2.6.5 WORKPLACE HSE COMMITTEES .............................................................................................. 44 2.6.6 TOOL BOX TALKS ........................................................................................................................ 44 2.6.7 ADVANCED SAFETY AUDITS ...................................................................................................... 44

2.7 PLANNED INSPECTIONS................................................................................................................ 44 2.7.1 INTRODUCTION ........................................................................................................................... 44 2.7.2 TYPE OF INSPECTION ................................................................................................................. 45 2.7.3 INSPECTION RESPONSIBILITY .................................................................................................. 45 2.7.4 HAZARD CLASSIFICATION ......................................................................................................... 46 2.7.5 INSPECTION REPORT ................................................................................................................. 47 2.7.6 REPORT ANALYSIS AND RECORDS ........................................................................................... 48

2.8 QUALITY ASSURANCE .................................................................................................................. 52 2.8.1 MAINTENANCE OF QUALITY ..................................................................................................... 52


Issue 02, Rev 05





2.8.2 QUALITY CONTROL AND INSPECTION .................................................................................... 52 2.8.3 SAFETY AUDITS ........................................................................................................................... 52

2.9 DIVISIONAL STANDING INSTRUCTIONS ................................................................................... 53 2.9.1 OBJECTIVE ................................................................................................................................... 53 2.9.2 PREPARATION .............................................................................................................................. 53 2.9.3 DIVISIONS ..................................................................................................................................... 53 2.9.4 RESPONSIBILITY .......................................................................................................................... 54

2.10 TASK RISK ASSESSMENT ..................................................................................................................... 54 2.10.1 INTRODUCTION ...................................................................................................................... 54 2.10.2 WHAT SHOULD BE RISK ASSESSED? ................................................................................... 54 2.10.3 WHAT IS RISK? ......................................................................................................................... 55 2.10.4 TASK RISK ASSESSMENT TEAM ............................................................................................. 55 2.10.5 CONDUCTING THE RISK ASSESSMENT ............................................................................... 56 2.10.6 THE QUALITATIVE RISK MATRIX ......................................................................................... 56 2.10.7 MINIMISING THE RISK ........................................................................................................... 57 2.10.8 CLOSING THE RISK ASSESSMENT LOOP ............................................................................. 57 2.10.9 IMPLEMENTATION OF TRA RECOMMENDATIONS ............................................................ 57

2.11 AREA AUTHORITIES ...................................................................................................................... 71 2.11.1 INTRODUCTION ...................................................................................................................... 71 2.11.2 INDUSTRIAL AREA .................................................................................................................. 71 2.11.3 RESTRICTED/ NON-INDUSTRIAL AREAS .............................................................................. 71 2.11.4 NON-INDUSTRIAL AREA ROUTINE WORK ........................................................................... 71 2.11.5 PERMIT WORK ......................................................................................................................... 71 2.11.6 TYPES OF PERMITS ................................................................................................................ 72 2.11.7 NOMINATED AREA AUTHORITIES ........................................................................................ 72 2.11.8 RESPONSIBILITIES OF AREA AUTHORITIES ....................................................................... 73 2.11.9 JOB OFFICERS ........................................................................................................................ 73 2.11.10 PERFORMING AUTHORITY.................................................................................................... 73 2.11.11 PROCEDURE FOR ISSUE OF PERMITS (NON-INDUSTRIAL) ............................................. 73

2.12 MANAGEMENT OF CHANGE ........................................................................................................ 77 2.12.1 PLANT MODIFICATIONS AND PROJECTS ........................................................................... 77 2.12.2 ORGANISATIONAL CHANGES................................................................................................ 78


Issue 02, Rev 05





2 SAFETY MANAGEMENT

2.1 UNITED ARAB EMIRATES LEGISLATION

2.1.1 INTRODUCTION

United Arab Emirates legislation in regard to matters of safety was first introduced in 1980 with the publication of Federal Law No.8 regulating labour relations. This was followed in 1982 by the issue of Ministerial Decision No.32 on The Determination of Preventative Methods and Measures for the Protection of Labour from Risks at Work. 2.1.2 FEDERAL LAW NO.8, YEAR 1980 (AS AMENDED 1986)

