HS&E guidlines for metocean survey.pdf

HS&E guidelines for metocean surveys

Report No. 348December 2003

Publications

Global experience

The International Association of Oil & Gas Producers has access to a wealth of technical knowledge and experience with its members operating around the world in many dif-ferent terrains. We collate and distil this valuable knowledge for the industry to use as guidelines for good practice by individual members.

Consistent high quality database and guidelines

Our overall aim is to ensure a consistent approach to training, management and best practice throughout the world.

The oil and gas exploration and production industry recognises the need to develop con-sistent databases and records in certain fields. The OGP’s members are encouraged to use the guidelines as a starting point for their operations or to supplement their own policies and regulations which may apply locally.

Internationally recognised source of industry information

Many of our guidelines have been recognised and used by international authorities and safety and environmental bodies. Requests come from governments and non-govern-ment organisations around the world as well as from non-member companies.

Disclaimer

Whilst every effort has been made to ensure the accuracy of the information contained in this publica-tion, neither the OGP nor any of its members past present or future warrants its accuracy or will, re-gardless of its or their negligence, assume liability for any foreseeable or unforeseeable use made thereof, which liability is hereby excluded. Consequently, such use is at the recipient’s own risk on the basis that any use by the recipient constitutes agreement to the terms of this disclaimer. The recipient is obliged to inform any subsequent recipient of such terms.

Copyright notice

The contents of these pages are ©The International Association of Oil & Gas Producers 2006. All rights are reserved.


Report No: 348

December 2003

AcknowledgementsThis document has been produced by a working group of metocean contractors:

Fugro GEOS, Swindon UK

Thales Geosolutions, Chessington UK

Oceanor, Trondheim Norway

WNI, Perth Australia

Woods Hole Group, Massachusetts USA

Evans Hamiliton Inc, Houston USA

Financial support for the work was provided by:

BP, London UK

ChevronTexaco, San Francisco USA

ExxonMobil, Houston USA

Shell International E&P, Rijswijk Netherlands

Statoil, Stavanger Norway

Total, Paris France

Garry Mardell of Fugro GEOS was the co-ordinator of input from the contractor group. Oil and Gas company input was co-ordinated by Chris Shaw of Shell, chairman of the OGP Metocean Committee. Don Smith and John Campbell provided liaison with other OGP committees and guidance and access to OGP reference documents.

i


© 2003 OGP

Background........................................................................................................................................................................................................ iiiDefinitions.........................................................................................................................................................................................................ivAbbreviations.................................................................................................................................................................................................... iv

1 Introduction ............................................................................................................................. 1

2 Process overview ..................................................................................................................... 2

3 Planning ..................................................................................................................................... 33.1. Contracting.strategy............................................................................................................................................................33.2. Vessel.selection.....................................................................................................................................................................33.3. Risk.-.lump.sum.versus.rates.............................................................................................................................................4

4. Pre-qualification ...................................................................................................................... 5

5. Tender preparation ................................................................................................................. 65.1. Environmental.conditions...................................................................................................................................................65.2 Region-specificinformation................................................................................................................................................65.3. Vessels......................................................................................................................................................................................65.4. Personnel................................................................................................................................................................................7

5.4.1. Competence.......................................................................................................................................................................................... 75.4.2. Training.standards................................................................................................................................................................................ 75.4.3 Safetytraining....................................................................................................................................................................................... 85.4.4 Offshoreworkinghours.................................................................................................................................................................... 85.4.5 Numberofpersonnelrequired........................................................................................................................................................ 8

5.5 Equipment...............................................................................................................................................................................95.5.1 Ballastweights...................................................................................................................................................................................... 9

5.6. Diving.operations..................................................................................................................................................................95.7. HS&E.documentation.and.meetings.................................................................................................................................9

6 Tender evaluation ...................................................................................................................10

7 Pre-mobilisation .....................................................................................................................117.1 Kick-offmeeting.................................................................................................................................................................. 117.2. Responsibilities.................................................................................................................................................................... 11

7.2.1 Contractorpartychief......................................................................................................................................................................117.2.2. Vessel.master...................................................................................................................................................................................... 127.2.3. Company.representative................................................................................................................................................................. 127.2.4. Vessel.and.survey.personnel........................................................................................................................................................... 127.2.5 Poorweather...................................................................................................................................................................................... 13

7.3. Moorings...............................................................................................................................................................................137.4. Survey.risk.assessment......................................................................................................................................................13

7.4.1 Definitions........................................................................................................................................................................................... 147.4.2 Theassessment.................................................................................................................................................................................. 147.4.3. Record.keeping................................................................................................................................................................................... 147.4.4 Riskfactortable................................................................................................................................................................................. 157.4.5. Base.assumptions............................................................................................................................................................................... 16

8 Mobilisation .............................................................................................................................16

9 Execution .................................................................................................................................17

10 Close-out .................................................................................................................................18

11 Inspection and HS&E auditing/reviews ................................................................................19

12 References ...............................................................................................................................19

Table of contents

ii

International Association of Oil & Gas Producers

© 2003 OGP

AppendixA-HS&EchecklistforcompanieswhenpreparingtheITT 20A1 ITT technical questions ......................................................................................................... 20

A2 ITT commercial questions ................................................................................................... 20

AppendixB-GeneralguidelinesforpreparationofHS&Equestionnaire 21B1 Questionnaire to assess contractor HS&E gaps and capabilities .................................... 22

B2HS&Epre-qualificationpointssystem ................................................................................ 25B2.1. Scoring.................................................................................................................................................................................. 25B2.2 Ratingofcontractors’pre-qualificationbyapointscoringsystem...................................................................... 25

Appendix.C.-.Minimum.metocean.vessel.HS&E.standards. 28C1 Vessel particulars (for the bid preparation phase) ............................................................ 28

C2 Vessel checklist for HS&E standards (for the execution phase) ...................................... 29C2.1 Fitnessforpurpose............................................................................................................................................................................ 29C2.2 Vessel/crewcertificationanddocumentation............................................................................................................................ 29C2.3 Safetymanagementsystem(SMS)................................................................................................................................................. 29C2.4 Survivalequipment............................................................................................................................................................................ 30C2.5 Firesafety,detection&firefightingconditionofequipment:...............................................................................................30C2.6. Accommodation/galley..................................................................................................................................................................... 31C2.7 Navigation&communicationsequipmentgeneralconditions&comments:.................................................................... 31C2.8 Liftinggear........................................................................................................................................................................................... 32C2.9. Audit.&.inspection............................................................................................................................................................................. 32

Appendix.D.-.Competence.record. 33D1 General experience ............................................................................................................... 33

D2 Training courses attended .................................................................................................... 33

D3 Membership of professional bodies ..................................................................................... 33

Appendix.E.-.Metocean.project.HS&E.plan. 34

Appendix.F.-.Metocean.emergency.response.plan. 34

AppendixG-Bridgingdocument(contingencyplan) 35

AppendixH-GuidelineformetoceanHS&Etoolboxmeetings 36 H1 - Hazard management ........................................................................................... 36

H2-Hazardidentification ........................................................................................... 36

AppendixI-Nearmiss,incidentandunsafeworkingpracticereport 37

iii


© 2003 OGP

Background

This guideline results from recognition that, despite what is undoubtedly a good safety record over many years, improvements in HS&E-related matters during metocean surveys could be made. One improvement identified was to provide additional guidance for Company and Contractor personnel with respect to HS&E expectations on metocean surveys. This is in contrast to the amount of guidance available for, in particular, seismic surveys. As a result, we have had the advantage of making use of work already completed for the seismic community and we have adopted some of their evidently good practices.

However, the most significant difference between metocean and seismic surveys, and frequently an area of concern, arises from the necessity to use vessels of opportunity for metocean surveys rather than purpose-built survey vessels. The costs of vessels can be a sig-nificant part of the total costs of any metocean survey, sometimes up to 50%. If the costs of the vessels are included in the overall sum in a competitive tender situation, there can be undue pressure on the contractors to use low cost and possibly unsafe vessels in order to win the work. The important issue for metocean surveys is to ensure that any vessel and its crew can meet a set of minimum safety standards for the job in hand. In this guideline, we provide information on how to specify minimum standards and ensure that the selected contractor can meet them.

It is recognised that many oil and gas companies do not have in-house metocean staff to provide an independent view of the HS&E procedures being adopted by metocean contrac-tors. This document will provide some guidance on what to ask for and what to look for in evaluating responses from contractors.

Finally, we hope that we are able to provide a more level playing field for both companies and contractors during the overall contracting process. At the same time, we hope that use of these guidelines will raise the overall HS&E standard for industry metocean surveys and remove a certain level of unwanted risk for both the contractor and company personnel who go to sea and do the offshore work.

We would welcome any comments and suggestions on how these guidelines can be improved - please send any such ideas to OGP in the first instance.

Chris Shaw

Chairman OGP Metocean Committee

iv


© 2003 OGP

The ‘company’ referred to in this document is defined as an oil and gas company, or its clients.

The ‘contractor’ referred to in this document is defined as a Metocean Service Company.

‘Manual Handling’ refers to the lifting of heavy or awkward items.

‘Toolbox talk’ refers to an HS&E briefing given to all relevant personnel prior to operations.

