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Time Management - 3

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SAP AG 1999

Quota Accrual: Overview

Attendance QuotasInfotype (2007)

Absence QuotasInfotype (2006)

Manually save for one

individual employee

With default values

Without default values

Save for several employees

using report RPTQTA00

and based on default values

Automatic accrual

using time evaluation

Manually save for one

individual employee

without default values

Fast entry screen with

default values

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SAP AG 1999

Absence Entitlements inAbsences Infotype (2006)

Time evaluation RPTIME00,TM00, TM04, TQTA schemas

RPTQTA00: Generatesabsence quotas

Current time dataMaster data and completedpast time data

One-time entitlement accrual fora subsequent entitlement period

Regular percentage accrual

Immediate availabiltiyafter accrual

Any time can be specifiedfor employee availability

Automatic recalculation Automatic recalculation

Grantedforanenti

reperiod

(suchasleaveyear

)inadvance

Determinedafterc

alculation

periodiscomplete

d

Asusedinthiscourse:

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SAP AG 1999

Calculating Absence Quota Entitlements

Personnel Time Management

Time Data Recording and Administration

Managing Time Accounts Using Attendance/

Absence Quotas

...

Calculating Absence Entitlements

Automatic Accrual of Abence Quotas

Rules for Generating Absence Quotas

Setting Up Methods for Quota Accrual

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SAP AG 1999

Granting Absence Entitlements: Default Values

00001234

Valid 01.01.2001 to 31.12.2001

Absence quotas

Type

Time

Quota number

Deduction

Deduction from

Mary Miller .

Deduction to

10 Annual leave

25.00000 Days

01.01.2001

31.03.2002 Neg. deduction to 3.00000

Create Absence Quotas

Default Values

Saving time-off entitlements:

Manually using default values

Using report RPTQTA00

Determines

validity interval

Determines

quota amount

Determines

deduction interval

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Objective

ObjectiveDifferent default values apply to employees

with different organizational assignment

Determining Quota Type Selection Rule

20 days

leave

2 days

additional leave

What

employee subgroup?

24 days

leave

FeatureQUOMO

Feature

QUOMO

Queries organizational assignment

Return value:Quota type selection rule group

Selection rule for quotas:Which type of quotas in what amountsare to be accrued or proposed?

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Maintaining Features (1)

Subobjects

Feature QUOMO QUOMO

Determination of quota

type selection rule group

Decision tree

Structure

Persons responsible/status

Country/component assignment

Documentation

Display Change

Features: Initial ScreenStructure of thefeature determineswhich fields in thedecision tree canbe queried

In what country isfeature valid?

Queries personnel and datastructure fields to determineconfirmation values

Administrativedata on feature

Information on structureand function

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8 SAP AG 1999

Decision Tree

Maintaining Features (2)

Status: Active

Confirmation value

QUOMO Determine Quota Type Selection Group

PERSG Employee group1 Active

PERSK Employee subgroup

X0 Salaried employee20

Otherwise25

Decision operation

Decision field value

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Terms: Base Entitlement and Accrual Entitlement

Base period = 1 year/Base entitlement = 24 days

Accrual period = 1 year

Total entitlement based on a

specified period

( = theoretical valuation basis)

BaseEntitlem

ent

Absence entitlement determined

per accrual period

(used to determine base entitlement)

AccrualEntitle

ment

Accrual entitlement = 24 days

Accrual period = 1 month Accrual entitlement = 2 days

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Defining Base Entitlement

Entire entitlement based

on specified period

(such as calendar year)

BaseEntitlement

Absence quota type 10 = Annual leaveAbsence quota type 10 = Annual leave

Rule for base entitl.

Sequential number

Seniority

Constant

001

002

005 010

20.00000

Base period

Calendar year

Years

Days

Rule for base entitl.

Sequential number

Seniority

Constant

001

003

011 015

24.00000

Base period

Calendar year

Years

Days

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Determines

deduction interval

for each quota type

Validity and Deduction Intervals

Absence quota type

Deduction interval

10 Annual leave

Deduction from

Start of deduction interval

End of deduction interval

Rel. positionNo deduct.

before

01 End prob.

period

Start of deduction interval

End of deduction interval

Rel. positionNo deduct.

after

3 months

Quota type sel. grp 30

Valid from

Calendar year

Time evaluation period

Rel. position

..

Valid to

Calendar year

Time evaluation period

Rel. position

...

Determines defaultvalues for validity

period for each

quota type selection

rule group

View "Validity/Deduction Interval for Absence Quotas": Overview

Deduction to

View "Validity/Deduction Interval for Absence Quotas": Overview

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12 SAP AG 1999

Reduction Rules

Reduced according to

employment percentage

Part-Time Workforce:

Employment percentage = 80%

Accrual entitlement

multiplied by 0.8

Unpaid leave:

5 out of 22 days

in accrual period

Employee leaves in the

middle of the accrual

period (11 out of 22 days)

Reduced by inactive

days in accrual period

< 25%: No reduction> 25%: Percentual reduction

Accrual entitlment

not reduced

Accrual entitlement

multiplied by 0.5

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Rounding Rules

Rounding Rules

Round time off specified entitlements

5.21343days

5.00000days

RoRule

01

NameRound up to

next whole no.

Lower limit

0.50000

No.

001

Upper limit

1.50000

Incl. Tgt value

1.00000

Incl. Roll.

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Generation Rules: Overview

Absence Entitlement

Define a quota type selection rule groupfor each selection rule

Define Generation Rules for Absence Quotas

Selection rules

Conditions for using rule (usability)

Rule for base entitlement Calculates entitlement based on base period

Rule for accrual entitlement Calculates accrual entitlement (entitlement per

accrual period) based on base rule

Further processing of calculated accrual entitlement Reduction using reduction rule Rounding off using rounding rule

Further processing of calculated total entitlement Reduction using reduction rule Capping

Within

generation

rules

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Leave

Leave

Report RPTQTA00 (Generate Absence Quotas)

Report RPTQTA00

Directly updates or creates

records in theAbsence Quotas

infotype (2006)

Creates batch input session

Executes test runAdd'l

Leave

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Special schema used

for accrual of absence quota

Schema TQTA

Schema

TQTA

Schema

TQTA

Automatic accrual ofabsence entitlementsusing time evaluation

Uses time evaluationmethods for accrual ofabsence entitlements

00001234PersNo. Mary Miller Name

...

Valid 05/01/1998 12/31/9999

Work schedule rule NORM

Time Mgmt status 7

Part-time employee

Normal

..

...

Regular percentual accrual of

entitlement

Set up any time for employee

availability

Automatic recalculation

Working time

Work Schedule Rule

Create Planned Working Time

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17 SAP AG 1999

Quota Compensation

Absence Entitlement

Leave

Time-Off

Entitlement

Absence QuotasInfotype (2006)

Quota

Compensation

Quota Compensation Infotype

(0416)

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