Within Part V of this Law, Industrial Safety, Preventative Measures, Health and Social Cases for Workers are addressed in general terms indicating the provisions required by both employer and employee. The employers duties include, but are not limited to: Provision of preventive equipment to give protection against accidents, occupational diseases, fire hazards, and hazards from the use of equipment. Display of instructions to prevent fire, and to protect against work hazards. Provision of first aid boxes. Ensure ventilation and cleanliness, with provision of adequate lighting, drinking water

and toilets. Periodic medical examination of workers, and provision of medical care facilities. Provisions of details relating to workplace hazards. Prohibit the use of alcoholic beverages at work. Disciplinary code for contravening safety provisions. Remote area provisions. Employees duties include, but are not limited to: Use and maintenance of protective equipment supplied. Compliance with instructions given to protect against hazards. Provision is also made within Law No.8 (1978), for additional safety related matters, namely, Accident Compensation, Accident Reporting, Workplace Inspections, and it defines Occupational Diseases and Disability Compensation Assessments. 2.1.3 MINISTERIAL DECISION NO.32 OF 1982

This Decision defines in more detail the provisions of Law No.8 (1980), giving specific requirements for working conditions, fire precautions, hazard protection, safety of


Issue 02, Rev 05





machines, provision of safety instructions and their compliance, safety provisions for steam boilers, protective clothing, hazardous materials, construction safety, health and safety inspections and audits, accident reporting, and industrial security. Details are also provided as to:- Lighting Levels. Maximum Permissible Airborne Concentrations of Hazardous Substances. First Aid Box Contents. Accident Notification Requirements. 2.1.4 ADDITIONAL MEASURES

Ministerial Decision No.32 (1982) enables the imposition of additional measures and alterations to that Decision, as and when required, by the Under-secretary of the Ministry of Labour and Social Affairs. Ministerial Decision No 467 (2005) relates to the control of work carried out "under the sun" and in "exposed work sites (open air)" during the months of July and August. Refer to Chapter 3, Section 14. 2.1.5 ARABIC AUTHORITATIVE VERSION

It should be noted that both the above pieces of legislation were originally published in Arabic, and although official translations into English are available, the Arabic version shall be regarded as authoritative.

References Federal Law No.8, Year 1980 (As Amended 1986) Ministerial Decision No.32 Of 1982 Ministerial Decision No 467 (2005) ADNOC_COPV1-01 HSE Administration Systems

2.2 ADGAS HSE POLICY STATEMENT


Issue 02, Rev 05






Issue 02, Rev 05





2.3 RESPONSIBILITIES

2.3.1 INTRODUCTION

The responsibilities and arrangements that follow from the HSEM Policy Statement are detailed in the following pages and are illustrated Figure 2-1. 2.3.2 GENERAL MANAGER

The General Manager has the following responsibilities as custodian of the company's assets: To define the Company's HSEM Policy. To ensure that appropriate arrangements exist, and are in place, regarding the

fulfilment of that policy. To delegate the implementation of that policy, ensuring that the Plant Manager fully

understands the requirements of the policy and its implications.

Further Information ADNOC_COPV1-01 HSE Administration Systems. Section 4.5

2.3.3 PLANT MANAGER

The Plant Manager (PM) has prime accountability to the General Manager for the implementation of the ADGAS HSEM Policy on Das Island. This places the following responsibilities for ensuring the safe and proper care of the Das Island facilities on the Plant Manager: Ensure that the policy and its interpretation are understood by Departmental

Managers and other plant personnel. Ensure that arrangements to fulfil the policy are in place and that they are reviewed

from time to time to ensure their adequacy. Ensure that safety performance is effectively monitored and that remedial action is

taken to maintain a high standard. Review and authorise proposals concerning contingency planning and emergency

procedures. Ensure interchange of ideas and good communications by establishing and chairing

the Management Safety Committee. Ensure that the arrangements are, where appropriate, integrated with ADMA-OPCO

arrangements. 2.3.4 DIVISIONAL AND DEPARTMENTAL MANAGERS

Divisional and Departmental Managers are responsible for ensuring the application of the HSEM Policy as directed by the PM.


Issue 02, Rev 05





This responsibility includes the following: Ensure that Superintendents and Supervisors are fully conversant with the HSE

Manual and the arrangements affecting their particular areas. Ensure that Task Risk Assessment is carried out on all new or unusual tasks to

ensure a safe work method. Formulate, and recommend to the Plant Manager, methods to ensure correct

application of the policy and subsequently implement and operate these methods within their Division/Department.