Definitions

BOSIETBasic Offshore Safety Induction and Emergency Training

ERPEmergency Response Plan

HS&E-MSHealth, Safety and Environment Management System

H2STraining in use of breathing apparatus should the emis-sion of Hydrogen Sulphide be a risk

HUETHelicopter Underwater Escape Training

IMarESTThe Institute of Marine Engineering, Science and Technology

IncidentAny unplanned even which results in injury/illness and/or damage and/or loss (OGP report 244)

ITTInvitation To Tender

JHA/JSAJob Hazard Analysis/Job Safety Analysis

PPEPersonnel Protective Equipment

PSAProduction Sharing Agreement

PSPProject Safety Plan

RFQ [RFP]Request for Quotation [Request for Proposal]

SWLSafe Working Load

UWPUnsafe Working Practice

AccidentAny unplanned event, which results in injury/illness, and/or damage, and/or loss. (note OGP prefers the term incident to accident)( OGP report 244).

Abbreviations

�


© 2003 OGP

1 Introduction

HS&E Management, where two or more companies work together, requires close coordina-tion between them and a clear definition of the tasks and responsibilities of each party.

The OGP publication HSE management guidelines for working together in a contract environ-ment� outlines a system aimed at ensuring that consideration is given to critical aspects of the Company/Contractor working arrangement (ref. 1).

This guideline focuses on the specific activity of metocean surveys that are principally carried out using marine vessels. It is relevant to:

• deployment and recovery of oceanographic instruments (such as waverider buoys and current meters) in offshore environments using vessels of opportunity;

• inshore surveys; and• onshore data collection programmes (typically carried out in conjunction with offshore

programmes).

This guideline is intended to assist both companies and contractors in managing HS&E per-formance during metocean surveys. Active participation by both company and contractor is essential if this objective is to be achieved. It should be helpful in:

• improving HS&E performance by assisting the company and contractors to administer an effective HS&E programme for the contract;

• assisting contractors in administering programmes that are consistent with the client’s expectations; and

• facilitating the interface of the contractor’s activities with those of the other contractors and sub-contractors.

Metocean surveys should be designed in such a way that their execution protects both Company and contractor personnel from incidents as well as losses associated with inci-dents.

Note that this guideline does not cover the collection of data on offshore platforms and drill-ing rigs, as these operations are typically governed by company-specific HS&E procedures. However, some of the HS&E provisions stipulated herein are relevant to the installation of metocean systems on offshore platforms.

The intent of this document is for guidance only. Individual companies and contractors may have specific ‘operations integrity management’ procedures that will necessitate deviation from and in some instances exceed the practices communicated in this document. Moreover, the guidelines presented herein may need to be adapted for relatively short duration sur-veys.

1 This document draws heavily on the information presented within reference [1] in order to produce a stand-alone guideline. However, more detailed (general) informa-tion is presented in the reference that is not reproduced here.

2


© 2003 OGP

2 Process Overview

The main phases in undertaking a metocean survey are shown in Figure � below. The tasks and responsibilities differentiated between company and contractor(s) are provided for each phase.

Depending on the scope of the survey, location and other factors, each stage outlined in Figure � may not need to be addressed in detail. For example, pre-qualification may not be required for each metocean survey contract. Similarly, for less complicated surveys, it may be sensible to combine the Pre-mobilisation and Mobilisation phases.

Joint company / contractor activities

Contractor Company

Description of work &risk identification

Contracting strategy

Planning

Shortlist andscreen contractors

Establish bidevaluation criteria

Contractor responds toquestionnaire and

provides HSE information

Pre-qualification

Contractordatabase

Bid evaluationand clarification

Contract award

SelectionContractor preparesbid and HSE plan

Pre-mob audits

Pre-mobilisation

Preparations

Joint completion of HSE and execution plans

Pre-execution auditMobilisation

Kick-off meeting Mobilisation

Execution

De-mobilisation

Review of de-mobilisation HSE plans De-mobilisation

Final evaluation and report

Review Close-out

Execution, supervisionand reporting

Monitoring, auditsand inspection

Acceptance of workand restored site

Report

�


© 2003 OGP

3 Planning

The objective of this phase is for the company to develop the work scope. The contracting strategy the company selects will depend on the nature and size of the work, and ultimately the overall risks associated with completion of the work scope.

The end result of this phase is a document that should allow potential CONTRACTORS to obtain a full understanding of the technical scope of the work required and a preliminary assessment of the HS&E risk(s) that can be expected in undertaking the work. Appendix A lists the types of metocean issues that may need to be considered at this phase.

3.1. Contracting.strategyTwo different, commonly employed contracting strategies are:

• The contractor provides people and tools for the execution of work under the supervision, instruction and HS&E Management System (HS&E-MS) of the company.

• The CONTRACTOR executes all aspects of the job under its own HS&E-MS, provides the necessary instructions and supervision and verifies the proper functioning of its HS&E Management System. The company verifies that the required contractor HS&E-MS controls are in place.

The nature of metocean surveys is such that the second of these contracting strategies is usu-ally adopted; ie one that relies on the contractor’s own HS&E-MS.

Two contracting issues of particular importance are:• Vessel selection• Lump sum payment versus (daily/hourly) rates

These are discussed further below.

3.2. Vessel.selectionMost metocean contractors rely on vessels of opportunity from the spot market. However, relatively few vessel charter companies will commit to a short duration charter some times as long as several months in advance. Therefore, it can be difficult for the contractor to fix or even estimate the vessel price accurately at the tender stage. This is exacerbated by the fact that the vessel charter cost (even for short duration charters) can represent a large component (often in the range of 25% - 50%) of the overall metocean survey budget. On the other hand, from the company’s perspective, the range of vessel charter costs needs to be known to plan effectively and gain management approval for the survey.

Given the uncertainty of vessel charter costs, if a single vessel charter price is included in the overall bid evaluation, it may well be the determining factor in selecting a contractor. Consequently, if the vessel proposed by the contractor cannot be assured, the costs of alterna-tive vessels should also be provided in the bid. Additionally, tender evaluations should take into account other factors to assess their cost effectiveness, including quality standards and safety requirements of the metocean work and the capability of the proposed vessel in the anticipated operating environment. Without taking into account the aforementioned fac-tors when evaluating bids, there can be a very strong incentive to propose low cost vessels to increase competitiveness without regard to safety or the vessel’s capabilities in supporting survey activities.

Whilst it is important for contractors to provide estimates for the costs of vessels operating in the area, it is also important that vessel costs are broken out such that contractor bids can be compared accurately.

4


© 2003 OGP

3.3. Risk.–.lump.sum.versus.ratesTypically in the metocean survey environment, contracts are let either on the basis of a lump sum or on the basis of recoverable rates.

Where a lump sum contract is proposed particular care needs to be taken to ensure that the contractor’s HS&E management system is sufficiently robust to ensure that the operating risk is properly managed. The company contract manager should be satisfied that the lump sum bid is realistic based on the information provided by the contractor, and that contractor’s personnel will not be required to undertake inappropriately hazardous operations.

It is recommended that the commercial aspects of vessel related work (excluding personnel and equipment) be passed through to the company on a reimbursable cost + x% basis. This would include port fees, mobilisation/demobilisation costs, vessel costs (including fuel and lubricants) and any charter time related to audit requirements including an indication of the rates during stand-by and downtime. A summary of the contractor’s upper-bound estimate of the costs and total vessel days should be provided.

In some cases, the company, at its option, may elect to make a suitable supply vessel avail-able to the Contractor (this is the preferable option for most Contractors as this makes the vessel HS&E issues much easier to handle). However, taking into account competing roles that service vessels often undertake, the potential for delays should the vessel be required to undertake higher priority work needs to be considered. For example, delayed availability of the vessel may result in increased contractor standby costs and/or longer periods between instrument service intervals.

Consideration also needs to be given to the commercial consequences in the event that a contractor-proposed vessel fails the subsequent HS&E audit.

At this planning stage, the contractor should investigate with the co-operation of the com-pany, whether licences and/or permissions would be needed to carry out the survey.

5


© 2003 OGP

4 Pre-qualification

The objective of the Pre-qualification phase is to screen potential contractors to establish that they have the necessary experience, capability and financial viability to undertake the activi-ties required in a safe, environmentally sound manner.

Pre-qualification may not be a requirement for each metocean survey contract. It may, how-ever, be required under terms of the PSA or a Company’s audit process.

In the pre-qualification stage, potential contractors are screened to establish that they have the necessary experience and capability to undertake the activities in question. Only those contractors that meet or exceed a minimum HS&E threshold (as well as other evaluation criteria) should be considered to receive the Invitation To Tender (ITT) [sometimes referred to as a Request for Quotation (RFQ) or Request for Proposal (RFP)]. A review of historical records of HS&E performance, including audit results, inspections and incident reports, of contractors previously employed may be of value.

Pre-qualification is usually achieved by issuing a document for the contractor to complete, supported where necessary by historical performance records.

An example of a pre-qualification questionnaire is presented in Appendix B�. Note that the level of detail can be reduced to correspond to the scope of the survey.

A “points” method that promotes consistency among contractor evaluations, may be used to evaluate submissions. Contractors who achieve a pre-defined acceptable score will then be judged to have met the HS&E pre-contract requirements. An example of a pre-qualification score-sheet is shown in Appendix B2.

Specific metocean survey-related pre-qualification issues that need to be addressed at the pre-qualification stage, include:

• Relevant work experience in similar metocean environments (eg deepwater);• Familiarity with type of instrumentation to be used on specific survey;• Ability to interact with a sub-contractor’s HS&E-MS (eg the Contractor providing the

survey vessel).

The screening process should be designed to assure that the contractors invited to bid could perform the work to the required HS&E criteria.

