HR Self-Service is

coming!Mandy Zaccheo and Zdenka Vockova

Personnel Services/IT Services

Tuesday 28 March 2017

Session overview

What is HR self-service?

Benefits

Project approach and scope

CoreHR demonstration – phase 1

Engaging staff – your ideas too!

Questions

What is HR self-service?

Benefitsto you

Information at your fingertips

Information security

Easy to update details

Mobile working

Benefits to the

University

Paper and printing

Business transaction time

Data quality

Carbon footprint

Information security

Phased approach

HRIS upgrade from v20 to v24

March 17 - Autumn 17 Date TBC

Phase 1 (v20)

• Employee: view and

maintain personal

details and payslips,

internal vacancies

• Manager: view team

details

• HR Request (UAS and

Data Services): request

changes, e.g. change

of hours

Phase 2 (v24)

• Leave and absence

• HR Request

expanded

• Mobile view expanded

• Expenses (consider)

DEMONSTRATION

PHASE 1

Engaging staff - channels

How do we make sure staff are ready to use self-

service?

• Posters and flyers

• Existing staff group forums

• Relevant newsletters

• Social media

• FAQs

• Focus groups

• Roadshows

• Pop-up demos

• Training

• Project website

Engaging staff - information

What will staff want

to know?

FAQsIs my data secure?

Yes, HRIS is a secure system that complies with the University's strict

security controls

You have a shared responsibility – we will provide clear advice

Are online payslips accepted as proof of income?

Increasingly commonplace and accepted by many banks and building

societies

We will explore offering the option to request printed copies on an

occasional basis

Will my manager be able to see personal information about me?

Only the data that is relevant to their role as your manager

No access to equality data or bank details

Who else can see this data?

Your manager, their manager and you

HR staff and staff supporting the HRIS system

FAQsThis is just another system that I have to log in to…

Reduce time liaising with your HR/Administrator

Single sign-on and ability to switch between manager and employee

dashboards

Phase 1 – introductory stage to see the benefits of immediate access to

data

How will I deal with queries from staff about their data?

Guidance will be provided to staff

Staff will update themselves where appropriate, or HR staff as currently

We have a good system in place for annual leave; will we have to

switch to using CoreHR?

Yes (subject to further analysis in phase 2)

One single system allows central reporting and a link to Payroll

Leave functionality in CoreHR compares favourably

HR Self-Service – demonstration video

QUESTIONS