Ensure that adequate monitoring of worksite safety practices is carried out. Attend the Management Safety Committee Meeting to ensure an interchange of

information both inter and intra Departmental. Ensure the promotion of safety awareness within his Division/Department. 2.3.5 MANAGER HEALTH, SAFETY AND ENVIRONMENT

The Manager Health, Safety and Environment is responsible for advising the PM on the day to day implementation of the Health, Safety and Environment Management Policy. This responsibility includes the following: Act as Health, Safety and Environment Co-ordinator and has specific responsibility to

control the Health, Safety and Environment Programme. Ensure that Management is kept fully informed of the latest requirements, both

statutory and in terms of good working practice, for occupational safety, health and environment.

Ensure that all accidents and incidents are investigated and remedial measures are implemented.

Act as a co-ordinator to develop and administer the overall emergency plan. Ensure that written guidance material in the form of Health, Safety and Environment

instructions, operating and emergency procedures are maintained up to date and complete.

Attend various Safety Committees to ensure sufficient and suitable interchange of information on safety, health, environment and fire protection matters, both within the Company and within the ADNOC group.

Implement the Company policy on safety, fire and emergency training. Ensure that technical input is provided for modification/reviews and additional or

improved safety or fire detection/protection systems. Act as the focal point for the implementation of Safety Audits, Inspections, and other

special studies. 2.3.6 SUPERINTENDENTS/SUPERVISORS

Superintendents and supervisors are responsible for ensuring the application of the arrangements for individual job/tasks and day-to-day work activities.


Issue 02, Rev 05





This responsibility includes the following: Ensure that safe systems of work under their jurisdiction are prepared and

implemented. Ensure that a Task Risk Assessment is carried out on all new or unusual tasks to

ensure a safe work method. Ensure that all employees and contractors comply with all physical and procedural

arrangements associated with their work activities. Monitor work activities, reporting to Senior Management potential hazards, unsafe

practices and accidents/incidents. Formulate, and recommend to Senior Management, improved methods of work to

promote safe operation. Attend appropriate Safety Committees to ensure interchange of information between

employees and Management. Ensure that employees for whom they are responsible read the following as

appropriate: o Safety Instructions o HSE Manual. o Operating Procedures. o Standing Instructions. o Emergency Plans and Procedures

2.3.7 EMPLOYEES

All personnel have the following responsibilities:- To take due care in the performance of their duties to prevent personal injury to

themselves and their fellow workers and damage to property. To be diligent in identifying potential hazards and taking the appropriate actions to

mitigate their effects. To report all unsafe conditions and accidents/incidents to their supervisor. To wear or make use of protective clothing and equipment as directed by their

Supervisor. To take good care of Personnel Protective Equipment (PPE) and avoid its abuse. To comply with the Company's Safety Instructions, HSE Manual, Operating

Procedures, Standing Instructions, Emergency Plans and Procedures. To read the following as appropriate:

o Safety Instructions. o HSE Manual. o Operating Procedures. o Standing Instructions. o Emergency Plans and Procedures.


Issue 02, Rev 05





2.3.8 CONTRACT EMPLOYEES

2.3.8.1 CONTRACT WORKFORCE

Additionally, all contractor's employees have the following responsibilities: To take due care in the performance of their duties to prevent personal injury to

themselves and their fellow workers and damage to Company's property. To be diligent in identifying potential hazards and taking the appropriate actions to

mitigate their effects. To report all unsafe conditions and accidents/incidents to their supervisor. To wear or make use of protective clothing and equipment as directed by their

Supervisor. To take good care of Personnel Protective Equipment and avoid its abuse. To comply with their own company's and ADGAS Safety Instructions, HSE Manual,

Operating Procedures, Standing Instructions, Emergency Plans and Procedures. To read the following ADGAS and contractor documents as appropriate:

o Safety Instructions. o HSE Manual. o Operating Procedures. o Standing Instructions. o Emergency Plans and Procedures

2.3.8.2 CONTRACTOR MANAGEMENT

All Contractors supplying labour for employment on ADGAS facilities will present their Health and Safety Policy with its particular arrangements to ADGAS Management to ensure compliance with the HSEMS Policy. In addition the Contractor shall ensure the following: Adherence to ADGAS Safety Instructions and the safety precautions and procedures

outlined in the HSE Manual. That the personnel supplied have received adequate training for the job function

allocated and that all employees have received the appropriate safety training. That suitable provision for personal protective clothing and equipment has been

made. 2.3.8.3 SAFETY OFFICERS

Contractors are to provide a Safety Officer for their work, to ensure the implementation of high standards of safety that meet the requirements of ADGAS and this manual. Designated Safety Officers must be qualified to a standard acceptable to the MHSE.