�


© 2003 OGP

5 Tender preparation

The objective of this phase is to define the overall plan, which includes the Company’s HS&E plan as well as the Contractor’s HS&E requirements.

The metocean survey industry refers to the tender preparation as the ITT phase (Invitation To Tender phase). Much of the company’s preliminary work in preparing the ITT would have been carried out during the planning phase.

In preparing the ITT the company should provide sufficient information to allow contrac-tors to prepare a quotation that adequately addresses all the major issues of importance to the company.

Contractors should be given copies of the company’s HS&E documentation relevant to the contract. Documentation in the tender package may include:

• Company HS&E goals and objectives;• Company HS&E-MS;• Identification of the hazards to be addressed (where known);• List of HS&E controls, procedures and compliance issues for the contract• Definition of the anticipated company/contractor interfaces, the company supervision

strategy and interaction with company operations, interaction with specific company plans such as emergency response;

• Type and schedule of company and contractor training requirements.

Some HS&E-related issues to be addressed in the documentation are described below.

5.1. Environmental.conditionsAn adequate knowledge of the environmental conditions in which the metocean survey is to take place is essential both for choosing the vessel, planning the operation and ensuring that the HS&E risks are properly managed.

In most cases, the contractor will have some knowledge about the offshore climate where the survey will take place. The company should make available to the contractor where feasible, additional general information on winds, waves, air and surface water temperatures and cur-rents that may be relevant to assessing weather-related operational risks. Ultimately, the con-tractor needs to use this information to propose a working solution that adequately addresses HS&E risks, and provide details of how they will be managed.

5.2 Region-specificinformationThe company should ensure that where feasible, the contractor has access to relevant infor-mation that the company may have on hand regarding the political conditions, regulatory related operating limitations and risk assessment specific to the region where the operation will take place.

In addition, information should be provided on the company emergency support and services that may be available to the contractor within the country of operation.

5.3. VesselsIdeally, the vessel (plus an alternative) to be used during the metocean survey should be iden-tified either within the ITT or in the contractor’s response to it. However, in many instances, it is difficult to guarantee a vessel’s availability at the time of the survey that may start several weeks or in some cases months after the contractor responds to the ITT.

Where a specific vessel is not identified within the ITT, the ITT should include an indica-tion of the minimum standards the company requires of any vessel to be employed during

�


© 2003 OGP

the metocean survey. In preparing a quotation, contractors should include specifications of the type of vessels that are likely to be available in the region, together with a commitment to charter a vessel only where that vessel would comply with the minimum standards specified in the ITT. The charter rates associated with alternative vessels should be provided in the contractor’s bid.

Appendix C provides an example of the minimum standards a vessel, its crew and equip-ment, and the HS&E-MS would be expected to meet in order to be acceptable for use on metocean surveys. On occasion, companies may require the vessel to exceed these standards. Where this is the case, the company should provide within the ITT details of the standard they expect the vessel to meet.

Reference should be made to section �.� regarding the advisability to remove the vessel costs from the overall bid evaluation process and to charge these costs through to the company on a reimbursable basis of cost plus x%.

5.4. PersonnelIn responding to the ITT, the contractor should demonstrate that the personnel to be used during the metocean survey have the required competence to undertake the tasks assigned to them. In addition, the contractor should provide details of the number of personnel required to undertake key tasks, and give an indication of their expected working hours.

5.4.1 Competence

The contractor should demonstrate that the personnel involved in the survey are competent to carry out the work in a safe and efficient manner. Ideally, each individual should be in possession of a competence record. Appendix D presents an example of the form such a com-petence record may take.

5.4.2 Training Standards

Training standards for working on vessels vary significantly worldwide.

The nature of metocean surveys is such that it is considered essential that personnel involved in metocean surveys are in possession of a valid and up to date offshore survival certifi-cate. This should be equivalent to at least BOSIET (Basic Offshore Safety Induction and Emergency Training) standards.

The following table is provided as an example of the offshore survival training and medical mandatory requirements in some countries; it is not complete and may well change with time.

Country Validity period Contents

Australia 2 years 2-day Offshore Survival inclusive of HUET if helicopter transportation is expected, refresher 1 day

Norway 3 years 5-day Offshore Survival inclusive of HUET if helicopter transportation is expected, refresher 3 days

United Kingdom 3 years 3-day Offshore Survival inclusive of HUET if helicopter transportation is expected, refresher 1 day

United States No validity period/not mandatory A suggested minimum is a 2-day Offshore Survival inclusive of HUET if helicopter transportation is expected, with a refresher every 3 years

Sample Requirements for Offshore Survival Training and Medicals

In addition, personnel should be medically fit to undertake the work required of them. Individuals may demonstrate this by having undergone a medical evaluation in accordance with a recognised guideline (eg ref. 2). In the case of Australia, Norway and UK, medicals are

�


© 2003 OGP

required at the same time interval as the survival courses. If offshore personnel are between 40 and 50 years old, medicals are required every 2 years; if over 50 years old then medicals are required annually.

Other courses such as manual handling, working at heights, winch operation, wire handling and on-the-job training should be encouraged where these operations will be required over the course of the survey.

Where on-the-job training is to be provided prior to or during the metocean survey, the Contractor should provide details of how this training is to be undertaken and how the associated risks will be managed. This training should be documented and included in the competence record.

5.4.3 Safety training

The Contractor’s personnel should have undertaken appropriate Safety Training by follow-ing a formal course or by an informal induction course. The Contractor should record the training.

The Safety Training should include instruction or preparation of:• Hazard Identification and preparation of Job Safety Analyses (JSAs)• Requirements for safety meetings• Instruction on understanding the Risk Factor Table (see �.4.4)• Risk assessment and mitigation techniques• Personal Protective Equipment• Equipment Safe Working Loads, load testing methods and requirements for load test

certificates• Wharf lifting standards and use of ‘certified’ containers• Safety culture

In addition, the training should include instruction on preparation and the use of:• Project safety plans; and• HUET - if helicopter transport is expected

5.4.4 Offshore working hours

The typical maximum daily working time target for each individual should be no greater than about �2 hours and the response to the ITT should be prepared on this basis. Consideration can be given to extending the length of workday periodically, for example to complete a specific task. If the contractor feels that these hours need to be exceeded on a regular basis however, the contractor should demonstrate that the work could be carried out safely. Working at night is acceptable provided the deck of the vessel is well lit and weather conditions are acceptable to all parties. Companies should state in the tender whether 24-hour operations are required.

5.4.5 Number of personnel required

In most cases, there should be a minimum of two metocean contractor personnel on a vessel or rig. In some instances, depending on the metocean work scope, the crew (or on occasion a company representative) may be used to replace one of the metocean contractor personnel. It is unlikely that a single individual would be able to monitor effectively all the safety and operational aspects of the work on a vessel (eg supervision of the winch and/or crane han-dling, conducting briefings, vessel and client liaison, undertaking the deck work to accept-

�


© 2003 OGP

able safety standards). Additionally, in a majority of cases, the crew is not sufficiently trained to carry out survey deck work operations without constant metocean contractor supervision. However, there may be exceptions to this such as:

• Small vessel work inshore when using light equipment, although there should always be a minimum of two people actually on the boat.

• Use of an oceanographic research vessel where the crew are highly trained and experi-enced in metocean work.

5.5 EquipmentThe Company should provide relevant information on the mass (weight) of any company-furnished equipment that will need to be handled and whether or not they have lifting eyes. Specifically, if slings are likely to be used, this should be noted and discussed during the risk factor determination. The ITT should include a general statement that the Contractor will be expected to provide (or have available for inspection following the award of contract), the design breaking strain, relevant recognised industry standards and safe working load (SWL) information of all lifting, mooring and lowering gear components to be used during the contract.

5.5.1 Ballast Weights

The ITT should clearly state the COMPANY’S requirement in this area (if any). Consideration should be given to using non-toxic materials for oceanographic mooring ballast so that these materials do not need to be included in the standard company environmental clauses.

It is generally agreed that the environmental impact of leaving chain or concrete ballast on the seabed is minimal. As nearly all deep water (typically water depths greater than 200 metres) moorings are designed on the sub-surface single point principle that uses in-line instrumentation and acoustic releases to recover the mooring, it very difficult to recover the ballast. Any significant changes in mooring design or attempts to recover the ballast makes the deployment and recovery operation inherently more risky.

This does not need to apply to moorings with a surface buoy and no sub-surface in-line instruments.

5.6. Diving.operationsDiving operations (eg in laying shallow water moorings) are inherently very risky and are strongly discouraged for metocean surveys.

5.7. HS&E.documentation.and.meetingsThe ITT should provide a clear definition of the specific HS&E documentation required post award of contract. As a minimum, this will likely include:

• Project Safety Plan (eg Appendix E)• Emergency Response Plan (eg Appendix F)

Either a Job Hazard Analysis (JHA) or a Job Safety Analysis (JSA) associated with the differ-ent types of metocean operation should accompany these plans.

Past experience suggests that contractors make insufficient provision for the costs associated with the development of HS&E Plans and follow-up meetings required by the company to review the contractors’ HS&E plans. Sufficient information should be provided in the ITT to allow the contractor to cost this activity accurately.

�0


© 2003 OGP

6 Tender Evaluation

The purpose of this phase is to consider objectively the HS&E aspects of the contract in the evaluation of the bids.

Award of the contract should consider a number of areas such as past and expected HS&E performance, technical competence, ability to meet schedule, and cost.

