HRC AGM Minutes 2006

8/3/2019 HRC AGM Minutes 2006

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HONITON RUNNING CLUB

Minutes of the A.G.M. held on 15th February, 2006 at the Red Cow Inn, Honiton

Present: 39 members

Apologies for absence: Sharon Hook

1. Minutes of the A.G.M. of 2005

Formal minutes of last years A.G.M. were not recorded so there was nothing to approve.

2. Chairmans Report (Paul Lowman)

Overall, Paul had been very encouraged with the work and effort made by all members throughout the year,

but especially thanked the Committee and Coaches for their input.

He said that the Club year started very well with 32 competitors in the 2005 Grizzly and this was ourhighest entry ever. This was quickly followed by 10 members doing the Taunton Half-Marathon in which

Heather Foundling-Hawker showed her class. Her successes in the many ultra events that she has entered

have been well-documented and this has certainly given the club some kudos. She was awarded Life

Membership for her achievements.

Inter-club relays are now well-established and he thanked Richard Harvey, Alan Nicholls, Roger Saunders

and Nick Thorpe for all that they had done to make these events an important part of the calendar.

Paul gave particular thanks to Nick for organising many of the years social events including the popular

Predicta-Runs which are now being taken up by other clubs in the area.

Coaching is really making an impact now. The coaches have clearly brought about encouragement tomembers and improvement in performances is being seen. Paul tempered this slightly by saying that the

Committee has now agreed to spend less this year, but funding would still be available to help those

wanting to gain coaching certificates.

Paul was pleased to report that the sponsorship collected by Vernon Gillard and Lisa Maggs for the running

of the 2005 London Marathon together with the profits from last years Honiton 12K Race raised just under

1000 for the Exeter Leukaemia Fund (ELF).

Paul stated that if any member did not want to receive e-mails, he asked if the normal senders could be

informed. However, whilst general information about forthcoming races is often given and may not be of

interest, some of the messages do include important questions to be answered.

Lastly, Paul gave thanks to everyone for all that they had done for the Club, but mentioned in particular

two members who had given a great deal over a number of years. Both Alison Guest and Pete Lyus will be

stepping down from the Committee after giving excellent service. Paul gave an outline of their roles in the

Club and whilst Pete will happily help out in future regarding race events, Alison is planning to escape to

Spain later in the year. All those present showed their warm appreciation to both colleagues.

3. Honorary Secretarys Report (Alan Nicholls)

Alan stated that he regularly received correspondence from the AAA about races as well as general notices.

Unfortunately, information was often related to track events and thus rather marginal to the requirements ofthe Club. He added that the Foster Report gives plans to the re-organising of the association and, whilst we

are not affected at the moment, it is likely that the fee for national registration will be greater than 12,

which is the present annual fee.


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Approval was expressed in the number of members wearing the Club vest in races. For those not yet kitted

out these are available at 14 as well as fleeces (5) and fluorescent tops (5).

Alan supported Paul in saying how well he felt the coaching was going together with the regular weekly

training evenings. He added that between 18 to 25 members were attending the track sessions and everyone

seems to be enjoying them.

He hoped that a Junior Section could be created with the probable minimum age of entry as 14 years ofage.

Alan was happy to report that good headlines had been produced for the Club throughout the year. Many

members had done well in terms of both race times as well as running for charity. In addition to the efforts

of Vernon and Lisa, he mentioned that John Burgess, Bill Garvey and himself had raised money when

running the London Marathon in 2005. The person who did stand out, though, was Heather who became

the European Champion in an Ultra event and he wished her luck in the World Championships this year.

In Alans opinion, Honiton R.C. is one of the most innovative clubs in the area with our social running

ideas. He thanked all those involved in the organisation of the many events.

He thanked Paul and Pete for their work with the Market & Coastal Towns Initiative group a bodyinvolved in the planning of a major sports complex on the Honiton Showground and also Paul for his

efforts in producing an excellent website for the Club.

Finally, he stated that he had enjoyed being the Honorary Secretary for 2005 2006 and would be happy to

do the job again for 2006 2007.