Issue 02, Rev 05





The contractors managers and supervisors have the responsibility to ensure that ADGAS and their own safety policies are followed and that their Safety Officer(s) and employees fulfil their responsibilities.

HEALTH, SAFETY & ENVIRONMENT DEPARTMENT Issue 02, Rev 05





EMPLOYEES AND CONTRACTORSTheir safety and those they work with

SUPERVISORImplementation of policy for work group

DIVISIONAL/DEPT MANAGERImplementation of policy

HSE MANAGERDay to day implementation of policy

PLANT MANAGERSite implementation of policy

GENERAL MANAGERDefines Policy and delegates

ORGANISATION/ACCOUNTABILITY

ADMA-OPCO

PROJECTS

HSE COMMITTEES

MANAGEMENT

SAFETY COMMITTEES

B.A. COURSES

FIRE TRAINING COURSES

SAFETY TRAINING COURSES

SAFETY TRAINING MANUAL

SAFETY, FIRE ANDEMERGENCY TRAINING POLICY

EMERGENCY PROCEDURESMANUAL

EMERGENCYCOMMITTEE

EMERGENCY PROCEDURES ANDCONTINGENCY PLANS

CONTRACTORSRESPONSIBILITIES

STANDINGINSTRUCTIONS

HSE MANUAL ANDOPERATING PROCEDURES

WORK ACTIVITY

HAZARDOUS AREACLASSIFICATION COMMITTEE

INTRODUCTION INTO COMPANYRECORDS AND PROCEDURES

COMMISSIONING/ACCEPTANCE

SAFETY REVIEWHAZOP/HAZAN

CODES, STANDARDSAND APPROVALS

DEFINITION OF REQUIREMENTSSPECIFICATIONS/MODIFICATIONS

PLANT MODIFICATION/PROJECTS

SAFETYINSPECTION

SAFETYAUDIT

QUALITY CONTROL/INSPECTION

QUALITYASSURANCE

Special ProjectsMeetings

Work Site (Tool Box)Safety Meeting

Task RiskAssessment

Health, Safety andEnvironment Department

MEETINGS

ARRANGEMENTS

HSE POLICY

Figure 2-1: Policy Implementation Flowchart


Issue 02, Rev 05





2.4 SAFETY COMMITTEES

2.4.1 INTRODUCTION

2.4.1.1 GENERAL

ADGAS is committed to ensuring a safe and healthy working environment for all personnel in its offices and worksites. ADGAS believes that all work-related injuries, diseases and property losses are preventable, and that safety is good business. ADGAS considers that there is no more important factor in the undertaking of anyone's job than the prevention of injury or ill-health The main purpose of safety committees and meetings is to stimulate effective two-way communication between management and personnel regarding occupational health, safety and welfare matters. Safety committees should effectively contribute to full employee participation in the implementation of the safety programme, thereby enhancing its effectiveness. In addition, safety committees should serve as advisory bodies to management. The ADGAS hierarchy of safety committees and meetings is illustrated graphically in Figure 2-1. 2.4.1.2 OBJECTIVES

The ADGAS objectives in the fulfilment of this policy are: To be an industry leader in occupational health and safety. To give occupational health and safety considerations equal status with other primary

business objectives To provide facilities designed to minimise risk and to develop safe working practices

to ensure that hazards to personnel are minimised To minimise any adverse impact of its activities on the environment To ensure that no work starts without confirmation that essential safety systems are

in place, and that if safety would be compromised, operations are to be suspended To audit and continually improve occupational health and safety standards and

procedures To staff its activities with competent, adequately trained personnel To have all personnel recognise their responsibility to identify and eliminate hazards

and to prevent injury to themselves and others To promote a pro-active approach to health and safety and encourage all personnel

to participate actively in development of its occupational health and safety programs To provide appropriate levels of health care and rehabilitation for all personnel To share occupational health and safety experience with all personnel and relevant

organisations


Issue 02, Rev 05





To ensure that its contractors and other third parties clearly understand and adhere to the ADGAS HSEM Policy.

2.4.1.3 MEETING FORMAT

All formal safety meetings should have the aim of being productive and incorporate the features of: Following an agenda which has been well published beforehand so that meeting

participants have time to formulate ideas for constructive input at the meeting. Effective leadership which gives all present an opportunity to express their views,

encourages participation and keeps discussion focused on the current topic without wandering.