During metocean survey bid evaluation, two specific issues should be considered:• Vessel Selection;• Lump sum versus rates

The selection criteria should consider aspects such as costs, technical ability, and the ability to meet project schedule. The overall risk of contract and HS&E management should be given appropriate weighting along with other considerations when selection criteria are evaluated.

Appendix B� provides a generic questionnaire. Appendix B2 provides an example scoring mechanism for consideration to evaluate HS&E responses from the various bidders to the invitation to pre-qualify. The Company can adapt this to meet the specific bid requirements for the particular survey in question.

��


© 2003 OGP

7 Pre-mobilisation

The objectives of this phase are to ensure that the relevant aspects of the survey risk assess-ment and any other HS&E aspects of the contract are communicated and understood by all parties prior to implementation of the survey. Several activities such as reviews, meetings and audits can be used. The level of detail and effort for pre-job activities should be commensu-rate with the level of risk.

7.1 Kick-offmeetingThere is likely to be value in holding a kick-off meeting between the company and the contrac-tor to discuss survey issues. These may include:

• Confirmation that HS&E roles and responsibilities of both company and contractor personnel have been clearly defined and understood;

• Confirmation of worker competence; this includes both the company and contractor individuals who take part in the metocean survey;

• Confirmation of any HS&E performance objectives and targets;• Confirmation of the scope and schedule of HS&E activities for example; HS&E meet-

ings, audits and reviews;• Interaction of the company’s and contractor’s contingency plans; • Review of emergency response plans (including the bridging document, see Appendix G)

and any third party interactions; • Performing a survey risk assessment by the contractor, in which a company representa-

tive may or may not participate;• Review of the major hazards associated with the planned operation;• Management of sub-contractors;• Incident reporting and investigation procedures.

The kick-off meeting may provide an opportunity to discuss the mechanisms to certify that:

• HS&E systems are in place, and that personnel roles and responsibilities are under-stood;

• Vessel and equipment to be used meets or exceeds the minimum requirements of the contract;

• Any applicable ‘Notice to Mariners’ is identified;• Appropriate personnel are being employed to carry out the work.

Often an audit/review procedure will form the basis against which the company certifies these issues.

7.2. ResponsibilitiesThe responsibilities of parties involved in the metocean activity should be clearly defined before undertaking the activity.

7.2.1 Contractor party chief

Typically the following responsibilities will be allocated to the contractor Party Chief:• Ensuring adherence to the HS&E plan;• Conducting toolbox meetings (see Appendix H);• Ensuring safe execution of the contractor’s work scope;• Identifying and communicating all hazards within contractor’s area of responsibility;

�2


© 2003 OGP

• Supervising contractor personnel;• Supervising metocean-related operations;• Monitoring and managing contractor personnel work hours;• Reporting and investigating accidents/incidents and near misses to the onboard

client representative, vessel master, and to the land-based contractor’s HS&EO - see Appendix I.

7.2.2 Vessel master

The vessel master is responsible for the following activities:• Vessel operations;• All aspects of HS&E onboard the vessel;• Ensuring that onboard safety systems are operational and that relevant personnel know

how to use them;• Reporting and investigating accidents/incidents to the onboard client representative,

onboard contractor’s party chief, and to the land-based vessel HS&EO;• Verifying the requisite skills, training and competence of the vessel crew;• Communicating all aspects of HS&E to the vessel crew;• Stopping work if deemed unsafe.

7.2.3 Company representative

On occasion a company representative may be on the vessel. In such cases his/her HS&E responsibilities may include:

• Promotion of HS&E throughout the survey;• Conducting daily inspections of the work site;• Monitoring HS&E goals and objectives;• Ensuring that personnel receive a workplace induction;• Ensuring that vessel personnel and safety support facilities and equipment are made

available to the contractor as required;• Daily monitoring of contract personnel;• Resolving and communicating contractual issues;• Communicating HS&E alerts in a timely fashion;• Reporting accidents/incidents to the land-based company project manager;• Ensuring compliance with the project safety and environmental plan;• Stopping work if deemed unsafe;

Where a company representative is not present, the contractor Party Chief will assume the above responsibilities.

7.2.4 Vessel and survey personnel

The vessel crew and survey personnel are responsible for performing their work with dili-gence, care, attention to detail, and contributing their ideas for improving individual and organisational safety performance. All vessel and survey personnel have the responsibility for stopping work if it is thought to be unsafe.

��


© 2003 OGP

7.2.5 Poor weather

The ultimate decision to suspend or delay work due to bad weather conditions rests with the vessel Master, usually in consultation with other experienced survey personnel onboard the vessel.

The vessel operating conditions should be defined before undertaking the metocean survey. However, in practice, this depends on a range of factors such as vessel size and response, lift-ing capability, the experience of crew, the type of equipment to be deployed and/or recovered etc. It is important that the process through which the decision to undertake or suspend a survey is clearly defined and understood by all parties involved (ie vessel Master, contractor Party Chief and company representative).

7.3. MooringsMooring designs vary according to the type of instrumentation being deployed, water depth, length of deployment, environmental conditions, level of risk, type of work vessel (and facili-ties), and method of deployment and recovery. Moorings should be designed to ensure in-line loads during and after deployment do not exceed the in-line loading capability of the instru-mentation, mooring components, subsurface buoyancy, frames, pulley blocks and stopping chains being used to deploy the equipment.

Mooring designs should have adequate corrosion protection. Further, consideration should be given to ensure that depth capabilities of instrumentation, subsurface buoyancy as well as wear and fatigue of mooring components are accounted for in the design.

Mooring design should ensure that loads do not exceed the in-line loading capability of the wires, pulley blocks, winches and stopping chains being used to deploy, recover or suspend the equipment. All ‘A’ frames and gantries used should be certificated and have clear mark-ings stating the SWL limits. If frame structures are fabricated on the vessel, the vessel person-nel should be responsible for ensuring their fitness for purpose.

7.4. Survey.risk.assessmentA risk assessment is a tool that can be used to identify health, safety, and environmental risk issues associated with survey operations. The purpose of the risk assessment is to qualify and quantify the risk exposure, and to ensure appropriate management of the risks in order to mitigate the potential for incidents that could result in adverse HSE or financial outcomes. The assessment typically focuses on personal safety risks but may also address environmental and/or financial risks that could result if the Contractor does not adhere to the execution plan.

The Contractor should carry out a formal risk assessment for the planned survey operations. The Risk Assessment Team may be comprised of a team leader who has the responsibility for leading the assessment, maintaining progress and issuing the report. Team members should have technical expertise covering the range of survey activities anticipated. If possible, a senior vessel officer should also be in attendance.

The risk assessment should be undertaken sufficiently early in the pre-mobilization phase such that any risk mitigation measures identified can be effectively employed. The Company representative may choose to participate in the Contractor’s risk assessment to ensure that all major risks are identified and appropriate risk mitigation measures incorporated. The Company representative should also undertake his/her own independent risk assessment to ensure that operations undertaken by the Company representative are appropriately identi-fied and managed to mitigate the potential for HS&E incidents. Whereas the Company representative will not typically be directly involved in the performance of surveying sup-

�4


© 2003 OGP

port activity, he/she may be present in a monitor or quality control role, and as such may be affected by the risks involved with that activity. Therefore, his or her exposure risk is generally significantly less than that of the Contractors.

7.4.1 Definitions

Hazard The hazard represents the potential to cause harm. It is a constant.

Risk The risk represents the probability of a hazard achieving its potential to do harm. This may vary depending on a variety of circumstances and control measures already in place. Particular groups of people may be affected and this should be noted.

Assessment A combination of hazards (severity) and risk (probability). We would recom-mend that both hazards and risks should be quantified on a scale of � – 5 to easily identify potential problems and then to instigate further suitable, appro-priate and practicable control measures if required.

7.4.2 The assessment

The risk assessment typically begins with identification of potential hazards followed by risk scenario development and subsequent assessment of the probability of occurrence, and the consequence of the event using the risk matrix. The risk assessment team qualitatively assesses the probability and consequence of potential hazards and incident scenarios using a risk matrix such as that shown below. Incident severity increases as one goes from con-sequence � to 5 and the likelihood increases as one goes from probability � to 5. The red high risk areas are generally deemed to be unacceptable whereas the green low risk areas are deemed acceptable with minimal to no controls. The yellow-shaded medium risk category is characterised as undesirable and risk should be mitigated with engineering and/or adminis-trative control to the extent possible.

• When carrying out the assessment, consider the following questions:• What could go wrong?• How likely is it to go wrong?• What would happen if they occurred?• What are the associated risks?• Are the risks acceptable?• How can the risks be reduced?

7.4.3 Record keeping

The findings of the risk assessment shall be documented and shall cover the following:• Identification of job steps.• Hazards associated with the task.• Control measures to reduce the risk.• Residual risk rating.• Name of assessor(s) and date of assessment.

�5


© 2003 OGP

7.4.4 Risk factor table

The resulting risk factor may be managed further as follows:

Risk Factor Hazard

1-6 Low May be acceptable; however, review task to see if risk can be reduced further.

7-14 Medium

Task should only proceed with appropriate management authorisation after consulta-tion with specialist personnel and assessment team. Where possible, the task should be redefined to take account of hazards involved or the risk should be reduced further prior to task commencement.

15-25 HighTASK MUST NOT PROCEED. It should be redefined or further control measures put in place to reduce risk. The controls should be re-assessed for adequacy prior to task commencement.