4. Honorary Treasurers Report (Alison Guest)

The Income and Expenditure Report for the year ending February 2006 was given as:

Income Expenditure

1081.05 Subs & Vests 229.00 Affiliation fees

1311.11 Race fees & Teas 943.04 12K & Fun Run race fees

900.00 Sponsorship 164.06 Stationery & Website

4 .06 Bank interest 270.00 12K Race prizes

3296.22 460.00 Course fees

1410.57 Fleeces & Vests

296.50 Entertainment (inc. coach + wine)

71.50 League & Track fees

500.00 Charity

25 .26 Measuring Wheel

4369.93

This meant a loss of 1073.71 for 2005 2006. With the amount carried forward from last year then the

balance as at February 2006 is 4014.59 - 1073.71 = 2940.88

Despite the loss of revenue this year Alison still considered our position as healthy.

She wished Roger Saunders all the best as the new Honorary Treasurer.

5. Constitution and Rule Changes

Paul went through a list of proposals for changes to the Constitution and Rules with a background as to

why these are deemed necessary, especially the role of Club Captain and Club President.


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a) That a new class of club membership Associated Member be created for non-competing

members. The Annual Subscription for Associated Members will be 1/3 adult subscription.

b) That a new class of club membership Junior Member be created for members aged under 18

years. The Annual subscription for Junior Membership will be 2/3 adult subscription.

c) That a new class of membership Family Membership be created. The Annual Subscription

for Family Membership is to be decided by the Club Committee.

d) That a new class of club membership Life Membership be created. Life Membership can only

be recommended by the Club Committee in recognition of outstanding service to Honiton Running

Club. Life Members are exempt from paying any membership subscription.e) That there will be a new Committee post of Club Captain.

f) That there will be a new post as Club President. The Committee will nominate a Club President.

Following a short discussion on the meaning of non-competing in a) and the policy regarding b), the

proposals were put to a vote and carried unanimously.

Paul stated that a form of words will soon be looked at for each proposal and then members will be

consulted before being put into the Constitution.

6. Dissolution of the Committee for 2005 2006

Paul thanked all those who served on the Committee for 2005 2006.

7. Nominations/Elections of the Committee for 2006 2007

Paul stated that the small number of nominees for the new Committee did not warrant an election, as such,

and hoped that all members attending the meeting would support those putting themselves forward. This

was duly given and thus the Committee for 2006 2007 will comprise:

Chairman: Paul Lowman General Committee: John Burgess

Honorary Secretary: Alan Nicholls Sharon Hook

Honorary Treasurer: Roger Saunders Ian JeevesClub Captain: Richard Harvey Jo Lowman

Lisa Maggs

Jennie Sleeman

Nick Thorpe

Sandra Thorpe

8. Set Date of First Meeting of the Committee

This was not done, but should be decided upon soon.

9. Any Other Business

a) London Marathon

It was proposed that in future Club places for the London Marathon will only be available for those

fully paid up members of Honiton Running Club who have entered the marathon and been rejected

by the lottery system (agreed on a majority decision in Committee).

There were no objections from the floor and thus this will be our future policy.

It has been decided by a vote that Paul Davey and Julian Gigg, our 2 runners in the 2006 London

Marathon, will collect sponsorship money for SeeAbility. This is a local charity under the

auspices of The Royal School for the Blind which is dedicated to supporting young adults who are

visually impaired and have additional disabilities.


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b) Club Championship

A Club Championship will be inaugurated which will be based on points gained through running in

nominated events throughout the year.

Paul stated that the idea is still a bit sketchy at the moment, but information will be given when a

decision has been made.

c) Information

There was concern that those members who did not receive e-mails were not always well briefed

on Club matters. Paul agreed that all information should be posted on the noticeboard.

d) Training Night

One member enquired as to whether Monday night will always be put aside for training. Paul stated

that for the immediate future that would be the case, but as the track sessions, in particular, have

proved popular and well-supported this is likely to continue.

e) Subscription

Paul reminded members that the subscription is due on the 1st March 2006 and remains at 12.

f) Wile E. Coyote

Paul showed members Wile E. Coyote, the Clubs mascot, saying that he can be borrowed and

photographed at different locations when holidays are taken. A prize is offered for the best picture.

Jennie Sleeman has now taken him to find a good piste.

10. Club Awards 2005 2006

For the 4 awards presented this year, both Paul and Alan gave a background, sometimes detailed, of allthose nominated. It was clear that many members deserved recognition, but the awards went to the

following people:

Club Member of the Year: Ian Jeeves

Captains Trophy: Male: Paul Davey

Female: Heather Foundling-Hawker

Chairmans Good Egg Award: Jo Lowman

The meeting ended at 9.25 pm.

Minutes Approved

Signed ........ (Chairman) .......... (Minutes Secretary)

Date ...

Documents

HRC AGM Minutes 2006