Elimination of distractions as much as possible. Keeping to a timetable while fully using the time allotted for the meeting. Good recording of minutes which catch the essence of the meeting discussion and in

particular the decisions, resolutions and group views. Aiming for consensus on group decisions and recommendations. Using minutes from previous meetings as a stepping stone to the achievement of

safety goals. Being in touch with, and forming a part of, the plant and the company safety

objectives and programmes. 2.4.2 HSE WORKPLACE COMMITTEE MEETINGS

2.4.2.1 INTRODUCTION

Responsibilities for HSE matters are defined in the Companys HSE Management System Manual and in the HSE Manual. Line Management has particular responsibility for operational safety and for handling any HSE hazards, problems or issues that might arise. HSE Department is available to provide advice on these matters to both management and employees. 2.4.2.2 OBJECTIVE

To provide a formal forum for consultation and participation between Management and Company personnel on HSE Protection matters. Specifically to reduce accidents and incidents by promoting awareness; positive attitudes; health, safe and environmentally acceptable systems of working and identification and rectification of perceived hazards.

Note All Chairmen of HSE Workplace Committees are advised to ensure that meetings should not exceed one hour.


Issue 02, Rev 05





2.4.2.3 TIER SYSTEM

There are three tiers of formal consultation operating within ADGAS on HSE matters, These tiers are structured to allow workplace HSE Workplace Committees to monitor the effectiveness of the arrangements in operation within their areas with management and to promote improvements. A Central HSE Committee is available for referral if problems cannot be resolved at the Workplace Committee. This Central Committee also encourages and supervises the activities of the Workplace Committees in accident/incident prevention and in maintaining a health place of work. The Central Committee reviews substantive changes to the HSE Manual before issue as well as passing concerns on HSE Policy to Executive Meeting. The Executive HSE Committee discusses policy and strategy matters and monitors the overall functioning of these arrangements. 2.4.2.4 REPRESENTATION

EXECUTIVE HSE COMMITTEE Production Manager (Chairman) Personnel & Training Manager Integrity & Quality Manager Manager Health, Safety and Environment (Secretary) CENTRAL HSE COMMITTEE Integrity & Quality Manager (Chairman) Head of Operations Head of Operations Support Head of Maintenance Head of General & Technical Services Head of Overhaul and Planning. Head of Product & Quality Head of Corrosion & Inspection Personnel & Training Manager Senior Process Engineer Senior Health, Safety and Environment Engineer Manager Health, Safety and Environment Engineering Division Manager Head of Material Operations Senior Operational Safety Engineer (Secretary) OPERATIONS HSE WORKPLACE COMMITTEE Head of Operations Support (Chairman) Head of Operations


Issue 02, Rev 05





Shift Superintendent Area Controllers Area Team Leaders Senior Process Engineer Safety Representatives (2 or 3) Representative from HSE Department This is the representation for the Operations Areas. Other Workplace Committees (Maintenance, Product & Quality (Lab), General & Technical Services, etc, will have different representation.). 2.4.2.5 FREQUENCY OF MEETINGS

Executive HSE Committee These are held bi-annually in the Management Conference Room. Central HSE Committee These are held quarterly at dates to be agreed at the end of each calendar year, for the next year. Workplace HSE Committee These are held once every 2 months on dates to optimise, so far as possible, attendance by all participants. The Workplace HSE Meetings will be held in locations convenient for the ease of access for the shift representatives at the meeting each.

Note Workplace Committee Chairman must ensure the attendance of the Contractor(s) Representative(s) at each committee.

2.4.2.6 SPECIAL MEETINGS

Where there is an important issue, or the occurrence of a serious accident or incident requiring consultation with Company personnel, the Chairman of each Committee may call a special meeting. For Overhaul and Major Projects Safety Committees will stay as they are. ( No change in the present practice) 2.4.2.7 QUORUM

The Quorum shall be at least five Committee members for the Executive Committee.