Hazards may for example include various aspects of survey vessel deck operations, personnel transfer and man overboard, natural hazards, fire, medical evacuation, housekeeping, fuel transfers, etc. Each hazard is evaluated in terms of the preventative measures that could be adopted to reduce the probability of the event occurring and mitigation measures that could reduce the consequence if an event occurs. The assessment process initially includes a clarifi-cation of prevention and mitigation measures to facilitate the evaluation procedures.

Preventative measures are those applied before the event to reduce the probability of the event occurring, eg “Sufficient deck-space will be cleared to allow the moorings to be laid out on the deck prior to deployment”, to avoid the possibility of the mooring and instruments becoming damaged and minimise the possibility of personnel trips over the mooring.

Mitigation measures are those applied proactively to reduce the impact of the event, eg “Immersion suit and life jacket will be worn while transferring”, to reduce the effects of fall-ing into the water.

Identification of the hazards begins with the development of a full list of events that could affect the safety of the survey. The list is reviewed and discussed by the participants in order to consolidate the hazards being considered. After the hazards are prioritised, the final hazard list is used for scenario development.

Ris

k

Hazard

1 - very unlikelyA freak combination offactors would be required foran incident to result

1 - negligible

Negligibleinjury, no

absence fromwork

2 - slight

Minor injuryrequiring firstaid treatment

3 - moderate

Injury leadingto a lost time

incident

4 - high

Involving asingle deathor serious

injury

5 - very high

Multipledeaths

2 - unlikelyA rare combination of factorswould be required for anincident to result

3 - possibleCould happen whenadditional forces are presentotherwise unlikely to occur

4 - likelyNot certain to happen but anadditional factor may result inan accident

5 - very likelyAlmost inevitable that anaccident would result

1 2 3 4 5

2 4 6 8 10

3 6 9 12 15

4 8 12 16 20

5 10 15 20 25

��


© 2003 OGP

8 Mobilisation

The objective of this phase is to ensure that the completed HS&E plan is communicated to company, contractor, vessel crew, and subcontractor personnel.

Prior to mobilisation, it is likely that only the principal members of the company and con-tractor project management team have knowledge of the full HS&E Plan. During mobilisa-tion, management of both organisations should communicate the HS&E Plan to all relevant personnel.

The prevention and mitigation measures to be applied should result in an acceptable risk level for hazards in the above Risk Table. The risk scenarios encompass the hazards likely to be encountered during the survey. After preventative and mitigating measures, all risks should fall into the green risk factor area such that no scenario poses an unacceptable risk to the successful execution of the metocean survey.

7.4.5 Base assumptions

Assumptions are used to set boundaries and establish initial criteria for survey operations under consideration in the risk assessment. Potential example assumptions may include fac-tors such as:

�) All team personnel will receive a detailed safety orientation prior to commencement of activities,

2) Everyone working on vessels will have received appropriate sea survival training, �) Personnel are fully trained and understand their particular roles, etc.

��


© 2003 OGP

9 Execution

The objectives of this phase are to assure that the survey is conducted according to the agreed HS&E Plan, and that HS&E needs identified during survey activities are properly addressed.

The contractor should be advised that his overall performance and HS&E record would be taken into account when being considered for future work.

The execution of a typical metocean survey consists of mobilisation, service visits and de-mobilisation all of which will be covered by this part of the HS&E Plan.

Where the responsibility for supervision rests with the contractor, the company’s role should be to monitor compliance with contractual terms and systems defined within the contract, including assurance that:

• The contractor’s line management is committed to HS&E issues;• There is compliance with all HS&E related clauses in the contract and the HS&E

Plan;• The contractor has an internal HS&E control system;• The contractor is monitoring the quality, condition and integrity of his work-plan, equip-

ment and tools;• The contractor is holding on-site HS&E and technical meetings with all operational

personnel (eg toolbox talks, see Appendix H and ref. 3);• The contractor is implementing and participating in a programme of emergency scenario

drills;• There is management of HS&E risks which arise from changes to the work-plan;• There is compliance with incident, near-miss and unsafe working practice reporting

investigation and follow-up (see Appendix I);• Interface problems between contractors and subcontractors are being addressed.

��


© 2003 OGP

10 Close-out

The objective of this phase is to conduct a joint evaluation of the contractor’s and company’s HS&E performance and to provide feedback as appropriate.

Ideally, HS&E performance should be tracked on a regular basis throughout the contract, with the final report being the distillation of the regular monitoring process and the end of contract review. However, the short duration of many metocean surveys may make this impracticable.

Contracts may be closed out with a contractor performance report (both HS&E and techni-cal) prepared by the company that provides feedback for future knowledge and learning.

The final report should:• Address the quality of the original HS&E Plan and its relevance to the overall

contractor(s) performance, stipulating what was learned and how future contracts should be structured;

• Highlight positive aspects of learning and how they can be applied in future. If appropri-ate, this learning should be shared with the contractor;

• Incorporate any new hazards identified into the hazard identification and evaluation process for future contracts. This information should be disseminated to other organisa-tions as appropriate. It is recommended that incidents and unsafe working practice be shared via OGP;

• Include an analysis of the company and contractors HS&E performance for mutual improvement;

• Include information on the contractor as a reference for the client bid list to provide advice for improvements in assessing future tenders.

The close-out HS&E data should be recorded and made accessible for future reference. A documented record of HS&E performance should be kept on each contractor.

The contractor should be advised that his overall performance and HS&E record will be taken into account when being considered for future work.

��


© 2003 OGP

11 Inspection and HS&E auditing/reviews

Inspections and HS&E Audits/Reviews are tools the company (and contractor) should use to demonstrate compliance with the terms of the contract and in particular the HS&E-MS. They may be employed at any stage of the activity (from pre-qualification to close-out) to enhance safety.

In preparing the ITT, the company should indicate the nature and number of audits it may undertake during the contract, although this will, to some extent, be dependent on the per-formance of the contractor on the current and past activities.

Audits should be structured such that they permit determination of demonstrable commit-ment to HS&E issues throughout the contractor’s organisation, rather than simply a com-mitment to producing HS&E documentation.

Vessel and equipment audits are of particular importance in metocean survey activities. A checklist that could form the basis of an audit is presented in Appendices C and D. Alternatively, existing guidelines such as the IMCA Common Marine Inspection Document may be used (ref. 4)

This checklist should be viewed as the minimum standard acceptable for a metocean survey vessel.

12 References

� HSE management guidelines for working together in a contract environment. OGP Report No. �.�4/2�� September ��.

2 Guidelines for Medical Aspects of Fitness for Offshore Work. UKOOA, Issue Number 5, October 200�, ref. EHS��

� Task Risk Assessment Guide. Step Change Publication. http://step.steel-sci.org/. 4 IMCA. Common Marine Inspection Document, �4�, Issue �, June 200�.

20


© 2003 OGP

Appendix A — HS&E Checklist for Companies when Preparing the ITT

A1 ITT Technical questionsHas the HS&E contracting strategy been made clear - use the company or contractor HS&E-MS? Have competence records been requested? Do the nominated offshore operatives have the minimum standard certification? Has on the job training been considered? Does the contractor have relevant experience in a similar region working with a similar vessel and resources†? Is there a statement regarding the required number of site personnel and the recommended daily working hours required?

Has a mooring design statement regarding SWL of all components been requested? Have vessel standards been addressed? Has vessel audit been mentioned? Have vessel specifications been requested? Are previous company vessel audits acceptable? Are there clear statements regarding the type of HS&E documentation that are required, PSP, ERP, JSA’s etc? Has any relevant company information been made available to contractor? Is the HS&E questionnaire attached? Is there a stipulation that contractor supply HS&E documentation on award of contract? Is there a stipulation that contractor submits near-miss/UWP records? Are ‘Notice to Mariners’ permits and permissions applicable?

A2 ITT Commercial questionsIs vessel at cost + x%? Is it clear that all the above technical factors have been taken account of in the price? What HS&E meetings have been defined? Has ballast weight removal been addressed?

† Experience in working in a variety of countries/climates around the world would be relevant here, as would be contractor experience in obtaining, assessing and auditing a local vessel.

2�


© 2003 OGP

Appendix B — General Guidelines for Preparation of HS&E Questionnaire

• The questionnaire should cover the information required for the company to assess the extent to which the contractor administers and manages HS&E.

• The contractor should be advised to include both major and support activities and not only those conducted on company sites.

• Emphasis should be placed on the need for complete answers substantiated by support-ing documentation as far as is practicable. Responses and any supporting documentation should relate specifically to the policy and organisational arrangements of the company that would be the signatory of any contract.

• Submissions should be assessed by a scoring mechanism that can be used in the evalua-tion process.

• If necessary, follow-up discussion with the contractor’s management may be needed.• The contractor should be encouraged to identify where it exceeds company require-

ments. In cases where contractors exceed company requirements and this is deemed to provide added value, this excellence should be recognised.

22


© 2003 OGP

Questionnaire items Responses

Section 1: Leadership and commitment

Commitment to HS&E through leadership

How are senior managers personally involved in HS&E management?

Provide evidence of commitment throughout the organisation.

How do you promote a positive culture towards HS&E matters?

Section 2: Policy and strategic objectives

HS&E policy documents Do you have an HS&E policy document?

If the answer is YES please attach a copy.

Who has overall and final responsibility for HS&E?

Availability of policy statements to employees

Itemise the methods by which you have drawn your policy statement to the attention of all your employees.

