HRMS OPERATION GUIDELINES - ltferp.com User Manual_V1.pdf · L&T FinanceL&T Finance Construction Equipment Transportation Equipment Supply Chain Farm Equipment Micro Finance

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HRMS OPERATION GUIDELINES

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Log in by: <http://www.ltferp.com/hrms>

The Log-in id and Password are

same as that of the computer log-

in. The Log-in rights are given by

IT /Central HR



MODULES AND LOG-IN ROLES

The HRMS has five (05) modules to be operated by five* specific roles in all SBUs of LTF. These

roles are:

1. Meeting Centre In-charge*

2. Branch In-charge

3. State Head

4. SBU Head (or Regional Heads in MFI)

5. HR Coordinator (The HR coordinator role is reserved for Central HR only)

(* Pertains to MFI only)



HRMS MODULES

The Five HRMS modules are:

1. New Candidate’s Hiring

a. Filling of Forms at Br In-charge Level

b. Uploading of photo and documents at Br In-charge Level

c. Approvals at State and SBU Head Level

d. Verification and issue of Offer Letter by HR Co-ordinator

e. On Boarding by Br In-charge and State Head Level

2. Monthly Attendance at Br In-charge Level



HRMS MODULES

3. Renewal of Contracts

a. Proposals of renewal or non-renewal with / without payment recommendation at Br In-

charge Level

b. Approval / Rejection of renewal or non-renewal with / without payment

recommendation at State and SBU Head Level

4. Discontinuation of Contracts

a. Proposals of end of contract / termination at Br In-charge Level

b. Approval / Rejection of end of contract / termination at State and SBU Head Level

5. Reports and Pending Status at various levels



ROLE DESCRIPTION

1. MEETING CENTRE IN-CHARGE:

This role is specific to MFI

This role can only view list of active Associates of respective Meeting Centre along with

their pending status of new hiring and existing Associates’ renewals



ROLE DESCRIPTION

2. BRANCH IN-CHARGE:

Hiring: Shall fill HRMS ‘Add New Candiadte’ form of Associate including uploading of

Associate’s photograph and scan images of his testimonials / documents in .jpg format.

• After on-line hiring, the copy of testimonials of prospective candidates will be send to HR by

post/courier

On-Boarding: Shall ensure on-boarding of new Associates in the HRMS on date of

joining

Attendance: Shall mark monthly attendance to all Associates of the respective Meeting

Centres

Renewal: Shall run renewal proposal in HRMS for expiring contracts of performing

Associates including change in his/her gross payments



ROLE DESCRIPTION

2. BRANCH IN-CHARGE: …..Contd…

Discontinuation: Shall run action for discontinuation of contract for Associates who

are either terminated on ground of discipline, not performing as per business norms or

required to be discontinued due to exigency of business.



ROLE DESCRIPTION

3. STATE IN-CHARGE:

Hiring: After being proposed by the Branch In-charge, he/she shall Approve & forward

or Reject the prospective Associate’s hiring including his/her gross payment

Renewals: Shall approve & forward or deny the Associates’ renewal including change

in their gross payments

Transfer (Off the system): Shall propose location transfer of Associates on e-mail to

SBU Head due to business reasons

Discontinuation: Approves discontinuation of contract for Associates on reasons

proposed by the Branch In-charge



ROLE DESCRIPTION

4. SBU HEAD (or REGIONAL HEADS in MFI):

Hiring: After being proposed by the State In-charge, he/she will Approve or Reject the

prospective Associate’s hiring including his/her gross payment

Renewals: Shall approve or deny the Associates’ renewal including changes in their

gross payment

Transfer (Off the system): Shall confirm location transfer of Associates as proposed

by State In-charge on e-mail to central HR


proposed by the Branch In-charge



ROLE DESCRIPTION

5. HR CO-ORDINATOR:

Administrative Rights: HR with administrative rights will authorize the log-in rights of

various roles and carryout branch mapping of Associates

Hiring: After being approved by SBU Head, HR will verify testimonials sent by Br In-

charges and approve the candidate in the HRMS for the release of NEM Code. HR will send

request on set format to respective agency for issuing the Offer Letter with expected date

of joining

• The letters will be send to respective Branch Office of respective SBUs by respective agencies. In case of

LTF, offer letter will be generated by Central HR

On-Boarding: After being processed for on-boarding by respective State Head, the HR

will activate the new joinee for Attendance



ROLE DESCRIPTION

5. HR CO-ORDINATOR: …..contd..

Renewals: Shall complete the renewal process by sending renewal note with change of

payment, if any, to respective agency for releasing the renewal letter to the respective

associate

Transfer (Off the system): HR shall re-map the Associate with new MC/Branch on

receipt of transfer approval from SBU Head and update the agency with new location for

issuing transfer letter.


approved by SBU Head and intimate the agency to carry out necessary terminal action


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HRMS - SCHEMATIC DESCRIPTION



HOME PAGE OF HRMSPerson with log-in rights can

see his/her name appearing

over here

Select your

role over

here

Select Your

SBU

Select the

respective

Branch

Select the

respective

Meeting Centre

Menu

options,

specific

to Roles



ROLE SPECIFIC MENUS – MEETING CENTRE IN-CHARGES*

The MC In-Charge can see list of

active Associates and can take

out of their basic details

The MC In-Charge can see the

pending status of their new

joinees and renewals status of

their existing Associate

*This is MFI specific only. The right to make changes is only access to Br Heads and above. MC In-charges can only view the list of

Associates in respective Branches.



ROLE SPECIFIC MENUS – BRANCH HEAD / IN-CHARGES** Basic HRMS functions are done by this role with specific rights and authority for all SBUs.

The Br In-Charge can add new

candidate to be hiredTo view pending status of new

joinees at diff levelTo carry out renewal process of

expiring contracts of Associates

To view list of branch’s AssociatesThe Br In-Charge carry out on-

boarding of new candidateThe Br In-Charge can view Associates’

expiring contract dates and initiate

appropriate actions

To view scanned documents of

Associates

Br In-charges to upload new

joinee’s essential documents in .jpg

format

To discontinue Associates not

required in the system

To take report of joining approval

pending status Br In-charges to carry out the monthly

attendance



ROLE SPECIFIC MENUS – STATE HEAD

The State Head to do candidates’ approval or rejection

with payment recommendations for SBU Head’s action

The State head can take out report of new joinees

pending status

The State Head to approve

on-boarding of new joineeThe State Head can renew or reject Associates who are

processed by Br Heads for renewals with / without

payment recommendations



ROLE SPECIFIC MENUS – SBU / REGIONAL HEAD** In case of MFI the SBU Head role will be performed by The Regional Managers.

The SBU Head can do candidates’ approval or rejection

with payment recommendations

The SBU Head can do renewal approval or rejection of

Associates’ with / without payment recommendations

The SBU Head can take reports on new joinees pending

status



ADD NEW CANDIDATE - SAMPLE FORM



ADD NEW CANDIDATE - SAMPLE FORM….Contd..



ADD NEW CANDIDATE - SAMPLE FORM….Contd..


L&T Finance

THANK YOU!For any clarification, pl contact your respective HR Controller

Documents

HRMS OPERATION GUIDELINES - ltferp.com User Manual_V1.pdf · L&T FinanceL&T Finance Construction Equipment Transportation Equipment Supply Chain Farm Equipment Micro Finance