Issue 02, Rev 05





The Quorum for a Workplace Committee meeting shall be the Area Head/Superintendent, two Safety representatives, a representative from HSE Department, Shift superintendent and one nominated members of day staff. The Contractors Committee does not have a specified quorum for contractors due to variability of the number of contractor companies on site. The three ADGAS members specified above or their replacement must be in attendance. 2.4.2.8 AGENDA

Items for the Executive, Central and Contractor HSE Committee Meeting Agendas must be submitted to the secretary three weeks prior to the meeting. Items arising within the three-week period may be discussed. Copies of the Agendas will be submitted to Committee members seven days before the meeting. Items for the Workplace HSE Committee Meeting Agenda should be submitted to the secretary at least two days before the meeting. Where an item on the agendas requires the presence of a Departmental Head or any other specialist member, he shall be invited to attend to report on the relevant item. Normally matters should be fully discussed at the Workplace and Central Committees prior to being submitted as agenda items for the Executive Meeting. 2.4.2.9 COMMITTEE ACTIVITIES

As a routine, each Committee should discuss relevant Health, Safety and Environment (HSE) topics. Matters for discussion should be passed through the three levels i.e. Workplace, Central, then Executive Committees. Only in exceptional circumstances should any of the levels be bypassed 2.4.2.10 MINUTES OF MEETINGS

HSE Division shall provide a Secretary for the Executive and the Central Committees who shall produce minutes of each meeting. One copy of the minutes of the Executive and Central Committees Meetings shall be sent to members of the Committee and to each Safety representative. A nominated member of the day staff from the Workplace Area shall be appointed as Secretary for the Workplace Committee and shall produce minutes of each meeting.Copies of the minutes of Workplace Meetings shall be copied to each member of the Committee and to the Area Notice Boards and to HSE Department if they are not present on the Committee Personnel assigned actions in the minutes not in attendance at the meeting should be given details by the secretary of the meeting and a timescale for response agreed. This should be included in the minutes. All actionees should receive copies of the minutes. Progress on actions should be followed up under Matters Arising at the next meeting. Items with protracted completion periods should be listed in an updated attachment to


Issue 02, Rev 05





the meting minutes and discussed at the appropriate future meeting. References should be in the following format: Date raised/minute number/completion date/person responsible e.g. 17.07.99/2.11/1q92/HSE. Feedback to persons raising items is through the minutes of the meeting and their Safety representatives. 2.4.2.11 LINES OF COMMUNICATION

Should an employee observe a situation which he believes unsafe, or wishes to request information concerning HSE matters, the first action is to raise it with his immediate supervisor. Should the outcome of this approach be unsatisfactory to the employee he may request the Safety representative for the Workplace to raise the point with the Line Supervisor. If no acceptable action follows this approach then the Safety representative and Line Supervisor should contact HSE Department for advice. 2.4.2.12 FUNCTIONS OF SAFETY REPRESENTATIVE

A Safety Representative shall represent all employees in his work area. In case of his absence another Safety Representative may by mutual consent, assume his responsibilities. A Safety Representative is an official position recognised by ADGAS Management as an important member of the HSE structure. He is an integral member of a work team at the operator or technician level and as such will be the recognised point of contact for this colleagues to raise and discuss HSE issues. He will help to communicate the output of the HSE Committee structure to and from his colleagues. When a Safety Representative is asked to investigate a potential hazard or inspect a work area or the scene of an accident, or to take part in a Board of Enquiry his line Supervisor will normally grant the necessary time off the job. In normal circumstances only Safety Representative with responsibility for the area in question will be involved in inspections and investigations. A HSE Comments book shall be provided in each area for logging of any HSE related hazards or defects. The HSE comments book will be reviewed at the Workplace Committee. The Safety Representative will inform himself of the position of all outstanding items prior to each workplace HSE Protection Committee Meeting. Any outstanding actions will be discussed at the Workplace HSE Protection Committee Meeting.


Issue 02, Rev 05





2.4.2.13 COMPOSITION OF WORKPLACE COMMITTEES

Operations Workplace Committee Head of Operations (HO) - Chairman Alternative Secretary Area Coordinator (U) Alternative Secretary Area Coordinator (P) Shift Superintendent Area Team Leader (U) Area Team Leader (P) Process Operator, Trains 1, 2 & 3 Utilities Operator, Trains 1, 2 & 3 UAE Assignee Representative from HSED General & Technical Services HSE Committee Head of General & Technical Services (Chairman) Instrument Electrical Supervisor Mechanical Supervisor Fabrication Supervisor Senior. Engineer (General Services) +

o Rigging/scaffolding Supervisor o Civil Supervisor o Painting Supvr. o Insulation Supervisor

Safety Representatives (2) Representative from HSE Department Representative(s) from Contractors Maintenance HSE Comm

Documents

HSE Manual Issue2 Rev05