What are your arrangements for advising employees of changes in the policy?

Section 3: Organisation, responsibilities, resources, standards and documentation

Organisation - commitment and communication

How is management involved in HS&E activities, setting objectives and monitoring?

How are you structured to manage and communicate HS&E effectively?

What provision do you make for HS&E communication meetings?

Competence and Training of managers/ supervisors/senior site staff/ HS&E advisers

Have the managers and supervisors who will plan, monitor, oversee and carry out the work received formal HS&E training in their responsibilities with respect to conducting work to HS&E requirements?

If YES please give details. Where the training is given in-house please describe the content and duration of courses.

Competence and General HS&E training

What arrangements do you have to ensure new employees have knowledge of basic industrial HS&E, and to keep this knowledge up to date?

What arrangements do you have to ensure new employees also have knowledge of your HS&E policies and practices?

What arrangements do you have to ensure new employees have been instructed and have received information on any specific hazards arising out of the nature of the activities? What training do you provide to ensure that all employees are aware of client requirements?

What arrangements do you have to ensure existing staff HS&E knowledge is up to date?

(If training is provided in-house please give details of content).

Specialised training How have you identified areas of your operations where specialised training is required to deal with potential hazards? (Please itemise and provide details of training given).

If the specialised work involves radioactivity, asbestos removal, chemical or other occupational health hazards, how are the hazards identified, assessed and controlled?

HS&E qualified staff - additional training

Do you employ any staff possessing HS&E qualifications that aim to provide training in more than the basic requirements?

B1 Questionnaire to assess Contractor HS&E gaps and capabilities

For use at the award phase, optional at pre-qualification

2�


© 2003 OGP


Assessment of suitability of subcontractors/ other companies

How do you assess:

i. HS&E competence;

ii. HS&E record of the subcontractors and companies with whom you place contracts?

Where do you spell out the standards you require your subcontractors to meet?

How do you ensure these standards are met and verified?

Standards Where do you spell out the HS&E performance standards you require to be met?

How do you ensure these are met and verified?

How do you identify new industry or regulatory standards that may be applicable to your activities?

Is there an overall structure for producing, updating and disseminating standards?

Section 4: Hazards and Effects Management

Hazards and effects assessment

What techniques are used for the identification, assessment, control and mitigation of hazards and effects?

Exposure of the workforce What systems are in place to monitor the exposure of your workforce to chemical or physical agents?

Handling of chemicals How is your workforce advised on potential hazards (chemicals, noise, radiation, etc.) encountered in the course of their work?

Personal protective equipment

What arrangements are there for provision and upkeep of protective equipment and clothing, both standard issue, and that required for specialised activities?

Waste management What systems are in place for identification, classification, minimisation and management of waste?

Drugs and alcohol Do you have a drug and alcohol policy? If so, does it include pre-employment and random testing?

Section 5: Planning and Procedures

HS&E or operations manuals Do you have an HS&E manual (or Operations Manual with relevant sections on HS&E) that describes in detail your firm’s approved HS&E working practices relating to your work activities?

If the answer is YES, please attach a copy of supporting documentation.

How do you ensure that the working practices and procedures used by your employees on-site are consistently in accordance with your HS&E policy objectives and arrangements?

Equipment control and maintenance

How do you ensure that plant and equipment used within your premises, on-site, or at other locations by your employees are correctly registered, controlled and maintained in a safe working condition?

Road Safety Management What arrangements do you have for combating road and vehicle incidents?

24


© 2003 OGP


Section 6: Implementation and performance monitoring

Management and performance monitoring of work activities

What arrangements do you have for supervision and monitoring of performance?

What types of performance criteria do you use; give examples?

What arrangements are there for passing on any results and findings of this supervision and monitoring to your: i. base management

ii. site employees?

HS&E performance achievement awards

Have you received any award for industry HS&E performance achievement? If so, please provide details.

Statutory notifiable incidents /dangerous occurrences

Have you suffered any statutory notifiable incidents in the last five years (safety, occupational health and/or environmental)?(Answer with details including dates, country, most frequent types, causes and follow-up preventative measures taken).

Improvement requirement and prohibition notices

Have you suffered any improvement requirement or prohibition notices by the relevant national body, regulatory body for HS&E or other enforcing authority or been prosecuted under any HS&E legislation in the last five years?(If your answer is YES please give details.)

HS&E performance records Have you maintained records of your incidents and HS&E performance for the last five years?(If YES, please provide the following: Number of: Fatalities, Lost Time Injuries, Lost Workday Cases, Medical Treatment Cases and Restricted Work Day Cases. Also include the Fatal Accident Rate, Lost Time Injury Frequency and Total Recordable Incident Rate for each year).NOTE: Please include your firm’s definitions of the above mentioned terms - for clarification refer to the OGP Safety Performance Accident Data Report.

How is health performance recorded?

How is environmental performance recorded?

How often is HS&E performance reviewed and by whom?

Incident investigation and reporting

Who conducts incident investigations?

How are the findings following an investigation, or a relevant incident occurring elsewhere, communicated to your employees?

Are near-miss safety lessons reported?

Section 7: Auditing and review

Auditing Do you have a written policy on HS&E auditing?

How does this policy specify the standards for auditing (including unsafe act auditing) and the qualifications for auditors?

Do your HS&E Plans include schedules for auditing and what range of auditing is covered?

How do you verify the effectiveness of auditing and how does management report and follow up audits?

Section 8: HS&E management - additional features

Memberships of Associations What are the nature and extent of your participation in relevant industry, trade and governmental organisations?

Section 9: Additional organisation specific information

Please add any additional relevant company-specific information here.

Additional features of your HS&E management

Do you have any other HS&E features or arrangements not described elsewhere in your response to the questionnaire?

25


© 2003 OGP

B2 HS&E pre-qualification points system

B2.1 Scoring

The contractor’s tender should be evaluated by attaching a score to the selected response for each category (see Appendix B2.2).A suggested evaluation system for the contractor’s HS&E capabilities is shown in Table B2.2. In this table, a pos-sible method for allocating points is:

A B C D

HS&E Plan documentation (Sections 1 to 5, 7 and 8) 0 3 6 10

Performance and experience factors (HS&E incidents) (Section 6) 0 7 14 20

Elements scoring 0 should normally disqualify a contractor from being included in a pre-qualification list. If, how-ever, a tender is still to be considered, any 0-rated elements should be highlighted.In practice, it may be difficult to differentiate between classes; it is suggested that 2 or � staff complete this score sheet and the results compared and/or combined.

B2.2 Rating of contractors’ pre-qualification by a points scoring system

A B C D

Section 1: Leadership and commitment

Commitment to HS&E through leadership: Item 1(i)

No commitment from senior management

HS&E disciplines delegated to line managers - no direct involvement by senior management

Evidence of active senior management involvement in HS&E aspects

Evidence of a positive HS&E culture in senior management and at other levels

Section 2: Policy and strategic objectives

HS&E policy documents and availability: Items 2(i) and 2(ii)

No written HS&E policy A policy statement exists but not in a widely distributed document

HS&E policy establishes responsibility for HS&E, but not widely distributed

Policy with clearly established responsibility and accountability; is distributed to employees; and is visible on notice boards

Section 3: Organisation, responsibilities, resources, standards and documentation

HS&E communication and meeting programmes: Item 3(i)

None Periodic HS&E meetings for special operations only

HS&E meetings performed on a regular basis at management and supervisor level

In addition to C, employees are assigned topics to discuss on a rotational basis

Staff HS&E training: Item 3(ii)

No specialised staff training HS&E training assigned to a specific person on location

HS&E training applied to management but not comprehensively covered

HS&E training given formally to all relevant staff on their respective responsibilities

Employee orientation and training programme: Item 3(iii)(a)-(d)

No formal programme Verbal instructions on procedures only.Orientation booklet provided for new employees but no on-the-job orientation by supervisor

Employee handbook provided and supervisor outlines, explains and demonstrates new employee’s job

All under C together with: follow-up observation of the new employee’s work is also included. Employee has explained to him safe practices and emergency duties

Specialised training: Items 3(iv)(a) and (b) and 3(v)

No HS&E training established On-site basic training conducted occasionally

HS&E training is given for specialised operations, but no routine training conducted

Formal HS&E training programmes have been developed in all areas and are conducted on a regular basis. Retraining periods are established

Standards: Items 3(vii)(a)-(c)

No HS&E standards available Basic HS&E standards exist Has written HS&E standards to cover all hazardous operations

Has a system of specifying, monitoring compliance and updating standards

Sub-contractors: Item 3(vi)(a)-(c)

No written arrangements Written arrangements in place for basic HS&E matters only

HS&E arrangements incorporated in HS&E manual but not in a format that is distributed to all employees

HS&E arrangements exist in handbook form, distributed to all employees, sub-contractors, sub-contractor employees and are enforced. Follow-up audits held with discussion/feedback to management and employees

2�


© 2003 OGP

A B C D

Section 4: Hazards and effects management

Hazards and Effects Assessment: Item 4(i)

HS&E system does not include hazards and effects assessment

HS&E system makes reference to the need to assess hazards and effects but has no comprehensive structure to carry this out

HS&E system includes methods for the assessment of major hazards and effects

HS&E system has a comprehensive set of methods for the assessment of all HS&E hazards and effects and applies them to all of its contracts with documentation

Exposure of the workforce: Item 4(ii)

Does not actively advise the workforce nor monitor exposure

Advises the workforce of the major hazards that they are likely to be exposed to but only monitors exposure randomly

Has formal methods for monitoring exposure to the major hazards

Has a set of formal methods for monitoring exposure to all foreseeable hazards (linked to its hazards and effects assessment method) and applies them to all contracts

Potential Hazards (chemical, physical and biological hazards such as noise, radiation, vapours, fumes, temperature extremes etc): Item 4(iii)

Makes no special provision for advising the workforce about properties of potential hazards

Provides information to workforce in the workplace on properties of potential hazards but has no active follow-up

Distributes information to individuals in the workforce at start of their involvement on-site

Maintains a database of the properties of all potential hazards encountered in its contracts and has formal methods of information distribution to all personnel and trains its workforce in handling, etc.

Personal protective equipment (PPE): Item 4(iv)

Basic PPE provided to personnel but no corporate procedure for assessing individual needs

PPE requirements formally assessed but little effort made to ensure correct usage

PPE requirements formally assessed with spot checks on usage

Procedures in place to assess all PPE requirements, to monitor and enforce usage and replacement needs. Stock inventories monitored, kept above demand levels. Training in use provided where needed

Waste management: Item 4(v)

No formal methods for the control of waste

Has general procedures for waste disposal

Has procedures for the disposal of each of the main categories of site wastes but makes no provision for minimising environmental impact

Has a formal system for waste management (including identification, minimisation and classification), that seeks actively to minimise environmental impact

Section 5: Planning and procedures

HS&E or operations manuals: Item 5(i)(a) and (b)

No HS&E procedures available Basic HS&E procedures exist Has written HS&E procedures to cover all hazardous operations

Has procedures to cover all HS&E precautions, typical Contractor HS&E Plan requirements with a system of updating and dissemination to employees

Equipment control and maintenance: Item 5(ii)

No defined programme to identify or evaluate hazardous practices and equipment conditions

Plan relies on outside sources, ie Organisation inspections. Supervisory inspection of equipment confined to worksite personnel only

A written programme outlining supervisory guidelines, responsibilities, frequency and follow-up is in effect

In addition to C, periodic inspections conducted by top management or by teams of specialists

Road safety management: Item 5(iii)

No special attention paid to road safety as an area of hazardous activities

Importance of road safety acknowledged but left to core business managers/supervisors to enact individually

Has a general management strategy with some procedures for its component issues

Has a complete strategy and set of plans and procedures covering vehicles, drivers and operations management

2�


© 2003 OGP

A B C D

Section 6: Implementation and performance monitoring

Management and performance monitoring of work activities: Items 6(i) and 6(ii)

No system for formally monitoring HS&E performance

Performance monitoring in a few areas carried out

Has a system for monitoring HS&E performance in key areas

Has a comprehensive system for monitoring performance in all areas with feedback to employers for improvement and has received awards for achievement

Statutory notifiable incidents, dangerous occurrences, improvement requirements and prohibition notices: Items 6(iii) and 6(iv)

More than one occurrence of major incident in last five years

One occurrence of a major incident in the last five years

Occurrences relate to minor incident(s) only

No occurrences in the last five years

HS&E Performance records (latest year injury rate comparison to three preceding years average): Item 6(v)(a)-(d)

supplied insufficient information to establish rate or rate increases

Rate is not improving Shows only minor rate improvement

Rate steadily improving by more than 20 per cent per year

Criteria for absolute performance

Rate over 200 per cent that of Organisation

Rate under 200 per cent that of Organisation

Rate under 120 per cent that of Organisation

Rate better than that of Organisation

Incident Investigation and reporting : Item 6(vi)(a)-(c)

Findings not generally communicated

Findings communicated to key personnel only via limited internal memo or similar media

Findings communicated to all employees via specific notice

As in C but with the addition of details of implication for improving HS&E performance

Section 7: Auditing and Review

Section 8: HS&E Management - Additional Features

Auditing: Item 7(i)(a)-(c)

Audit process is cursory only - HS&E documents are not explicit about auditing

HS&E documents include reference to auditing but there are no specific details about scheduling and coverage

HS&E documents include details of how auditing is to be implemented with schedules/coverage for the key areas

As in C but additionally specifies management’s role in audit and follow-up on action items

Membership of Associations: Items 8(i) and 8(ii)

No memberships Has membership of at least one association but with no prominence given to HS&E

Is a member of at least one HS&E association

Is an active participant in at least one HS&E association

2�


© 2003 OGP

Appendix C — Minimum metocean vessel HS&E standards

C1 Vessel particulars (for the bid preparation phase)

To be completed as appropriate

General

Full Name _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Classification _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Year Built _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Year Modified _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Certificate of Registry/Flag/Port _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Operator _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Owners _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Dimensions

Length overall _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Draft _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Deck Space (m2)/Dimensions _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Performance _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Maximum speed _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Economical speed _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Min. survey speed _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Propulsion

Main Engine(s) Type _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Horsepower/kW _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Propeller (s) _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Bow-thruster(s) _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Utilities

Crane (location, reach, SWL) _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

A frame (fixed, hydraulic, SWL) _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Main Winch and Capacity _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Ancillary winch and Capacity _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Other _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Note: See also the IMCA/UKOOA, Common Marine Inspection Document.

Sketch of deck layout and dimensions

2�


© 2003 OGP

C2 Vessel checklist for HS&E standards (for the execution phase)

C2.1 Fitness for Purpose

Is the vessel fit for the purpose for which she is to be engaged? yes no General condition of vessel & comments: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Time of year work is to be performed _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Geographical area of work _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Anticipated local weather conditions _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Can all bridge watch keepers communicate effectively in the survey language? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Suitable deck layout? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

C2.2 Vessel/Crew Certification and Documentation

Are key certification and documentation in order? yes no Comments: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Life Saving Appliance Certificates _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Officer Competence Certificates _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Valid Certification of Lifting Appliances _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Minimum Safe Manning _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

STCW (Standards of Training, Certification and Watch-keeping for Seafarers _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

C2.3 Safety Management System (SMS)

Is the vessel adequately managed? yes no Comments: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Is an up to date emergency plan/muster list onboard and known to all relevant people? _ _ _ _ _ _ _ _ _ _ _ _ _

Where is it located? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

What means exists for sounding a general alarm throughout the vessel? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Is there evidence that persons joining the vessel _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

are given suitable induction and information? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Are there arrangements in place to ensure the security _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

of the vessel while in port and at sea? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Are recording systems in place for incidents, accidents and near misses? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Is there a stowage area for fuel, paint and chemicals? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Is there a waste/garbage management plan? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

What is the frequency of emergency drills (fire, MOB, abandonment) _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Who onboard has first aid training? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

�0


© 2003 OGP

C2.4 Survival Equipment

Is survival equipment in place and in good condition? yes no Condition of equipment & comments: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Number and capacity of each lifeboat and life raft _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Total lifeboat/life raft capacity and percentage of redundancy _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

(should be 200%) unless free-fall lifeboats are employed _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Expiry date of Lifeboat /life-raft inspection certificates _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Number of lifejackets onboard, and stowed location _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

(a minimum of one for each person onboard) _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Date of last inspection _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Location and number of life buoys/rings _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Survival suits (if required) - number of and location including spares _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Type and number of flares _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Stowed location and expiry dates of flares _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Is suitable emergency lighting provided and does it work? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Location of first aid equipment on board: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Who on board is first aid trained and to what level? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Other _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

C2.5 Fire Safety, Detection & Fire Fighting Condition of Equipment:

Condition of equipment & comments: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Does the vessel have smoke or fire alarms/detectors? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Are there functioning battery-operated smoke alarms in all cabins? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

What fire fighting equipment exists? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Are the types of portable extinguishers suited to the likely types of fires envisioned? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

When was this equipment last tested? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Have the crew been trained in fire fighting techniques? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Are there means of activating extinguishers in the machinery space remotely? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Other _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Acceptable Unacceptable

��


© 2003 OGP

C2.6 Accommodation/Galley

General condition & comments: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Are the food preparation, cooking and eating areas _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

clean and hygienic and free from infestation? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

What types of food are normally available to charterers? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

(eg Western, Asian, Halal, vegetarian, etc) _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Are showers and washrooms in good condition and clean? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Is the accommodation in a clean condition and free from _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

infestation with equipment and fittings in general working order? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Other _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Acceptable Unacceptable

C2.7 Navigation & Communications Equipment General conditions & comments:

General condition & comments: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Is all vessel equipment required by SOLAS†, STCW‡ and/or _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

other regulatory authorities§ onboard and in working order? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

GPS _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Echo sounder _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Magnetic gyro/compass _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Admiralty Charts _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Ship’s Lo _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Navigational Lights _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Radar _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Clock and Barometer _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Ship’s Whistle/Horn or other sound signal _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Communications (GMDSS, VHF, SSB, MB) specify _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Are there satellite communications? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

If so, what type and do they include e-mail facilities? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

EPIRB/SART _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Are these items in good order? yes no

† The International Convention for the Safety of Life at Sea‡ The International Convention on Safety, Training and Watch-keeping§ It is recognised that many of the vessels involved in metocean surveys are below the threshold limits of most international conventions and/or do not engage in

international voyages - thus application of the standards contained in these international Conventions cannot be relied upon. Further, there may not be a reliable national regulatory regime for such vessels. For such cases, additional guidance may be found in the following IMO Guidelines:

Guidelines for the design and construction of Offshore Supply Vessels. International Maritime Organization Resolution A469 (XII), 1982.Code of Safety for Special Purpose Ships. International Maritime Organization Resolution A534(13), 1984.

�2


© 2003 OGP

C2.8 Lifting Gear

Contractors to add items General condition of lifting equipment _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Main winch:

are lifting certificates and/or stamped SWL available, if not what load tests are planned? _ _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Ancillary winches:

is it in working order, are lifting certificates and/or stamped SWL available, if not what load tests are planned?

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Cranes:


_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Davits:


_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

C2.9 Audit & Inspection

Comments: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Has an audit of the vessel (other than this event) been conducted in the last �2 months?

If so when and by whom/for whom? _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Attach a copy of the audit to this report (and if appropriate a report on the current status of the corrective actions).

Master/Captain _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Date _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Contractor Representative _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Date _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

��


© 2003 OGP

Appendix D — Competence record

Name _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Job title _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Date of update _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

D1 General experience

Number

Relevant offshore experience (years)

Metocean mooring deployments/recoveries

Metocean rig deployments/recoveries

D2 Training courses attended Note: only training relevant to the particular survey is required

Training Course Governing Body Certification (Yes/No) Expiry Date Total Years Qualified

Examples

• Offshore survival

• Medical

• HUET (Helicopter Underwater Escape Training)

HS&E induction

Winch handling

Electrical safety

H2S

Small boat operations

Manual handling

First aid

Working at heights

Lifting gear operation

Vessel audits

• The minimum standard for metocean work should be an Offshore Survival Course and a valid offshore medical certificate. HUET training should also be required for surveys requiring offshore personnel transfers by helicopter.

D3 Membership of Professional BodiesInstitution Membership duration Type of member

(For example) ImarEST

�4


© 2003 OGP

All the following information can be in tabular or bullet point format - “short is good”

Project Safety Organisation Schematic of organisation and reporting line for safety responsibilities

Regulations Any local regulations or laws that are to be complied with. [Can be a list of the appropriate regulations or key extracts]

Reporting Schedules Requirements for reports from the field including incidents

Safety Records List of HS&E records which are to be available either onshore or offshore

Training Requirements Safety training requirements for all project personnel including subcontractors, vessel crew and customer representatives

Medical Examination Requirements Statement of all medical examination requirements for all survey personnel

Physical Hazards Any unusual physical hazards that may be encountered during the project, and methods of reducing risk

Health Hazards Any special health hazards to which personnel may be exposed during the project, and methods of reducing risk

Alcohol, Drugs and Weapons Company and Contractor policies in respect of these, and methods of ensuring compliance

Environmental Considerations Any special environmental restrictions or actions to be taken

Safety Meetings Frequency and composition of all meetings required to be held

Road Travel Reiteration of any standard local instructions, and information on any local circumstances

Weather Monitoring Full details of weather broadcasts, weather fax services and actions to be taken by the various elements of the project in the event of adverse forecasts

Transfers at sea Policy statement

Diving operations Policy statement

Medical Facilities onboard Statement for each vessel

Launching and Recovery of Towed Equipment Instructions with regard to heavy or uncommon equipment

Appendix E — Metocean project HS&E plan

Appendix F — Metocean emergency response plan

Contact Numbers All relevant telephone, fax, etc numbers for participants, emergency services, doctors, hospitals, transport organisation etc.

Communications Schematic or listing of all methods of communication including all methods of radio and satellite communication, and contact schedules for communication between elements of the project and/or to shore

Medivac - Offshore Flow diagram or concise listing of actions to take in the event of a medical emergency occurring offshore

Medivac - Onshore Flow diagram or concise listing of actions to take in the event of a medical emergency occurring onshore.

Vessel Emergency Summary of vessel operator’s procedures in the event of a vessel emergency arising (or a reference to where these are to be found)

Shore Safety Facility Easy reference diagrammatic indication of medical and other assistance available at and near each shore site or base to be occupied

Lost Contact with Shore Party Procedure to be followed if contact is lost with any shore party

Pirate Attacks Procedure to be followed to prevent and repel any pirate attack

Weather Monitoring Any special instructions, including radio frequencies etc, to maintain proper weather watch

�5


© 2003 OGP

Appendix G — Bridging document (contingency plan)

Vessel

Vessel name: Contact person:

Reg. No: Mobile:

Call sign:

Mobile:

Fax: Shipping co:

Satellite: Phone:

Contractor

Contractor name: Cruise leader:

Switchboard: Mobile:

Fax:

Operation manager: Project manager:

Direct line: Direct line:

Private: Private:

Mobile: Mobile:

Company

Company headquarter duty: 24 hours technical duty:

Phone: Mobile:

Fax: Project manager:

Phone:

Mobile:

The vessel captain is responsible for this document being displayed on the bridge

N.B. Serious incidents shall be reported to Company Headquarter Duty as soon as possible. Less severe incidents shall be reported to project manager as soon as possible.

Captain

Main Emergency Centre

Phone:

Fax:

Companymain office

Company/contractorrepresentative on board

��


© 2003 OGP

Appendix H — Guideline for metocean HS&E toolbox meetings

A toolbox meeting (safety discussion) is organised by the Party Chief; it involves everyone associated with the onboard operations and must take place prior to starting any work. The meeting should cover key safety aspects of the work and result survey and appropriate vessel personnel supporting the survey being made aware of their responsibilities during the operations. Sections H� and H2 provide guidance for some of the key considerations that should be addressed during this meeting.

H1 Hazard management

The party chief should cover the following issues and get a positive response to these questions:• Is everybody involved fully aware of what is being done at the worksite?• Is everybody involved aware of what others are doing at the worksite?• Have significant hazards associated with the work been identified?• Have adequate control measures been identified for these hazards?• Are JSA’s or JHA’s available for the work?• Have responsible people for implementing these control measures been identified?• Are these control measures in place?• Does everyone know that any new people joining the work party must be given a full and thorough hando-

ver?• Does everyone have the correct PPE for the job?• Is everyone fit to do the job?• Is everybody aware who is in charge of the operation?• Is everybody aware that anyone can stop an operation if they feel it is unsafe?

H2 Hazard Identification

Put control measures in place if any of the following hazards are identified:• Working at height• Manual handling• Working with winches or cranes• Working with wires under tension• Working with equipment or connections under pressure• Working near an open stern• Working in poor weather conditions (including, but not limited to sea state, extreme heat or cold ambient air

temperatures, etc)• Working on a cluttered deck• Working in areas of poor lighting

��


© 2003 OGP

Appendix I — Near miss, incident and unsafe working practice report

Date and time of incident Date and time of report

Person(s) reported to Witnesses

Person making this report

Classification (tick box)

Lost workday case Occupational disease Medical treatment case Over 3-day injury Dangerous occurrence Incident Restricted work case Minor injury

Unsafe working practice Near miss

About the Event

Where did it happen? Vessel (if applicable)

Contract number Project Manager

Contractor persons involved

Other persons involved

Description of events (include as much detail as possible and provide a sketch below)

Sketch of events

Nature of injury or condition to person(s) (attach medical report if appropriate)

What immediate remedial action was taken?

In your opinion, how could this have been prevented?

Is this the opinion of all witnesses?

Pass this form to the HS&E Manager for completion

��


© 2003 OGP

This page to be completed by the HS&E Manager

Date and time of incident

Type of incident (tick box)

Contact with moving machinery or material Struck by moving vehicle Slip/trip/fall Struck against something fixed/stationary Trapped by something Exposure to fire Struck by moving/flying/falling object Handling/lifting/carrying Electrical Exposure to hazardous substance Drowning/asphyxiation Exposure to elements Fall from height/height in metres Exposure to explosion Animal Road traffic accident

The Investigation

Investigation started Investigation completed

Investigation team comprised the following persons

Investigation found the following

The following actions are recommended to prevent recurrence

The following procedures require amendment

The following training needs have been identified

Circulate report to

After completion, please submit this form to OGP for their saefty statistics database

What is OGP?

The International Association of Oil & Gas Producers encompasses the world’s leading private and state-owned oil & gas companies, their national and regional associations, and major upstream contractors and suppliers.

Vision

• To work on behalf of all the world’s upstream companies to promote responsible and profitable operations.

Mission• To represent the interests of the upstream industry to international regulatory and

legislative bodies.• To achieve continuous improvement in safety, health and environmental performance

and in the engineering and operation of upstream ventures.• To promote awareness of Corporate Social Responsibility issues within the industry

and among stakeholders.

Objectives

• To improve understanding of the upstream oil and gas industry, its achievements and challenges and its views on pertinent issues.

• To encourage international regulators and other parties to take account of the indus-try’s views in developing proposals that are effective and workable.

• To become a more visible, accessible and effective source of information about the global industry - both externally and within member organisations.

• To develop and disseminate best practices in safety, health and environmental per-formance and the engineering and operation of upstream ventures.

• To improve the collection, analysis and dissemination of safety, health and environ-mental performance data.

• To provide a forum for sharing experience and debating emerging issues.• To enhance the industry’s ability to influence by increasing the size and diversity of

the membership.• To liaise with other industry associations to ensure consistent and effective approaches

to common issues.

209-215BlackfriarsRoadLondon.SE1.8NLUnited.KingdomTelephone:+44(0)2076330272Fax:+44(0)2076332350

165.Bd.du.Souverain4thFloorB-1160Brussels,BelgiumTelephone:+32(0)25669150Fax:+32(0)25669159

Internetsite:www.ogp.org.uke-mail:[email protected]

Documents

HS&E guidlines for metocean survey.pdf